Professional Documents
Culture Documents
Introduction
Over the last decade, the production philosophies and economic
environments of US manufacturing firms have changed dramatic-
ally (Smeds, 1994). Gone are the batch processes and large
inventories of “fatter” times; in their place are single-piece-flow
and just-in-time (JIT) deliveries. No longer are parts made before an
order is placed. Now, with weekly purchases of parts, production is
started only after the order is placed, and production lines must be
changed daily from one part to another. To accomplish more
efficient and effective production, companies have become “lean.”
Performance gains attributed to lean manufacturing concepts and
tools are improved product quality, reduced manufacture times,
reduced work in progress (WIP), more consistent on-time deliver-
ies, higher net income, decreased costs, better utilization of human
resources, reduced inventory, quicker return on inventory invest-
ment, higher levels of production, increased flexibility, improved
space utilization, reduction in tool investment, more efficient
utilization of machinery, stronger job focus, better skills enhance-
ment, and increased customer satisfaction (Womack and Jones,
1994, 1996; Alavi, 2003; Pavanaskar et al., 2003; Ross and Francis,
2003).
Derailment of a lean manufacturing initiative Elizabeth F. Turesky and Patrick Connell
111
1998). Efforts have been made in companies across Murman et al. (2002) note that the words
the world to duplicate this system with reportedly “eliminate waste” are feared as a code for eliminat-
good results (Zimmer, 2000; Pavanaskar et al., 2003). ing jobs, but the knowledge-driven nature of lean
A common vocabulary has arisen from lean perceives employees not as a cost to be cut, but as a
technologies, including continuous improvement source of ideas for eliminating waste. As such “the
projects or kaizen, one-piece-flow and standard-work knowledge-driven nature of lean goes far beyond
(Pavanaskar et al., 2003). In Japanese, kaizen simply pronouncements that ‘employees are our most
means change for the better and is thus linked to valuable resource.’ It must show up in efforts to
the concepts of quality control, TPM, error-proof- address pivotal issues such as job security and
ing (poka-yoke), and the visual display of produc- through investment in skills and capabilities”
tion status information (Murman et al., 2002: 104). (p. 95). Krafick’s (1988) research illustrates the
Kaizen projects can focus on any improvement significance of an integrative approach to lean
activity. A one-piece-flow system contrasts with implementation and the importance of a systemic
processing batch parts by producing one piece at a focus on the interrelationship among human
time. The problem with batch processing is that if a resource management, manufacturing strategy,
defect is found, all of the parts in that batch may and the implementation of new technology.
have that same defect. If only one piece is made at a From our literature review, the authors conclude
time, the defect can be corrected immediately. that there are certain factors that are very impor-
Standard-work is another quality improvement tool tant to the successful implementation of lean. They
in which every operator does things the same way. are leadership and support from top management,
The process is defined step by step, and each person communication, training, project selection,
should follow the same steps. When everyone does employee engagement, desire to improve, manag-
things the same way, the variation is reduced. ing resistance to change, project team selection,
The underlying premise of lean manufacturing completing the project, accountability, ownership,
is to remove everything that is not necessary. and follow up of results. Table 2 provides a
Pavanaskar et al. (2003) state, “The basis of lean summary of the conclusions from studies on lean
manufacturing is the elimination of waste” implementation failures and successes.
(p. 3076). Waste can be defined as using anything Consistent with an abundance of organizational
other than the absolute minimum resources needed change and leadership theories (Bennis, 1966;
to produce a product. The best use of resources such Senge, 1990; Kotter, 1995; Burns, 2003; Jick and
as human resources, machinery, materials, time, Peiperl, 2003; Kouzes and Posner, 2007), Hoyte
and floor space can be achieved through The Five and Greenwood (2007) propose an integrated and
S’s (Osada, 1991; Duncan, 1995; Hirano and Rubin, useful framework for guiding the implementation
1996; Ilg, 2007) illustrated in Table 1, representing of lean initiatives through supporting mechanisms
habits of personal discipline and organization that and organizational structures. Supporting mechan-
make it easier to see and eliminate the waste. isms include unwavering sponsorship from the top,
(Seiri) Tidiness Make a place for everything for easy access. Organize tools, accessories, and
paperwork.
(Seiton) Neatness Remove unnecessary items from the work areas. Tag and put in a holding
area unused items for disposition.
Simplify or sort.
(Seiso) Cleanliness Everything is kept clean from top to bottom so that employees may be proud of
their work-center. Scrub or shine; repair and clean.
(Seiketsu) Standardization Create and maintain standards which all workers follow, such as a cleaning
checklist and schedule for area workers.
(Shitsuke) Discipline Train to sustain workers to ensure that they understand the importance of and
strive for continuous improvement.
Top management Worley and Doolen; Smeds; Alavi; Bamber and Leadership must be educated and demonstrate
support Dale; Boyer and Sovilla; Parks; Womack and Jones; commitment to enthusiastically embrace and sustain
Achanga et al.; Bamber and Dale; Boyer and lean change processes. Align the culture with lean
Sovilla; Hoyte and Greenwood; Scherrer et al. ideology and driven by top management and by a
compelling, shared vision, purpose, and goals,
embraced and made consistently visible throughout
the organization.
Communication Worley and Doolen; Hancock and Zayko; Storch Communication pathways must flow effectively
and Lim; Spear and Bowen; Jenner; Smeds; between shifts, among all organizational levels and cross
Achanga et al.; Mehta and Shah; Lucey; Scherer functionally.
et al.; Alavi
Training and Hancock and Zayko; Harris; Achanga et al.; Reduce gaps in training by providing extensive,
Development Bamber and Dale; Womack et al.; Krafick; consistent, and continuous training available to all
Murman; Hoyte and Greenwood; Spear and employees.
Bowen; Drucker; Niepce and Molleman; Alavi
Project selection McManus; Yang and Hsieh Project selection needs a well-communicated and
supported statistical foundation to prioritize projects to
pursue. Adequate preparation must be done for each
project to get the highest return.
Employee Boyer and Sovilla; Smeds; Spear and Bowen; Employee participation in project decision making is a
engagement Hoyte and Greenwood; Achanga; Drucker; main principle affecting innovation, productivity, and
Murman; Niepce and Molleman; Scherrer et al. work satisfaction.
Desire to improve Mehta and Shah; Cheser Must relate to task significance in work design and to
service employee motivation outcomes to satisfy the need for
meaningful and significant contributions to their
organization.
Managing Boyer and Sovilla; Armenakis; Piderit; Strebel; Leadership must mediate conflicts that are causing
resistance Trader-Leigh; Hoyte and Greenwood; Stamm; resistance to new work practices to sustain initiative
Burge; Ezzamel; Hancock and Zayko gains at all levels and to seek shift-to-shift consistency
and continuity.
Project team Smeds; Mehta and Shah; Niepce and Molleman; Workers should be selected by ability to problem solve,
selection Pil; Paez et al.; Ezzamel et al. learn, and perform the required tasks.
Completing the Mehta and Shah; Niepce and Molleman Team interdependence, evaluation, and recognition of
project accomplishments by leadership are needed.
Accountability/ Lucey; Scherrer et al.; Womack and Jones; Requires continuous support jointly by management
ownership/ Stamm; Wood and project team ownership along with accountability
Follow-up and continual evaluation.
a clearly articulated vision, and alignment of all tion of change interventions, including that of
employees while organizational structures include lean, is anchored in a supportive organizational
support teams and organizational linkages that cut culture (Achanga et al., 2005) stemming from social
across functional boundaries, extensive training, norms and shared values (Buchanan et al., 2005).
and dedicated resources. Successful implementa- These change interventions require sensitivity to
deep culture change. New lean behaviors, processes 1990; Jenner, 1998; Spear and Bowen, 1999). For a
and practices are re-aligned with organizational number of reasons, continuous improvement must
system variables of leadership, rewards, training, mean continuous communication in giving and
communication, teamwork, roles, relationships, receiving feedback within the lean organization.
and performance measures: These variables inter- First, effective feedback is important to learn from
play with each other. The Japanese term past mistakes or failures and offers information for
“nemawashi,” refers to a culture that values, improvement. Second, feedback provides a prompt
supports, and encourages sustainable and proactive response to any deviation from the targeted
employee engagement, long-term focus, commu- performance (Mehta and Shah, 2005). Third, such
nication and information sharing, education a communication pattern enhances employee
(Achanga et al., 2005), risk taking and innovation awareness, inclusion, accountability, and sense of
(Murman et al., 2002). Inherent in the culture of achievement in lean efforts (Lucey et al., 2004). Such
the TPS is, for example, the constant questioning of recognition is important in reinforcing employee
standard processes, where line employees can progress (Bridges, 1991). Finally, management
address problems at a more detailed level than communicating lean successes throughout the
management (Spear and Bowen, 1999). organization is critical in providing employees with
a better understanding of the benefits of lean and
Top management support. In leading a lean change create a positive perception of lean to organizational
project, Mann (2005) notes that a lean change members (Scherrer-Rathje et al., 2009).
initiative is not just “a change in the technical ins Hancock and Zayko (1998) note in their study
and outs of production systems,” but thoroughly that production and quality may suffer, and
an organizational change as well. Without effective resentment occurs when inadequate communica-
leadership, most large-scale changes in systems do tion makes the work more difficult to accomplish.
not go well and do not perform up to advertised The way standardized work is accomplished on lean
expectations (p. 101). projects should be consistent from shift to shift
The importance of top management support (Hancock and Zayko, 1998). Resentment from other
(Worley and Doolan, 2006), and effective leadership shifts occurs whenever the lack of communication
are crucial in the sustainability of any change causes the work to be more difficult to accomplish.
effort (Senge, 1990; Kouzes and Posner, 2007); lean “If problems occur on the first shift, they may carry
project change initiatives are no exception. Achanga over to the second or third shift. This is especially
et al. (2005) in describing the necessary factors for true during implementation” (p. 42). Hence, com-
successful lean projects state, “Under the leadership munication between shifts is critical (Storch and
factor, management should have a clear vision, Lim, 1999) and can be accomplished with face-to-
strategic initiatives, a good level of education, and face exchanges, the use of tape recorders, telephone
the willingness to support productivity improve- messages, to ensure that off shifts are properly
ment initiatives like Lean manufacturing” (p. 468). informed (Hancock and Zayko, 1998).
The vision, while clear, must be shared with all in
the organization. John Kotter (1996) tells us that Training and development. Managers at all levels
without an appropriate vision, “the failure in a of the organization must participate in the
transformation effort can easily dissolve into a list of training and must both understand the benefits
confusing, incompatible, and time consuming pro- of lean and have the necessary capacities for
jects that go in the wrong direction or nowhere at its implementation (Hoyte and Greenwood). Lean
all” (p. 7). Achanga et al. (2005: 467) warn us of the manufacturing requires a culture where workers
negative consequences a short-term focus has on and managers engage in the kind of experi-
lean implementation. Leadership may be too easily mentation that is widely recognized as the
focused on the management of short-term crises, cornerstone of a learning organization (Spear and
when the implementation of lean manufacturing Bowen, 1999). Interventions, such as training,
needs a firmer base for long-term success through provide opportunities for employees to develop
the reduction of costs and improvement in the use and to maximize their skills and to grow (Noe,
of resources. 2008). Further, they help to build trust, solve
problems, increase employee empowerment and
Communication. Communication is identified as a participation, and foster knowledge sharing and
vital part of lean manufacturing (Womack et al., cooperation between groups.
Very telling is Peter Drucker’s account (1971) of that if employees participate in decision making,
the American and Japanese difference in perception they will know more about implementing work
of education and training from the perspective of a procedures after those decisions have been made
Japanese industrial engineer. “Our industrial engi- (Maier, 1963; Melcher, 1976). Participation in
neers are teachers rather than masters. We try to decisions that focus on the work itself were found
teach how one improves one’s own productivity to have a consistent and positive effect on
and the process. What we set up is the foundation; productivity (Cotton et al., 1988).
the edifice the worker builds y Scientific manage- When management accords the workers partic-
ment, time and motion studies, materials flow-we ipation in any important decision, it implies that
do all that, and no differently from the way you do workers are intelligent, competent, and valued
it in the States. But you in the States think that this partners. Thus, participation in decision making
is the end of the job; we here in Japan believe it is directly affects such aspects of worker-management
the beginning. The worker’s job begins when we relations as the perception of being valued, the
have finished the engineering job itself” (p. 117). perception of common goals, and cooperation.
Training and development need to occur not just Such team engagement satisfies important social
for team members, but also for management to needs as the need for recognition and appreciation
create an environment for team ownership, an and the need for autonomy (French and Israel,
environment which depends on changing the 1960). However, lean project work design may limit
mind-set of middle managers from controlling, such participation both to certain areas of decision
deciding, solving, and imposing to listening, making (e.g., quality, work procedures) and to
encouraging, teaching, and coaching. These new certain mechanisms for involvement (e.g., quality
teams should be prepared to share leadership. circles, improvement teams, ringi decision making)
Lasting meaningful performance change and inno- (Niepce and Molleman, 1998).
vation, inspired by leaders articulating a shared
vision, needs to happen through the creative and Desire to improve service. An employee’s desire
collective efforts of the people actually performing to improve service engenders a perception that
the work (Hoyte and Greenwood, 2007). one’s job is meaningful and is significant. This
is a necessary feature of good job design (Hackman
Project selection. The quality of the project selection and Oldham, 1976, 1980) and recognition of
process is a critical driver of the success of a lean an innate need for personal growth (Maslow,
initiative. Project selection criteria can be vague 1943). Employees who identify tasks as contrib-
and lack the statistical foundation to identify and uting to something wider beyond the self
to prioritize significant projects (Yang and Hsieh, contributes significantly to internal motivation
2009). A best practice for an organization is to and job satisfaction. “An overall vision of a waste-
prioritize potential projects against clearly free workplace is inculcated in the workforce,
identified strategic business objectives. Selection emphasizing the importance of each individual’s
criteria should also be well communicated to team efforts in improving the operation for the benefit
members to ensure adequate time is spent on of the employees, the organization, and society
selected projects (McManus, 2008). at large, resulting in a sense of meaningful-
ness in effectively performing the job” (Cheser,
Employee engagement. Cognitive models of 1998: 200).
participation propose that participation leads to
increases in productivity through bringing high- Management of resistance to change. Hoyte and
quality information to decisions and through Greenwood (2007) conclude from their study,
increasing knowledge at times of implementation “Flawless startup of a new site, while inculcating
(Anthony, 1978; Miller and Monge, 1986; Marshall lean principles into a carefully selected group of
and Stohl, 1993). Theorists supporting such models fresh new employees, is a far less daunting task
(Frost et al., 1974; Locke and Schweiger, 1979) than converting an entrenched, change-resistant,
propose that workers typically have more complete stagnated organization to an entirely new, and
knowledge of their work than does management; (to those affected) unfamiliar, way of working y”
hence, if workers participate in decision making, (p. 93). In Managing Transitions, William Bridges
decisions will be made with better pools of attributes such resistance to change as stemming
information. In addition, cognitive models suggest from management’s failure to recognize that people
need time to go through the psychological steps of the process or outcome one year from now or longer, you
can see that at a minimum it has not reverted to the old way
giving up old ways before embracing new ones.
or old level of performance.
Paul Strebel (1996) in Why Do Employees Resist
Change? reports that it is because of employee Thus the focus is on a dynamic improvement
resistance to change that 50–80% of change efforts trajectory where human resource practices, manu-
in Fortune 1000 companies fail. facturing strategies, and new technologies change,
as do the attitudes and thinking toward the new
Project team selection. The ability to learn, to problem aligned working systems. To be considered sustaina-
solve, to innovate, and to improve quality are ble, the system needs to withstand the challenge of
important criteria in the selection of project team variation and continually improve over time
members (Niepce and Molleman, 1998; Paez et al., (Buchanan et al., 2005). Harris (2004) points out
2005). Developing and leveraging such worker and that while lean can contribute to a company’s
supervisory abilities and adaptability for projects bottom line with quick wins, an organization
simultaneously build organizational capacity for should realize that larger productivity gains are
innovation and responsiveness (Pil and Fujimoto, possible for larger long-term gains when lean is
2007). sustained properly. Franklin (2004) warns that “the
culture of an organization can repel attempts to
Completing the project. Interestingly, “Incompletion” implement lean, so it is vital to understand the
synonymous with Kaizen is a phrase used by Niepce culture that you have, so that you can create a cost
and Molleman (1998) and Mehta and Shah (2005) to effective implementation plan” (p. 45). When
encourage constant engagement toward continuous undergoing a change to lean initiatives, the critical
improvement. Job completion, a facet of good job attribute of persistence is essential: The dogged,
design, is associated with worker job satisfaction and hands on persistence as part of a genuine commit-
internal motivation (Hackman and Oldham, 1976, ment from the leadership of the organization.
1980), and is an important factor to consider.
the auto industry or industrial hydraulic or fluid was involved in all of the efforts to adopt lean
transfer applications. manufacturing throughout the facility.
As the powdered metal parts became increasingly There were approximately 400 employees (pre-
more popular with Environs’ customers, the facility sently 300) at Environs’ factory at the time of this
added floor space four times in 15 years to study, with four different manufacturing product
accommodate presses, furnaces, and other equip- lines and average sales per month of $4.5 million.
ment. These powdered metal parts can be found in The organizational structure at Environs is a
automotive oil pumps, transmission pumps, fuel traditional top-down one with a general manager
pumps, and many other industrial applications. surrounded by a senior staff of between 8 and 10
In 1985, the company was purchased by a managers. Reporting to each senior staff member
Midwestern corporation, a world leader in motion are floor supervisors and engineering staff. There
control devices. This purchase, along with the are two product line managers, each with an
Company’s listing on the New York Stock operations and engineering staff to support two
Exchange, significantly enhanced access to capital, lines each. Reporting to the supervisors are the lead
which promoted rapid expansion and entry into people in the manufacturing area; workers report to
the automotive market. the lead people. The number of people working in
The Company experienced many good years from the hierarchy under each manager is roughly equal
1985 through 2000. This tide, so to speak, changed and makes up around 70% of the total number of
after 2000, when Environs struggled to satisfy employees. The remaining employees work in
increased customer demand for product units, for product development, materials procurement, and
the quality thereof, and for rapid delivery. To general office work, including human resources,
combat the poor shipping performance and to scheduling, maintenance, information technology,
recoup money lost every day on premium freight technical services, and tool-room. Schedules at the
costs, the plant manager moved to implement lean time of the study were 12-h shifts that covered 24/7
manufacturing in 2000. in three of four product lines.
To implement lean in 2000, the senior staff was A combination of research methodologies has
educated on lean principles and developed a been employed in this project. Over a period of 4
mission statement for the company. This was done months, data were collected from observations,
at offsite meetings and over a period of 1 to 2 work stations (the physical location from which
months. Then, with the help of a consultant, the to perform the work defined for that process),
staff developed a program of six classes for the company records, and structured interviews. Six
employees. A consultant was hired to guide the in-depth interviews were conducted lasting
managers on how the tools of lean manufacturing approximately 90 min each. During the course of
were to be used. The first class was an introduction this study, the researchers observed 30 meetings
to lean that included a broad overview. The second and 1500 h were spent onsite. In addition, the
class explained the Five S (Seiri, Seiton, Seiso, records of 70 lean projects over a period of 3 years
Seiketsu, Shitsuke) model. were reviewed.
Program: The third class concentrated on waste At the time of this study, one of the researchers
elimination (the seven wastes in manufacturing- was an on-site supervisor of two support depart-
overproduction, transportation, motion, waiting, ments. In addition, he was a member of the lean
processing, inventory, and defects). The fourth class council serving as the waste reduction manager. He
focused on set-up reduction. The fifth class con- was a participant, planner, observer, leader, and
centrated on workflow; and the sixth class was a team member in several lean projects, with the
review of the previous classes. added responsibility of monitoring the status of
In the early stages of the journey into lean in other current lean projects in the Company. He was
2000, a steering committee was formed to support therefore allowed to be highly involved in com-
the effort. The committee was comprised of the pany initiatives over a period of 8 years. Present
plant manager who chaired the committee, through invitation at all project wrap-up meetings,
the lean manager who served as the vice chair, the this on-site researcher observed both the before and
education manager, the waste reduction manager, after conditions of each area as projects succeeded
and the recognition and measurements manager. and failed. Such an organizational position pro-
This group met weekly, planning the company’s vided both a potential bias, and a unique advan-
approach to lean implementation. The committee tage. Data collected through observation have
potential biases and advantages (Douglas, 1985). data of set-up times, dynamics were construed
One potential bias is the researchers’ own assess- about what occurred, and a consequent analytical
ment of what is important for recording. This case was developed.
potential bias was addressed in the data collection
with a systematic approach of structured inter- Work station data. Set-up times are a good measure
views, work station data collection, and well- of the efficiency of an operation and reflect whether
documented observations, allowing a second a lean manufacturing effort has accomplished its
researcher to assess that information for accuracy objectives of making an operation more efficient.
through a data audit. Finally, another potential bias Objective set-up time data were collected from
is that observations are selective, where the several work stations that had completed contin-
researcher is continually making choices about uous improvement projects in fiscal year 2007.
what to acknowledge and to archive and what to
leave out, without necessarily realizing that this
Phase 2 – structured interviews. After writing the
process is occurring (Miles and Huberman, 1994).
initial case study, the researchers wanted to
We attempted to address the issue of bias in
understand further why lean projects fail in their
recording observations by forming a research team.
implementation. Our case study told the story of
Although the on-site researcher made observations
what happened, and the interview data revealed to
over an 8-year period and could provide accurate
the researchers how the failures in lean
context to responses, the other researcher was able
implementation occurred.
to provide yet another perspective in sifting
Three questions were formulated to collect data
through the considerable amount of data collected.
from key Environs personnel. The questions were
Multiple sources of information were utilized for
designed to elicit a range of responses about
triangulation to corroborate the researcher’s conclu-
interviewee experiences with lean projects that
sions. A single site case study, and data gathered from
either hinder or support their sustainability at
four different data collection methods: company
Environs.
records, observations, analytical case study, and
structured interviews permitted a review of evidence 1. Describe your feelings and perceptions about the
through multiple lenses. Glaser and Strauss (1967) lean projects you have been involved in at
posit that case studies are the intimate connection Environs. What do you enjoy about the projects?
with empirical reality that permits the development 2. Thinking about the continuous improvement
of a testable, relevant, and valid theory. projects you have been involved in, what things
prohibit sustaining gains in projects after the
Phases of data collection project is complete?
There were two phases in the data collection and 3. What significant gains have you observed as a
analysis. The first phase describes observational and result of the continuous improvement efforts at
work station data collected and presents an analytic Environs?
case study. The second phase sets forth a structured
These three questions were asked consistently
interview-based model, consisting of questions
of the six employees interviewed. Interviewees
derived from the case study, the data collected,
were carefully selected so as to obtain the great-
qualitative analysis, and development of a grounded
est breadth of information. These interviews
model.
were conducted at the organization site with
two engineers, one supervisor, and three hourly
Phase I – observation, work station data, and case
employees. The most senior employees had 30
study. Observational data were collected over an
years of service, and the least senior employee had
8-year period (2000–2008) by the on-site researcher,
been with the company for only 2 years. The
as part of his job as a supervisor and lean council
average number of years of service for those
member. Work station data were collected first by
interviewed was 19 years, and the median number
the people operating the equipment at the work-
of years was 18.
centers. The data were then compiled by the
The people interviewed were:
engineering staff of that area and reported to
the accountants, who kept track of all the 1. Engineer 1 – works primarily in process develop-
measurements. Based on the on-site researchers’ ment. Much of his time is spent on specifying
observations over 4 months, and the work station new equipment to improve processes or to do
something new. He has been with the company transcribed. The other researcher listened to the
more than 15 years and has been a solid tapes and checked the transcribed and handwritten
contributor and consistent innovator during his notes for accuracy, consistency, and completeness.
employment. Most of his time has been spent To ensure completeness of the notes, both research-
working in what Environs calls their secondary ers went through multiple iterations of listening to
processes. the tapes and checking accuracy, consistency, and
2. Engineer 2 – works in the primary manufacturing completeness of the notes. Following this auditing
area supporting powdered metal presses. Has process, notes were organized to identify emergent
been involved in an average of three projects per themes. These themes were further checked by the
year during his employment at Environs. He has first author for any omissions and inaccuracies.
a supportive attitude and is a believer in “lean.”
He is a relative newcomer, having worked with Interview coding
the organization for less than 15 years. Characteristic of qualitative research and grounded
3. Department supervisor 1 – this interview candi- theory approach, the emergent themes were sorted
date was considered to be a good choice because and sifted into meaningfully relevant categories
he had led countless projects during a 6-month (Glaser and Strauss, 1967) from the interview data
assignment to the “lean” department. Supervisor collected. Qualitative data analysis is a continuous,
1 had been with the company for more than 10 iterative initiative (Miles and Huberman, 1994).
years. The notes taken during the interviews and from the
4. Work-leader 1 – worked primarily in the second- transcriptions were thematically organized to
ary operations. Had done several projects during address meaningfully the interviewees’ responses.
2007 and 2008. He is perceived at the organiza- The themes were readily (not forcibly) applicable to
tion as being a very good judge of how employ- and indicated by the data in this study (Glaser and
ees embrace change within their areas. He is a Strauss, 1967). A spreadsheet was constructed to
long-term employee of more than 10 years. thematically group all the interview responses.
5. Work-leader 2 – works in one of the primary These themes were further refined, creating a
operations. He is a long-term employee who conceptual framework into which the interview
understands his area very well. While he is not data could be grouped into appropriate categories.
the most accepting of change, he seems to
believe in “lean.” This interviewee has been with Findings
the company more than 10 years.
6. Work-leader 3 – works in the primary operation.
Case study: one lean implementation story
The case study and subsequent interviews con-
He has been with the company for less than 10
ducted at Environs illustrated that the lean process
years. He has a reputation of being very conscien-
tended to be a two-steps-forward one-step-back
tious and of trying very hard to do a good job.
type of implementation. Processes were continually
These employees all participated in projects within improved to remove wasteful activities; some of the
12 months of their interview. The two engineers and changes worked well, but they were not always
the supervisor were salaried employees, and the work- lasting. As the company moved on to the next
leaders were hourly employees. After interviewing six project, the previous gains eroded slowly: 6 months
employees, the researchers achieved theoretical later, employees forgot what was done and too
saturation in that no new themes were emerging often returned to their routine habits.
(Glaser and Strauss, 1967), at which point the Lean manufacturing has allowed many compa-
researchers stopped interviewing. nies to produce goods at higher quality and lower
Each interview lasted approximately one to one cost compared to non-lean companies. Environs
and half hours, and the same questions were has also benefited over the last 8 years from
consistently asked of each of the six participants. implementing lean manufacturing, resulting in
The interviews were conducted over a period of 4 improvements in quality, delivery, and profitability.
months. Follow-up and probing questions were A continuing source of frustration over improve-
asked of participants for clarification and elabora- ment projects at Environs and in change projects in
tion of their responses. Interviews were audio general is regression to pre-project procedures and
taped and the on-site researcher concurrently took inefficiencies often just a month or two after
handwritten notes. Taped interviews were later positive results were achieved. Since the early
2001 training sessions, the employees of Environs was transferred in December 2005. The new plant
have been on a rollercoaster ride, experiencing both manager, who was supportive of lean, attended the
the initial success of continuous improvement meetings only occasionally; and therefore, the
projects and their unraveling a month or two later. weekly meetings became less important to commit-
After the conversion to lean projects had been tee members. Previously, this lean meeting had been
completed, all the recorded set-up times of the just about the most important hour of the week for
third shift showed no progress. Each still averaged committee members, and people were fined if they
more than 2 h. By interviewing the area supervisor came late. The lean manager regularly scheduled
and work-leader, it was learned that third set-up and attempted to facilitate the meetings, but soon
shift employees resisted changes to new procedures group members stopped attending the meetings. For
on one of the projects. The team members on the several weeks only two of the five members went to
first and second shifts saw how quickly the the meeting room at the scheduled time, and they
machines could be set up, but they watched eventually stopped attending as well. Weekly meet-
workers on the third shift going about their work ings have since stopped, there have been no training
as if nothing had changed. The first and second classes, waste reduction implementations were not
shift teams began to revert to their old, more being submitted on time, there was no recognition
familiar ways. Because the third shift area employ- of employees’ accomplishments, and projects were
ees were not involved in the project, the area no longer planned.
experts were entirely left out of the decision This sabbatical from lean and deterioration of
making about the changes to be made. There were what had been a successful lean implementation
several reasons for this. Among them was the became obvious to all of the employees at Environs.
inexperience of top management in the planning Loss of focus and leadership vision left the employ-
projects to allow enough time to schedule meetings ees confused. For seven years, a minimum of two
to get the input from team members. In some cases projects per month were completed; suddenly in
off-shift people only knew about the project after April of 2007, the projects stopped. Top manage-
they came to work and saw the changes. Timely ment did not communicate to employees that the
communication was missing. These employees had organization was abandoning lean. Instead, man-
no idea why a project was being done in their area. agers focused on short-term goals and spoke of how
No one told them that there was one, let alone the much work there was to do and how few employees
reason why. Lastly, there was nobody at Environs there were to accomplish it.
during the night shift who could help them if they
had a problem with the new procedures or other Work station data
concerns. After 6 weeks, the project had come The results of set-up times from several work
completely undone. The new hardware to make the stations were similar, showing a beginning point
set-ups faster had begun to collect dust, and the at which the total monthly set-up times were high,
procedural changes were no longer being followed. followed by a sharp drop for two or three months
Resistance to changes was a common theme at before, during, and after the project. Set-up times
Environs during the lean implementation from eventually stabilized at a higher level than they
2000 to 2008. In 2002, the CEO at Environs decided were during and right after the project. The graph
to purchase upgraded automation equipment, even of two work-centers in the fluid power product
though the fuel product line department had line illustrates this observed pattern (see Figure 1).
plenty of capacity with existing older equipment. The drop in set-up time during and immediately
This purchase was expected to reduce both the time following the project indicates that lean can work
for set-ups and the level of mechanical skill needed effectively, but the rapid rise in set-up time after a
for set-ups. Nonetheless, these expected improvements month or two indicates the need to change the
met strong resistance from the assigned employees culture of the workplace to make lean gains stick.
until the older equipment had been removed from Figure 1 illustrates two machines that are set-up
the area. often. In the case of the 100-ton machine, set-up
Support for lean was fizzling. Although the earlier time during the month of June was even higher
2000 structure of the steering committee evolved than the pre-project September. Both projects
and the members of the committee changed from shown in Figure 1 were completed in February.
time to time, the group remained active until the The 100-ton machine had never previously experi-
plant manager who began the lean implementation enced a set-up reduction project before, possibly
Total Minutes
800 100 Ton Set-up 300
Minutes 250 400 ton
600
200
400 750 Ton Set-up 150 630 ton
Minutes 100
200 50
0 0
Au y
O er
r
Ja er
Fe ary
ry
ch
ril
ay
ne
O ber
e r
em r
n r
br y
M y
ch
ril
ay
ne
N obe
D mbe
ov e
ec e
Ja be
l
Fe uar
Ju
Se gu
Ap
ua
b
b
Ap
ua
ar
M
N ctob
D mb
Ju
ar
M
Ju
nu
em
em
em
br
M
ct
e
pt
ov
ec
pt
Se
Month
Month
Figure 1 Line 1 fluid power product line monthly set-up time. Figure 3 Transmission line monthly set-up time.
300
200 ton Even though we can have a fairly well understood
250
200 250 ton A intervention and documented approach to lean
150
250 ton B
100 that leadership could and should be following, why
50
0 is it that top management does not always do what
ly
em t
r
em r
ec er
Ja er
Fe ary
ry
ch
ril
ay
ne
N obe
Ju
gu
Ap
ua
b
ar
Ju
nu
em
Au
br
M
ct
O
pt
ov
Month
to have a lean intervention, there can still be a
Figure 2 Engine line monthly set-up time. derailment of a lean initiative. At Environs, we see
the signs of management not doing what is needed
and expected to have a sustainable change out-
explaining the very quick loss of any gains made at come. Why didn’t this well conceived lean inter-
that work station. vention deliver everything that top management
In Figure 2, three work-centers in product line had hoped and expected?
two show a similar trend as that in Figure 1, with Having analyzed the interview data, it appears
the exception of a very low production month that there are four broad phases of the lean process
(June), where all the work-centers showed low with corresponding factors, which we have
numbers because they were not being regularly organized into a model (Figure 4) that will be
operated. The projects done in this product line useful for practitioners and academics. The factors
were spread from January through March. All of the in each of the four phases of the model are
machines in the engine product line had been discussed below.
through set-up reduction projects previously, in
some cases several times. Emergent model for lean project sustainability
Figure 3 documents sets of times for two machines As a result of the researcher’s experiences, an
in product line three. The 400-ton machine project analysis of the data collected for this study, and
was completed in January, and the 630-ton machine an extensive literature review, a model was devel-
was finished in March. Again, the pattern is similar. oped with four broad phases, as seen in Figure 4.
Like product line two seen in Figure 2, product line We then discuss how those factors in each phase
three experienced a very low volume month in June of the model affected the outcome of lean at the
because their products were nearly 100% automo- case site. The Foundation phase consists of (1) Top
tive, and the auto plants were changing model year management leadership support and communication
tooling in June and July. If lean had worked, the before, during, and after lean project completion and
gains made as a result of these projects would have (2) Training and development. The Preparation phase
been sustained and other improvements would have includes (3) Project selection, (4) Employee engage-
been built from this base. ment, (5) Desire to improve service, and (6) Managing
resistance to change. The Implementation phase
Interviews consists of (7) Project team member selection and
The interview data were organized into the follow- (8) Completing the project while the Sustainability
ing eight emergent themes. Corresponding exam- phase includes (9) Accountability/ownership/follow-up,
ples of interview data are illustrated in Table 3. and a feedback loop of renewal and learning.
Top management support and communication “In many cases team members were selected at the last minute because the
before, during, and after project completion planning was done at the last minute. A few people in the organization
appeared to know exactly why the project was selected but team members
often did not have that knowledge and were merely bodies to carry out the
vision of others.”
Training and development “Because of large gaps in training, the understanding of lean and the
reasons we need to do it are very different within the organization. This
creates problems when all people see is things changing for no apparent
reason.”
“I didn’t know that Environs ever presented any classes!”
Employee engagement “The path of the projects was predetermined by managers instead of being
team driven.”
“If people working in the area are not part of the decision making about
improvements being made, they go back to the old way of doing things as
soon as they can. I have observed if employees are involved, the changes will
be more likely to be followed.”
Managing resistance to change “When employees see that management has not done a good enough job
helping people understand why lean improvements are needed. All the
people at the lower levels in the organization see is that a work cell that ran
with 5 busy people at the start of a project now runs with 3 very busy people
after it is completed.”
“It’s like you are removing the tricks in their toolbox in favor of using new
tricks created in the projects for older employees while newer employees are
still assembling their toolbox and therefore can be less resistant.”
Project team member selection “If there are 12 people who are assigned to that area, we are depending on
the one person, who is the team member, to make sure the project
improvements will be accepted by the other 11 people who are not
members of the project team, but who will be greatly affected by the project
outcomes. Often all the 11 non-team members see is that the area they have
become comfortable with has been all changed around and it is no longer
comfortable for them.”
Thinking systemically, the variables in each of the ment of lean processes. Lasting change of lean
phases interact with each other and should not be projects requires accountability to take responsi-
considered in isolation. The foundation phase - top bility to produce lean results within a specific time
management leadership, support, communication, frame as well as ownership for the results and
training, and development - follows the sustaina- follow-up by management and team project mem-
bility phase for Kaizen, the continuous improve- bers to ensure continuous improvement.
Phase 4 Phase 1
Sustainability Foundation
Project Project
Completion Selection
Project Employee
Team Engagement
Selection
Manage Desire to
Resistance To Improve
Change
Phase 3 Phase 2
Implementation Preparation
Discussion of interview data with knowledge of lean systems” as the first and
most important element for creating lasting change
Foundation phase (Hoyte and Greenwood, 2007). In a study on
implementing a lean change effort, Smeds (1994)
Top management support and communication tells us that “vision, direction and the guidelines for
before, during, and after project completion. The change are the most important top-down
Foundation phase is associated with the organi- managerial tools” and that “the individual change
zation’s top management leadership support and projects can and should unfold under this
communication before, during, and after the development umbrella, consciously managed as
completion of a lean project. In studies of innovation processes that enable participation,
successful organizational change, communicating bottom-up creativity and learning” (p. 79).
a clear and compelling vision, aligning employees Further, once a critical mass is reached in
toward the vision and exhibiting unwavering embracing the change philosophy and initiative,
sponsorship from the top are all essential management must change the organization:
elements for affecting and sustaining change structure and system so that they are in alignment
(Collins and Porras, 1997). There first must be with the new team practices. Otherwise, the
unwavering dedication from top management, tension between the organizational units and a
involving every member of the organization static top management will cause the change
(Alavi, 2003; Buchanan et al., 2005; Worley and process to erode (Beers et al., 1990).
Doolan, 2006) where new visions require new The failure of top management to create, embrace,
behaviors, beginning with “Passionate leaders and communicate a strategic organizational plan, a
compelling vision, and purpose and goals about address employee concerns was discussed in several
lean manufacturing created a communication gap interviews and appears to be a missing step that
between leaders and followers at Environs. There could, in the future, help to shape the leadership
were great opportunities here for communication vision and facilitate employees’ buy-in to a project.
improvement throughout the organization and A mixed message sent to the Environs employees
throughout the organizational change effort. Repeat- about the importance of being lean has produced
edly, interviewees reported instances of good ideas an excuse for sacrificing quality for quantity.
coming from low in the organizational hierarchy, but Interviewees felt corporate pressure to become lean.
that their managers largely ignored those ideas. The “lean roadmap” was directed to leaders of each
Instead, management selected projects and only a division, and corporate expectations were to carry
select few for team members to fix “one little thing” out the lean initiatives as prescribed. However, the
in their area. Moreover, workers involved in these “hurry up and get it done” attitude created a
projects did not seem to understand fully the need culture that allowed employees to use any pro-
and importance of implementing lean manufactur- cedure they wanted to get the parts finished.
ing because the communication efforts either were Responses to the researchers’ questions included
not adequate or misunderstood. The widely acknowl- the feeling that too often team members and area
edged reality at Environs among those interviewed is workers did not understand the rationale for
that continuous improvement does not last more particular projects. The interviewees observed
than a few months. inadequacies of (1) organizational focus, (2) grass
There must be an effective communication roots support from department employees, (3)
pattern through constructive engagement between management support for training, (4) trust between
management and project team members, particu- management and employees, and (5) buy-in by
larly in giving and receiving effective feedback, but operators, supervisors, managers, and engineers, all
also in recognition and celebration of successes. possibly stemming from a lack of a clear vision by
Interviewees believed that the good communica- Environs’ leadership.
tion among them at the beginning ended after the Based on the responses of Environs’ employees,
project was completed; as one employee suggested, the company managers who have successfully
more people needed to be “brought into the loop” communicated with area employees did so with a
to sustain the gains made. “After projects have been clear and compelling vision that continuous
completed and the lean group moves to the next improvement is needed, that lean manufacturing
project,” said an interviewee, “the focus is quickly should be implemented, and that they will support
diminished. With every day passing the gains made such team efforts. A clear message to the employees
through work in the project become less and less who do understand that lean is a system to make
until it is time for another project to return to the improvements is also needed, with supporting data
same area.” such as improved productivity and higher profits.
Interviewees discussed frustration in that measur- Further, even though the employees want to be part
able indicators for the sustainability of project gains of the lean effort, they want and need to under-
had not been identified in the planning process. stand how they can effectively contribute to the
Interviewees felt that projects should have con- process. Greater engagement by the leadership can
formed to at least three criteria for benchmarking: ensure alignment where employees understand
process improvement and simplification, quality both the micro and macro system changes that
improvement, and safer work stations. Interviewees need to be made. “Very little effort has been made
believed that if any of these three criteria were to give employees a complete understanding of the
missing, the project was inappropriately focused. whole picture,” said one interviewee. “Because of
Structure and planning can have a significant this people have a very segmented view of why lean
effect on the success of a project. Interviewees is being done.” Interviewees saw that greater
felt that part of any project should include time communication was needed to facilitate strategies
to address their expectations and concerns. The to develop programs and to maintain the successful
absence of benchmarking employee satisfaction is implementation of lean projects.
not unique to Environs. Cumbo et al. (2006) describe Environs is not alone in experiencing lean
this shortcoming in project benchmarking where implementation problems and failures. Franklin
“metrics related to employee satisfaction were bench- (2004) asserts that failure in lean efforts will occur
marked relatively infrequently” (p. 29). Failure to when the prevailing culture is out of alignment
with the ideology of lean, particularly when the of delegation. This concept of shared leadership does
prevailing organizational communications, struc- not come naturally and will need formal training and
ture, planning, leadership, and human resources behavioral reinforcement before it becomes second
practices are inappropriate for achieving successful nature,” say Hoyte and Greenwood (2007: 100).
lean results. Very similar to Environs, Franklin Harris (2004) illustrates such support, in the case
(2004) describes an unsuccessful implementation of Oxford Engineering, which sustained lean
effort where lean implementation started well; through a complete reorganization, including
communication sessions became less frequent; administrative functions. To support the organiza-
employees became less involved; supervisors and tional transformation to lean, Oxford invested in
managers started to tell employees about lean continued mentoring, where trainers returned
changes that were going to be made; and employee every month to evaluate progress, to reinforce the
turnover rose 70% over a 3-year period (p. 46). changes, and to evaluate whether those changes
Observations made at Environs are consistent with could be sustained. To monitor and maintain both
Franklin’s (2004) study. Early in the process of the the success of training and the project, itself, team
lean implementation, many projects were success- members should develop a good reporting system
ful, profitability and customer satisfaction was high. of numerous key measurements to identify, track,
Later, management exercised more control over the and measure project gains.
path of the implementation and communicated less,
leaving employees feeling disconnected. Preparation phase
selection critical and needs to be clearly recognized by top Managing resistance to change. Change can
management. What top management think they need to be generate deep resistance in people, thus making
doing and what the line workers would like to see are
different. The workers want their job to be easier, not harder
it difficult to implement organizational improve-
and their equipment to produce higher quality products ments (Kotter, 1995; Strebel, 1996; Piderit, 2000;
more safely. Therein lies the disconnect in project selection. Trader-Leigh, 2002; Armenakis et al., 2007).
Resistance is a normal reaction to change and
Employee engagement. Another element in the defined here as team member behavior that serves
Preparation phase of sustaining lean is employee to maintain the status quo of familiar ways of
involvement and engagement: more specifically, the working in the midst of pressure to alter it.
scope and level of employee input in the decision- Managing resistance to change, as part of the
making process at all lean project stages. To achieve preparation phase, is the ability and process of
ownership and active support of lean initiatives, anticipating and addressing sources and reasons for
work teams must participate without exception resistance and then modifying the change effort to
in “shaping, leading, and implementing lean address the issues and underlying concerns of
initiatives” (Hoyte and Greenwood, 2007: 100). project team members. “The need to have strong
Employees at Environs felt their involvement in the and experienced change makers leading the effort
lean projects to be shallow and as one interviewee should not be taken lightly. There will always
commented, “not deep enough to be fully validated be significant, if hidden, forces acting to thwart
by employees.” They felt disconnected and devalued the change, since their comfort zone is the
primarily because management often predetermined existing business model” (Hoyte and Greenwood,
the paths of projects, thus discounting employee 2007: 94).
engagement in the decision-making process. Lack of employee ownership and engagement and
According to interviewees, area employees felt of management support in the change process were
disconnected from the broader organizational focus seen by interviewees as major causes for employee
and purpose of the lean projects. Better employee resistance and thus, failure of sustainable lean
understanding of the project must occur if team projects. Another perceived cause for resistance to
members are to complete and sustain the lean change raised by interviewees was the issue of
projects. Without better understanding, the employ- mistrust between the organizational levels, leading
ees will not enthusiastically embrace the projects to conflict and lack of buy-in from the employees.
and follow new standard-work procedures. In other Interviewees’ belief that the vision conveyed by
words, Environs employees have not felt empowered leadership was not clear enough for the lower levels
to share their voice in continuous improvement. to accept stems from employees not recognizing what
is driving the change and the value it can bring to the
Desire to improve service. All of the employees business and to themselves. Projects were described as
interviewed felt continuous improvement was “not real world,” contributing to lost credibility by
needed for Environs to compete successfully in a area workers where “during the project,” said a
global market. Even further, interviewees viewed mistrusting interviewee, “everything is often staged
continuous improvement as a very important part of to show grand improvements against lofty goals that
their job. Interviewees seemed to believe that are not sustainable.” In other words, changes being
continuous improvement would lead to better attempted were only possible for a short time, with a
quality products, greater profitability, improved on- very heavy focus during a project. As soon as the
time delivery and safety, and increased job security. project was completed, the support needed was gone,
An interesting finding from interviews illustrated causing things to return to pre-project conditions.
that only where there was significant work team In the case at Environs, employees have a shared
collaboration – where the team members actually belief about the need for continuous change
working on a project also generated ideas – were and the drive for change, as indicated earlier, but
productivity gains sustained. Clearly, given the do not feel nor experience the kind of management
opportunity, employees do want to help make support necessary and consistent with this belief.
processes better. Even when conditions would prohib- The poor success rate of lean project implementation
it sustainability of entire projects, interviewees at Environs reflects the inattention of management
indicated examples of small sustaining incremental to supporting the employees expected to make the
changes, such as improvements in working condi- change and into creating an environment to
tions or the introduction of improved technologies. influence their perceptions toward the expected
changes. For example, one employee spoke of the Related to project team selection is the problem
difference between new and more senior employ- of inadequate resources to support the selected
ees, feeling that the least senior employees were team to complete the project, including personnel
more amenable to change than the longer-term shortage noted by interviewees. Interviewees indi-
employees. He felt that the newer employees were cated that instability in the projects is created by
more open to doing things differently while the not having sufficient personnel to follow the
older employees were more like “robots” in their standard-work that has been implemented by the
approach to work. This attitude of not wanting continuous improvement team. An example is that
change also seemed to exist across the different often the standard-work requires that changeovers
shifts in the company. Unless the project were be completed with a “two-man” set-up. In actual
completed on a given shift or had a very strong practice this rarely happens after the 30-day follow-
team member on that shift, the whole group up has been completed.
tended to discount the changes made and revert
to the old methods very quickly. As such, inter- Project completion. Project completion is necessary,
viewees argued that shift-to-shift inconsistency was not only for the personal satisfaction that comes with
a large roadblock to sustaining gains. accomplishment, but also for the sustainability
of project gains. Job completion is an opportunity
Implementation phase for team members to participative in the evaluation
of the project; to identify the outcomes; to make
Project team selection. The Implementation phase the necessary changes to ensure future benefits;
illustrates the holistic relationship among the and for management to make public the results
phases where the starting point for a lean initi- of its achievement. It is logistically placed in the
ative lies in culturally transforming the organi- implementation stage.
zation internally first and then implementing
lean tools (Hoyte and Greenwood, 2007) from Sustaining phase
training, leadership, organizational alignment,
and support during the Foundation phase. Project Accountability/ownership/follow-up. Accountability
team selection and completion in this phase is the and the ownership associated with continuous
fruition of the planning completed in the Founda- improvement projects were issues raised during
tion phase. interview discussions. Interviewees shared this
During the Implementation phase of a lean concern and felt that the lack of continued
project, a first step would be to select appropriate follow-up contributed to erosion of gains. All of
team members (Collins, 2001). Since selected the interviewees felt that the current management
employees for the project help determine its system did not adequately provide needed follow-
direction, this vital step, when done correctly, will up to ensure accountability for sustaining project
have positive effects on the project, ensuring the gains. Every project needs to have area team
proper mix of personnel who will take ownership members who have ownership and accountability
and responsibility for the sustainable implementa- of the project and, at the very least, a project leader
tion of the project. A standard lean team makeup who knows that he or she is responsible for the
includes a facilitator, leader, area expert, an observ- project completion, who maintains focus, and who
er, plus an occasional maintenance person. displays commitment to sustain the gains achieved.
At Environs the preferable mix of team members Employees want to know who owns and who is
will cover all shifts working in the area of focus. responsible for maintaining each change. Lack of
Numerous interviewees felt that the standard team attention to lean manufacturing over several
makeup of a facilitator, leader, area expert, an months gave employees the impression that lean
observer, plus an occasional maintenance person is good to do only if they have time; and that if they
needs more flexibility. If the project was large, more have other things to do, then it is okay to ignore it.
team members were selected from a pool of All the interviewees felt that there was very little,
employees interested in participating. Since proj- if any, accountability to sustain continuous impro-
ects are often done with only one area person as a vement at Environs. As an illustration of this point,
team member, the result was that only one person one project participant spoke of his weekly repo-
became familiar with the focus area and able to rts on the individual change-over times of two
make key decisions about change. machines. During the first month, he reported via
Foundation Stage: Leadership must be educated and demonstrate Although top management may commit to lean verbally,
Top management commitment to enthusiastically embrace and they must also demonstrate accountability and follow up to
support and sustain lean change processes. sustain the organizational change process. A major finding is
communication Align the culture with lean ideology driven by top false commitment by management: the disconnect between
management by a compelling vision, purpose and goals desire or intention and the necessary subsequent leadership
shared, embraced, communicated and made consistently behaviors and resources for successful lean sustainability.
visible throughout the organization.
Communication Communication pathways must flow effectively between Communication must not only flow between levels, but gaps
shifts, among all organizational levels and cross of information sharing cross functionally, among all levels
functionally. and between shifts need to be eliminated. Involve employees
deeply in decision making with a focus on project
benchmarking criteria. Greater need for shift-to-shift
consistency and continuity through more effective
communication processes.
Training and Reduce gaps in training by providing extensive, Leadership needs to be sure team members at all levels have
development consistent, and continuous employee training available the ability to voice and implement changes for
to all employees. improvement.
Preparation Stage: Project selection needs a well-communicated and “Pet projects” cause resistance. Include employees in
Project selection supported statistical foundation to prioritize projects to development of project criteria and clearly communicate
pursue. Adequate preparation must be done for each priorities and the project selection process. Project planning
project to get the highest return. requires adequate resources and employee ownership to
support project completion.
Employee engagement Employee participation in project decision making is a Communication about why a project is being done and what
main principle affecting innovation, productivity, and employees see as a result of doing the project help to engage
work satisfaction. employees. Value, engage, and connect employees through
team driven project paths to empower and facilitate
commitment to sustainable lean project outcomes.
Desire to improve Related to task significance in work design and to Employees want and need to participate in improvements to
service employee motivation outcomes to satisfy the need for sustain a lean culture.
meaningful and significant contribution to their
organization.
Managing resistance Leadership must mediate conflicts that are causing Lack of employee ownership, engagement, management
resistance to new work practices to sustain initiative gains support for the projects and employees unfamiliar with a new
at all levels and in seeking shift-to-shift consistency and way of working are likely to resist change without follow up
continuity. management support.
Implementation Stage: Workers should be selected by ability to problem solve, Project team needs to have the proper mix of people for
Project team selection learn, and perform the required tasks. successful outcomes. Flexibility in team makeup for sufficient
and appropriately trained personnel who are equally
familiar with the focus of the lean project to share in decision-
making in all shifts.
Completing the project Team interdependence, evaluation, and recognition of There must be enough resources made available to complete
accomplishment by leadership are needed. the project. Projects that improve quality and working
conditions are well received and need to be recognized and
celebrated.
Sustainability Stage: Continuous support jointly by management along with An appropriate audit plan must be in place at the end of a
Accountability/ project team ownership and accountability along with project. It is important for someone to own the changes
ownership/Follow-up continuous evaluation and feedback among employees made with commitment to sustaining improvements. All
engaged in project work. employees, not just management, need project ownership,
accountability and follow up through recognition of
achievements, and attention to a comprehensive
measurement system. Giving and receiving feedback as part
of a continuous feedback loop and highlighted in the need
for communication, particularly shift-to-shift.
from decisions about the work they are expected to important than others for employees at each phase
engage and complete. of the lean project.
During the implementation stage of lean projects, We recommend more study so as to integrate lean
our findings extended studies indicating the process changes made in multiple-shift plants,
need for flexibility in team makeup as well as the particularly with regard to resistance to change,
sharing of goals and tasks across shifts and shared and consistency and communication across bound-
decision-making. Our study showed that project aries. Similarly, attention should be paid to the
planning done properly, requires adequate resour- team member selection process for lean projects.
ces to support the team that has been selected to Because lean project selection and its relationship
complete a project. Finally, all employees, not just to sustained project outcomes are not well studied,
management, need project ownership, accountabil- it would be a rich area for further research.
ity, recognition of achievements, attention to a Companies beginning lean implementations would
comprehensive measurement system, and an benefit greatly from a better understanding of how
aligned culture of action that support continuous to select the right project. Improvements made in
improvement for sustaining of lean. these three weak areas would significantly enhance
future project sustainability in the company pre-
sented in this article and others like it.
Implications and conclusion Understanding and implementing these phases
It is unrealistic to expect success in lean project will aid companies in increasing lean project
implementation without addressing the fundamen- sustainability. This model suggests that companies
tals of change. Sustainable lean transformation, considering lean must build a foundation through
according to Hoyte and Greenwood (2007), among communication and top management leadership
other change factors, depends most heavily upon and support before, during and after lean project
three conditions: committed management support; completion and through training and develop-
investment in employee training to learn tools, ment. Prepare for each project by selecting the
techniques and a lean culture; and “most important right project, by involving the right employees and
of all, communicating consistently and frequently by recognizing those employees’ desire to imp-
the shared vision and the organizational direction rove products and services. Encourage teamwork
of the lean enterprise will maintain momentum up across boundaries and finally, monitor the sustaina-
the mountain of excellence” (p. 103). Worley and bility of the change by following-up, creating
Doolan (2006) offer their empirical evidence for the ownership and accountability within the team.
essential role of visible management support and This study indicates that all levels of an organiza-
facilitation of communication in an organization’s tion must be involved for the lean changes to
lean implementation. The data presented in this succeed and be sustained. All indications are that,
study support and highlight both of these research without a comprehensive level of employee engage-
findings and further extends these perspectives ment, temporary improvements will not last.
through the details of the interview data, observa- Although the research for this study is based
tions and case study presented. upon only one case site where the results presented
From a holistic systems perspective, each of the may not be generalizable to other organizational
variables in each phase interact with one another, settings, the findings will be useful for practitioners
and the process for sustaining lean initiatives is to consider when planning a lean change. For
dependent on the interplay of these factors. How- researchers, this study provides yet another organi-
ever, both the literature and this study indicate that zational site for understanding the barriers and
the Foundation phase of top management leader- facilitating forces for sustaining lean projects.
ship support through articulation of a shared vision, Our findings are similar in many ways to conclu-
alignment of organizational practices, recognition, sions reached concerning other workplace innova-
ongoing communication across boundaries, and tions. From this and other studies of high
resources such as training and development are the performance teams, TQM, just in time (JIT), TPM,
most important variables for sustaining lean project and other reengineering efforts, it appears that lean
gains. Even with the other three phase variables, is no more immune to poor change leadership than
without the Foundation factors visible to employees, any other intervention. In some ways, the fact that
lean projects are doomed to fail. Further research lean depends on a systemic approach that aligns
may be done to see if one or more variables are more work processes, leadership, rewards, etc., makes
lean even more vulnerable to loss of attention and it have taken for employees to own the project
commitment by leadership. What failed to happen themselves? This is the question that more change
at Environs, as in so many other organizations, is leaders need to address.
deep culture change – where the workers come to
internalize the new ways of working, regardless of Acknowledgements
who is in charge. Even after many years, the evi- I wish to thank my dear friend and colleague, Bill
dence in this case points to lean as a “management Pasmore, my family, the reviewers and editor, Alvis
owned” program that stops as soon as managers Hwang for their extraordinary support in the writing of
stop watching carefully what happens. What would this article.
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environment. Portland, Or: Productivity Press. Leadership and Organizational Studies Program at
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from lean manufacturing to lean construction: Toward a Auburn College. She received her Ph.D. in Organi-
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Pavanaskar, S., Gershenson, J. & Jambekar, A. (2003). Classifica- sity, her M.P.A. at the University of Colorado School
tion scheme for lean manufacturing tools. International Journal of Public Affairs and her B.A. in Psychology from
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Piderit, S. (2000). Rethinking resistance and recognizing ambiva- Wheaton College, Massachusetts. She has held
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Hampshire and Colby College. Her scholarship
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new design for teaching and learning in the professions. San
Francisco: Jossey-Bass. 10 years involved with lean manufacturing imple-
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hidden lessons in simplicity. New York, NY: Free Press. turing processes at Southern Maine and York
Schonberger, R. (2007). Let’s fix it! Overcoming crisis in
manufacturing. New York, NY: Free Press. County Community Colleges. He received an
Senge, P. (1990). The fifth discipline: The art and practice of the M.A. in Leadership Studies from the University of
learning organization. New York, NY: Doubleday Currency.
Shah, R. & Ward, P. (2003). Lean manufacturing: Context, Southern Maine, a B.S. in Organizational Leader-
practice bundles, and performance. Journal of Operations ship from the University of New England, and an
Management, 21(2): 129–149. Associates Degree in Machine Tool Technology
Shah, R. & Ward, P. (2007). Defining and developing measures
of lean production. Journal of Operations Management, 25(4): from Southern Maine Community College. He
785–805. can be reached at pat.connell201@gmail.com.