Professional Documents
Culture Documents
Kautilya's Arthashastra lays down the principles of selection and promotion of the civil
servants, the conditions of loyalty for appointment to the civil service, the methods of their
performance evaluation and the code of conduct to be followed by them
During the period of Warren Hastings, the institution of collector was created in 1772
Lord Cornwallis is known as the father of civil services in India. He reformed and organised
civil services. He separated revenue administration from judicial administration
The Charter Act of 1853 provided for open competition to civil services. But the Indian Civil
Service was divided into covenant and non-covenant with Indians being restricted to non-
covenant posts
Satyendranath Tagore became first Indian to become a civil servant in 1864
Aitchinson Commission (1886) recommended the re-organization of the services on a new
pattern and divided the services into three groups - Imperial, Provincial and Subordinate
The Government of India Act 1919 divided the Imperial Services into All India Services and
Central Services and provided for a public service commission
The lee Commission in 1926 recommended the same
From 1922 onwards, examination was conducted in India as well
Further, the Government of India Act, 1935 envisaged a Public Service Commission for the
Federation and a Provincial Public Service Commission for each Province
Article 309: empowers the Parliament and the State legislature to regulate the recruitment, and
conditions of service of persons appointed
Article 310: Every person of Defence service, Civil Service and All India Service holds office during
the pleasure of the President or Governor of the State
Article 311: Dismissal, removal or reduction in rank
Article 312: empowers parliament to create a new All India service If Rajya Sabha passes a resolution
supported by not less than two thirds of the members present and voting
Article 315 to 322: contain elaborate provisions regarding the composition, appointment and
removal of members along with the independence, powers and functions of the Public
Service commissions
Article 323A: empowers the Parliament to provide for the establishment of administrative
tribunals for the adjudication of disputes relating to recruitment and conditions of service of
persons appointed to public services of the Centre, the states, local bodies, public
corporations and other public authorities.
Role of Civil Services in a Democracy
Civil services perform the following important functions
Basis of government: No government can exist without administrative machinery. All nations,
irrespective of their system of government, require some sort of administrative machinery for
implementing policies
Facilitating democracy: The civil servants play a vital role in maintaining the democratic ideals by
assisting their political heads (Ministers) Since developing countries are new to the democratic
institutions, it is only the stable and efficient civil service that can strengthen the democracy
Participation in policy formulation: by giving advice to legislators and providing them the
necessary information and data
An instrument for implementing Laws and Policies: Civil services are responsible for
implementing the laws and policies of government, executing and monitoring programmes, laying
down laws, rules and regulations which involve the daily lives of citizens. An efficient civil service can
avoid waste, correct errors; limit the consequences of incompetence or irresponsibility while
implementing laws and public policies
Provides continuity: Civil services carry on the governance when governments change due to
elections etc. Ramsay Muir has remarked that while governments may come and go, ministers may
rise and fall, the administration of a country goes on forever
Developing a sense of nationhood: Several divisive forces of regional, ethnic and communal nature,
caste feuds and regional rivalries often threaten the national unity. Civil servants help in resolving
the sub-national and sub- cultural differences among the people
Administrative adjudication: This is a quasi- judicial function performed by the civil service. The
civil servants in tribunals settle disputes between the citizens and the state. For example: The
Income Tax Appellate Tribunal
Role in socio- economic development: Developing nations are striving to achieve equality in socio-
economic development and realise welfare goals. This requires formulation of economic plans and
their successful implementation. Civil servants play an important role in socio-economic
development in various ways
civil servants manage community resources such as land, water resources, forests, wetlands and
wasteland development for promoting sustainable agriculture
civil service manages government owned business, industrial enterprises and public utility services
for industrial development
emphasized the need for specialization by civil servants as a pre-qualification for holding
senior level posts
selection should be made by holding midcareer competitive examination, which should
include interview, to be conducted by UPSC
The Surendra Nath Committee (2003) and Hota Committee (2004) had also emphasized domain
knowledge and merit as the basis for appointment to the posts of Joint Secretary and above.
The 2ndARC identified 12 domains in which officers should specialize such as general
administration, urban development, security, rural Development etc
The Commission has suggested introduction of competition for senior positions in the Senior
Administrative Grade and above (Joint Secretary level) by opening these positions to all the
Services
For Higher Administrative Grade posts (Additional Secretary and above) recruitment for
some of the posts could be done from open market
It has further suggested constitution of a statutory Central Civil Services Authority which
should deal with matters of assignment of domain, preparing panel for posting of officers at
different levels, fixing tenures and determining which posts should be advertised for lateral
entry.
Deputation to Private Sector- A Parliamentary panel has recommended deputation of IAS
and IPS officers in private sector to bring in domain expertise and competition
legal protection given has created a climate of excessive security without fear of penalty for
incompetence and wrong doing
In the proposed Civil Services law, the minimum statutory disciplinary and dismissal
procedures required to satisfy the criteria of natural justice should be spelt out leaving out
the details for case by case basis
The present oral inquiry process should be converted into a disciplinary meeting or interview
to be conducted by a superior officer without following court procedures
No penalty of removal and dismissal should be imposed, except by an Authority, which is at
least three levels above the post and unless an inquiry is conducted and the accused
government servant has been given an opportunity of being heard
Consultation with the UPSC should be mandatory only in cases leading to the proposed
dismissal of government servants and all other types of disciplinary cases should be
exempted from the UPSC’s purview
Reforms required
In order to provide cost-effective efficient services, following measures can be taken:
The multi-level hierarchical structure should be reformed and an officer oriented system
with level jumping be introduced to speed up decision making
There is a need to create a lean, thin and efficient government machinery by modernizing
procedures and work methodology and abolishing the ‘babu’ culture
Government offices should be upgraded with necessary ICT infrastructure to speed up
documentation and processing work
6. Streamline Rules and Procedures and Adoption of ICT and E-governance
A large number of rules and procedures relating to citizen's day to day interface with
government which increases human interface discretion
Rigid organization structures and cumbersome procedures
Out-dated laws, rules and procedures
High degree of centralization
Reforms
Simplification and standardization of rules by undertaking a complete review of existing
rules and regulations.
simplification of procedures, identification and repeal of obsolete/archaic laws/rules,
identification and shortening of various forms and regulations
discretionary power of public servants be eliminated
Adoption of IT and E-Governance
It provides Fast, Convenient and Cost-Effective Service Delivery
Increases Transparency, Accountability and Reduces Corruption
It helps to reduce the discretionary powers of government officials due to less human
interface
Dissemination of Information through ICT and increased use of web-based services
improves the awareness levels of citizens about their rights and powers.
Therefore, it empowers the citizens through information and enhances their participation
Expanded Reach of Governance: Expansion of telephone network, mobile and internet
connectivity, strengthening of other communications infrastructure facilitates service
delivery too remote corners
Increases faith and confidence of public in the government and its machinery due to easy
and corruption free access of services
Improve interface with Business and Industry: Industrial development in India has been
hampered in the past with complex procedures and bureaucratic delays. E-governance aims
to expedite the various processes important for ease of doing business
But it must be remembered that e-governance is only a tool for good governance. It
cannot succeed independent or responsive officers
ARC 2 recommended E-governance and paperless governance ranking for ministries at
central and state levels- Each government department and agency should be ranked on the
basis of their move to the e-office system, reduction of paper use, and citizen engagement
through the electronic medium
8. Stability of Tenure
There is no stability of tenure especially for All India Services
Such a rapid turnover of officers adversely affects delivery and quality of services provided
Further it dampens the spirit and morale of the officer concerned and reduces enthusiasm
and innovation capabilities
In the long run, frequent transfer of officers of the All India Services delays implementation
of projects and also prevents officers from picking-up meaningful experience for future high-
level posts
A fixed tenure of at least three years for an officer of the higher civil service along with
annual performance targets
A Civil Services Act has to be enacted to make the Civil Services Board / Establishment
Board both in the states and in the Government of India
An officer transferred before his normal tenure even under orders of the Chief Minister can
present the matter before a three-member Ombudsman
In all such premature transfers the Ombudsman shall send a report to the Governor of the
state who shall lay it in the legislature
recommendations of 2nd ARC on relations between political executive and civil servants
There is a need to safeguard the political neutrality and impartiality of the civil services.
The onus for this lies equally on the political executive and the civil services.
This aspect should be included in the Code of Ethics for Ministers as well as the Code of
Conduct for Public Servants.
While examining the definition of corruption under the Prevention of Corruption Act, 1988,
the “abuse of authority unduly favouring or harming someone” and “obstruction of justice”
should be classified as an offence under the Act
It is essential to lay down certain norms for recruitment in government services to avoid
complaints of favouritism, nepotism, corruption and abuse of power
Following are the directions issued by the Supreme Court in T.S.R. Subramanian and others vs.
Union of India
Officers of the Indian Administrative Service (IAS), other All India Services and other civil
servants were not bound to follow oral directives, since they "undermine credibility". All
actions must be taken by them on the basis of written communication
Establishment of a Civil Services Board (CSB), headed by the Cabinet Secretary at the
national level and chief secretaries at the state level, to recommend transfers and postings
of All India Services (IAS, IFS and IPS) officers
Parliament to enact a Civil Services Act under Article 309 of the Constitution setting up a CSB
There should be fixed minimum tenure.
Group 'B' officers would be transferred by heads of departments (HoDs).
No interference of ministers, other than the chief minister, in transfers or postings of civil
servants
5. Recruitment of IAS officers at very young age often excludes various youth who are not able
to take part in the formal recruitment due to other commitments- makes it difficult to test
potential administrative and judgement capabilities. Some who are potentially good
administrators fail to make it,. Mid-career lateral entrants with proven capabilities will help
bridge this deficiency
7. Reduces Burden to Exchequer: Recruitment through formal process comes with economic
baggage of lifetime of salary, pensions and other perks. Constitutional safeguards prevent
removal of even non-preforming officers. This anomaly could be resolved through lateral
entry due to its contractual nature
Way Forward
While 2nd ARC recommended an institutionalized, transparent process for lateral entry at
both the Central and state levels Lateral entry shouldn’t lead to politicisation of bureaucracy
Government must also allow deputation of its officers to private sector as well so that they
get exposure to market practices and fresh ideas as recommended by ARC 2
A good managerial system encourages and nurtures talent from within instead of seeking
to induct leadership from outside.
The remedy lies not through lateral induction but through more rigorous performance
appraisal and improved personnel management.
The government can consider lateral entry to head certain mission-mode projects and
public-sector entities where private-sector expertise actually matters.
The process of selection needs to be transparent.
A credible statutory agency like UPSC should be entrusted with the responsibility of
recruitment
Not a Panacea: it is a piecemeal effort to deal with problems of Indian Bureaucracy which
faces wider problems other than specialisation. Bureaucracy needs major overhauling
Mission KARMAYOGI
Union government has rolled out the long overdue reform of the Indian
bureaucracy. Mission Karmayogi’ - the National Programme for Civil Services Capacity
Building (NPCSCB) aims to transform capacity-building in the bureaucracy through
institutional and process reforms
Transition from 'Rules based' to 'Roles based’ Human Resource (HR) Management by
aligning work allocation of civil servants by matching their competencies to the
requirements of the post
Emphasizing on 'on-site learning' to complement the ‘off-site’ learning
Uniform Training Standard: To create an ecosystem of shared training infrastructure
across the country including that of learning materials, institutions and personnel
To make available to all civil servants, an opportunity to continuously build and strengthen
their Behavioral, Functional and Domain Competencies.
To encourage and partner with the best-in-class learning content creators including public
training institutions, universities etc
The Programme will be delivered by setting up an Integrated Government Online Training-
iGOT Karmayogi Platform
Officers will be evaluated on the basis of the courses they take throughout
their career to enhance their skill.
An online database will be maintained on what courses they have
completed, how did they fare, what areas does their expertise lie in, etc
An appropriate monitoring and evaluation framework will also be put in place for
performance evaluation of all users of the iGOT-Karmayogi platform so as to generate a
dashboard view of Key Performance Indicators
It proposes a PM-led HR Council to approve and monitor capacity building plans. It
also proposes a capacity building commission to ensure a uniform approach to
managing and regulating the capacity building ecosystem on a collaborative basis
Challenges
John Maynard Keynes, the economist, once said that “The difficulty lies, not in the new
ideas, but in escaping from the old ones
Resistance: There is a tendency in the Bureaucracy to resist the change which
challenges their status quo.Hence, a reform at this scale may face several resistances within
the bureaucracy
Over-centralization of the system: A diverse public sector workforce needs a decentralised training
and learning ecosystem
Distance self-learning can build supplementary skills and update knowledge at the frontlines but may
not be well suited for core knowledge development
The whole burden of self-learning may get transferred to already overloaded individuals.
Moreover, these online courses must not become another opportunity for the
officers to go for the sabbatical leaves
Conclusion
While the reforms are a good beginning, however more needs to be done to ultimately clean the
bureaucracy from political nexus, rigidity, opaqueness, passivity.
The ultimate aim of Mission Karmayogi is to ensure “Ease of Living” for the common
man, “Ease of Doing Business” and Citizen-Centricity. This can only be achieved by
regular and constructive involvement by the government and civil servants
In 2007, Second Administrative Reforms Commission (2nd ARC) in its fourth report
recommended that the Act be amended to include bribe giving as an offence, limit prior
sanction for prosecution to certain cases, and provide for the attachment of property of
public officials accused of corruption.
In 2011, India ratified the United Nations Convention against Corruption, and agreed to
bring its domestic laws in line with the Convention that covers giving and taking a bribe, illicit
enrichment and possession of disproportionate assets by a public servant as offences,
addresses bribery of foreign public officials, and bribery in the private sector.
Potential to reduce the rising cases of corruption and frauds: India’s rank in the Corruption
Perception Index, 2017 fell to 81 (out of 180 countries) signifying the rise in such cases
Safeguards to honest officers: it would encourage public sector officials to carry out their
duties fearlessly and on merit, while doing away paralysis in decision making.
Ensure speedy trial in corruption cases: time bound trial of such cases would do away with
long pendency of corruption related cases.
Inclusion of bribe giver: The act also includes bribe giver which will act as a deterrent for
promoting corruption and luring with cash or kind
Partially addresses the issue of ‘coerced bribe givers’: though it gives them seven days to
report the matter, it ignores the situation where they might feel threatened to even approach
law enforcement agencies
Deters bribe giver from appearing as witness in court since bribe giving is itself an offence:
as the provision which protected a bribe giver from prosecution for any statement made by
him during a corruption trial is removed in the act
Increases the threshold to establish the possession of disproportionate assets: while
redefining criminal misconduct, it now also requires proving the ‘intention’ to acquire
disproportionate assets in addition to possession of such assets
Under the 1988 Act, the burden of proof was on the accused for offences like taking a bribe,
habitual offender and abetment. However, the amendment puts the burden of proof on
accused person only for the offence of taking a bribe
Certain provisions of the UN Convention against Corruption have not been included:
Provisions such as in case of bribery of foreign public officials, bribery in private sector and
compensation for damage
Diluted the provisions of earlier act: By including the provision of prior sanction even before
the investigation stage despite the Supreme Court quashing Section 6A of Delhi Special
Police Establishment act, 1946 which required similar approval from the Government.
Vague terms such as ’lawful sources of income’ remains undefined which creates the
misconception that as long as tax has been paid on income received from an undisclosed and
illegitimate source, such income becomes lawful
Way Forward
Despite certain issues with the Amendments, it should be ensured that the act is implemented in
letter and spirit
The CVC must issue clear guidelines regarding sanctioning procedure so as to maintain the sanctity of
the provision and inert from political influence
There is also a need to complement the amendment with holistic civil service reforms