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eStudentManager

STUDENT MANAGEMENT SYSTEM


A PROJECT REPORT SUBMITTED IN PARTIAL FULFILMENT
OF REQUIREMENT
FOR THE AWARD OF THE DEGREE

MASTER OF COMPUTER APPLICATIONS (MCA)


OF

MAHATMA GANDHI UNIVERSITY, KOTTAYAM


BY

ROSHAN PAUL BABU


Reg No : 23PMC146

Marian College Kuttikanam Autonomous


Peermade, Kerala – 685 531

2023
eStudentManager
STUDENT MANAGEMENT SYSTEM
A PROJECT REPORT SUBMITTED IN PARTIAL FULFILMENT
OF REQUIREMENT
FOR THE AWARD OF THE DEGREE

MASTER OF COMPUTER APPLICATIONS (MCA)


OF

MAHATMA GANDHI UNIVERSITY, KOTTAYAM


BY

ROSHAN PAUL BABU


Reg No : 23PMC146

Marian College Kuttikanam Autonomous


Peermade, Kerala – 685 531

2023
A Project Report on

eStudentManager
STUDENT MANAGEMENT SYSTEM
SUBMITTED IN PARTIAL FULFILMENT OF REQUIREMENT
FOR THE AWARD OF THE DEGREE

MASTER OF COMPUTER APPLICATIONS (MCA)


OF

MAHATMA GANDHI UNIVERSITY, KOTTAYAM

By
ROSHAN PAUL BABU
Reg No : 23PMC146

Under the guidance of


Ms. Reny Jose
assistant professor
PG Department of Computer Applications
Marian College Kuttikkanam Autonomous

Marian College Kuttikanam Autonomous


Peermade, Kerala – 685 531
2023
PG DEPARTMENT OF COMPUTER APPLICATIONS
Marian College Kuttikkanam Autonomous
MAHATMA GANDHI UNIVERSITY, KOTTAYAM
KUTTIKKANAM – 685 531, KERALA.

CERTIFICATE
This is to certify that the project work entitled

eStudentManager
is a bonafide record of work done by

ROSHAN PAUL BABU


Reg No : 23PMC146
In partial fulfillment of the requirements for the award of Degree of
MASTER OF COMPUTER APPLICATIONS [MCA]
During the academic year 2022-2023

Ms. Reny Jose Mr Win Mathew John


Assistant professor Head of the Department
PG Department of Computer Applications PG Department of Computer Applications
Marian College Kuttikkanam Autonomous Marian College Kuttikkanam Autonomous

External Examiner External Examiner


ACKNOWLEDGEMENTS

“Gratitude is a feeling which is more eloquent than words, more silent than silence.” In
undertaking this project, I needed the direction, assistance and cooperation of various
individuals and organizations, which is received in abundance with grace of God, without their
unconstrained support, the project could not have been completed. If words are considered as
the symbol of approval and token of acknowledgement, then let the following words play the
heralding role of expressing my gratitude. I wish to acknowledge my sincere gratitude to our
Principal Prof Dr. Ajimon George, Marian College Kuttikkanam (AUTONOMOUS), for
all their efforts and administration in educating us in this premier institution. I extend my
gratitude to Mr. Win Mathew John, Head of the Department of Computer Application, who
is a constant source of inspiration and whose advice helped us to complete this project
successfully. I express my deep sense of gratitude to our internal project guide, Ms. Reny
Jose, for her profound guidance for the successful completion of this project. With great
enthusiasm I express my gratitude to all the faculty members of MCA department for their
timely help and support.

Finally, I express my deep appreciation to all my friends and family members for the moral
support and encouragement they have given to complete this project successfully.

Roshan Paul Babu


ABSTRACT OF eStudentManager

Problem Statement:
Traditional student data management and attendance tracking methods in educational institutions
often involve manual, time-consuming, and error-prone processes. These methods lead to
inefficiencies, data inaccuracies, and hinder effective communication. Inefficient data
management, attendance tracking, and administrative tasks pose significant challenges to
educational institutions. Furthermore, they may compromise the overall academic experience for
students, teachers, and administrators.

Objective and Scope:


Our goal is to design and implement a user-friendly online platform for educational institutions to
efficiently manage student data, track attendance, and perform essential administrative tasks. The
project includes features like attendance management, student data management, and user role-
based administrative functions for maintaining student records.

Methodology:
We will create a web-based system with a user-friendly interface, ensuring accessibility from
various devices. The back-end will be powered by a robust database system, such as MySQL, to
manage student data and attendance records securely.

Hardware & Software:


The system will run on web servers and leverage web technologies like HTML, CSS, and
JavaScript for the user interface. The back-end will rely on a database system like MySQL for
data storage and retrieval.

Testing:
To ensure system reliability, I will conduct thorough testing, including unit testing, integration
testing, and user acceptance testing. Automated testing tools like Selenium will be employed for
efficiency, and feedback from educational staff and users will be incorporated through manual
testing.
Project Impact:
The Online Student Management System will modernize educational institutions by simplifying student
data management, enhancing attendance tracking, and improving administrative efficiency. This project
aims to boost data accuracy, streamline communication, and contribute to a more organized and efficient
school environment, ultimately benefiting students, teachers, and administrators.
TABLE OF CONTENTS

Chapter Page No
1 Introduction 1-2
1.1 Problem Statements 2
1.2 Proposed System 2
1.3 Features of the Proposed System 2
2 Functional Requirements 3-5
3 Non-functional Requirements 6-8
4 UML Diagrams 9-19
4.1 Use Case 10-15
4.2 Use case Diagram 16
4.3 Activity Diagram 17-18
4.4 Class Diagram 19
5 Database Design 20-23
6 Test Cases 24-25
6.1 Login Page
6.2 Registration Page
6.3 Product Add page
7 Input Design and Output Design 26-28
8 Future Enhancement 29-30
9 Conclusion 31-32
10 References 33-34
Annexure 35-
A Screen Shots
TABLE INDEX

Table Page No.


1.1 Table 1 Student Registration 21
1.2 Table 2 Student Login 21
1.3 Table 3 Teacher Login 22
1.4 Table 4 Teacher Approval 22
1.5 Table 5 Student attendance 23
FIGURE INDEX

Figure Page No.


1 Figure 1 Usecase Diagram 16
2 Figure 2 Activity Diagram 17-18
2.1 Figure 3 Student Module 17
2.2 Figure 4 Teacher/Admin Module 18
3 Figure 5 Class Diagram 19
eStudentManager

1.INTRODUCTION

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eStudentManager

1.1 Problem Statements


In today's educational landscape, colleges often grapple with the complexities of
student management and attendance tracking. With existing systems being fragmented
and inefficient, there is a pressing need for a unified solution. My project, the
eStudentManager, seeks to address this problem by creating a comprehensive web
application for colleges that streamlines student management and attendance tracking
processes. This platform will simplify administrative tasks, enhance transparency, and
improve the overall educational experience for both students and teachers.

1.2 Proposed system


TThe eStudentManager project envisions a user-friendly and integrated system designed to
meet the specific needs of colleges and their students. It includes a range of essential features
to facilitate effective student management:
 User-Friendly Interface: This system boasts an intuitive user interface that is easy
to navigate, making it accessible to both students and teachers.
 Efficient Student Registration: Students can register online, eliminating the need
for manual paperwork and reducing administrative burdens.
 Automated Student Login Credentials: Upon approval, the system will
automatically generate and e-mail unique login credentials for each student,
including a roll number, and password, simplifying the login process.
 Attendance Management: Teachers can effortlessly record and modify student
attendance, promoting accurate and up-to-date attendance tracking.

1.3 Features of the proposed system


 It is very user friendly.
 Efficient Online Student Registration
 Automated Student Login Credentials
 Streamlined Attendance Management

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eStudentManager

2. FUNCTIONAL
REQUIREMENTS

1. User Registration
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 Description: Manages user registration and stores their personal details.

 Features:

 Student registration with personal information (name, roll


number, contact information etc.).

 Teacher approval process for student registration.

 Unique usernames and passwords generated for approved


students.

 Data validation to prevent fraudulent registrations.

2. Admin/Teacher Manage Registration:


 Description: Allows teachers to approve or disapprove student registrations.

 Features:

 List of pending student registrations: This feature allows teachers to


view all the student registrations that are yet to be approved.

 View the registered student details: Teachers can view detailed


information about each student who has registered.

 Approval and disapproval functionality: Teachers can approve or


disapprove student registrations.

 Email notification to students: After a teacher approves a student’s


registration, the system will automatically send an email to the
student with their login credentials. This ensures that the student is
informed promptly and can start using their account immediately.

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eStudentManager

3. User Authentication
 Description: This module provides access control and user authentication
for the eStudentManager platform.

 Features:

 Student and Teacher login with valid credentials.

 Authentication and authorization mechanisms to ensure secure


access.

4. Student Profile Management:

 Description: Allows students to manage their profiles and personal


information.
 Features:
 View and edit personal details.
 View attendance records.

5. Admin/Teacher Dashboard:
 Description: Provides a comprehensive view for the admin/teacher to
manage various aspects.
 Features:
 View student attendance report.
 Navigate to view student details, mark attendance, manage
attendance, and manage registrations.

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eStudentManager

5. Attendance Management:
 Description: Handles the addition and modification of student attendance
records by teachers.
 Features:
 Add attendance records for each student.
 Modify attendance records as needed.
 Attendance statistics and report.

7.Student Details Management:


 Description: Allows the admin/teacher to view and manage student details.
 Features:
 View detailed information about each student.
 Delete student profiles.

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3.NON FUNCTIONAL
REQUIREMENTS

1. Reliability:
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eStudentManager

 Average Time to Failure (MTTF): The eStudentManager web app should


have an average time to failure of at least 90 days, ensuring reliable operation for an
extended period.

 Backup and Data Recovery: A robust backup and data recovery system
should be in place to prevent data loss. Backups must be performed daily, and data
recovery should be possible within 24 hours in case of data loss.

2. Availability:

 24/7 Availability: The eStudentManager web app should be accessible to users


24 hours a day, 7 days a week, with minimal downtime. Downtime should not
exceed 1 hour per month for routine maintenance and updates.

 Scheduled Maintenance: Planned maintenance windows should be


communicated to users in advance, and they should occur during low-usage periods
to minimize inconvenience. Maximum downtime for scheduled maintenance should
be 1 hour per week.

 Recovery Time: In the event of an unexpected system failure or downtime, the


platform should be restored and fully operational within 2 hours to minimize
disruptions to users.

3. Security:

 User Data Privacy: Users should have access only to their own personal
information and academic records. Strict data segregation and access controls should
be in place to protect user privacy and data security.

 Secure Data Transmission: All data transmitted between the client and server,
including login credentials and personal information, should be encrypted using
industry-standard security protocols (e.g., SSL/TLS) to prevent unauthorized access.

 Authentication and Authorization: A robust authentication and authorization


system should be implemented to ensure that only authorized users (students and
teachers) can access their respective functionalities.

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eStudentManager

4. Maintainability:

 Server-Side Updates and Maintenance: Updates, maintenance, and defect


fixes should be performed on the server-side without requiring manual intervention
from users. This approach simplifies the maintenance process and ensures that users
do not need to take any additional actions for platform updates.

 Code Documentation: The codebase should be well-documented to facilitate


future maintenance and development. This documentation should include clear
explanations of the code's structure, functions, and how to perform updates.

 Version Control: Implement version control (e.g., Git) to track changes to the
codebase, making it easier to manage and collaborate on the project's development.

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eStudentManager

4.UML DIAGRAMS

4.1 USECASE

USER

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1. Student Registration

 Use Case ID: UCU_01

 Use Case Name: Student Registration

 Date Created: [Date]

 Description: This use case allows a new student to register for an account on the
eStudentManager platform.

 Primary Actor: Student

 Secondary Actor: None

 Precondition: Student is not registered in the system.

 Postcondition: Student account is created, and the student is logged in.

 Main Flow:

1. Student navigates to the registration page.

2. Student provides their personal information.

3. Student submits the registration form.

4. Student will receive account credentials(username and password) after teacher


approval through email.

2. Student Login

 Use Case ID: UCU_02

 Use Case Name: Student Login

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 Date Created: [Date]

 Description: This use case allows a registered student to log into the eStudentManager
platform using their credentials.

 Primary Actor: Student

 Secondary Actor: None

 Precondition: Student is registered and approved in the system.

 Postcondition: Student is logged into the platform.

 Main Flow:

1. Student navigates to the login page.

2. Student enters their username and password.

3. The system validates the credentials.

4. If the credentials are valid, the student is logged into the platform.

3. View and Edit Student Details

 Use Case ID: UCU_03

 Use Case Name: View and Edit Student Details

 Date Created: [Date]

 Description: This use case allows students to view and edit their personal details on
the platform.

 Primary Actor: Student

 Secondary Actor: None

 Precondition: Student is logged into the system.

 Postcondition: Student can view and edit their personal information.

 Main Flow:

1. Student navigates to the "Edit Profile" section.

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eStudentManager

2. Student can view their personal details, including name, roll number, and
contact information.

3. Student can edit their personal details

4. View Attendance

 Use Case ID: UCU_04

 Use Case Name: View Attendance

 Date Created: [Date]

 Description: This use case allows students to view their attendance records for various
courses on the eStudentManager platform.

 Primary Actor: Student

 Secondary Actor: None

 Precondition: Student is logged into the system.

 Postcondition: Student can view their course-wise attendance records.

 Main Flow:

1. Student navigates to the “My Attendance” section.

2. The system displays the attendance records.

ADMIN/TEACHER:

1. Admin/Teacher Login

 Use Case ID: Use Case ID: UCA_01

 Use Case Name: Admin Login

 Date Created: [Date]

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eStudentManager

 Description: This use case allows an admin to log into the eStudentManager platform
using their admin credentials.

 Primary Actor: Admin

 Secondary Actor: None

 Precondition: Admin credentials are valid.

 Postcondition: Admin is logged into the platform and redirected to the dashboard.

 Main Flow:

1. Admin navigates to the login page.


2. Admin enters their username and password.
3. The system validates the credentials.
4. If the credentials are valid, the admin is logged into the platform and redirected
to the dashboard.

2.Manage Student Details


 Use Case ID: UCU_08
 Use Case Name: Manage Student Details
 Date Created: [Date]
 Description: This use case allows the admin to view and manage student details on the
platform.
 Primary Actor: Admin
 Secondary Actor: None
 Precondition: Admin is logged into the system.
 Postcondition: Admin can view and delete student profiles.
 Main Flow:
1. Admin navigates to the “Student Details” section.
2. Admin can view detailed information about each student.
3. Admin can delete student profiles.

3. Manage Registrations

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eStudentManager

 Use Case ID: UCU_05

 Use Case Name: Teacher Approval

 Date Created: [Date]

 Description: This use case allows teachers to review and approve or disapprove
student registration requests on the eStudentManager platform.

 Primary Actor: Teacher

 Secondary Actor: None

 Precondition: A student has requested registration.

 Postcondition: Student registration is either approved or disapproved.

 Main Flow:

1. Teacher accesses the registration approval section.

2. Teacher views pending student registration requests.

3. Teacher can approve or disapprove a registration request.

4. If approved, the system sends an email to the student with their login
credentials.

4. Add/Modify Student Attendance


 Use Case ID: UCU_06

 Use Case Name: Add/Modify Student Attendance

 Date Created: [Date]

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eStudentManager

 Description: This use case allows teachers to add or modify student attendance
records on the platform.

 Primary Actor: Teacher

 Secondary Actor: None

 Precondition: Teacher is logged into the system.

 Postcondition: Student attendance records are updated.

 Main Flow:

1. Teacher navigates to the "Attendance Management" section.

2. Teacher selects a specific date.

3. Teacher can mark attendance for students and update records as needed.

1.2 USECASE DIAGRAM

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4.3 ACTIVITY DIAGRAM

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eStudentManager

1. STUDENT MODULE

2. TEACHER/ADMIN MODULE

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4.4. CLASS DIAGRAM

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5.DATABASE DESIGN

1. Table Name: tbl_Student_registration: Storing the registration details of the user.

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eStudentManager

No. Fieldname Type Size Index Description

1. StudentID int 10 Primary, Auto Increment Student ID

2. FirstName varchar 50 Not Null Student's First Name

3. LastName varchar 50 Not Null Student's Last Name

4. RollNumber varchar 20 Not Null Student's Roll Number

5. Email varchar 100 Not Null Student's Email

6. Password varchar Not Null Student's Password

Approval Status by
7. ApprovalStatus boolean Not Null Teacher

No. Fieldname Type Size Index Description

1. StudentLoginID int 10 Primary, Auto Increment Student Login ID

Student ID (Reference to
2. StudentID int 10 Foreign tbl_students)

3. Username varchar 20 Not Null Student's Login Username

4. Password varchar Not Null Student's Login Password

2. Table Name: tbl_student_login: Storing the login details of the student.

3. Table Name: tbl_teacher_login

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No. Fieldname Type Size Index Description

1. TeacherLoginID int 10 Primary, Auto Increment Teacher Login ID

Teacher ID (Reference to
2. TeacherID int 10 Foreign tbl_teachers)

3. Username varchar 20 Not Null Teacher's Login Username

4. Password varchar Not Null Teacher's Login Password

4. Table Name: tbl_teacher_approval

No. Fieldname Type Size Index Description

1. ApprovalID int 10 Primary, Auto Increment Approval ID for teachers

Teacher ID (Reference to
2. TeacherID int 10 Foreign tbl_teachers)

Student ID (Reference to
3. StudentID int 10 Foreign tbl_students)

4. ApprovalDate date Not Null Date of Approval

Approval Status
5. Status varchar 10 Not Null (Approved/Disapproved)

5. Table Name: tbl_student_attendance

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No. Fieldname Type Size Index Description

1. AttendanceID int 10 Primary, Auto Increment Attendance ID

Student ID (Reference to
2. StudentID int 10 Foreign tbl_students)

3. Date date Not Null Date of Attendance

Attendance Status
4. Status varchar 10 Not Null (Present/Absent)

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6.TEST CASES

6.1 LOGIN PAGE

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Sr Test Expected
No Cases Feature Description Steps to Execute Results

It should
show a
mandatory
symbol (*)
on
Tc- Required Check the 1. Do not enter any value in the mandatory
1 001 fields required fields fields fields.

1. Users
should log in
successfully.
2. A
Check user successful
should log in by login
Tc- Required filling all the 1. Enter valid values in the required message
2 002 fields required fields fields. 2. Click the login button. should show.

- Check the Email text field that has


an Email address without @ symbol. It should
- Check the Email text field that has show the
Check the Email a random string instead of a real validation
text field for email. - Check the Email text field message for
Tc- Email various validation that has a missing dot in the email a valid email
3 004 validation scenarios address. in each case.

It should
1. Enter a value that is alphanumeric show a
Password Check the but less than 8. 2. Click on the Login validation
4 TC-05 Validation password limit button. message.

6.2 Registration Page

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eStudentManager

Sr Test
No Cases Feature Description Steps to Execute Expected Results

It should show a
mandatory symbol
TC- Required Check the 1. Do not enter any value in (*) on mandatory
1 001 fields required fields the fields fields.

1. Users should be
registered
successfully. 2. A
successful
registration
Check user should message should
register by filling 1. Enter valid values in the show. 3. Mail
TC- Required all the required required fields. 2. Click the should be sent to
2 002 fields fields register button. the user.

1. It should not ask


to fill the optional
fields. 2. Users
should be
registered
successfully. 3. A
successful
registration
1. Do not enter any detail in message should
optional fields. 2. Enter valid show. 4. Mail
TC- Optional Check all the data in required fields. 3. Click should be sent to
3 003 Fields optional fields on the Signup button. the user.

- Check the Email text field


that has an Email address
without @ symbol. - Check
the Email text field that has a
Check the Email random string instead of a real It should show the
text field for email. - Check the Email text validation message
TC- Email various validation field that has a missing dot in for a valid email in
4 004 Validation scenarios the email address. each case.

It should not show


TC- Email Check all valid 1. Enter valid Emails. 2. Click any validation
5 007 Validation emails on the Register Button. message.

6 TC- Phone Check the phone 1. Enter alphanumeric data in It should show the

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eStudentManager

Sr Test
No Cases Feature Description Steps to Execute Expected Results

number when
Number passing the phone field. 2. Click on validation message
006 Validation alphanumeric data Register button. for Phone Number.

Check the phone It should show the


Phone number when not 1. Enter a valid phone number validation message
TC- Number passing the without a country code. 2. for the country
7 007 Validation country code Click on Register button. code is required.

Check the
password limit
when entering a 1. Enter a value which is It should show a
Password value less than the alphanumeric but less than 8. validation
8 TC-08 Validation minimum 2. Click on Register button. message.

6.3 View Attendance


Sr Test
No Cases Feature Description Steps to Execute Expected Results
Should be able to
view the
Required Check the 1. Do not enter any value in the attendance
1 Tc-001 Action required button fields details.
Users should be
able to see their
Required Check the attendance
2 Tc-002 Action required button 1. Click the view button. details.
Will show
1. Click on the given image. 2. additional details
Optional Check on the Should click on the Image, not related to
3 Tc-003 button image. anywhere else. attendance.

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7.INPUT DESIGN AND


OUTPUT DESIGN

7.1 INPUT DESIGN


In the input design phase of eStudentManager, user-oriented inputs are converted into a
computer-recognizable format. This process aims to make data entry easy, logical, and error-
free. The following input forms facilitate interaction with the system:

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eStudentManager

Registration Form:Users, both students, and teachers, create accounts by filling


relevant details. This form captures necessary information and stores it in the database
for future reference.

Login Form:Admin, students, and teachers log in using their specific username and
password, providing secure access to their accounts and system functionalities.

Add Student Form:Teachers utilize this form to add new students, entering essential
details like student name, roll number, email, and more. The system stores this data for
student management.

Add Attendance Form:Teachers input attendance details for students through this
form, specifying student ID, date, and attendance status. The system records this
information for tracking student attendance.

7.2 OUTPUT DESIGN


The output design ensures that the information delivered to users is presented in a suitable
computer-readable format. Quality output is crucial for user satisfaction and system
effectiveness. The following outputs enhance user experience:

View Student Details:This output allows teachers and admins to view comprehensive
details of registered students, aiding in student management and communication.

View Attendance Report:Teachers can generate attendance reports to track student


attendance over specific periods, providing valuable insights into student performance.

Student Registration Confirmation:Upon successful registration, students receive a


confirmation message or email, ensuring a smooth onboarding process.

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eStudentManager

8.FUTURE
ENHANCEMENT

In the future, eStudentManager could undergo several enhancements to elevate its


functionality and user experience. Implementation of a mobile application would offer
users convenient on-the-go access, while a notification system could keep them
informed about crucial updates. Advanced analytics tools could provide administrators

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eStudentManager

with valuable insights into attendance trends and academic performance. Integrating
with Learning Management Systems would facilitate seamless sharing of educational
resources. The addition of an online exam module, multi-language support, and a user
feedback system would further enrich the platform. Gamification elements could boost
student engagement, while automated reporting features and enhanced security
measures would streamline administrative tasks and safeguard sensitive data.
Additionally, incorporating an alumni network could foster a sense of community and
provide networking opportunities for former and current students. These future
enhancements aim to make eStudentManager a comprehensive, user-friendly, and
secure tool for educational institutions.

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eStudentManager

9.CONCLUSION

In conclusion, the development of eStudentManager signifies a significant stride in enhancing


the efficiency and effectiveness of educational management systems. The system successfully
addresses the complexities of student and teacher interactions, providing streamlined
processes for registration, attendance tracking, and user management. The input and output

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eStudentManager

designs ensure user-friendly interactions, while the proposed future enhancements pave the
way for a more versatile and dynamic platform. As eStudentManager continues to evolve, the
integration of mobile applications, advanced analytics, and online exam modules, among
other features, will undoubtedly elevate the educational experience. This project underscores
the importance of technological solutions in fostering a conducive learning environment and
sets the stage for ongoing innovations in the realm of educational management systems.

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eStudentManager

10.REFERENCES

5. https://www.stthomascollegeranni.com/
6. https://www.mcka.in/students/home.php

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eStudentManager

7. https://www.javatpoint.com/student-management-system

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eStudentManager

ANNEXURE

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