“Preparing for life”

Executive Head: Mrs Sally Eaton

Chair of Governors: Mr. Richard Carleton
Music Patron: Chris Watkins, International Violinist
Literacy Patron: Sir Christopher Ball, Poet
Upper School, Station Road, Langley, Berkshire, SL3 8GW Telephone: 01753 580516 (Option 0) E: info@lhpa.co.uk
Lower School, St. Mary's Road, Langley, Berkshire, SL3 6BZ Telephone: 01753 580516 (Option 9) E: info@lhpa.co.uk
www.lhpa.co.uk
March 2022

Ref: Carroty Wood/2nd Letter 2022

Dear Parents

Here is the latest information regarding your child’s trip to Carroty Wood this year.

Attached to this letter you will find a list of items that your child will need to bring to Carroty
Wood. Please keep this list somewhere safe to help you (and your child) with their packing
later on. Please attach a list of what you have packed to the inside of your child’s holdall.

PLEASE ENSURE ALL YOUR CHILD’S ITEMS ARE CLEARLY NAMED

The swimming pool at Carroty Wood is heated and all children will swim while they are on
the trip. Please do not forget to pack their swimming things.

Children in Years 3 to 6 will take part in one or more Rock UK activity. For these activities
the children need to be dressed warmly with shoes that are not too slippery, e.g. trainers.

Also enclosed with this letter are a number of Carroty Wood information sheets, which you
must complete and return to your child’s class teacher by Monday, 21st March 2022.

Carroty Wood will become a much loved holiday centre for our children and the work that
they do in class next term will be based around this annual event. However if your child is ill
on the day of the trip, please contact the school to discuss the situation. If children are going
to Carroty Wood for 3 or more nights, it may be possible for us to bring them a day late so
that they do not miss the whole trip. In the case of sickness and/or diarrhoea, children must
be clear of symptoms for 48 hours before they can accompany their class on the trip.

NB: A place has now been reserved for your child and must be paid for in full (please
refer to the first letter sent to parents in July 2021)

If you have any questions, please see either your child’s class teacher or myself.

Yours sincerely,

Mrs Sally Eaton B.Ed. FRSA

Executive Head

Ref: Carroty Wood 2nd Letter Published: 15/08/18 Revised 23/12/2021 © Langley Hall Primary Academy 2018
 WHAT TO BRING TO CARROTY WOOD
 1 packed lunch in a labelled disposable bag
 1 small travel bag (no suitcases) for their belongings – clearly named
 Underwear
 Night clothes
 2 tracksuits (children should travel in their school tracksuit, the other one may be any
colour)
 Swimming costumes, hat and bag
 Towel
 Shorts and T-shirts
 A little pocket money for the tuck shop (and day trip for children staying 3 or more
nights)
 Trainers
 Wellington boots brought in a named bag please and a clothes peg to keep them as
a pair.
 One tidy set of clothes for our evening meal – but no best clothes
 Toiletries
 Kagoule – turquoise if possible
 Torch
 Silent reading book
 Plastic wallet to collect things
(your child’s name should also be on this. WH Smith and Boots sell these with a
plastic zip)
 No toys, please

PLEASE TAKE THE TIME TO NAME EVERYTHING

WHAT THEY WILL BE DOING

When children arrive they will carry their bags to their rooms and sort themselves out. Their
names are written on the bedroom doors so that they know where to go. During their stay
they will take part in a selection of the following activities:

• Nature walks
• Discussions based on visits
• Outdoor games (volleyball and football for the older children)
• Swimming
• Worksheets
• Leaf rubbings and identification
• Identifying flowers and shrubs / birds / mini-beasts
• Video
• Singing and story time
• Assembly and campfires including a marshmallow roast!!
• Eating!

The children will be put to bed, one room at a time, and ALL children will be seen to
individually at this point.

Ref: Carroty Wood 2nd Letter Published: 15/08/18 Revised 23/12/2021 © Langley Hall Primary Academy 2018
INSURANCE
The school has its own public liability insurance which covers school trips. However, you
may wish to take out further cover that would compensate you in the eventuality that your
child falls sick with a minor illness before or during the trip and was not able to attend. Below
are the details of links to a couple websites that offer insurance to cover non-attendance on
a school trip.

1. https://www.moneysupermartket.com/travel-insurance/under-16s/
2. https://www.gocompare.com/travel-insurance/children/

Indeed, some of you may already have a family policy, which covers you and your children
via your credit card companies. It would be worth checking this with your credit card
provider. For those of you who do not already have this cover we would advise you to
consider taking out a policy.

ARRANGEMENTS ON THE DAY OF DEPARTURE

Bring your child to school as usual. Put their travel bags in the playground either side of the
front door or in the allocated zone and then leave the children to go to their classroom as
usual. We do not leave the school until later in the morning so the children will go into
assembly as normal.

IMPORTANT – We would ask that you leave when the children go into school.
Please do not wait to say goodbye as they leave the school on the coach. Children
are used to daily school trips and will take it in all in their stride. Tearful goodbyes
will get us off to a bad start and probably leave you worried too. 

The class teachers will bring the children downstairs to get onto the coach at the appropriate
time.

Don’t forget their packed lunch which they should bring in a labelled, disposable bag. They
will need this for when they arrive at Carroty Wood. Please do not pack it in their luggage.

Please give any medicine to the class teacher with a completed medical form available from
the school office. Please do not pack medicine in your child’s bag.

Office staff will be in school all week and will be able to let you know how things are going,
should you be worried. Please see the daily bulletins on the Laser.

We really do have a great time at Carroty Wood and it is the perfect place to put teamwork
into practice. Patience, tolerance and respect can also be learnt from living in such close
quarters with each other, but the biggest lesson learnt at Carroty Wood is independence, so
be prepared for them to come back wanting to do more for themselves!

We are going to have a great time! Thank you for letting your child come.

Ref: Carroty Wood 2nd Letter Published: 15/08/18 Revised 23/12/2021 © Langley Hall Primary Academy 2018
 LANGLEY HALL PRIMARY ACADEMY
PARENTAL CONSENT FOR A SCHOOL RESIDENTIAL VISIT
PLEASE COMPLETE ALL SECTIONS AND RETURN
BY MONDAY 21st MARCH 2022

Visit to: Carroty Wood from: ________________ to: ________________

I agree to ___________________________________________ (insert child’s name)

in______________________________ (insert year/class name) taking part in this visit and
have read the information sheet provided.

I agree to my child’s participation in the activities described

I acknowledge the need for my child to behave responsibly.

A. MEDICAL INFORMATION ABOUT YOUR CHILD

1. Has your child any conditions requiring medical
treatment, including medication? _______ YES ______ NO

If YES, please give brief details:

2. Please outline any pain / flu relief your child may be given if necessary

B. FOR RESIDENTIAL VISITS ONLY

3. To the best of your knowledge, has your child been in

contact with any contagious or infectious disease or suffered _______ YES ______ NO
from anything in the last four weeks that may be contagious
or infectious?

If YES, please give details:

4. Is your child allergic to any medication? _______ YES ______ NO

If YES, please give details:

5. When did your child last have a tetanus injection? ________________(insert date)
Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012
 LANGLEY HALL PRIMARY ACADEMY
PARENTAL CONSENT FOR A SCHOOL RESIDENTIAL VISIT
PLEASE COMPLETE ALL SECTIONS AND RETURN
BY MONDAY 21st MARCH 2022

C. CONTACT TELEPHONE NUMBERS

Parent / Guardian

Name: Mobile No:

Work No: Home No:

Home address:

Alternative emergency contact:

Name: Mobile No:

Work No: Home No:

Home address:

Family Doctor:

Name: Telephone No:

Address:

I confirm that my child is currently fit to take part in this visit and agree to inform the class
teacher immediately of any changes in my child’s medical or other circumstances which
occur between now and the commencement of this educational visit.

Parents please sign & print name

Date ______/______/20________

Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012
 LANGLEY HALL PRIMARY ACADEMY
PARENTAL CONSENT FOR A SCHOOL RESIDENTIAL VISIT
PLEASE COMPLETE ALL SECTIONS AND RETURN
BY MONDAY 21st MARCH 2022

D. CONSENT TO TREATMENT

I agree to my son / daughter ______________________________________________

born on ________________________, receiving medication as instructed and any
emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion,
as considered necessary by the medical authorities present.

In the event of more minor injuries, I consent to my child receiving any first aid treatment
that may be required from a member of staff, doctor or local hospital, whichever is the most
appropriate.

I give my permission for any immediate medical treatment to be given to my child if the
school is unable to contact me in the event of an accident.

Parents please sign & print name

Date ______/______/20________

Information provided may be used to update details held by the school

on Scholarpack

Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012
 LANGLEY HALL PRIMARY ACADEMY
SCHOOL RESIDENTIAL VISIT
ADDITIONAL INFORMATION SHEET
PLEASE COMPLETE ALL SECTIONS AND RETURN
BY MONDAY 21st MARCH 2022

Child’s name:

Date of birth:

Full address:

1. What time does your child usually go to bed?___________________________________

2. Do they have a comfort toy? ………………………………… _______ YES ______ NO

If YES, please give the name: _________________________________________________

3. Do they wet the bed:……………… REGULARLY SOMETIMES NEVER

Please circle appropriate answer

4. Do you lift him / her? …………………………………………….. _______ YES ______ NO

5. Are there foods he / she is allergic to or just will not eat? ………._______ YES ______ NO

If YES, please give details:

6. Any medical history we should know about?____________________________________

7. Any other comments _____________________________________________________

PLEASE SEND ANY MEDICATIONS NECESSARY ON THE DAY WITH A

MEDICINE AUTHORISATION FORM
(OBTAINABLE FROM THE SCHOOL OFFICE)

PLEASE DO NOT PACK MEDICINES IN YOUR CHILD’S TRAVEL BAG

Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012
 LANGLEY HALL PRIMARY ACADEMY
SCHOOL RESIDENTIAL VISIT
ADDITIONAL INFORMATION SHEET
PLEASE COMPLETE ALL SECTIONS AND RETURN
BY MONDAY 21st MARCH 2022

CONSENT TO TREATMENT
While at Carroty Wood, the staff will be acting in loco parentis and may, if necessary, administer any
of the following:

Burneze Micro-plasters Calamine lotion Witch Hazel

Optrex Sun cream After Sun lotion Insect Repellent (Autan)

Anthisan Cream Calpol Wasp-Eze Savlon Cream

Piriton Dettox Antiseptic

Wipes

Please circle any that we may NOT administer to your child.

In the event of an accident, every attempt will be made by staff to contact a parent / guardian. Should
this prove impossible, a member of staff, local doctor, or a local hospital will give immediate
treatment, which may be required, whichever is the most appropriate. Please signify your consent to
this course of action below.

Parent’s / Guardian’s name I, …………………………………………….. (please PRINT)

hereby give consent for any immediate necessary medical treatment to be given to my child

Child’s name …………………….………………………………………….. (please PRINT)

if the school is unable to contact me in the event of an accident

SIGNED: ………………………………………..………… DATE: ……………………………………..

(Parent / Guardian)

Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012
 ROCK UK SOUTHERN CENTRES
Health & Parental Consent Form
Full Name……………………………………………………Date of Birth …………………..……
Address………………….……………………………………………………………………………
………………………………………………………..…… Post Code………………………….…
Phone number (H)……………………….……… (M)………………………………
(W)………………….……………
GP’s Name ………………………………… Phone number ………………………………………

• Please describe any relevant medical history …………………………………………………

……………………………………………………………………………………………………...…

• Is your son/daughter on any medication/treatment? Please provide details …….………

…………………………………………………………………………………………………………

• Does your son/daughter use an inhaler? Yes /No

• Does your son/daughter suffer from any allergies? Please provide details …..……………
………………………………………………………………………………………………………..…

• Has your son/daughter been vaccinated against tetanus? Yes/No

When was the last booster given? ………… (Year)

• In an emergency, if you cannot be contacted, are you willing for your son/daughter to
receive necessary hospital treatment, including an anaesthetic? Yes/No

• I consent to the above named taking part in activities with Rock UK Adventure Centres
Ltd such as kayaking, karting, climbing, archery, high ropes or rafting. (Other activities
may be offered, please refer to specific information for your course)

• I consent to photos being taken of the above named and to them being used for
publicity if deemed appropriate. Yes/No

• I confirm that I have parental responsibility for the above named. S/he is physically fit to
undertake these activities; and to my knowledge, the above information is correct and
up to date.

Parents please sign ………………………….…… & print name ………….……………..………

Date ……../……../20…….

Further information:

Next of kin: Name………………………………………………………..………

Address if different from above ……………………………………………………………………
………………………………………………...………………………………………………………
Telephone no. ……………………………………….......

PLEASE COMPLETE ALL SECTIONS AND RETURN

BY MONDAY 21st MARCH 2022
Ref: Carroty Wood 2nd Letter Published:04/02/2012 Reviewed 23/12/2021 ©Langley Hall Primary Academy2012