Fuel Reimbursement Policy

Purpose
This policy outlines the guidelines for providing fuel reimbursement to employees. The aim is to
reimburse employees for the cost of fuel used for commuting to office and carrying out their
duties while also providing a cushion against rising fuel prices in a fair and consistent manner.
The company expects all eligible employees to adhere to this policy while making claims in
order to ensure compliance with the given guidelines.

Scope
This policy applies to all permanent employees across the company except those as stated
below;

I. Management (CEO, COO)

II. Admin staff

Eligibility
● Employees who have completed 12 or more months of service will be eligible up to 50
liters of fuel (Petrol)
● Employees who have successfully completed their probation and have their services
confirmed but have completed less than 12 months service will be eligible up to 30 liters of
fuel (Petrol)

Rates
The fuel allowance rate will be based on the current government-approved fuel rate. The rate is
subject to change based on the rates that are announced by the government depending on
prevailing prices in the international market and import costs.

Claims
Employees are required to submit the fuel receipts for claims via google form during the dates
announced by HR at the end of each month. The receipts should be for same month and must
include the date, fuel unit and price.

Approval
All fuel claims will be reviewed and approved by the HR. Approval will be granted based on
the validity of the claims consistent with the guidelines set in this policy. Incomplete claims or
claims submitted after the due date announced by HR will not be processed.
Taxation
Fuel payments will be untaxed and will be paid with monthly salary.