Tabulated Format of activity Proposal

TITLE
Specific Objectives

Duration, timing and Location

Target participant/county, Sector and HR to Participant, HR to be involved

be involved community or sector

Tasks/ contents to be covered

Strategies/methods

Expected output

Budget estimate

Schedule of activities
BAMUNANIKA SUB COUNTY
PRODUCTION DEPARTMENT
11TH APRIL.2019
Tabulated Activity /Progress Report 3rd quarter 2018/19

TITLE Farmer registration, farmer field Comments

exchange visit
Introduction Objective
To expose the farmers on the new
technologies, innovations and awareness The activities were
creation. conducted well
Duration.
All the activities were conducted
successfully from 8th to 30th March 2019
The area of coverage was Kiteme parish
Human resource involved
Agricultural officer, Senior Animal
Husbandry Officer, Chairpersons
Lc1,CBFS and parish chiefs and sub
county chief
Progress as per Objectives or
Tasks’ Farmer Registration.
We moved mobilized parish area
councillors and we organised farmer Farmers turn up in
registration awareness meetings at village Kiteme was low
levels. Due to the poor
The major venues were in Kiteme parish mobilization that
in the villages of was done by area
Kiweebya,Buwanuka.kyotamugavuKiteme councillor that day
village Malungu Kyondo and Buweke and we decided to
repeat again.
Farmers were introduced to the benefits of
being registered to ease the agricultural
activities within farmers.
Farmers field exchange visit
The venue was at Nakigoza parish
Zirobwe sub county. Farmers received
better knowledge on Basin technology
used to conserve water in the modern
maize farming system. Farmers also
gained knowledge on how to set a good
tomato field with a proper spacing in
tomato hybrid production.
Monitoring of agricultural activities was
done at the sub county with the team from
the district in Kibiriizi parish visiting 4
acre modal farmers.
Was at 3.4.
Study tour was also conducted by vets at
Namboole organised by the vision group
 and crop officers went at Kampiringisa for
a Village agent model training that was
organised by the ministry
Observations The session of exposure visit was very More farmers need
successful because the principal agricultural exposure because the
officer and the district engineer joined the program caters for a
Group from Naro that came to train the few persons.
farmers

Summary of Achievements The community understood well the

advantages being a registered farmer in the
village register and mainly for the ease of
work during distribution of inputs Area councillors and
chairpersons of Lc1
actively participated
in all exercises

Challenges The changing weather condition and serious More training will be
delays in rain fall caused a big number of low conducted farmers to
turn up to farmer in Kiteme parish due to the gain better
field losses encountered in the germination of knowledge for soil
their seeds water conservation.
Lessons Learnt A system which will make more farmers to be
exposed to better farming technologies need
to be developed in our program. Because the
current system allows few farmers to gain
knowledge due to limited funding here.

Recommendations Parish chiefs need to also gain some This will enable the
knowledge data profiling and village register profiling exercise to
Data filling. be fully owned by
Village registers need to be fully owned and both parties and
managed by both Parish chiefs and have answers to their
agricultural officers villages in terms of
modal farmer’s major
crops done and
numbers.
Conclusions Kiteme parish being the parish in Bamunanika
with a big number of villages was planned but
was handled half way .We expect to cover the
whole parish in the next quarter.

............................................
Lwanyaga Geofrey
Sub county Extension COORDINATOR
Luwero District Local Government FY/2018/19 Summary Guide
This is a Guide on Activity Proposals, Requisitions and Reporting for the Heads of Departments,
Heads of units - Vote Controllers

A. Components of a Narrative Activity Proposal

The activity proposal shall have the following components;

1. Title: This state’s what is to be done in brief but must create meaning.
2. Introduction: It provides a brief over view of the purpose of the activity
and its linkage to the Local Government goal and broad objectives
3. Specific objective; This provides the nature of scope of the activity, tasks
involved and deliverables e.g. objectives of a meeting or field tour must
at least cover 3 aspects;
 Establish alignment of interventions to plan or practice to
knowledge;
 Assess progress against the plan or targets and challenges.
 Guide decision on actions to address gaps, challenges and show
follow up actions/ areas.
4. Duration: Indicates the duration and timing of the activity.
5. Target participations and location: This will indicate who is engaged
as audience, facilitators or actors in the activity and where the activity is
to take place in physical terms.
6. Tasks/ Content to be covered; Drawing from the specific objective, the
activity will be broken down to tasks; if it’s training to sessions thus it
enables one to draw a schedule or program.
7. Strategies, methods or approaches: Explain how the work is to be
executed using the best means in order to ensure effectiveness and
efficiency and deliver results.
8. Outputs: This is a statement to forecast or present the anticipated outputs
or results of the activity against which the activity will be judged for
worthiness and value for money.
9. Budget estimate: This is a statement of the associated cost to be incurred
which is tailored against the tasks.
B.Tabulated format of activity proposal

Title

Introduction

Specific
objectives(at least
three)

Duration, timing
and location

Target participant/ Participants, County or HR to be involved

county, sector and Sector
HR to be involved

Tasks/Contents to
be covered

Strategies/ Methods

Expected output

Budget estimate

Schedule of
activities
C.MANAGEMENT REQUISITION FORM 19

LUWERO DISTRICT LOCAL GOVERNMENT

P.O BOX 78, LUWERO – UGANDA
MANAGEMENT REQUISITION FORM 19 NO. ………………
DATE: ………………………………..
TO: Chief Administrative Officer
From Name
Title Signature

Amount Sector
Requisitioned
Source of Funds Activity Code in (OBT/AIWP)
Purpose / Output

Item Particulars Code Unit Quantity Rate Amount

(Vote/Item) (Shs) (Shs)
1
2
3
4
5
6
7
8
9
10
Grand Total

Forwarded/Not Forwarded Recommended/Not Recommended Approved/Not Approved

by the Vote Controller
Reason: Reason: Reason:

Name: Name: Name:

Signature: Signature: Signature:

Title: Chief Finance Officer Chief Executive / Accounting Officer

Date: Date: Date:
Please attach detailed activity proposal, guidelines, programme invitation letter or any other relevant
document
D. Report Writing Formats

Sample of Narrative Report Formats

1. Title,
2. Introduction – to give the overview of the reports including the target
group of the activity, the objectives ,
3. Activity Coverage – to give progress against the objectives, targets and
scope,
4. General overview on performance - observation on achievements and
challenges, Lessons Learnt
5. Recommendations - to give the way forward to pending tasks and
propose follow-up actions and
6. Conclusion – A general opinion on whether the intentions were achieved
or not and what next.
Outline of a Tabulated Activity / Progress Report
1 Title of the Report
2 Introduction Comments
(Brief overview of the intention
objectives ,including the target
group timing and what was
attained)

3 Progress as per
Objectives or Tasks’
(if it’s a big event this forms the
biggest chapter, for e training it
covers content as per the topics
covered)

4 Observations

5 Summary of
Achievements

6 Challenges

7 Lessons Learnt

8 Recommendations
(to give the way forward to pending
tasks and propose follow-up actions)

9 Conclusions
(A general opinion on whether the
intentions were achieved or not and
what next.)

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