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Requirements of ISO
9001:2015 for Quality
Objectives
I wanted to start this blog about ISO 9001:2015 Quality
Objectives with Examples by explaining in a in a simple way
what the actual requirements by the standard are for quality
objectives. The quality objectives are mentioned in clause 6.2 of
the iso 9001 2015 version of the ISO 9001 standard. The first
thing that we’re going to see is the actual requirement from the
standard:
b) be measurable;
e) be monitored;
f) be communicated;
g) be updated as appropriate.
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Requirements – functions,
levels and processes
From here we can start to understand that quality objectives can
be set at various levels within the company. So, a small company
might have a number of quality objectives and the larger
company might have a larger number of quality objectives. This
is because there might be several different functions and levels
within the company.
Sales
Purchasing
operations
design and development
The quality objectives will then translate the vision that the
company has in terms of quality as stated in the quality policy
into actual numbers.
So, if for example in the quality policy we are stating that the
company strives to meet it’s a customer expectation and has to
deliver an on-time service. That is what we are striving for in
terms of a customer expectation vision and that is set within the
quality policy. Then within the quality objectives we have to
define exactly what do we mean by delivering the service on
time. Does this mean that we deliver it on time 100 percent of
the, or cases 95 percent of the cases? What do we actually mean
by delivering the service on time?
Requirements – measurable
(SMART)
In this blog post you will have plenty of opportunities to learn
about ISO 9001:2015 Quality Objectives with Examples. For the
objectives be measurable is another of the requirements set for
quality objectives. It is extremely important that our quality
objectives are measurable. As you might know there is the
acronym which is SMART objectives:
specific
measurable
attainable
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realistic
timely
SMART – specific
So, when we are setting up quality objectives first of all we have
to make sure that they are specific. In the sense that it is easy to
understand what the objective is referring to.
SMART – measurable
If we are taking an example of a person wishing to improve on
their physical fitness and they want to run more. Will not just set
an objective saying that I want to run more next year. But we will
say that for example I want to run five kilometers in 25 minutes.
So that is a very specific and measurable objective.
SMART – attainable
Another important element is that objectives have to be
attainable. In the sense that we can gather the information that
we need to measure the objective. They also have to be realistic.
It is useless for me for example to set up an objective for myself
to run five kilometers in 15 minutes. Because I will not be able to
do that with my current level of fitness unfortunately. A realistic
objective for me would be that I would run five kilometers in 25
minutes.
SMART – realistic
So, it is useless to set up objectives that are extraordinarily high
that we know that we are not going to reach. It is better to set up
objectives that are slightly pushing us over the boundaries that
we have set right now but then that they are actually realistic
and that we can actually meet these targets.
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SMART – timely
Finally, objectives have to be timely in the sense that we have to
define by when by when do we want to actually reach the said
objective. For example, I want to run five kilometers and 25
minutes by the end of this year. So, by stating that the objective
will be met by the end of this year makes the objective a timely
objective.
Requirements – applicable
requirements
The next element that the standard mentions is that we have to
take into account applicable requirements. So, these might be
customer set requirements or regulatory requirements.
Requirements – relevant to
conformity of products
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Requirements – Monitored
As we will see later in ISO 9001:2015 Quality Objectives with
Examples, another element that we are considering is that
objectives have to be monitored. In the sense that it is useless to
set up an objective if we are not actually monitoring the data.
And to analyses the objectives in an objective way so that we
can grow as a company.
Requirements – Communicated
Another element that we have to consider is that quality
objectives have to be communicated with the relevant people.
So, if a particular person is responsible or has some kind of
direct impact on the company reaching the said objective then
that person must know that the company has such quality
objectives so that the person can be pulling the same rope as the
rest of his or her colleagues. To make sure that everyone is
striving to reach the same objectives.
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Requirements – Updated as
appropriate
Finally, this standard asks us to make sure that quality
objectives are updated as appropriate. I like to update quality
objectives of my clients during the management review which is
an opportunity where we are reviewing the performance that we
obtained in the past year relating to our quality objectives and
depending on how much of our objectives we reach then we can
update the quality objectives for the next year to make them
more realistic and relevant to the current needs of the company.
Requirements – retained as
documented information
The standard mentions that the organization shall maintain
documented information on the quality objectives. Whenever we
see the word documented information this means that we have
to have some kind of record. This means that it has to be written
anywhere it can be an excel sheet it can be a physical paper it
can be a software. Somehow, we need to actually write down the
quality objectives in a way that can be evaluated during an
internal audit.
Requirements of ISO
9001:2015 for Quality
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Objectives – Clause
6.2.2
So, clause 6.2.1 explains in detail the actual requirements that
we have when it comes to setting up quality objectives and
clause 6.2.2.
Who will be responsible for the quality objective and even though
most of my clients ask me to put more than one person as
responsible for the quality objective I always like only having one
person who is ultimately responsible for a quality objective to be
met?
And finally, the standard asks us to define how the results will be
evaluated and over here I like to mention that the results will be
available evaluated during the management review which as I’ve
mentioned is an excellent opportunity to review the quality
objectives for the next year based on the performance of the
objectives that we have obtained in the previous year.
Definitions of Quality
Objectives as per ISO
9000
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ISO 9000 is a standard also within the iso 9001 family which
basically gives details on how we should interpret specific words
and iso 9001. Clause 3.7.1 explains what is an objective. An
objective is a result to be achieved. So, an objective can be
strategic, tactical or operational as we have seen from the
standard of ISO 9001 itself. And in this blog post you can find
many practical explanations to help you understand ISO
9001:2015 Quality Objectives with Examples.
Factors to consider
when implementing
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Quality Objectives are the guiding light that shines upon the
actions that you will be taking to take your organization from
where you are now, to where you want to be. They represent an
‘ideal’ future scenario that everyone in the organization should be
committed to achieve.
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Manufacturing company – HR
Another objective that this company set relating to the human
resources. This time it is to have an employee turnover of less
than 10 percent of the total full-time employees. So of course,
employee turnover is an important metric for any company. And
as such it is a fantastic example of a quality objective for ISO
9001 that most companies should adopt.
As you might know this final question refers to the net promoter
score. Another element of customer feedback that we can
consider is the likelihood or the percentage of sales that is
generated by repeat clients. The most important metric when it
comes to a happy customer is a repeat purchase. So, the more
repeat purchases that we have the more our customers are
happy with the service or products that we are providing them
with.
HR:
Maintain a 5% employee turnover ratio
Maintain a 100% certification training records for
employees relating to:
Mobile cranes
Tower cranes
Working at heights
Fork lifts
Health & Safety
First aid
Customer feedback:
Repeat customers > 90%
How do you rate the level of our service from 1 to 10 >
8?
Operations
Service internal tower cranes a minimum of once every
4 months
Unscheduled maintenance on leased tower cranes <2%
of all tower cranes per day
Average time to do a general service on cranes – 9
hours
As you can see the values of tower cranes and mobile cranes are
different so one of them is 85 percent and the other is 80 percent
and this goes to show that the standard will not tell you the
actual value that you have to reach within your quality
objectives. What we have to do with the quality objectives is that
we have to find important areas within our company that we
want to improve upon and we have to find a respective value a
measurable and specific goal or target that we want to reach
relating to that topic.
They also took the question of how do you rate the level of our
service from one to ten and they want to achieve a rating of more
than eight.
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HR:
To recruit 500 more employees
To achieve a staff turnover of less than 5%
To train all employees at least 4 hours per year
(upkeep on Health & Safety)
Customer feedback:
Market share by industry:
Banking > 75% (all except BOV and BNF)
5-star Hotels > 20%
Gaming companies > 3 large companies
Factories > 20%
How likely are you to refer us to friends & family > 9
To log 100% of complaints onto CAPA sheet
To have 0 complaints discovered by invoicing/debt
collection
Operations
Variance of Actual vs projected hours for cleaning job
= 0% difference
To conduct a 30-minute review meeting once per week
including administration to discuss client
work/problems
To have less than 2 vehicle breakdown/unscheduled
maintenance per month
Arriving to clients on time > 95% of the time (late is
when we arrive more than 15 minutes later than agreed
with the client) – linked to a small bonus to ensure that
people get on time
As you can see these are very ambitious quality objectives that
meet their goals of the company because ultimately that is the
point of setting up quality objectives. Some more objectives
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As you can see in this case the quality objectives are being used
to monitor and to solve actual problems that the company has.
And they want to target the solutions to the actual problems that
they have through the use of quality objectives.
when we arrive more than 15 minutes later than the time agreed
with the client and we are going to be linking this objective to a
small bonus to ensure that people get there on time of course
whenever we want to reach an objective we have to motivate
people to actually strive to reach their objective. And in this case
since we are dealing with unskilled or semi-skilled workers then
we have decided to set up a financial objective linked directly to
how much they arrive on time.
Marketing
• market share
Sales
Operations
Quality
SMART Quality
Objectives for ISO
9001:2015
Quality objectives must be set in a SMART fashion. Smart is a
mnemonic for the five most important factors that an intelligently
designed objective would have.
Measurable
A goal is only a goal if we can actually measure our current
status to be able to compare it with where we want to be. We
cannot hide behind the buzzwords like industry leaders or
providing an excellent service. We need to attach that idea of
where we want to get to an actual metric that we can measure.
it is also important to keep in mind that we must have the tools
to easily gather the data that will enable us to measure each
objective.
Attainable
Goals should be challenging but still reasonable to achieve. it is
useless to say that we’d like to get a 100% market share is our
current my picture is currently at 1%. Therefore 9001 encourages
us to design quality objectives that we believe that we can
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Relevant
The quality objectives set must be relevant to the overall goals
of the organization. In other words, each objectives defined must
be somehow interlinked with the results from the evaluations of
Clause 4 of the ISO 9001 standard (context of the organization).
being relevant means that the goals that we set up must be
worthy of our time and investment. An additional consideration
as regards goals that can be taken from being relevant is to not
set up too many goals. We must drive to ensure that we set and
number of goals that can be within our grasp. The larger the
team, the more goals can be set.
Time bound
It is not enough to say that one day who wants to increase our
market share. We must set time limits. People work hard and
smartly to do everything possible to meet deadlines. It is not
extremely useful how to set up a goal that it intends to reach
with them five years’ time. It would be far more worthy to have a
goal of where you want to be within 1 years’ time. Then each
quarter you can review your performance, just like you do for
management accounts, to ensure that you are on track.
Objectives with
Examples
That is all I have to say when it comes to ISO 9001:2015 Quality
Objectives with Examples. I hope that you found the examples in
this video to be of interest and that they will help you to achieve
your goals when it comes to the implementation or auditing of iso
9001 of any company.