OFFICIAL

STATEMENT OF REQUIREMENT

QUEEN ELIZABETH BARRACKS GYMNASIUM

FOR

REPUBLIC OF FIJI MILITARY FORCES

DEFENCE COOPERATION PROGRAM – FIJI

ON BEHALF OF
INDO-PACIFIC INFRASTRUCTURE

AUSTRALIAN DEFENCE FORCE

OFFICIAL
 OFFICIAL
Project Brief
Page ii

PRELIMINARIES

Table of Contents

PRELIMINARIES ................................................................................................................... ii
TABLE OF CONTENTS .............................................................................................................. II
ANNEXES: .............................................................................................................................. III
ENCLOSURES: ........................................................................................................................ III
REVIEW AND CERTIFICATION ................................................................................................ IV
ABBREVIATIONS AND DEFINITIONS ......................................................................................... V
INTRODUCTION .................................................................................................................... 1
DESIGN CONSIDERATIONS ............................................................................................... 2
OBJECTIVE .............................................................................................................................. 2
CONTRACTOR'S ACTIVITIES REQUIRED..................................................................... 2
CONTRACTOR’S ACTIVITIES IN THE DESIGN PHASE ................................................................ 3
CONTRACTOR’S ACTIVITIES IN THE CONSTRUCTION PHASE ................................................... 4
OVERALL MANAGEMENT ............................................................................................... 5
DEVELOP DESIGN .................................................................................................................... 5
50% SDR ............................................................................................................................... 7
90% DDR............................................................................................................................... 8
100% IFC DESIGN DOCUMENTATION ................................................................................... 10
COST ESTIMATES .................................................................................................................. 10
RISK MANAGEMENT ............................................................................................................. 10
PROJECT PLANS .................................................................................................................... 11
DOCUMENTATION ................................................................................................................. 12
OBTAIN APPROVALS ............................................................................................................. 12
CONSTRUCTION PHASE ......................................................................................................... 12
CONTRACTOR'S ACTIVITIES DURING DLP ............................................................................ 14
ADMINISTRATION ............................................................................................................. 15
COMMUNICATION AND DOCUMENTATION ............................................................................. 15
SITE ACCESS ......................................................................................................................... 16
TIMELINE .............................................................................................................................. 17
OTHER REQUIREMENTS ......................................................................................................... 18
CONCLUSION ....................................................................................................................... 18
ANNEX A: LOCATION OVERVIEW – QUEEN ELIZABETH BARRACKS, SUVA
(FIJI) ........................................................................................................................................ 19
SUVA LOCALITY ................................................................................................................... 20

OFFICIAL
 OFFICIAL
Project Brief
Page iii

LOCATION OF THE WORKS .................................................................................................... 20

SITE ANALYSIS ....................................................................................................................... 4
ANNEX B: QUEEN ELIZABETH BARRACKS (WORKS PACKAGE) – PROPOSED
SCOPE....................................................................................................................................... 1
BACKGROUND ........................................................................................................................ 1
PURPOSE ................................................................................................................................. 1
REQUIREMENT ........................................................................................................................ 1
CONSIDERATIONS ................................................................................................................... 2
ANNEX C: Design Documentation Requirement ................................................................. 1
ANNEX D: QMP REQUIREMENTS .................................................................................... 1
ANNEX E: ESD AND WOL REPORTING REQUIREMENTS ........................................ 1
DESIGN ACTIVITIES ................................................................................................................. 1
CONSTRUCTION ACTIVITIES ................................................................................................... 1
HANDOVER ACTIVITIES AND DOCUMENTATION ..................................................................... 2

Annexes:
A. Location Overview – Queen Elizabeth Barracks, Suva (Suva)
B. Queen Elizabeth Barracks (Works Package 1) – Proposed Scope
C. Design Documentation Requirements
D. Quality Management Plan Requirements
E. ESD and WOL Plan Reporting Requirements

Enclosures:
1. Drawings – Concept Design

OFFICIAL
 OFFICIAL
Project Brief
Page iv

Review and Certification

This Project Brief aims to provide supporting information to Tenderers to assist in their
ability to demonstrate value for money. This Project Brief has been drafted for the
procurement of the Queen Elizabeth Barracks gymnasium replacement. As Project Manager, I
certify that it is suitable for the Queen Elizabeth Barracks gymnasium replacement.

zachariah. Digitally signed by

zachariah.bryant

bryant Date: 2023.10.18

09:54:31 +12'00'
Zachariah Bryant
Captain
Project Manager

18 October 2023

OFFICIAL
 OFFICIAL
Project Brief
Page v

Abbreviations and definitions

Abbreviations and acronyms used in this Project Brief have the following meanings and,
unless otherwise stated, terms used in the Project Brief have the meaning given to them in the
Contract:

ADF ............................. Australian Defence Force

CDR ............................. Developed Concept Design
CHOP .......................... Commissioning and Handover Plan
DCP ............................. Defence Cooperation Program
DDR ............................ Detailed Design Report
DLP ............................. Defects Liability Period
DSP.............................. Development Strategic Plan
EMP ............................. Environmental Management Plan
End User ...................... Republic of Fiji Military Forces
ESD ............................ Ecologically Sustainable Development
ICT .............................. Information and Communications Technology
IFC ............................... Issued For Construction
IP Div .......................... International Policy Division
LMP ............................. Logistic Management Plan
PMM ........................... Project Management Meeting
PMT ............................ Project Management Team
Project.......................... Queen Elizabeth Barracks gymnasium
QMP ........................... Quality Management Plan
RFI............................... Request for Information (Construction RFI)
RFMF .......................... Republic of Fiji Military Forces
SDR ............................. Schematic Design Report
SiD............................... Safety-in-design
SMP ............................. Site Management Plan
TMP ............................. Traffic Management Plan
WHSMP ..................... Work Health and Safety Management Plan
WOL ............................ Whole-of-Life

Unless otherwise stated, capitalised terms in this Project Brief have the meaning given in the
Contract.

OFFICIAL
 OFFICIAL
Project Brief
Page 1

INTRODUCTION

1. This Project Brief describes the Contractor's Activities required to be carried out
under the Contract for the design and construction of the Queen Elizabeth Barracks
gymnasium replacement.

2. Contract Administration. Defence Cooperation Program – Fiji (DCP) is

responsible for the project management and delivery of the Queen Elizabeth Barracks
gymnasium (Project). DCP will act as the Contract Administrator, representing the
Commonwealth for the Project.

3. Existing situation. The Republic of Fiji Military Forces (RFMF) is undergoing a

significant restructure and professionalization period. The RFMF maintain several ongoing
international operations and are required to maintain constant readiness. Physical fitness is
paramount to maintaining a baseline for a capable military and as such, training space is a
high priority.

4. Queen Elizabeth Barracks is currently home to the 3rd Battalion, Fiji Infantry Regiment
(3 FIR), Logistics Support Unit (LSU), Land Forces Command Battalion (LFC), Engineer
Regiment (ENGR). These units represent a majority of the RFMF who all share the one
facility in its current dilapidated state.

5. The Defence Strategic Review 2023 and the Australian International Policy Division (IP
Div) has supported this intent, with its role to promote the capacity of military partners. In
accordance with IP Div strategic intent to increase Defence’s presence with Pacific militaries
through delivering infrastructure, the decision has been taken to undertake infrastructure work
in support of the RFMF and deliver a gymnasium facility at Queen Elizabeth Barracks.

6. Proposed works. The Australian Department of Defence conducted a Desktop

Investigation to determine and define the scope of Works required for the Project. The Queen
Elizabeth Barracks Site is detailed in Annex A.

7. The Works will be a design and construct building package. The building package is
defined as construction of the building and undercover structure up to the point of connection
with mains services. The concept design is provided at Enclosure 1, which the Contractor is
expected to update and improve (without departing significantly from the existing design
approach and requirements), with a view to developing and finalising their own certified
design and delivering the Works accordingly. The concept design is provided as an indicative
example of what is expected. The Project is to deliver a scope of Works that is inclusive of,
but not limited to:

a. Item 01 — confirmation of the suitability of connecting services and the existing

backup network including water pressure, electrical circuit capacity and sewer
capacity of the existing network the building will connect into to determine if any
immediate upgrades are required;

b. Item 02 — execution of the Contractor's Activities referrable to the Design Phase;

c. Item 03 — construction of an outdoor roofed gymnasium and adjacent equipment

storage, office space and washrooms;

d. Item 04 — connection to mains water supply line at suitable point;

OFFICIAL
 OFFICIAL
Project Brief
Page 2

e. Item 05 — connection to main sewer line at suitable point;

f. Item 06 — connection to ring road underground storm water and surface water
control structures;

g. Item 07 — provision of training to RFMF maintenance staff on use and maintenance

of the facility through provision of operating manuals and a dedicated training
package; and

h. Item 08 — provision of local trades training during construction.

8. Functional requirements for Design Documentation are set out at Annex C.

DESIGN CONSIDERATIONS

Objective

9. The objective of this Project is to provide infrastructure and facilities upgrades at

Queen Elizabeth Barracks to enhance sovereign capability and enable force generation,
training and future operations for the RFMF for 25 years.

CONTRACTOR'S ACTIVITIES REQUIRED

10. The Contractor must undertake the Contractor's Activities outlined in the Contract,
inclusive of those set out in this Project Brief which are divided into a Design Phase and
Construction Phase.

11. The Contractor should note that delivery of the Project has been split into two phases on
the terms of the Contract, comprising:

a. an initial Design Phase during which the Contractor:

(1) plans and designs the Works;

(2) is required to achieve each Design Phase Milestone by the relevant Design
Phase Milestone Date specified in the Contract Particulars; and

b. subject to the achievement of Construction Phase Approval, a subsequent

Construction Phase, during which the Contractor:

(1) will complete (to the extent not completed in the Design Phase) the design of,
and construct, commission, complete and handover the Works; and

(2) must achieve Completion of the Works or each Section by the specified Date
for Completion in accordance with the agreed program.

12. The Contractor's Activities required include:

a. undertaking and managing the development of the design, including facilitating

design reviews with the Commonwealth and in a manner consistent with "safe
design" principles;

OFFICIAL
 OFFICIAL
Project Brief
Page 3

b. procuring and managing any subcontractors necessary to satisfy the requirements of

this Project Brief and the Contract;

c. working collaboratively with all stakeholders as part of the development of the

design;

d. undertaking physical and other investigations of the Site to deliver the Works as
further described or required in this Project Brief;

e. liaising with all authorities responsible for any Statutory Requirements and obtaining
all Approvals required in connection with the Project, except where the
Commonwealth directs otherwise;

f. developing a design and reports that:

(1) are of a high quality and meet appropriate industry standards (Australian
Standards are defined as best practice, however justification can be provided
where not compliant). Deviation from Australian Standards will be considered
where life safety issues are not compromised and a comparable international
standard is available and supports local industry capability;

(2) ensure that the Works, when constructed, shall satisfy the requirements in this
Project Brief, stakeholder requirements and any other specified requirements in
order to meet its intended purpose and design life; and

(3) meet all Statutory Requirements and the other requirements of the Contract;

g. ensuring that the Design Documentation is to a standard suitable for construction by

others, if required; and

h. subject to Construction Phase Approval, as part of the Construction Phase, carry out
the Works, including attending Site meetings, providing clarification on or
corrections to the Design Documentation if required, inspecting the Works,
providing design certificates and certification of any defect rectification undertaken
to the Contract Administrator.

13. The following sections outline the considerations for the development of the Project
Documentation and to meet the relevant standards and user requirements.

Contractor’s Activities in the Design Phase

14. The Design Phase commences from the Award Date until Construction Phase
Approval has been achieved. If early Works are required and approved through Site
investigations, early Works may progress so as to prevent avoidable delay to construction.

15. In the Design Phase, the Contractor must undertake all relevant Contractor's
Activities outlined in this Project Brief, including in relation to the following deliverables
(D):

a. D01 — proposed Site visit schedule;

OFFICIAL
 OFFICIAL
Project Brief
Page 4

b. D02 — Schematic Design Report (SDR) (50%), including all survey and
investigation reports as well as cost estimate to P80 certainty;

c. D03 — Detailed Design Report (DDR) (90%), including all survey and investigation
as well as cost estimate to P90 certainty. Must also include a detailed Safety-in-
Design (SiD) brief;

d. D04 — Site management documentation including, but not limited to:

(1) Work Health and Safety Management Plan (WHSMP);

(2) Environmental Management Plan (EMP);

(3) traffic management details;

(4) detailed scope of Works for construction;

(5) all certified drawings and specifications required for construction to

commence; and

(6) Quality Management Plan (QMP) including inspection test planning to support
it.

e. Design documentation is to meet requirements dictated in Annex C.

Contractor’s Activities in the Construction Phase

16. The Construction Phase commences upon Construction Phase Approval by the
Contract Administrator. In the Construction Phase, the Contractor must undertake all
Contractor's Activities outlined in this Project Brief, including in relation to the following
deliverables (D):

a. D05 — 100% Issue for Construction (IFC) package, including:

(1) all certified drawings and specifications required for construction to be

completed; and

a. D06 — construction of one outdoor gymnasium and associated supporting buildings;

b. D07 — repair of existing water, stormwater and sewer infrastructure to the building
at point of connection;

c. D08 — provide a maintenance training plan on implementation of D10 and D11;

d. D09 — provide quality control for quality requirements;

e. D10 — provide Commissioning, Training and Handover Plan;

f. D11 — provide a Handover Manual for the accommodation building; and

g. D12 — undertake a 6 month Defects Liability Period (DLP), including facilitation of

inspections and provision of inspection reports.

OFFICIAL
 OFFICIAL
Project Brief
Page 5

OVERALL MANAGEMENT

Develop design

17. Design services are required to produce a 50% SDR, 90% DDR and 100% IFC
design, certification, and cost estimate for the Project.

18. In preparing and undertaking the Contractor's Activities, the Contractor must comply
with all relevant obligations set out in this Project Brief.

19. The Contractor must provide expert advice on design solutions.

20. The Contractor must provide designs that adopt the following principles:

a. facilities are culturally and climatically suitable;

b. facilities maximise positive impact on the Fiji economy, including local industry
involvement;

c. facilitate the use of locally available materials and conduct materials testing to
confirm suitability where required (unless there are other works completed in the
area that can confirm suitability);

d. facilities are durable and minimise ongoing maintenance costs, supplemented by a

maintenance plan and associated training; and

e. ensure that maintenance works can be conducted by local trades with local materials
readily available within Suva and broader Fiji.

21. The design must be prepared so that, subject to the process in this paragraph, the
Works comply with all relevant applicable Australian Standards and relevant Fiji standards
and codes, and to the extent they are not inconsistent, Defence requirements. This includes
any replacement, amendment or supplement to those standards, codes or requirements. The
Works must, however, also prioritise the use of local materials, equipment, supplies and
construction techniques to ensure the short and long-term sustainability of the Works. Where
relevant standards cannot be met through the use of a local supply chain, the Contractor must
consider the criticality of the component of the Works or design to safety and structural
integrity of the Works and determine whether a design solution should be pursued that meets
relevant standards or, alternatively, enables local supply chain to be used. In the case of the
latter determination, the Consultant must identify and propose a departure to that applicable
standard. This shall be submitted to the Contractor Administrator as a draft departure. The
draft departure shall include:

a. a clear explanation as to why the standard cannot be met through the use of a local
supply chain;

b. a description of the quantity and quality of resources needed from an international

supply chain to meet the standard;

c. the alternate options for the design that utilises a local supply chain highlighting
which the alternate is recommended as well as the:

OFFICIAL
 OFFICIAL
Project Brief
Page 6

(1) departure from the applicable standard;

(2) associated benefits and opportunities; and

(3) associated risks and considerations.

d. The Contract Administrator shall liaise with the Principal and advise on the outcome
of the draft departure. The Consultant will then submit the departure as final to the
Contractor Administrator, incorporating any review comments or amendments.

22. When requested by the Commonwealth, the Contractor must provide design
solutions in order to allow the Commonwealth to assess value for money and adjust the
Works in order to achieve budget targets.

23. The Contractor must conduct all required Site investigations and other risk reduction
studies necessary to develop the Design Documentation, including:

a. geotechnical investigations;

b. hydrographic survey;

c. service identification and investigation;

d. environmental investigation; and

e. hazardous substance and hazardous area surveys (such as asbestos, unexploded

ordnance, etc).

24. The Contractor must prepare for, attend and participate in various design review, risk
management, and value management workshops in relation to each of the Milestones, with
the exception of 100% IFC Design Documentation Milestone, for which risk management and
value management workshops are not required.

25. The Contractor must, in consultation with the Commonwealth, liaise with all
authorities responsible for any applicable Statutory Requirements unless the Commonwealth
directs otherwise. The Contractor must obtain and maintain a register of all Approvals
required in connection with the Design Documentation and the Works.

26. The Contractor must incorporate feedback from all stakeholders provided in fortnightly
design reviews and at the 50% SDR and 90% DDR Milestones, including:

a. offering advice on the implications of changes;

b. altering the design as required; and

c. detailing all revisions in subsequent drawings and specifications along with a

summary of key design decisions and justifications.

27. The Contractor must develop the design to 100% IFC drawings, with accompanying
specifications and supporting plans suitable for the Contractor to construct the Works.

OFFICIAL
 OFFICIAL
Project Brief
Page 7

28. The Contractor must prepare a probabilistic construction cost estimate (including
breakdown) with the Design Documentation required at each Milestone, up to and including
the 100% IFC Design Documentation.

29. The Design Documentation requirements forming part of each design Milestone are
detailed in Annex C.

30. The Contractor must prepare a construction Works program, in accordance with the
Statement of Requirement, that includes, as a minimum:

a. external submissions, such as Approval applications;

b. procurement activities for materials and other items;

c. Site mobilisation and other Site activities; and

d. all construction activities associated with the delivery of the Works.

50% SDR

31. The primary purpose of the SDR is to provide all schematic plans and engineering
solutions for the Works. The secondary purpose is to develop the Design Documentation to a
point where there is sufficient cost certainty (P80) in respect of the cost of constructing the
Works such that the Commonwealth can seek any necessary Approvals. The expected
outcome of the SDR is that the Contractor requires no additional information from the
Commonwealth in order to develop the remaining Design Documentation. There remains a
requirement for the Contractor to facilitate the review of elements of the Design
Documentation through design review meetings on a fortnightly basis post Completion of the
DDR.

32. The SDR must include, at a minimum:

a. a description of the approach adopted by the Contractor to develop the SDR;

b. a list of reports (and other reference documentation relied upon) reviewed in the
development of the SDR;

c. a schedule of stakeholder consultation;

d. a narrative describing the reasons for the layout of the facilities and other
infrastructure on the Site, including a description of the Site investigations completed
and key findings;

e. a description of the requirements for upgrades to Site-wide services (including

engineering services, stormwater, roads, etc) and a narrative as to the proposed
Works;

f. justification as to any additional Site investigations required prior to submission of

the 90% DDR;

g. an overview of the functional requirements, including a revised functional

relationship diagram;

OFFICIAL
 OFFICIAL
Project Brief
Page 8

h. a narrative as to the Applicable Standards and other requirements including how the
design addresses these requirements for each design discipline specified in Annex C;

i. drawings and three-dimensional renders of each facility;

j. the proposed construction sequence for each design discipline specified in Annex C;

k. a list of major mechanical equipment noting the sizes and mechanical power density;

l. a final facility area schedule;

m. a final schedule of information and communications technology (ICT) assets

required;

n. final room data sheets;

o. completed asset classification matrix and criticality assessment;

p. cost plan, including updated quantitative risk assessment, Monte-Carlo cost

simulation (P80) and WOL cost estimate;

q. a Fire Safety Assessment;

r. drawings and specifications;

s. a summary table of Requests for Information (RFIs) raised as at the date of

submission of the SDR including any assumptions adopted by the Contractor in
respect to RFIs to which the Contract Administrator has not yet responded;

t. a copy of each of the Site investigations, as an annex to the SDR;

u. meeting minutes from the SiD workshop(s), as an annex to the SDR;

v. updated Project Plans (if any changes are required);

w. an update regarding supply chain risks in terms of vulnerability;

x. all other content relevant to this Milestone; and

y. a completed checklist which demonstrates how the Contractor has met the minimum
requirements for submission of the SDR.

33. The SDR is to be reviewed by the Commonwealth prior to the Contractor organising
and conducting a meeting with the End User. The outcomes of the End User meeting are to be
incorporated into the development throughout fortnightly design review meetings and the
90% DDR.

90% DDR

34. The primary purpose of the DDR is to provide a report which facilitates the final
review of the Design Documentation by the various interested stakeholders. There should be
no further consultation required with the Commonwealth in order to finalise the Design
Documentation.

OFFICIAL
 OFFICIAL
Project Brief
Page 9

35. The DDR must contain, at a minimum:

a. an outline of existing design issues and how they have been addressed;

b. a description of the approach adopted by the Contractor to develop the DDR;

c. a list of reports (and other reference documentation relied upon) reviewed in the
development of the DDR;

d. a table recording the comments received on the SDR and how each comment has
been addressed in the DDR;

e. a schedule of stakeholder consultation;

f. a narrative describing the reasons for the layout of the facilities and other
infrastructure on the Site, including details of any changes since the SDR;

g. a description of the requirements for upgrade to Site-wide services (including

engineering services, stormwater, roads, etc) and a narrative as to the proposed
Works;

h. a narrative describing any additional Site investigations completed following the

Completion of the SDR Milestone and the key findings from these additional
investigations;

i. confirmation that no additional Site investigations are required post Completion of

the DDR;

j. an overview of the functional requirements including a revised functional

relationship diagram;

k. a narrative as to the Applicable Standards and other requirements including how the
design addresses these requirements for each design discipline specified in Annex C;

l. the proposed construction sequence for each design discipline specified in Annex C;

m. a final facility area schedule;

n. review of the ‘above and below the line’ scope of Works based revised cost
estimates;

o. final schedule of ICT assets required;

p. final room data sheets;

q. completed asset classification matrix and criticality assessment;

r. drawings, specifications and other Design Documentation;

s. updated cost plan in the same format as the SDR, including updated quantitative risk
assessment, probabilistic Monte-Carlo cost estimate (P90) and WOL cost estimate;

OFFICIAL
 OFFICIAL
Project Brief
Page 10

t. updated summary table of RFIs raised as at the date of submission of the DDR
including any assumptions adopted by the Consultant in respect to RFIs to which the
Contract Administrator has not yet responded;

u. if any additional investigations have been completed post Completion of the SDR,
then a copy of the additional report, as an annex to the DDR;

v. a final environmental report, as an annex to the DDR;

w. meeting minutes from the SiD workshop(s), as an annex to the DDR;

x. updated Project Plans (if any changes are required);

y. all other content relevant to this Milestone; and

z. a completed checklist which demonstrates how the Consultant has met these
minimum requirements for submission of the DDR.

36. The Contractor is to provide the Design Documentation to the Contract

Administrator, which, once approved, will enable the Contractor to deliver the Works under
the Contract.

100% IFC Design Documentation

37. The Contractor is to provide the 100% IFC Design Documentation to the Contract
Administrator following commencement of the Construction Phase, if any.

38. The 100% IFC Design Documentation must include:

a. a consolidated register of all IFC Design Documentation;

b. drawings, specifications and other Design Documentation;

c. updated construction cost estimate;

d. certificates and documents demonstrating compliance with all Statutory

Requirements, copies of all Approvals obtained and a copy of the register of
Approvals; and

e. updated Project Plans (if any changes are required).

Cost Estimates

39. In all instances, for costing purposes, the Contractor is to engage a suitable quantity
surveyor who has recent experience working in Fiji. They are to produce the required
simulations and cost estimates for scope items as part of the cost plans required with each
Milestone. Reports from the quantity surveyor are to be included in each Milestone report.

Risk Management

40. The Contractor will be required to coordinate and lead two risk management
workshops prior to commencement of the Construction Phase, with a member of the Project

OFFICIAL
 OFFICIAL
Project Brief
Page 11

Management Team (PMT) being present. The risk management workshops are expected to
occur as follows:

a. Workshop 1 — post the 50% SDR Milestone in order to inform the scope of Works
requirements and Site management documentation (D05); and

b. Workshop 2 — prior to completion of the 90% DDR Milestone in order to inform

the construction and Project management risks.

Project Plans

41. Without limiting the Contract, the Contractor is to prepare Project Plans which set
out in adequate detail the procedures the Contractor will implement to manage and ensure the
Contractor's Activities will be performed consistently with, and so as to maximise the
achievement of, relevant:

a. Statutory Requirements and Approvals (including any conditions or requirements

under them);

b. Commonwealth principles, objectives and commitments; and

c. consultant business rules and commitments.

42. The following Project Plans are to be prepared by the Contractor, for approval by the
Contract Administrator:

a. WHSMP – to be provided to the Commonwealth pre-site survey/investigation works;

b. EMP;

c. Quality Management Plan (QMP);

d. Site Management Plan (SMP);

e. Ecologically Sustainable Development (ESD) and Whole-of-Life (WOL) Plan

(detailed guidance provided within this Project Brief);

f. Fraud and Corruption Control Plan;

g. Logistic Management Plan (LMP); and

h. Commissioning Training and Handover Plan (CHOP).

43. Project Plans are to be submitted in accordance with the Contract and updated as
required with each Milestone.

44. The QMP must include all of the information required under Annex D to this Brief.
The QMP must be used by all of the Contractors' personnel and the quality management
system to be imposed must comply with AS/NZ ISO 9001:2000 and Defence’s quality system
management (also AS/NZ ISO 9001:2000 accredited).

45. Minimum requirements for the WHSMP, EMP and QMP documentation are dictated
in Enclosures 5 – 8 respectively.

OFFICIAL
 OFFICIAL
Project Brief
Page 12

46. The ESD and WOL Plan must include all of the information required under Annex E
to this Brief.

Documentation

47. Without limiting any of the Contractor’s obligations under the Conditions of
Contract, the Contractor must:

a. maintain, in a readily accessible manner, all documentation and records relating to its
performance of the Contractor's Activities and must make them available for
inspection by, and provision to, the Contract Administrator upon request; and

b. on completion of the Contractor's Activities, supply all, or such proportion as may

otherwise be directed, of the documentation to the Contract Administrator.

48. The Contractor must ensure that the Design Documentation is complete, clear,
unambiguous and coordinated.

49. The detailed standard includes the requirement that the construction materials,
methods and details used are practical to construct, are the simplest solution available to
achieve the design objective, and are consistent with Applicable Standards and normal
industry practice.

50. The documentation must include descriptive text notations on drawings that are
logically placed and assist interpretation.

51. Where specifications refer to Applicable Standards that may contain alternatives, the
specification must identify which part of the standard is referred to.

52. Where products that are specified require installation to manufacturers' requirements,
the Contractor must review those requirements in conjunction with Applicable Standards and
identify and resolve any conflicts.

Obtain Approvals

53. The Contractor must provide advice on, and obtain, on behalf of the Contract
Administrator, all required Approvals, including Approvals from (but not limited to):

a. all service providers for all included services; and

b. all levels of government.

54. The Contractor is responsible for timely research and identification of any other
Approvals or licences required for the construction, commissioning and ongoing operation of
the Works, and must advise the Commonwealth of any requirements.

55. The Contractor must certify the completed design in accordance with all applicable
Statutory Requirements.

Construction Phase

56. All Construction Phase requirements are to be read as being subject to Clause 5 of
the Conditions of Contract.

OFFICIAL
 OFFICIAL
Project Brief
Page 13

57. The Construction Phase includes all activities post IFC and up to the end of the final
DLP, as defined in the Contract.

58. In the Construction Phase, subject to Clause 5 of the Conditions of Contract, the
Contractor’s Activities include:

a. continual on-Site design and construction assistance to the Commonwealth;

b. preparing for, attending and participating in various meetings;

c. assisting with procurement activities associated with potential adjoining but separate
Works packages;

d. reporting on progress and quality of the Works, including compliance of the Works
with the design and identification of any non-conformances or corrective action;

e. providing various services including inspections, reviewing documentation produced

by the construction subcontractors, providing design certifications and other
activities during the construction of the Works;

f. assisting with the commissioning, handover and takeover of the Works, including
inspection of the Works prior to Completion;

g. update of the IFC drawings to reflect “As Constructed” status, including maintaining
a record of changes occurring during construction and delivering “As Constructed”
drawings and documentation as part of handover documentation;

h. identification and resolution of Defects in the construction of the Works and during
the DLP under the Contract, including certification of any design rectification
undertaken;

i. if an update to the Design Documentation during the Construction Phase requires an

update to the ESD and WOL Plan, reviewing and updating the ESD and WOL Plan
(as updated); and

j. assisting with post-occupancy evaluation of the Works.

59. On-Site support. The Contractor is to maintain a Site presence for the duration of
Project delivery. The Contractor is responsible for its construction camp, personnel,
accommodation and Site office.

60. Requests for Information. The Contractor must respond to RFIs provided by the
Contract Administrator to the Contractor.

61. Inspections. The Contractor must regularly inspect the Works throughout the
construction of the Works to ensure that the Works are constructed in accordance with the
Design Documentation. The frequency of inspections will be in accordance with the QMP or
as agreed in writing by the Contract Administrator.

62. At the written request of the Contract Administrator, the Contractor must inspect the
Works to clarify Design Documentation on Site, and assist in responding to issues associated

OFFICIAL
 OFFICIAL
Project Brief
Page 14

with construction coordination. The Contract Administrator will conduct regular audits on
Site.

63. Variation Assessment. The Contractor is to assist the Contract Administrator to

assess Variation Price Requests issued under the Contract. The Contractor is to provide
written comments within the timeframe directed by the Contract Administrator as to whether
the proposed Variation:

a. represents value for money; and

b. can be addressed or resolved through alternate means.

64. Updates to Design Documentation. Where a design changes due to inadequacies or

inconsistencies in the Design Documentation, the Contractor is to promptly update the IFC
Design Documentation to reflect the changes in accordance with the RFI process.

65. Commissioning and Handover. The Contractor must assist with commissioning
and handover processes during the construction of the Works. The Contractor must:

a. inspect the Works and complete witness inspections in accordance with the Design
Documentation;

b. prepare the hazardous area dossier(s) and provide written comments to the Contract
Administrator on areas to be rectified as required;

c. draft Operation and Maintenance Manuals and promptly action comments by the
Contract Administrator on areas to be rectified as required;

d. where the Contractor identifies a Defect at any point during construction of the
Works or during the DLP, promptly provide written notice to the Contract
Administrator;

e. supply the CHOP;

f. supply all commissioning results and tests and promptly provide written comments
to the Contract Administrator;

g. supply all “As Constructed” drawings and documents prepared and promptly provide
written comments to the Contract Administrator on areas to be rectified as required;
and

h. provide all necessary certifications for the Works.

Contractor's Activities during DLP

66. The Contractor must inspect the Works with the Contract Administrator at the 6
month Defects inspection to confirm that the Contractor has satisfactorily addressed
outstanding Defects and to identify whether new Defects have arisen. Following this

OFFICIAL
 OFFICIAL
Project Brief
Page 15

inspection, the Contractor will be required to submit an inspection report to the Contract
Administrator with a remediation plan (where required).

ADMINISTRATION

Communication and documentation

67. Contractor’s monthly report. Without limiting the Contractor’s obligations under
the Contract, the Contractor’s written report must include at a minimum:

a. a summary of the progress of all Contractor's Activities, including a summary of all

progress achieved for the relevant month;

b. a report on all work health, safety and rehabilitation matters relevant to the Works;

c. an updated risk register;

d. an updated issues register;

e. an updated register of possible Variations;

f. an updated consultation register;

g. a schedule of meetings and workshops completed;

h. an updated program for the Contractor’s Activities and particulars of any deviations
from the current program, including possible extensions of time;

i. an updated payment claim register, including payment claims received but not yet
assessed under the Contract and any relevant approved sub-consultancy agreement
and particulars of any preventative or remedial action;

j. an updated summary of any other claims made by the Contractor and / or its
subcontractors including particulars of any preventative or remedial action; and

k. details of any other matters affecting or likely to affect Completion of the

Contractor’s Activities or the Works.

68. Design review meetings. The Contractor must arrange, prepare for, attend and
facilitate design review meetings. The frequency and location of the design review meetings
must be as agreed in writing by the Contract Administrator.

69. The Contractor must prepare and issue an agenda at least two days prior to each
design review meeting and include the Contract Administrator on the invitee list for each
meeting.

70. The Contractor must minute each meeting and provide a copy of the minutes to the
Contract Administrator no later than three days after each meeting.

71. Project Management Meetings (PMM). The purpose of the PMMs is to review
progress of the Contractor's Activities against Project Milestones. The PMM occurs between
the Commonwealth and Contractor. The Contractor must prepare for, attend and participate in
the PMMs. The Contract Administrator is responsible for organising, chairing and minuting

OFFICIAL
 OFFICIAL
Project Brief
Page 16

the PMMs, which are expected to be conducted fortnightly, with an agenda, time and location
to be disseminated by the Contract Administrator.

72. Communication and document management. To facilitate the compressed

development timeline and achieve a relationship-focused Contract delivery, DCP is to be
incorporated into the Contractor’s internal communication and document management
systems. This will enable the sharing of and collaboration on Project documents. The
Contractor is to provide a solution in order to achieve the above intent. Additionally, general
communications will occur via phone and email as required. The Commonwealth may also
direct the use of alternate Project management software for communication and file sharing.

73. Liaison. The Contractor may directly liaise with stakeholders of this Project, if
deemed necessary to meet the requirements stipulated in the Contract. The Contractor must
keep the Contract Administrator informed of any liaison with external parties. During all
liaison, no expectation will be created of the Commonwealth as to any aspect of the Project.

74. Communication. Communication between the Commonwealth and Contractor will

be via phone and email. The Commonwealth may also direct the use of alternate project
management software and ICT equipment for communication and file sharing to be provided
by the Contractor.

75. Documentation. All Design Documentation must be delivered by the Contractor to

the Commonwealth under transmittal. Where requested by the Commonwealth, the
Contractor must provide documents in hard copy and electronic copy (email if size permits or
drop box/disk). Electronic documents are to be in the following formats:

a. Microsoft Word for text documents;

b. Adobe PDF (not scanned and searchable);

c. Microsoft Project (compatible with Project 2016) for construction programs;

d. Microsoft Excel for relevant documents;

76. Clarification of requirements. Where doubt exists by the Contractor as to the

requirements described in this Project Brief, the Contractor must contact the Contract
Administrator at its earliest convenience to clarify the requirement. Where there is a conflict
in the Project Brief requirements, the Contractor is to seek clarification from the Contract
Administrator.

Site Access

77. The immediate area adjacent to the Site comprises other buildings, Messes and the
Transport Yard. The Mess buildings are used for periodic briefs and training. The Transport
Yard is in continuous use throughout daytime and must remain operational. The Contractor is
to minimise the impact on these adjacent areas and not interfere with the continuity of RFMF
operations.

78. Additionally, the roads within the barracks are used daily by the RFMF and families
for pedestrian movement to and from workplace on base. The Contractor is to minimise
disruption to the RFMF and families and their movements within the confines of the Barracks.

OFFICIAL
 OFFICIAL
Project Brief
Page 17

79. In the event that the Contractor requires access to the Site throughout the design
process, this is to be coordinated through the Contract Administrator in writing. All security
requirements for Site access are to be met prior to entering the Site.

80. Granting of Site possession to the Contractor will be in two stages as follows:

a. Site access for early Works (demolition (if required) and excavation) — on PMT
approval of P80 cost estimate and Site management documentation (D02/D04);

b. Site access for Construction — on PMT receipt of 100% IFC package and approval
of the QMP (D05).

81. After the Contractor has taken possession of the Site, all persons requiring entry to
the Site throughout the Construction Phase will be required to complete the relevant Site
induction before access to Site is granted.

Timeline

82. The indicative timeline for this project is as follows:

a. Engage selected Contractor:

(1) No later than November 2023;

b. Site access for investigation granted:

(1) Not before Commonwealth approval granted;

c. 50% SDR:

(1) IAW the Design Phase Milestone Date specified in the Contract Particulars;

d. 90% DDR provided to PMT (D03):

(1) IAW the Design Phase Milestone Date specified in the Contract Particulars;

e. Site possession granted for construction:

(1) Not before Commonwealth approval granted;

f. Completion (of Works):

(1) No later than Jun 2024;

g. CHOP provided to PMT:

(1) IAW Contract; and

h. Operational and Maintenance Manuals provided to PMT :

(1) No later than Completion of the Works.

OFFICIAL
 OFFICIAL
Project Brief
Page 18

Other requirements

83. The Contractor will facilitate opportunities for RFMF personnel to integrate with the
design/construction team in order to conduct professional development training. RFMF
Personnel will only participate in work associated with this Project if approved by the
Contract Administrator and within the Contractor’s commercial-in-confidence arrangements.

CONCLUSION

84. The fundamental objective of the Contractor's Activities is to design and deliver
suitable infrastructure in support of Queen Elizabeth Barracks training and operations. The
quality of Design Documentation will directly influence the success of the Project. Further,
timely and accurate advice from the Contractor is critical to Project success.

OFFICIAL
 OFFICIAL
ANNEX A TO
Project Brief

ANNEX A: LOCATION OVERVIEW – QUEEN ELIZABETH BARRACKS, SUVA (FIJI)

QUEEN ELIZABETH BARRACKS TO NAUSORI

AIRPORT
Distance: 13 km

OFFICIAL
 OFFICIAL
A-2
Suva locality
1. This Project Brief provides background information on the
locality of Suva and Queen Elizabeth Barracks as determined by the
Contract Administrator. This Annex A is intended to highlight
potential factors for the Contractor to consider in their analysis of the
Project Brief. This information was gathered in support of a number of
projects since 2006 and should be verified prior to use.
Location of the Works
2. Suva. Suva is the capital and largest city in Fiji. It is home of
the country’s largest metropolitan area and serves as its major port.
OFFICIAL
ANNEX A TO
Project Brief
Suva has an average maximum temperature of 31oC and low of 23 oC
and experiences annual rainfall of 2263mm, and rains approximately 17
days a month.
3. Accessibility. Suva is not considered a remote location.
Logistical resupply is by either air, road or sea freight. Regular
commercial air is available as a means of travel for personnel.
4. Queen Elizabeth Barracks. Queen Elizabeth Barracks is
situated 8 km from the main business district of Suva and houses
multiple elements of the RFMF. The Barracks itself is surrounded by
residential areas.
5. Accessibility. The main road from Suva to Queen Elizabeth
Barracks is via sealed surfaces.
 OFFICIAL
ANNEX A TO
Project Brief
A-3

Site Analysis

6. Location. Figure A3 indicates the existing site for the Queen

Elizabeth Barracks gymnasium. The proposed Site is in close proximity
to existing gymnasium. Figure A3. Site location

7. Electrical. An existing electrical line appears available for

connection. Further investigation of the line condition and suitability of
supplying three-phase power to a switch board is required.

8. Sewer. The sewer main appears to service the proposed Site.

The junction pit to the south is assessed as suitable to run a new sewer
line from the accommodation to the sewer main. Further investigation
of the sewer condition is required.

9. Mains water. A proposed connection point to the existing

water supply is north of the Site in figure A4. Further investigation of
the mains water condition is required.

10. Existing structure. The existing gymnasium and adjacent

slabs will be demolished and removed from site prior to the Contractor
taking possession of site. This is being arranged by the PMT and is not
within this works package.

OFFICIAL
 OFFICIAL
ANNEX B TO
Project Brief

ANNEX B: QUEEN ELIZABETH BARRACKS (WORKS PACKAGE) – PROPOSED

SCOPE

Background

1. The RFMF are currently undergoing an increase in manning under the Strategic Plan
which sees Company size groups (80 personnel) being trained prior to posting to various units
across Fiji. On posting, members with families are allocated a married quarter residence and
single members (100 per training group) are required to reside on base.

2. A significant lack of maintenance and exposure to harsh tropical conditions has

resulted in the progressive deterioration of some of the existing buildings beyond functional
use; in some cases, requiring buildings to be condemned for safety reasons.

3. Existing designs. Concept designs generated by the Contract Administrator are

contained as Enclosure 1. The proposal for the building package is to build upon the concept
designs, with accommodation of the following modifications:

a. investigate alternative methods of services supply to the facilities.

Purpose

4. The purpose of the Project is to address a RFMF deficiency in suitable training

facility at Queen Elizabeth Barracks

Requirement

5. Functional Requirement. Below are the functional requirements to be met for the
gymnasium:

a. connect to existing base services infrastructure;

b. be designed in accordance with current base infrastructure;

c. be energy efficient, making maximum use of passive cooling measures/natural

ventilation, use of low energy electrical fittings and plant. No mechanical air-
conditioning units are to be included in the design;

d. be easily maintainable and make use of robust materials. Fittings and services are to
be readily accessible with basic tools and equipment used by the RFMF Engineers
(RFMF uniformed maintenance staff). A comprehensive spares pack is to be
included;

e. make use of readily available materials;

f. be suitable for prolonged use by the RFMF for a minimum of 25 years;

g. have low WOL operating costs;

h. include protection against wilful damage (vandalism) and theft;

OFFICIAL
 OFFICIAL
ANNEX B TO
Project Brief
B-2

i. provide outdoor gym facility, inclusive of basketball/volleyball court, workspace and

washrooms for members of the RFMF. A furnished layout plan is to be provided by
the Contractor;

j. provide individual lockable and readily accessible storage for gym effects and
military equipment. Amount of space for each type of storage is to be confirmed with
the Contract Administrator during initial design/visit consultation. Storage layout
must be standardised to support easy inspections and furniture must have the
capacity to be bolted in-situ;

k. provide sufficient ablutions to cater to varying amounts of male to female ratios, with
ratios to be confirmed by the Contract Administrator;

l. provide suitable space to support delivery of military briefs and training.

Considerations

6. Number of personnel. The gym training facilities are expected to be used by up to

80 personnel at a single time. Nominally, the ratio of females to males will be 1:3, translating
to 20 females and 60 males at any one time. These amounts are to be considered in the design
of individual lockers and bathroom and change room space and services. This should translate
to a higher than typical surge requirement due to the nature of structured RFMF training.

7. PTI staff operate at approximately ten personnel at any single time. The PTI office
space is to cater for this, with workstations fitted for – not with – IT equipment.

8. Essential services. The following information describes the condition of base

services infrastructure following a preliminary survey by the Contract Administrator. This
information is indicative only. The Contractor will be required to verify this information and
incorporate any implications into the design up to the point of connection.

a. Water — Water is supplied from the Suva Reservoir and enters the base via a water
meter/isolation valve located to the South West of the base. Some deterioration to the
base services has occurred due to the reactive corrosive nature of the soil with some
impact on the water flow and pressure.

b. Power — Electricity is supplied from EFL – Energy Fiji Limited in Suva. Blackouts
are a regular occurrence in Fiji and are to be taken into account in the design.

c. Sewerage — Existing base sewerage consists of three main lines either connected to
separate pump stations or gravity.

9. It should be noted that the building is to be designed using information from

investigations. Any impact on building functionality as a result of base services is to be
communicated through each design report and fortnightly design reviews.

10. Building Fundamentals. Low maintenance liability, low energy usage, durable and
constructed from readily available materials. Design of the building must detail foundation
requirements for construction. The design must not rely on any adjacent structures for
functionality nor adversely affect the functional use of adjacent spaces or buildings.

OFFICIAL
 OFFICIAL
ANNEX B TO
Project Brief
B-3

11. Certification. All designs, drawings and construction must be certified to required
Australian safety and quality standards, or have an alternate approved by the Contract
Administrator.

12. Building Style. Aesthetically unobtrusive and in keeping with cultural

considerations/requirements.

13. Waste Removal. All waste must be removed from Site and disposed of in
accordance with environmental and safety requirements for this Project.

OFFICIAL
 OFFICIAL
ANNEX C TO
Project Brief

ANNEX C: Design Documentation Requirement

Indicative drawing list for each Works Package

As
SDR DDR IFC
Discipline Item Constructed
Architectural Global
Locality Plan x x x x
Precinct / Site Plan x x x x
Grid Set-out Plan x x x x
Contractors Access
x x x
Plan
External Works Plan x x x
Signage Plan x x x
Typical Details x x x x
External Works Details x x x
Typical Door Details x x x
Typical Glazing Details x x x x
Typical Louvre Details x x x
Typical Construction
x x x
Details
Typical Roof Details x x x x
Typical Amenities
x x x x
Details
Typical Joinery Details x x x x
Typical FFE Details x x x
External Works Plan x x x x
Room Legend x x x x
Floor Plan x x x x
Roof Plan x x x x
Slab Plan x x x x
Partition Plan x x x x
Floor Finishes Plan x x x
Ceiling Plan x x x x
Coordinated Reflected
x x x
Ceiling Plan
FF&E Plan x x x
Elevations x x x x
Sections x x x x
Construction Sections x x x x
Amenities Details x x x x
Joinery Details x x x x
Handrail and Gate
x x x x
Details
Hardware x x x x
Performance
x x x x
Requirements Plan

OFFICIAL
 OFFICIAL
ANNEX C TO
Project Brief
C-2

As
SDR DDR IFC
Discipline Item Constructed
Civil Services Locality
x x x x
Plan
Civil Services and
x x x x
Earthworks Site Plan
Civil Services
x x x x
Demolition Plan
Earthworks
x x x
Longitudinal Sections
Earthworks Cross
x x x
Sections
Pavement Footpath
x x x x
Details
Drainage Plan x x x x
Drainage Longitudinal
x x x
Sections
Civil Drainage Setout
x x x
Tables
Potable Water
x x x x
Reticulation Plan
Fire Hydrant Water
x x x x
Reticulation Plan
Potable and Fire
Water Supply Mains x x x x
Plan
Thrust Block Details x x x
Gravity Sewerage Plan x x x x
Combined Services
x x x
Plan
HV and LV Plan x x x x
Combined Services
x x x
Clearance Tables
Concrete Details x x x x
Concrete Footing
x x x x
Details
Steelwork Details x x x x
Structural
Foundation and Slab
x x x
on Ground Plan
Roof Framing Plan x x x
Purlin Framing Plan x x x
Precinct Plan x x x x
Lighting Plan x x x
Electrical LV Infrastructure
x x x x
Schematic
Lighting Layout x x x x

OFFICIAL
 OFFICIAL
ANNEX C TO
Project Brief
C-3

As
SDR DDR IFC
Discipline Item Constructed
Lighting Control x x x x
Sensor Layout x x x
Power Layout x x x x
Main Switchboard
x x x x
Single Line Diagram
Distribution Board
x x x x
Single Line Diagram
Earthing Layout x x x x
Site Plan x x x x
Fire Services
Details x x x
Site Services Plan x x x x
Hydraulic Floor Hydraulic Plan x x x x
Overall Roof Plan x x x x

OFFICIAL
 OFFICIAL
ANNEX D TO
Project Brief

ANNEX D: QMP REQUIREMENTS

1. The QMP must address:

a. the quality standards relevant to the Works and how these quality standards will be
addressed and satisfied throughout the design and construction of the Works;

b. a method of measuring and ensuring quality, including in respect of workmanship;

c. compliance with Statutory Requirements;

d. management responsibility;

e. documented quality management system used by the Contractor;

f. design control;

g. document control;

h. quality control of the design team, including both the design and construction of the
Works;

i. inspection testing;

j. an approach to identifying hold points, witness points and activity checklists;

k. procedure for non-conformances;

l. corrective actions for issues during Project execution; and

m. quality records and maintenance of quality audits.

2. The QMP must be used by all of the Contractor’s personnel and the quality
management system to be imposed must comply with AS/NZ ISO 9001:2000 and Defence’s
quality system management (also AS/NZ ISO 9001:2000 accredited).

OFFICIAL
 OFFICIAL
ANNEX E TO
Project Brief

ANNEX E: ESD AND WOL REPORTING REQUIREMENTS

1. The ESD and WOL Plan must outline how the Consultant will maximise ESD and
WOL outcomes during design and construction activities, while meeting the performance
criteria and overall functionality of the infrastructure being delivered.

2. The ESD and WOL Plan is to be updated as required.

Design activities

3. The ESD and WOL Plan is to outline the following:

a. how the design will achieve ESD Principles and WOL Objectives during the
infrastructure’s lifecycle including construction, operation, maintenance,
decommissioning and disposal stages;

b. how ESD Principles and WOL Objectives and related requirements, targets and
opportunities are being incorporated in to the design;

c. how the design will incorporate better-practice and innovative design solutions by
applying better-practice tools and benchmarks;

d. how WOL assessments will be integrated into the overall design approach, where
appropriate, including the use of Site-specific parameters, to ensure that the preferred
option will maximise the return on investment opportunities over the asset’s useful
life;

e. key ESD and WOL activities that will be undertaken during each design stage, such
as workshops; and

f. key stakeholders that will provide ESD and WOL-related input during design
development, including but not limited to, infrastructure users, maintainers, utilities
providers, waste contractors and environmental personnel.

4. The ESD and WOL Plan is to highlight which types of opportunities appropriate to
the Project scope of Works will be identified, investigated, assessed and reported, including
but not limited to:

a. building and infrastructure level considerations;

b. broader Site-wide or precinct-wide considerations;

c. alternative or renewable energy supply considerations;

d. alternative water supply considerations; and

e. future-proofing infrastructure.

Construction Activities

5. The ESD and WOL Plan should outline how ESD and WOL initiatives will be
considered, assessed, implemented and managed during construction and associated activities,
including but not limited to:

OFFICIAL
 OFFICIAL
ANNEX E TO
Project Brief
E-2

a. equipment selection and quality of finish to ensure ESD and WOL performance
requirements and design targets are met or exceeded;

b. optimising construction methods that result in reduced resource use and/or reduced
impact on the surrounds during construction, e.g. minimisation of hazardous materials,
savings in water and energy consumption, reduction of waste sent to landfill;

c. auditing/quality assurance to ensure construction activities, including those carried out

by subcontractors, maximise ESD and WOL outcomes and follow relevant
management plans;s

d. proactive use of procedures, forms and registers to demonstrate the application of ESD
and WOL initiatives on Site (and subsequent resource and cost savings); and

e. capture and transfer of ESD and WOL specific knowledge to infrastructure users and
operators to maximise ESD and WOL outcomes once operation of the infrastructure
begins.

Handover Activities and Documentation

6. The ESD and WOL Plan should outline how ESD and WOL initiatives included in the
design and/or implemented during construction will be captured and ESD and WOL specific
knowledge transferred to the relevant infrastructure user, operator, and maintainer, through the
following documents and processes:

a. Commissioning, Training and Handover Plan and associated documentation;

b. Operation and Maintenance Manuals;

c. Building User’s Guide, Energy Management Plans, and Utility Management Plans,
where required for particular products; and

d. training courses, manuals and other communications.

OFFICIAL