CATALOGING OF BOOKS

CATALOGING
Cataloging is the process of preparing
entries or bibliographic records in a catalog.
It is important in librarianship because:
 It tells us the authors, titles and subject
contents of the library collection.
 It points out the exact location of materials
in a library through a call number.
 It systematizes the organization of materials.
DIVISIONS OF CATALOGING
 DESCRIPTIVE CATALOGING
- Bibliographic description
- Access points

 SUBJECT CATALOGING
- Choice of subject headings
- Assignment of class numbers
 CATALOGING PROCESSES
 DESCRIPTIVE CATALOGING
 SUBJECT ANALYSIS
 CLASSIFICATION
 AUTHORITY WORK
 LIBRARY CATALOGS
FORMS OF CATALOGS:
 CARD CATALOG
 BOOK OR PRINTED CATALOG
 MICROFORM CATALOG
 AUTOMATED CATALOG
 ARRANGEMENT OF ENTRIES
IN A CATALOG

 DICTIONARY ARRANGEMENT
 DIVIDED ARRANGEMENT
 CLASSED ARRANGEMENT
 CATALOG ENTRIES
KINDS OF ENTRIES:
 Author entry
 Subject entry
 Title entry
 Other entries:
- Editor, translator, compiler
- Series title
- Name-title
- Analytics
 ITEMS OF CATALOG
INFORMATION

 Access points
 Bibliographic description
 Tracing
 Call number
 THE CATALOG DEPARTMENT
 Functions
 Organizational structure
 Relations to other library departments
 Personnel
 Records and files
 READING A BOOK
TECHNICALLY

A phrase which means identifying or

using parts of a book and other material as
sources of catalog information, such as:
 access points

 bibliographic description

 subject content.
DESCRIPTIVE CATALOGING
A cataloging process which is concerned
with:
 description of bibliographic records

 determination of access points.

BIBLIOGRAPHIC DESCRIPTION
OF MONOGRAPHS

 Areas, Elements and Sources of Information

 Punctuation, Capitalization and Catalog
Indention
 Rules of description
 AREAS AND ELEMENTS OF
DESCRIPTION FOR BOOKS
1. Title and Statement of Responsibility Area
a. Title proper
b. Parallel title
c. Other title information
d. Statement of responsibility
2. Edition Area
a. Edition statement
b. Statement of responsibility relating to the edition
3. Publication, Distribution, etc. Area
a. Place of publication (first)
b. Publisher (first)
c. Date
 Areas and Elements of Description
(Cont’d.)
4. Physical Description Area
a. No. of pages or volumes
b. Illustrative statement
c. Size (Dimension)
d. Accompanying material
5. Series Area
a. Series statement
b. Numbering in the series
6. Note(s) Area
7. Standard Number and Terms of Availability Area
 SCHEMATIC DIAGRAM OF A
CATALOG ENTRY
_______________________________________________________________

Call no. Main entry heading

Title proper = parallel title : other title information /
statement of responsibility. – Edition statement / statement
of responsibility relating to the edition. – Place of publication :
publisher, date.
No. of pages or volumes : illustrative statement ; size +
accompanying material. – (Series statement / numbering in the
series)

Note(s)
Standard number : terms of availability

Tracing
_______________________________________________________________
Schematic Diagram (Cont’d.)
___________________________________________
Call No. Title proper = parallel title : other title information / statement
of responsibility. – Edition statement / statement of
responsibility relating to the edition. – Place of publication
: publisher, date.
No. of pages or volumes : illustrative statement ; size +
accompanying material. – (Series statement / numbering in
the series)

Note(s)
Standard number : terms of availability

Tracing
__________________________________________________________________
EXAMPLE OF CATALOG ENTRY
IN PARAGRAPH INDENTION
__________________________________________
Z Katz, William A., 1924-
711 Introduction to reference work / William A. Katz. – 5th ed. –
K32 New York : McGraw-Hill, cl987.
1987 2 v. ; 24 cm. – (McGraw-Hill series in library education)

Includes bibliographical references and indexes.

Contents: v. 1. Basic reference sources – v. 2. Reference services
and reference processes.
ISBN 0-07-033537-0 (v. 1) : $28.95
ISBN 0-07-033538-9 (v. 2) : $27.95

1. Reference services (Libraries). 2. Reference books—Bibliography.

I. Title. II. Series.
__________________________________________
 EXAMPLE OF CATALOG ENTRY
IN HANGING INDENTION
______________________________________________________________

Z Anglo-American cataloguing rules / prepared under the direction of the

694.15 Joint Steering Committee for Revision of AACR ; edited by Michael
A56 Gorman and Paul Winkler. – 2nd ed., 1988 revision. – Ottawa :
A53 Canadian Library Association, 1988.
1988 xxv, 677 p. ; 25 cm.

Includes bibliographical references and index.

1. Descriptive cataloging—Rules. I. Gorman, Michael, 1941- .

II. Winkler, Paul W. III. Joint Steering Committee for Revision of AACR.
______________________________________________________________________
 ACCESS POINTS
An access point is a name, term, or code
under which a bibliographic record may be
searched and identified. It serves as heading
added to the bibliographic description.
Kinds of Access Points:
 Main entry headings
 Added entry headings
 MAIN ENTRY ACCESS POINTS
TYPES:
 Books entered under a personal author
 Books entered under a corporate body
 Books entered under title
 Books entered under uniform title
 ADDED ENTRY ACCESS POINTS

TYPES OF HEADINGS:
 Joint author(s)
 Editor, translator, compiler
 Subject
 Title, part title
 Series title
 Name-title
 Analytics
 BOOKS ENTERED UNDER
PERSONAL AUTHOR
 Works of single personal authorship
 Works authored by two or three authors
 Works authored by four or more authors where
principal responsibility is on one author
 Works of mixed responsibility by different
persons
 Works that are modifications of other works
by persons
 BOOKS ENTERED UNDER
CORPORATE BODY
 Works of single authorship by a corporate body
 Works authored by two or three corporate bodies
 Works authored by four or more persons and
corporate bodies where principal responsibility is
on one corporate body
 Official works by government officials and high
ecclesiastical officials
 BOOKS ENTERED UNDER
TITLE
 Works whose authors are unknown or
diffused
 Works with four or more authors sharing
equal responsibility
 Works produced editorial direction
 Works that emanate from corporate bodies
but are not considered under AACR2 rules
 BOOKS ENTERED UNDER
UNIFORM TITLE

 Sacred scriptures
 Works that have appeared under different
titles proper, and the items being cataloged
bear titles proper that differ from the
uniform titles, e.g. laws, treaties, popular
and classic literature and incunabulas.