Minutes of the Meeting

Date 10/28/2023
Venue 2nd Floor Board Room -Unit 2
Members Present Mr.Rajendra Sakibanda
Mr.DRK Reddy
Mr.Sunil Yeragi
Mr.Kashibattala Srinivasa Rao
Dr. Vikram Mishra
Points Discussed
1 CEO said that Billing is the responsibility of Finance and Logistics both and Finance cannot say
2 Finance job is futuristic,accounts job is post facto and logistics job is present.
3 Invoices to be dragged all in full ,Short delivery on returns and Invoice varaiance ownership h
4 RTVs template has to be 2 -sellable and non-sellabe and has to align with Logistics
5 Price Variance Report -FOCUS v/s D.O to be generated.
6 Billing Trackers should contain I.O.Ds and should reflect Week Minus 1
7 Short Collection Data-Realtime report to be generated as FTD (For the Day) ;process to be sta
8 Short collection knocking off data has to have the timeline of Minus 3 days
9 One YTD Report to be opened from April till date -weekly once Open Invoice Report has to b
10 Review of Finance with Sales team has to happen weekly twice to discuss pending issues ;exc
11 Every Wednesday post lunch review of Finance team with CEO .
12 E-mail has to be sent on Debit note prior approval required to be sent and acceptence on ma
13 CEO said that ageing issues can addressed only with proper DMS (Distribution Management S
Warehouse wise mapping of Active /Inactive for Last 6 months to be done -No billing in lat 6
14 confirmation from sales team as YES/NO .;Credit or Debit balance should not be put ,only the
Accountability of the WareHouses to be divided among the 3 Finance Heads ,e.g South /North/West
15 in the process of restructuring for better efficiency
16 Consumption v/s C.O.P if there is a variance at any point of time has to brought to the notice of CEO
17 Structuring of Finance & Accounts team has to be done .
 Minutes of the Meeting

CEO
DGM-Finance
Manager-Finance
Manager-Accounts
Head-HR

nd Logistics both and Finance cannot say that Billing is not our area.
d logistics job is present.
turns and Invoice varaiance ownership has to be taken by Finance
nd has to align with Logistics
d.
ect Week Minus 1
d as FTD (For the Day) ;process to be started
meline of Minus 3 days
ekly once Open Invoice Report has to be reviewed till systems are in place.
ekly twice to discuss pending issues ;exception approvals to be vetted by CEO .
m with CEO .
quired to be sent and acceptence on mail to be initiated and concluded.
proper DMS (Distribution Management System)
6 months to be done -No billing in lat 6 months to be considered as Inactive.. One colum of
Debit balance should not be put ,only the party's name has to come..
e 3 Finance Heads ,e.g South /North/West /East .Mail to marked with cc. to CEO stating that the Fianace team is

of time has to brought to the notice of CEO .

ne .