BILL OF QUANTITY AND TENDER

DOCUMENT
Presented By
Bablu Kumar Gautam
Under The Guidance Of
Mr. Divakar Singh

BANSAL INSTITUTE OF ENGINEERING AND

TECHNOLOGY
 Introduction of bill of quantity

 Bill of quantity is referred as BOQ.

 Preparation of bill of quantity is very important for any construction site and any project its help us
to estimate the quantity of materials used in the project the materials are like CEMENT, SAND,
AGGREGATE, BRICKS, ADDMIXTURES.
 Bill of Quantities is a document prepared by the cost consultant to specify materials, labors, and their
cost.
 It serves as a communication tool between client, consultant & the contractor.
 The quantities may be measured in number, length, area, volume, weight or time.
 Types of bill of quantity
There are several types of bills of Quantities (BOQ) used in construction and other
Industries. Here are some common types.

Approximate Bill of Quantity:

 Also knows as an Approximate Estimate, it provides rough cost estimates for a project
during the initial planning stages.

Elemental Bill of Quantity:

 This breaks down the project into various elements (e.g., foundation, superstructure,
finishes) and provides quantities and costs for each.

Detailed Bill of Quantity:

 A comprehensive breakdown of all materials, labor, and equipment required for a
project, with detailed quantities and rates.
 Purposes of bill of quantity
 To make the tendering process more uniform.
 For establishing a method for valuing the project that is both transparent and exact.
 To provide a description of the work and its rates, as well as the overall cost.
 To help quantity surveyors in ensuring that individual contractors have filed valid tenders that comply
with the specifications.
 Schedule of Rate
 It is a comprehensive document that lists down the rates of all materials, labor, and equipment
required to complete a project.
 The Schedule of Rates acts as a pricing guide for contractors and is used to estimate the cost of
construction, prepare tenders, and finalize contracts.
 The schedule of rates is used to calculate the cost of a project
 There are many benefits of using a schedule of rates that it can help save time and money.
 When you use a schedule of rates, you can be sure that you are getting the best possible price for your
project
 This can be helpful for both businesses and consumers, as it provides transparency and can help to
ensure that everyone is getting a fair price
How to prepare bill of Quantity

 Item number
 Description
 Quantity
 Unit of measurement
 Rate per unit
 Amount
Common error in bill of quantity
 Calculation error in the quantity of work and rates of items of work.
 Inaccurate assumptions of various items of work.
 Incorrect measurement of quantities of work.
 Double counting of items of work.
 Forgetting a specific item of work, which is actually to be counted.
 Including unnecessary items to work.
Advantages of Bill of quantity
 Priced bill of quantities database details will assist future feasibility estimating and cost planning.
 It provides an extensive and clear statement of the work to be executed
 It saves the cost and time of several contractors measuring the same design in order to calculate their
bids for competition.
 It helps to calculation of interim valuations and progress payments.
 Bill of quantities helps to prepare final account
Disadvantage of bill of quantity
 It may be incorrect in case the estimator is uneducated.
 It must be performed carefully else enormous arithmetic errors may succeed.
 increases the cost and design period in the pre-contract stage.
 Estimating practice
 Alternative procurement methods
 Tender
t is an invitation from the owner to the contractor to
execute some work at specified cost in specified time.
It is published in the form of tender notice in news
papers, notice boards, gussets, etc. according to the
cost of works.
 Types of Tender
Open Tender :
 In the open tenders the tender are open for all organisations .
 Both , the government and the private companies are use open tendering process for
acquiring goods services and infrastructure work.

Single Tender :
 In the single tender when only one source of supply is available then single tender is
addressed to the selected supplier

Limited Tender :
 This tender is addressed to limited number of supplies ,who are reliable source of
supply

Global Tender :
 In Global Tender includes worldwide tender ,thus open to anybody from any p arts of
world to supply the required quantity

EARNEST MONEY DEPOSIT
 It is the amount of money to be deposited along with the tender document to the
department by the contractors quoting a tender. This money is a guarantee against the
refusal of any contractor to take up the work after the acceptance of his tender. In case
of refusal, this amount is forfeited.
 EMD of contractors whose tenders are not accepted will be refunded.
 1% - 2% of the estimated cost of work is the Earnest Money Deposit.
Tender document consist of ………
 Tender Drawings
 The specification
General requirements
Specification of workmanship and material
 Bill of quantities
 Condition of contract
 Form of tender
 Form of agreement
 Form of bond
Thank You