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Stakeholder Management in Victoria

International’s Global Operations:


A Systems Approach

Author: Praveen Philip


Research Supervisor: Dr Arun Elias
School of Management

MMBA 532 Business Research Project

By Praveen Philip (#300394723)

Research Supervisor: Dr Arun Elias

Faculty: Dr Bronwyn Howell

‘Stakeholder Management in Victoria International’s Global


Operations: A Systems Approach’

Submitted on 18th September, 2017.

A business research submitted as per the requirements for the Master of


Business Administration Program at Victoria Business School.

Victoria University of Wellington, 2017.


Abstract

Purpose of this Business Research


The overall objective of this business research is to suggest strategies that can create

value for multiple stakeholders simultaneously without reducing the value currently

received by any of them in Victoria International’s global operations in India.

Research Design and Methodology


A case study method was adopted for this business research with Victoria International

as the subject. Data was primarily collected through semi-structured interviews and the

focus group method. Systems thinking and modelling methodology was used to develop

a causal loop model that revealed the interdependencies between various dimensions of

Victoria International’s stakeholder management and international operations.

Main Findings
This research provides an analysis of significant stakeholder conflicts and the critical

success factors for successful Indian operations. The findings illustrate that by using

appropriate strategies, it is possible to provide value to multiple stakeholders

simultaneously. Finally, the research supports the need for a long term vision and

orientation for sustainable growth and success in international operations.

Originality and Value


This business research contributes to the field of stakeholder management in New

Zealand’s higher education sector. This business research supports the notion that

increasing the value received by multiple stakeholders simultaneously, and exploiting

the synergies developed between them seems to be a better approach to stakeholder

management by firms with international operations. It takes a systems approach to

understand the complexities involved in managing stakeholders in international

operations.

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Acknowledgements

I would like to acknowledge the role others played in the successful completion of the

MBA program and the business research. The MBA voyage made me stretch

academically and personally and I couldn’t have done so without the help and guidance

of a handful of people who were genuinely interested in my success.

A sincere gratitude to my Guru and Research Supervisor Dr Arun Elias for his

endless support, guidance, and patience. He has had a very positive influence on my

academic and personal life. I also thank Dr Saji Gopinath from Indian Institute of

Management, Kozhikode for his guidance. I am once again convinced that it is the

involvement of the right people that makes any mission successful.

An MBA program is one of the most demanding academic programs and makes

its presence felt on one’s personal and social life. In my case, no one else has known this

more than my loving wife, Surya Mathew. I acknowledge all her sacrifices and losses

during the last 20 months. I thank my father, Prof Philip K Antony, and my father-in-law,

K T Mathew for their support and for always encouraging me to push my limits.

I also thank the MBA cohort and especially my teammate and comrade Richard

Boag for his constant venture to ensure that I have the authentic ‘Kiwi Experience’ in

New Zealand. I thank all the interviewees and focus group participants for gladly

collaborating with me on this research with the same level of passion I had. Finally, I

thank Victoria Business School, MBA faculty and administrative staff for their support in

my MBA journey.

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Table of Contents

Chapter 1: Introduction ................................................................... 1


1.1 Introduction .............................................................................................. 1
1.2 Research Objective and Research Questions ............................................ 3
1.3 Summary of this Business Research Report ............................................. 4
Chapter 2: Literature Review ........................................................... 5
2.1 Chapter Overview ...................................................................................... 5
2.2 International Operations Management .................................................... 5
2.2.1 Overview of International Operations Management ................................................................... 5
2.2.2 IOM Literature and Current Trends ...................................................................................................... 6
2.2.3 International Operations Strategies .................................................................................................... 7
2.2.4 Future Direction of IOM Research .......................................................................................................... 8
2.3 Stakeholder Management in International Operations ........................... 8
2.3.1 Introduction ....................................................................................................................................................... 8
2.3.2 Strategies for Managing International Stakeholders.................................................................. 9
2.3.3 Benefits from Stakeholder Synergies for an International Firm ........................................ 11
2.3.4 Stakeholder Management Globally VS Global Stakeholder Management...................... 12
2.3.5 Cultural Issues in International Stakeholder Management .................................................. 14
2.3.6 Stakeholder Conflicts and Resolution in International Operations .................................. 16
2.3.7 Stakeholder Salience and the International Firm....................................................................... 19
2.4 Critique of Existing Literature and Research Gaps ................................. 23
2.4.1 Some Potential Research Gaps .............................................................................................................. 23

Chapter 3: Research Design ........................................................... 24


3.1 Chapter Overview .................................................................................... 24
3.2 Proposed Research Title ......................................................................... 24
3.3 Research Objective and Research Questions .......................................... 24
3.4 Research Methodology ............................................................................ 25
3.4.1 About the Researcher ................................................................................................................................. 25
3.4.2 Research Paradigm..................................................................................................................................... 25
3.4.3 Paradigm Used in This Research ......................................................................................................... 27
3.4.4 Research Methodology .............................................................................................................................. 28
3.4.5 Data Collection Methods ........................................................................................................................... 30
3.4.6 Data Analysis.................................................................................................................................................. 32

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3.5 Research Planning and Timelines ........................................................... 32
3.6 Chapter Summary .................................................................................... 34
Chapter 4: Results and Discussions ................................................ 35
4.1 Chapter Overview .................................................................................... 35
4.2 Interview Process and Overall Results ................................................... 35
4.3 Victoria International and Its Stakeholders ........................................... 36
4.3.1 Stakeholder Map of Victoria International .................................................................................... 37
4.3.2 Stakeholder Chart of Victoria International.................................................................................. 38
4.3.3 Stakes of Specific Stakeholders ............................................................................................................. 39
4.4 Significant Stakeholder Conflicts ............................................................ 40
4.5 Critical Success Factors (CSF) .................................................................. 42
4.6 BOT Graph ............................................................................................... 48
4.7 Group Model Building ............................................................................. 50
4.8 Causal Loop Model ................................................................................... 60
4.9 Analysis of the Causal Loop Model .......................................................... 62
4.10 Chapter Summary.................................................................................. 64
Chapter 5: Conclusions .................................................................. 65
5.1 Chapter Overview .................................................................................... 65
5.2 Strategies to Improve Indian Operations ............................................... 65
5.2.1 Strategy 1: Target Beyond Student Recruitment ........................................................................ 67
5.2.2 Strategy 2: Augment Brand Building Efforts ................................................................................. 68
5.2.3 Strategy 3: Revamp Current Student Recruitment Processes .............................................. 68
5.2.4 Strategy 4: Transform the Orientation of VI Services ............................................................... 69
5.2.5 Strategy 5: Improve the Current Service Delivery Mechanisms .......................................... 70
5.3 Contributions to Literature ..................................................................... 71
5.4 Managerial Implications: Contribution to Practicing Managers ............ 71
5.5 Methodological Lessons .......................................................................... 72
5.6 Limitations of this Business Research .................................................... 72
5.7 Scope for Further Research ..................................................................... 73
References .................................................................................... 74
Appendices.................................................................................... 80

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List of Figures

FIGURE 1: GENERIC INTERNATIONAL STRATEGY MATRIX (LEMAK & ARUNTHANES, 1997, P.30)..................... 7
FIGURE 2: PYRAMID OF GLOBAL PERFORMANCE AND CSR (CARROLL, 2004, P.116) ..................................... 10
FIGURE 3: FRAMEWORK ON THE INFLUENCE OF NATIONAL CULTURE (VESER, 2004, P.428) ........................... 15
FIGURE 4: STAKEHOLDER SALIENCE FRAMEWORK (MITCHEL ET AL.,1997, P.866)........................................ 20
FIGURE 5: BUSINESS RESEARCH PLAN A.......................................................................................................... 33
FIGURE 6: BUSINESS RESEARCH PLAN B .......................................................................................................... 34
FIGURE 7: STAKEHOLDER MAP OF VICTORIA INTERNATIONAL......................................................................... 37
FIGURE 8: BOT CHART ................................................................................................................................... 49
FIGURE 9: STAKEHOLDER MAP OF GROUP MODEL BUILDING PARTICIPANTS ................................................... 50
FIGURE 10: HEXAGONS GENERATED DURING GROUP MODEL BUILDING .......................................................... 52
FIGURE 11: INDIAN OPERATIONS STRATEGY CLUSTER .................................................................................... 54
FIGURE 12: INDIAN STUDENT RECRUITMENT CLUSTER ................................................................................... 54
FIGURE 13: ROLE OF AGENTS CLUSTER ........................................................................................................... 55
FIGURE 14: STUDENT INTEGRATION CLUSTER ................................................................................................ 55
FIGURE 15: CULTURAL DIFFERENCES CLUSTER ............................................................................................... 56
FIGURE 16: SCHOLARSHIPS CLUSTER .............................................................................................................. 56
FIGURE 17: EMPLOYMENT OPPORTUNITIES CLUSTER ..................................................................................... 56
FIGURE 18: PERFORMANCE OF VICTORIA INTERNATIONAL CLUSTER ............................................................... 57
FIGURE 19: VICTORIA INTERNATIONAL’S SERVICE DELIVERY CLUSTER ........................................................... 57
FIGURE 20: CAUSAL LOOP MODEL .................................................................................................................. 61
FIGURE 21: STRATEGIES TO IMPROVE INDIAN OPERATIONS ............................................................................ 66

List of Tables

TABLE 1: STAKEHOLDER STRATEGIES TO INCREASE SALIENCE ....................................................................... 17


TABLE 2: STRATEGIES TO DEAL WITH STAKEHOLDER PRESSURE .................................................................. 18
TABLE 3: FIVE PHASE PROCESS OF SYSTEMS THINKING AND MODELLING ...................................................... 29
TABLE 4: BUSINESS RESEARCH PLAN A KEY DATES ....................................................................................... 33
TABLE 5: BUSINESS RESEARCH PLAN B KEY DATES ....................................................................................... 34
TABLE 6: STAKEHOLDER CHART OF VICTORIA INTERNATIONAL ..................................................................... 38
TABLE 7: STAKES OF STAKEHOLDERS ............................................................................................................ 39
TABLE 8: CLUSTER VARIABLES...................................................................................................................... 59

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Chapter 1: Introduction

1.1 Introduction

Operations management that has a global scope is identified as International Operations

Management (Prasad and Babbar, 2000, p. 211). Stakeholder management is crucial for

organisations with international operations, who by virtue of their foreignness, are more

likely to have conflicting relationships with various local stakeholders. Negative

stakeholder actions can not only increase operational costs but also have negative

effects on the firm’s reputation and in the success of future projects (Aaltonen et al.,

2008, p.515). “A stakeholder perspective on global strategy emphasizes the role of a

plurality of actors, dispersed across the geographies in which the company operates, all

potentially contributing to the performance of the firm in ways that might be difficult to

observe but are strongly interdependent” (Devinney et al., 2013, p. 327).

In this context, Victoria University of Wellington (VUW) and specifically the

operations of the Victoria International team is an interesting and valuable subject for

this business research. Victoria University is one of New Zealand’s oldest and most

prestigious tertiary institutions with a proud tradition of academic excellence (Victoria,

2017).

Victoria University is characterised by the depth, consistency and effectiveness of

their culture of domestic and international engagement. The university’s commitment to

reciprocal, high-quality relationships springs from identifying and understanding the

need for New Zealand to achieve sustainable development (Victoria, 2017).

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The ‘Victoria International’ team is responsible for international student recruitment,

business development, and providing services (including visa services) to international

students. There is a substantial overlap between services offered by Victoria

International, and the services offered by central services teams to both international

and domestic students. With respect to student recruitment, the main distribution

channels are agents located across the globe.

Over the years, VUW has developed pivotal competitive advantages over other

higher education institutions in the Oceania region. Examples are quality of research

output, international accreditations, etc. When such micro and macro factors act in favor

of VUW, it is anticipated that more good quality international students especially from

countries such as India would enrol at VUW. However, both the quantity and the quality

of International students from India have been declining. Such a scenario in turn gives

rise to other complex strategic and operational issues for Victoria International.

The purpose of this business research was to use the systems thinking and

modelling methodology to identify the causes behind declining student numbers and the

quality of incoming students. This business research strives to solve this complex

situation by proposing intervention strategies that have the potential to alter the current

nature of the system. To address this research problem, the following research objective

and research questions were designed.

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1.2 Research Objective and Research Questions

Research Objective

The overall objective of this research is to suggest strategies that can create value for

multiple stakeholders simultaneously without reducing the value currently received by

any of them in Victoria International’s global operations in India.

Research Questions

1. Who are the stakeholders of Victoria International’s operations in India and what are

their perceived stakes?

2. What are the critical success factors that affect strategies to create value for multiple

stakeholders simultaneously without reducing the value currently received by any of

them in Victoria International’s operations in India?

3. How can the Systems Thinking and Modelling Methodology help in developing

strategies that can create value for multiple stakeholders simultaneously for Victoria

International’s operations in India.

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1.3 Summary of this Business Research Report

This business research report presents the case study of Stakeholder Management in

Victoria International’s Global Operations. Chapter 1 of this report introduces the

business research, the problem situation, and the research objective and research

questions. Chapter 2 contains a literature review of international operations

management (IOM) and also stakeholder management in international operations.

Chapter 3 contains the research design and discusses the research paradigm,

methodology and methods used in this business research. Chapter 4 presents the results

of this business research and contains the results of semi-structured interviews and the

group modelling exercise. Chapter 5 concludes the report by discussing intervention

strategies and also explains how this business research contributes to existing literature

and to practicing managers, the limitations of this research, methodological lessons and

the scope for further research.

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Chapter 2: Literature Review

2.1 Chapter Overview

This chapter presents a literature review of international operations management and

also stakeholder management in international operations. The first section covers topics

such as international operations strategies and the current and future directions of

research related to IOM.

The next section of this report explores literature on how firms manage

international stakeholders and the impact of cultural issues in this process. This section

then proceeds to examine stakeholder conflicts in international operations and the

various strategies firms adopt to respond to stakeholder pressures. This section closes

by reviewing literature on stakeholder salience and dynamics.

This chapter concludes by critiquing the explored literature, identifying specific

gaps and proposing potential areas for research.

2.2 International Operations Management

2.2.1 Overview of International Operations Management

Accelerated international trade, operations or even mere investments in foreign

markets after the Second World War gave rise to the modern Multinational Enterprises

(MNEs). The rise of MNEs naturally generated the need for manging operations globally

and the field of International Operations Management (IOM) (Prasad and Babbar, 2000).

(Prasad and Babbar, 2000, p. 214) categorized the various topics that fall under the IOM

radar and identified the following 19 categories:

 Operations Strategy, Location, Capacity, Layout

 Forecasting, Purchasing, Inventory, Aggregate Planning

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 Technology, Productivity, Work measurement, Project Management, JIT,

Scheduling

 Flexibility, Quality, Reliability and Maintenance, Service

2.2.2 IOM Literature and Current Trends

Literature within the operations management domain and that has a global scope is

identified as International Operations Management literature (Prasad and Babbar, 2000,

p. 211). Hence IOM literature is different from domestic operations management

literature that has been internationalised (Boddewyn, 1999). This notion is very

significant as management experts like Hofstede observes that management theories

that originated in a particular location are often not suited for explaining complicated

situations in other geographic locations (Martínez & Toyne, 2000).

However, in spite of the growing focus on international operations, the study of

IOM hasn’t been a separate, independent domain. Most of the research that fall under

the OM domain and that has an international scope is published under the international

business or international management labels (Contractor, 2000). Alternatively,

contemporary Operations Management scholars argue that considering the evolution of

market and operations, future Operations Management curriculum should include global

operations modules (Gunasekaran, & Ngai, 2012).

A latest trend in the field of IOM research is the increased importance of global

services management (Aharoni & Brock, 2010). This shift was natural as major

economies across the world switched from a manufacturing sector to the service sector.

(Karmarkar & Apte, 2007) predicted that the future of OM will be determined by trends

in the information technology (IT). For example, the nature of traditional logistics

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management has changed and e-logistics have emerged leveraging the potential of IT

(Gunasekaran, & Ngai, 2012).

2.2.3 International Operations Strategies

(Baird et al., 1994) identifies that a generic international operations strategy,

particularly for SMEs is based on two dimensions –

1) The contribution of international sales towards total sales

2) The dependency of the firm on foreign markets for its survival

(Lemak & Arunthanes, 1997, p.30) provides a generic international strategy matrix where

firms belong to one of the four categories:

FIGURE 1: GENERIC INTERNATIONAL STRATEGY MATRIX (LEMAK & ARUNTHANES, 1997, P.30)

The level of international operations of the firm depends on where its position is in the

generic international strategy matrix (Lemak & Arunthanes, 1997). Irrespective of the

level of international operations, IOM gives firms novel market knowledge, access to

new technologies, and new management and business practices, ultimately leading to

better performance in both international and domestic markets (Paiva & Vieira, 2009).

Further, having operations in international locations helps firms to diversify their

strategic risks and enables competition avoidance (Elango, 2010).

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2.2.4 Future Direction of IOM Research

(Aharoni & Brock, 2010) predicts that offshoring and outsourcing of core operations,

particularly Research and Development functions would provide an important area for

future research.

Also, more IOM research will originate from newly industrialised nations and

emerging economies. Future research will also be motivated to find synergies from

operating globally with a global workforce (Prasad and Babbar, 2000).

Both these areas of focus emphasise the importance of breaking existing cultural

and national influence on OM practises and scholarly research. When it comes to the

nature of future research, (Barratt et al., 2011) foresee more qualitative, deductive case

studies and literature compared to traditional survey-based research.

2.3 Stakeholder Management in International Operations

2.3.1 Introduction

In academic literature, there are numerous definitions for the word ‘stakeholder’ but

most of them lack precision. One of the most prominent one is as follows:

“The stakeholders in a firm are individuals and constituencies that contribute,

either voluntarily or involuntarily, to its wealth-creating capacity and activities, and who

are therefore its potential beneficiaries and/or risk bearers” (Post et al., 2002, p.8).

(Post et al., 2002, p.9) defines stakeholder management as the following:

“Development and implementation of organizational policies and practices that take into

account the goals and concerns of all relevant stakeholders”.

This section of the report presents a literature review of stakeholder

management that is applicable in international operations. This section starts with

generic strategies for managing international stakeholders, and highlights the impact of

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cultural issues in global stakeholder management. Further, stakeholder conflicts and the

resolution strategies used by firms are discussed. The section concludes by reviewing

the literature on stakeholder salience and how it applies to an international firm.

2.3.2 Strategies for Managing International Stakeholders

Stakeholder management is crucial for firms with international operations, who by

virtue of their foreignness, are more likely to operate in a foreign country with

conflicting relationships with various local stakeholders. Further, for firms with

international operations, negative stakeholder actions can not only increase operational

costs but also have negative effects on the firm’s reputation and success of future

projects (Aaltonen et al., 2008, p.515).

In international operations, high-institutional and cultural differences exist in

relationships between an entrant firm and the local stakeholders in the host location

(Turner, 1999). Differences can take many forms between the firm and local internal

stakeholders - cultural aspects, work habits, specification practices, customs and

processes of local actors (Ireland, 2006).

“A stakeholder perspective on global strategy emphasizes the role of a plurality of

actors, dispersed across the geographies in which the company operates, all potentially

contributing to the performance of the firm in ways that might be difficult to observe but

are strongly interdependent” (Devinney et al., 2013, p. 327).

“By operating across national and cultural boundaries, global managers must

address not just markets and more complex customers and supply conditions, but

multiple political jurisdictions and a plethora of cultural milieus. Rarely do these

political and cultural environments align effectively with the experience of the MNE,

particularly in the early stages of internationalization” (Devinney et al., 2013), p. 325).

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Scholars have long argued that “global managers use relationships with external

stakeholders to pursue self-interest seeking perquisites, career enhancement, or moral

peace of mind” (Henisz et al., 2014, p.1730). (Post et al., 2002) argues that understanding

global stakeholder relationships and effectively managing them is the key towards

solving core strategic problems.

This notion gives international firms an opportunity to consider stakeholders as

important assets for the firm (Frooman, 1999). The pyramid of global performance and

corporate social responsibility (CSR) is one of the best frameworks that gives a context

on a firm’s responsibilities to its global stakeholders.

FIGURE 2: PYRAMID OF GLOBAL PERFORMANCE AND CSR (CARROLL, 2004, P.116)

“The pyramid depict four components - economic performance, legal responsibility,

ethical responsibility, and philanthropic responsibility (Carroll, 2004, p.116-117).

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2.3.3 Benefits from Stakeholder Synergies for an International Firm

The pyramid of global performance and CSR framework highlights the importance of

maximising the benefits for multiple stakeholder groups simultaneously. A relatively

new concept in stakeholder management is creating value for multiple stakeholders

simultaneously and how the synergies developed in turn creates value for the firm

(Tantalo & Priem, 2014).

This concept is based on the logic that through innovative strategies, it is indeed

possible to create value for multiple stakeholders without reducing the value received

by other stakeholders. This notion can be extended to stakeholder management in

international operations to simultaneously fulfil the responsibilities towards multiple

global stakeholders.

(Reimann et al., 2012) identifies two scenarios of how stakeholder synergies help firms

with international operations:

1) Local employees value social engagement by their employers. Hence, firms that

engage in active development of local communities and internal working

arrangements are rewarded with superior performance by their employees when

compared to competitors.

2) A cooperative and constructive relationship with local authorities can be fostered

through active engagement in developing the local community and such firms

appear to face fewer bureaucratic hurdles in getting permissions and licenses, to

receive better infrastructural support, and to feel more welcomed by the local

administration.

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(Tantalo & Priem, 2014) pinpoints the following mechanisms for stakeholder synergies:

1) Increase the utility received by a key stakeholder group without negatively affecting

the value proposition received by any other key stakeholder group.

2) Find complementarities in what two or more key stakeholder groups need and form

strategies around them

3) Reinforcing sources of stakeholder synergy can occur as a continuation to

implementing innovative strategies that increase the utilities received by one or

more key stakeholder groups.

2.3.4 Stakeholder Management Globally VS Global Stakeholder Management

Just like how firms are global and have international operations, many of its large

stakeholders also have operations on an international level. Examples would be

Greenpeace or Amnesty International. This implies that Stakeholder management of

firms with international operations can take two paths. The prominent path is the

management of stakeholders in various international locations.

The alternate path involves managing stakeholders who are “global”. “Unlike

local stakeholder groups, who gain legitimacy from the local community and operate

according to local norms and customs, global stakeholders are primarily organizational

groups with global footprints similar to those of the MNEs they seek to influence”

(Devinney et al., 2013, p. 330).

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Globally managing local stakeholders is not identical to managing global stakeholders

due to the following reasons (Devinney et al., 2013, p. 330):

1) “Global stakeholders seek frequent organization-to-organization interactions unlike

local stakeholders in global locations.

2) “The firm that manages global stakeholders must develop capabilities for addressing

inconsistencies in the norms, practices, and laws of the multiple nations in which the

firm operates (Devinney et al., 2013, p. 330).

3) The firm must be prepared to manage conflicts between local stakeholders and

global stakeholders (Crilly, 2011).

4) A global stakeholder may create countervailing capabilities to an MNE, including the

capacity to implement sophisticated negotiation strategies (Westphal & Zajac, 1994;

Fiss & Zajac, 2006).

5) “A firm seeking to manage global stakeholders must anticipate complexity in the

goals of stakeholders (Devinney et al., 2013, p. 330).

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2.3.5 Cultural Issues in International Stakeholder Management

International operations entail working in unfamiliar cultural and legal environments,

and cultural sensitivity is a key trait to be successful (Angeleanu et al., 2016). Engaging

stakeholders and building a network of stakeholders can help a transnational firm to

overcome the cultural and leadership style barriers. Understanding people is important

in the often unstructured environments specific to contemporary global organizations

(Angeleanu et al., 2016, p.15).

Hence, local stakeholder relationships can be considered as a means of managing

unexpected events and the lack of local stakeholder relationships as a source of

unexpected events in international operations (Aaltonen et al., 2010, p.568).

In addition, local stakeholder’s relationships are a source of competition advantage for

international operations in the following ways (Aaltonen et al., 2010, p.570):

1) “Local stakeholders possess important knowledge about host country’s norms,

values and practices

2) Local stakeholders have crucial relationships with other salient stakeholders and

these relationships can be utilised for successful international operations”.

Although firms must have stakeholder management guidelines and policies for their

international operations, individual units be required to have the flexibility to adapt

these standards to their local environment, and to make their actions more meaningful

and effective in the international location (Veser, 2004).

Based on this multinational perspective, “a framework is developed to explain

and predict the influence of culture on the acceptance and implementation of

stakeholder management principles and practices at the international unit level “(Veser,

2004, p.427-428).

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FIGURE 3: FRAMEWORK ON THE INFLUENCE OF NATIONAL CULTURE (VESER, 2004, P.428)

“The strategy adopted by the international unit depends on the perceived attractiveness

of stakeholder management principles and practices transferred from the headquarters,

as well as the strength of the respective cultural values in support of these principles

and practices” (Veser, 2004, p.427-428).

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2.3.6 Stakeholder Conflicts and Resolution in International Operations

Conflicts in day-to-day international operations are usually caused by the different

expectations of stakeholders and shareholders (Spellman, 2011, p. 92). For an

international firm, these conflicts and difference of expectation can get very complex due

to the socio-cultural background of participating stakeholders.

Stakeholder Strategies to Increase Perceived Salience

In an international operations scenario, stakeholders wish to influence the way a firm

perceive their importance by increasing their salience through the following strategies

(Aaltonen et al., 2008, p.515):

Strategy Description

Direct withholding Stakeholders restrict access to critical resources controlled

strategy by them to increase their perceived power

Indirect withholding Stakeholders control access to resources that are not

strategy directly controlled by them to increase their perceived

power

Resource building Stakeholders procure or hire crucial resources to increase

strategy their perceived power

Coalition building Stakeholders create strategic alliances with other

strategy stakeholders to increase their perceived power or

legitimacy

Conflict escalation Stakeholders attempt to escalate the conflict beyond the

strategy scope and current actors

Credibility building Stakeholders increase their perceived legitimacy by

strategy acquiring individuals or networks with credibility

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Communication Stakeholders use various communication techniques to

strategy increase their perceived legitimacy and urgency

Direct action strategy Stakeholders organize protests and other defensive

measures to increase the perceived urgency

TABLE 1: STAKEHOLDER STRATEGIES TO INCREASE SALIENCE

Response Strategies to Stakeholder Demands and Pressures

(Aaltonen & Sivonen, 2009, p.139) propose that the following factors shape a firm’s

response strategies in global operations.

 “The firm’s position in the stakeholder network

 Stakeholder power

 Legitimacy of stakeholder claims

 The means stakeholders use to advance their claims

 Experience of the firm in similar issues

 Positions of other actors in the network”

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Based on the above factors, a firm can adopt five different strategies to deal with

international stakeholder pressures as follows (Aaltonen & Sivonen, 2009, p.139).

Strategy Description

Adaptation Obeying the demands and rules that are presented by

strategy stakeholders

Compromising Negotiating with the stakeholders, listening to their claims

strategy and offering possibilities and arenas for dialogues

Avoidance Loosening attachments to stakeholders and their claims in

strategy order to mitigate the responsibility to other parties

Dismissal strategy Ignoring the demands of stakeholders

Influence strategy Shaping proactively the values and demands of stakeholders

TABLE 2: STRATEGIES TO DEAL WITH STAKEHOLDER PRESSURE

However, it is important to apply careful thought when choosing a strategy to deal with

stakeholder pressure or conflict. (Tarnow et al., 1996) stressed the importance of getting

to the core of a conflict, from issues and positions to interests. Further, firms must not

overlook the fact that both the firm and the stakeholder need to co-exist even after

negotiation (Susskind and Cruikshank, 1987). (Devinney et al., 2013, p. 326) points out

that stakeholder relationships are not just for the current benefit, but for future benefit

as well”.

It is absolutely necessary that stakeholder management is a core competence and

it is integrated with all the policies and practices of an international firm (Post et al.,

2002). The strategies that the firm adopts to deal with various global stakeholder groups

and the structures that are developed to implement the strategies both rest on a broad

cultural base of stakeholders from various cultural backgrounds (Post et al., 2002).

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2.3.7 Stakeholder Salience and the International Firm

(Westrenius & Barnes, 2015, p.482) argues that “classification of who the stakeholders of

a business is a subjective affair and often appears as irrational”. The individual’s

personal characteristics and situational factors affect the judgement of who the

stakeholders of a firm are.

The most important stakeholders of a firm are customers, suppliers, employees,

owner managers, family, community, government and other (Westrenius & Barnes,

2015). Firms conventionally devote more attention to analysing the "core" stakeholders

and to managing relations with them on a routine basis (Post et al., 2002)).

(Mitchel et al., 1997) observes that managers will devote more attention to and also

respond to the claims of those stakeholders that they perceive to have more salience,

which is defined using three attributes: power, legitimacy and urgency.

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FIGURE 4: STAKEHOLDER SALIENCE FRAMEWORK (MITCHEL et al., 1997, P.866)

The three attributes for stakeholder salience are as follows:

 Power - Power is presented in three forms: coercive, utilitarian, and normative.

 Legitimacy – Legitimacy is defined in terms of how socially desirable, proper, or

appropriate the stakeholder appears to be within some socially constructed

system” (Mitchell et al., 1997).

 Urgency – (Mitchell et al., 1997, p.867) presented this notion as “calling for

immediate attention or pressing, and this was often seen in terms of the

stakeholder’s time sensitivity to the firm or the stakeholder’s degree of criticality

to the firm”.

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Stakeholder Salience and its Implications on the international Firm

The idea of stakeholder salience is an important mechanism to detect not only emerging

stakeholders, but also to uncover those traditional stakeholders with continuing

importance to the business (Weber, & Marley, 2012). Often when businesses expand and

diversify, they tend to overlook those important stakeholders who are the important

pillars for sustainability of the business.

A fundamental question regarding stakeholder salience is about the relative

importance of the three attributes of stakeholder salience. Contemporary research

shows that out of the three, perhaps stakeholders with legitimate power must be dealt

with caution. It can be reasoned that greater the legitimacy of a stakeholder request,

greater the likelihood that the firm responds to the stakeholder request (Eesley & Lenox,

2006).

Stakeholder Dynamics

An important aspect of stakeholder salience is its dynamic nature. Researchers have

long studied various aspects of changing salience of stakeholders and the dynamics

involved in stakeholder relationships and positions. (Elias et al., 2004) assert that

positions and interests of stakeholders are changeable and provides two fundamental

reasons for changing positions of stakeholders:

 Personal reasons such as increased awareness or knowledge about the firm and its

operations, personal values, previous experiences in similar aspects, etc.

 External environment in which these stakeholders exist and operate such as

demands of other stakeholders, current and changing positions of other

stakeholders, government policies, legal requirements, etc.

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Finally, it must also be noted that stakeholder salience is of importance to the firm only

if stakeholders are willing to exercise or apply their powers. Often stakeholders do not

have the resources or even the interest to exercise their salience and firms must be

aware of this fact. (Eesley & Lenox, 2006) observes that greater the resource-base of the

stakeholder relative to the resource-base of the targeted firm, greater the likelihood that

the firm responds to the stakeholder request.

On the contrary, contemporary research on stakeholder management strategies

recommend that to achieve stakeholder synergies, companies must be enterprising to

think and act beyond the ‘dominant’ stakeholder trade-off point of view and concentrate

on value creation for multiple stakeholder groups simultaneously (Tantalo & Priem,

2014).

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2.4 Critique of Existing Literature and Research Gaps

This literature review is aimed at exploring international operations management and

specifically stakeholder management in international operations. How global

stakeholders are managed by firms are well researched and continues to be of much

interest to scholars across the world. The application of stakeholder theories to

problems of global strategy carries implications for research on corporate governance,

strategy process, organizational structure, and competitive advantage (Harrison et al.,

2010).

Critically speaking, studies on stakeholder management of SMEs with

international operations is limited. Stakeholder theory, like many management theories,

was not developed as an international theory (Devinney et al., 2013, p. 329).

2.4.1 Some Potential Research Gaps

The literature stream on stakeholder synergies and their impact on international

operations is limited. Managing domestic and international stakeholders individually

has always been very complex and costly for firms and hence a reverse approach has

more potential. Strategies designed to create or increase the value to multiple

stakeholders simultaneously seems to be a better approach to stakeholder management.

Application of such a notion in the higher education sector and how such a strategy

helps in efficient and effective international operations has not been explored. There is

potential to use the ‘systems thinking’ approach to address this complex problem

situation.

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Chapter 3: Research Design

3.1 Chapter Overview

This chapter contains the research design with a discussion of the research paradigm,

research methodology and data collection methods used in this business research. This

chapter also contains information about the researcher, the overall plan for conducting

the research and the timelines for various stages of business research.

3.2 Proposed Research Title

Stakeholder Management in Victoria International’s Global Operations: A Systems

Approach.

3.3 Research Objective and Research Questions

Research Objective

The overall objective of this research is to suggest strategies that can create value for

multiple stakeholders simultaneously without reducing the value currently received by

any of them in Victoria International’s international operations in India.

Research Questions

1) Who are the stakeholders of Victoria International’s operations in India and what are

their perceived stakes?

2) What are the critical success factors that affect strategies to create value for multiple

stakeholders simultaneously without reducing the value currently received by any of

them in Victoria International’s international operations in India?

3) How can the Systems Thinking and Modelling Methodology help in developing

strategies that can create value for multiple stakeholders simultaneously for Victoria

International’s operations in India.


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3.4 Research Methodology

3.4.1 About the Researcher

I am an international student from India pursuing the MBA program at Victoria

University of Wellington. I have a bachelor’s degree in Information Science and

Engineering from Visvesvaraya Technological University in South India. On the

professional side, I have around 10 years of work experience of which 7 years has been

in various roles in the Indian IT industry and 3 years in family business.

I hail from a middle class Catholic family in Kerala, a southern state in India. My

father is an academician in commerce and is currently the principal of a college run by

the catholic diocese in Kerala. I am happily married since 2013 and my wife is a

homemaker. I strongly believe that my educational, professional and personal

background have had an impact on my ideology and the specific reasoning used in

research. In addition, my past experiences and the learnings from the MBA program is

bound to have a positive influence on this research.

3.4.2 Research Paradigm

“A paradigm reflects a basic set of philosophical beliefs about the nature of the world. A

paradigm provides guidelines and principles concerning the way research is conducted.

The methods and techniques used in the research should be in sympathy with these

guidelines and principles” (Ticehurst & Veal, 1999, p.25).

The preference for a particular type of paradigm depends on the individual

researcher’s personality, background, past experiences and also if a particular type of

paradigm is better suited for addressing the research objectives. The following are some

of the main paradigms used in business research:

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Positivist research

The positivist approach is perhaps the traditional form of research and hold a

deterministic philosophy in which causes determine effects or outcomes. In this

approach, problems that are studies reflect the need to identify and assess the causes

that influences outcomes. The knowledge developed is based on careful observation and

measurement of the objective reality that exists out there in the world (Creswell, 2014).

Critics point out that positivist research tend to be superficial in that it attempts

to reduce all aspects of human endeavour and that the positivist researcher have

subjective responses and involvement in their research (Cavana et al., 2001).

Interpretivist research

“Interpretivist research is based on the belief that the world is largely what people

perceive it to be and reality is therefore socially constructed. The Interpretivist

researcher identifies what is meaningful to each individual being investigated in the

research and becomes fully involved with these individual subjects. Such an involvement

helps the researcher to uncover socially constructed meaning as it is understood by

individuals” (Cavana et al., 2001, p.8-9).

Most common criticisms of interpretivist research include the extreme

subjectivity associated and its focus on local, micro-level or short-term events without

seeking to initiate any change (Cavana et al., 2001).

Critical research

Critical research is aimed at empowering people to create a better world for themselves

by uncovering surface illusions and myths and revealing hidden meanings. Critical

research assumes that once people see these surface illusions for what they are, the less

powerful will be motivated to make changes to their lives. To achieve this goal, the

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critical researcher is heavily involved with research subjects so that surface illusions can

be identified but urges subjects to change their world (Cavana et al., 2001).

Critical research itself is criticised for its focus on destroying the current reality

without providing processes for building a new reality and for assuming that laws of

social order are out there waiting to be discovered (Cavana et al., 2001).

Constructivism

“Constructivism assumes the relativism of multiple social realities, recognises the

mutual creation of knowledge by the researcher and the researched, and aims toward

interpretive understanding of subjects’ meanings” (Denzin & Lincoln, 200, p.509).

Theory of Constructivism states that people construct their own understanding and

knowledge of the world, through experiencing things and reflecting on those

experiences.

Constructivism suggests that reality is socially constructed (Elder-Vass, 2012).

According to (Leeds-Hurwitz, 2009), social constructionism or the social construction of

reality (also social concept) is a theory that examines the development of jointly

constructed understandings of the world. It assumes that understanding, significance,

and meaning are developed not separately within the individual, but in coordination

with other human beings.

3.4.3 Paradigm Used in This Research

This business research will start with a positivist approach to obtain data from various

stakeholders and analyse this data as objectively as possible. Such an approach will help

the researcher to extract valuable, objective information from various stakeholders

during the data collection stage.

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However, the researcher feels that in the latter stages, a constructivist approach will

better help to identify and explore the interdependencies of various stakeholder

perspectives and social realities.

3.4.4 Research Methodology

Research design can be defined as a “framework or blue print for conducting business

research in an efficient manner. It details the procedures necessary for collection,

measurement and analysis of information which helps the researcher to structure/or

solve business research problems” (Sreejesh et al., 2013, p.27). Further, there are three

types of research designs: Exploratory, Descriptive and/or Causal design (Sreejesh et al.,

2013).

This business research will be an exploratory study that will be based on

clarification and correlational approaches to identify the important variables and how

they are associated. The extent of researcher interference will hence be moderate in this

case and will be qualitative oriented.

This business research will use a methodology based on system thinking and

system dynamics. Systems thinking is a scientific field of knowledge for understanding

change and complexity through the study of dynamic cause and effect over time. The

systems thinking methodology incorporates a set of modelling and learning

technologies. “

The modelling tools can be used to understand the structure of systems, the

interconnection between the components and how changes in any area will affect the

whole system and its constituent parts over time” (Maani & Cavana, 2007, p. 7-8).

In this research study, systems thinking and modelling (Maani & Cavana, 2007, p.16-17)

will be used.

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The five phase process of systems thinking and modelling is illustrated in the following

table and the scope of this research will be restricted to the first two phases only.

TABLE 3: FIVE PHASE PROCESS OF SYSTEMS THINKING AND MODELLING

Source: (Maani & Cavana, 2007, P.16-17)

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Systems thinking and modelling is an excellent methodology for strategy formulation

and testing both in the public and private sectors. “Systems thinking highlights areas of

strategy which are often ignored or missed by other methodologies such as internal

contradictions, hidden strategic opportunities, or untapped strategic leverages” (Maani

& Cavana, 2007, p.21-22).

For these extract reasons, the systems thinking and modelling is the best methodology

to be used in this research that investigates about stakeholder synergies and

simultaneous value creation in international operations.

3.4.5 Data Collection Methods

Although qualitative research is open to criticism for being subjective and biased, the

advantage of a qualitative research is its ability to extract data has depth and is also

detailed. Qualitative data collection methods help the researcher to record and analyse

people in their own terms (Patton, 1983).

Hence, the data collection methods selected have a high impact on the research.

In this business research, the following data collection methods will be used:

Method 1: Secondary data collection

“Secondary data refers to information gathered by someone other than the researcher

conducting the current study. Secondary data collection results in time savings and cost

savings associated in acquiring information that will be helpful to the research” (Cavana

et al., 2001, p.163).

This business research plans to use the data collected by VUW previously for

strategy development or for other purposes. Some examples of such data are results of

surveys, other feedback, ratings by internal or external agencies, etc.

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Method 2: Semi-structured interviews

The three basic types of interviews in a qualitative research are unstructured

interviews, standardised open-ended interviews and finally semi-structured interviews.

In semi-structured interviews, interviewer can ensure that the interview process is

limited to the topics that are essential to the research. Hence, the interviewer has

sufficient flexibility to adapt to different responses from the interviewed (Sreejesh et al.,

2013).

This business research will adopt the semi-structured interview method to

interview various internal and external stakeholders of Victoria International. Some

examples are international faculty, partners, international students, and other external

agencies.

Method 3: The Focus Group Method

“The focus group method is a research technique that collects information through

group interaction on a topic determined by the researcher” (Cavana et al., 2001, p.153).

The primary benefit of this method is the availability of direct and immediate evidence

about similarities or differences in the opinions and experience of various participants

of the focus group (Morgan, 1997). Although there are similarities between interviewing

and the focus group method, in the latter the facilitator has a greater role to play in

managing the entire process (Cavana et al., 2001, p.153).

In this business research, a Nominal Group Technique (NGT) approach will be

used. The following are the various steps involved in the NGT approach (Vennix, 1996):

i. The group silently writes a number of variables that they think is related to the

problem.

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ii. Individuals read one variable from their list and these variables are noted on a flip-

chart.

iii. Finally, these variables are used to construct a causal lop diagram.

3.4.6 Data Analysis

There is significant difference between data analysis in qualitative and quantitative

research methods. In quantitative research, data is collected and the collected data is

analysed together at a later period. However, in a qualitative research, there is no

specific split between data collection and data analysis. As the researcher is gathering

data, the researcher may be also analysing data (Cavana et al., 2001).

Qualitative data analysis typically involves bringing some kind order, structure,

and meaning to the extensive data collected during the research. The process follow four

sequential steps: organising the collected data, creating various categories, identifying

specific themes and subthemes, and coding the data (Bloomberg and Volpe, 2008). Once

data is organised this way, it enables the researcher to narrate, elaborate, and work with

data around each of the major themes and subthemes (Patton, 1983).

3.5 Research Planning and Timelines

“A research plan allows the researcher to clarify a number of issues in his or her mind,

justify the investment in the research, and persuade other people to support the

research, and finally provide a budget and timeframe for completion” (Cavana et al.,

2001, p.123-124).

Two different plans has been proposed for this business research. Each plan has the

various stages involved, the duration of each stage and the anticipated start and end

dates of these stages.

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Plan A - is designed anticipating that there will not be delays in stages that are

dependent on the co-operation external stakeholders involved in this business research.

TABLE 4: BUSINESS RESEARCH PLAN A KEY DATES

FIGURE 5: BUSINESS RESEARCH PLAN A

Plan B - is a more relaxed plan anticipating that stages such as interviews and group

model building might take more time as they are completely dependent on external

stakeholders and their willingness and availability.

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TABLE 5: BUSINESS RESEARCH PLAN B KEY DATES

FIGURE 6: BUSINESS RESEARCH PLAN B

In both the plans, every stage is dependent on the predecessor stage and hence delays in

any stage will cause the entire project to slip the deadlines.

3.6 Chapter Summary

Chapter 3 presented the research paradigm, the general approach, the methodological

framework and the data collection methods used in this research. This was followed by

the approach taken for data analysis and the research plan. The results of the analysis is

discussed in the next chapter.

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Chapter 4: Results and Discussions

4.1 Chapter Overview

This chapter presents the main results of this business research project. The chapter

begins by describing the results of semi-structured interviews. This is followed by

results of the group model building exercise. The chapter concludes by illustrating the

Causal Loop Model developed and identifying the intervention areas.

4.2 Interview Process and Overall Results

This section describes a summary of the semi-structured interviews. Ten semi-

structured interviews were conducted and interesting insights were been obtained

through this process. The people interviewed belonged to the following stakeholder

groups:

1. Indian students

2. Alumni who were international students

3. Faculty of Victoria University of Wellington

4. Staff of Victoria International

5. Student Recruitment Professional

Most interviews lasted between 60-90 minutes. Nine interviews were conducted in

person and one interview over the telephone. The conversations were recorded using a

smart phone application. Audio clips and interview summaries were shared to

participants who requested them.

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4.3 Victoria International and Its Stakeholders

Victoria International is one of the most important administrative departments in

Victoria University of Wellington. It is the department that a prospective international

student contacts first during his or her academic journey with Victoria University of

Wellington. Often, Victoria International is also the department that an international

student gets in touch with after studies. In such a scenario, Victoria International plays

an important role in an international student’s life at the university and later.

The stakeholder analysis undertaken in this section is based on the first three

steps of the following rational level stakeholder analysis methodology (Freeman, 1984):

Step 1: Develop a stakeholder map

Step 2: Prepare a chart of specific stakeholders

Step 3: Identify the stakes of stakeholders

Step 4: Prepare a power versus stake grid for the stakeholders

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4.3.1 Stakeholder Map of Victoria International

The first step of rational level stakeholder analysis is preparing a stakeholder map. The

most important stakeholders of Victoria International in its Indian operations are

depicted in the following diagram:

FIGURE 7: STAKEHOLDER MAP OF VICTORIA INTERNATIONAL

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4.3.2 Stakeholder Chart of Victoria International

The following chart lists some specific stakeholders based on the stakeholder map:

Stakeholder Chart

Faculty Indian Alumni


Teaching faculty Alumni in Wellington
Research faculty Alumni in New Zealand
Visiting faculty Alumni in India
VUW Administrative Staff Alumni in other countries
Course coordinators Current and Prospective Students
Program managers Prospective students from India
Academic services staff Prospective Indian students from other
Career services staff countries
Current Indian students at VUW
Victoria International Staff
Current and prospective exchange
Country managers
students from India
Marketing team members
Service team members Domestic Students
Visa officers Current and prospective domestic
Insurance advisors students from New Zealand
New Zealand Government Domestic students of Indian origin
MBIE Student Recruitment Agents
Student Visa officers in New Zealand IDP
and India Global Opportunities
New Zealand embassies Hope Education Consultants

TABLE 6: STAKEHOLDER CHART OF VICTORIA INTERNATIONAL

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4.3.3 Stakes of Specific Stakeholders

The next step of rational level stakeholder analysis is identifying and analysing the

stakes of specific stakeholders. The following table shows the stakes of specific

stakeholders:

Stakeholder Stake(s)

Prospective Students From Interested in enrolling at VUW. They also engage


India with Victoria International and student
recruitment agents.
Marketing Team Members Responsible for student recruitment, marketing
VUW in India, and managing Indian student
recruitment agents.
Teaching Faculty Responsible for conducting classes, monitoring
student progress and a key stakeholder in a
student’s academic performance.
Academic Services Staff Responsible for conducting workshops and
providing study related advice and assistance to
students.

Student Visa Officers in India Responsible for checking student visa applications
and granting student visas to eligible students
from India.

IDP Main channel for student recruitment and is


responsible for marketing VUW, recommending
the right programs, and providing guidance to
prospective students of VUW.

TABLE 7: STAKES OF STAKEHOLDERS

Step 4: Power Versus Stake Grid

Step 4 of rational level stakeholder analysis includes preparing a power versus stake

grid for the stakeholders. However, this step is beyond the scope of this business

research project.

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4.3.4 Overall Stakeholder Experience with Victoria International

Overall, most student participants expressed very positive feelings about Victoria

International and their responses to queries. They felt that the services offered by

Victoria International were comprehensive and were efficient enough to ensure student

wellbeing. In general, orientation programs and visa renewal services were valued the

most by students and alumni. However, a variety of areas of improvement were

recommended to improve the effectives of the operations of Victoria International.

Most faculty participants felt that change must be initiated from the top and the

success of Victoria International’s Indian operations is associated with the University’s

overall international strategy. Victoria International staff take pride in their day to day

duties and acknowledged that if there was a way to overcome the current human

resource and infrastructure constraints, effectiveness of services and overall operations

could be improved.

4.4 Significant Stakeholder Conflicts

This research identified a number of conflicts between various stakeholders of Victoria

International. The most crucial ones are as follows:

International Students and Victoria University of Wellington

Conflict 1: Most good quality Indian students hail from economically middle class

families. As families financially support students for higher education, they face financial

crisis if students do not secure good jobs. When there is over reliance on agents and

marketing teams, truth about difficulties to secure a good permanent job after studies or

find part-time jobs during studies is not revealed to prospective students.

Conflict 2: It is not ethical for the university to offer programs that are not relevant in

the market and does not contribute to student learning.

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International Student and Faculty

Conflict 3: Students are not connected with the faculty to the extent it has to be. Faculty

has no awareness or genuine concern for international students.

Conflict 4: Just like international students, some of the faculty are also international.

Both these parties interact in a totally foreign educational system and this often results

in conflicts and mismatch between expectations.

Victoria International and Student Recruitment Agents

Conflict 5: It is expected that the agents market the right courses to the right students.

But agents always need more information and often they lack the skills to proactively

search for information and make good judgements.

Conflict 6: Agents require quick response from Victoria International to retain a

prospective student enquiry. Agents operate in an extremely competitive market and

often lose students when they are unable to reveal application status in a few days.

Often, the processing of applications is not as quick as what agents demand.

Victoria International and Accommodation Services

Conflict 7: The University faces an ethical issue when every international student is not

guaranteed university accommodation. High paying international students do not enrol

or return if university accommodation is not available.

Victoria International and Faculty

Conflict 8: Student recruitment teams need precise information on entry requirements

to have an efficient recruitment process and to provide quick response to prospective

students. However, faculty prefers to keep entry requirements flexible to ensure that a

good student does not lose the opportunity to be part of VUW.

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4.5 Critical Success Factors (CSF)

The interviewees identified several factors that affect the success of Victoria

International’s Indian operations. While most factors were recognised by multiple

stakeholders, some factors clearly reflected the nature of the stakeholder’s relationship

with Victoria International. Nonetheless, it is very clear how these factors are

interconnected. The most important CSFs are as follows. Each CSF is accompanied by

direct quotes of interviewees.

CSF 1: Faith in the strategic importance of Indian operations

VUW must have faith in the importance of the Indian market and acknowledge the

opportunities.

“We need to have the belief and realisation that a relationship with India and particularly

with Indian institutions is important to build credibility, both for them and for us.”

“Victoria does not see India as an important student market. The focus is on filling quotas

to ensure student diversity.”

CSF 2: Building long term relationships

Benefits from Indian operations are long term oriented and it takes time to build

strategic alliances.

“People involved in building relationships with India need to be committed emotionally and

physically, and prepared to travel as more physical contact and interaction is necessary.”

“Success will not come overnight and there is a period for things to take place.”

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CSF 3: Operational strategy beyond student recruitment

Operational strategy must not be limited to student recruitment through agents. Student

recruitment is just one aspect of internationalisation.

“Three pillars for international operations are – student recruitment, promotion of

research, and executive education.”

“Reputation suffers when there is over reliance on student recruitment through agents”

“Victoria has the potential to be the No1 or No2 University in New Zealand.”

CSF 4: Revenue generation and sustainable student inflow rates

Generating sufficient revenues and ensuring consistent student inflow rates are critical

to sustainability.

“There should be a balance between providing good quality education and making money.”

“We need a good proportion of New Zealand’s international student market.”

CSF 5: Student recruitment agents with integrity and knowledge

Integrity and knowledge of agents on practical matters are important in providing

correct guidance to prospective students.

“They mislead students about the real conditions in New Zealand and promise unrealistic

things as they do not have first-hand knowledge.”

“Agents themselves do not have the technical skills and knowledge to provide practical

information about Victoria, visa process, and life in New Zealand.”

CSF 6: Direct contact with Victoria International and not through Agents

Mechanisms for direct engagement with prospective students provide value to both

students and Victoria International.

“Isn’t it better that Victoria International be available to be contacted directly?”

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“India has some of the best students in the world and some of the worst students in the

world. Unfortunately, agents do not have the educational status or knowledge to give VUW

the best students.”

CSF 7: Faculty involvement in student recruitment

Dealing directly with the faculty increases a prospective student’s faith in the quality of

education offered, and the reputation of VUW.

“When a faculty talks to a prospective student, the impression is different compared to a

recruitment agent with no background or experience.”

CSF 8: Good quality students

The quality of incoming students matters to a wide variety of VUW stakeholders.

“Many students are not competitive and there should be more scrutiny in student

recruitment. Poor quality students results in negative classroom experience.”

“Good students -> more success stories -> good for community, university and the nation.”

CSF 9: Interaction with Indian alumni

Alumni can play an important role in student welfare and VUW reputation.

“Successful alumni can guide students and motivate them.”

“Marketing success stories will attract more good quality students.”

CSF 10: Good programs and reputation in the Indian market

The brand image and brand awareness of VUW plays an important role when

prospective students make a decision to enrol at VUW.

“I came to Victoria because of good feedback from my brother who is an alumni of VUW.”

“Asian students will choose the university if they know someone who has already studied

there.”

“Only programs that are up to date in the market will attract good students.”

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CSF 11: Provide practical information and not just attractive information

Prospective students are informed only the positive aspects of student life in Wellington

so they get disappointed sooner or later.

“Practical information is kept in the dark and agents reveal only the good things.”

“Misinformed about the real situation in Wellington is the main cause behind issues

students face here.”

CSF 12: Cultural differences to be acknowledged in VI operations

Cultural differences and lack of knowledge about how things work both in New Zealand

and India results in poor operations.

“Asian and Indian students have cultural differences and these factors must be kept in

mind.”

“Have an Indian representative to build awareness, travel to important markets and bridge

the gap between the university and prospective students.”

CSF 13: Awareness of Victoria International’s services and channels

Students find it extremely difficult to find information about services and the various

channels where services are available.

“Services offered are disconnected. There is no one stop place to get information about

Victoria International’s services.”

“Victoria International website must be interactive and human centred rather than a lot of

links and webpages.”

“Finding information from the website is like a treasure hunt.”

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CSF 14: Easy accessibility of Victoria International’s services

The distance between where students are located and where services are rendered

results in students not accessing services.

“The proximity between what we need and where it is available is a factor in deciding

whether to take help.”

“The idea is to give student services at their individual campuses.”

CSF 15: Timing of services rendered

Although students value the orientation program, they feel effectiveness can be

enhanced if it is delivered stage by stage.

“Orientation is simply information overload. Prefer an orientation in stages once we have a

context of what’s happening.”

“Follow up sessions or meetings with Victoria International services are required.”

CSF 16: Friendly, knowledgeable staff in sufficient numbers

Approachability of Victoria Services team and the availability of sufficient staff

determine whether services reach students.

“Victoria International should have sufficient staff at least during peak seasons.”

“Resource shortage is the main reason why we are not able to proactively contact students

individually.”

CSF 17: Value for Money Accommodation for International Students

Availability of university accommodation attract good prospective students and

contributes to academic success of enrolled students.

“Wish I had known about the housing crisis in Wellington.”

“We lose high quality and high fee paying students because there is no guaranteed

accommodation.”

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These critical success factors reveal that complementarities exist between the demands

of various stakeholders and it is possible to create value for multiple stakeholders

simultaneously without reducing the value currently received by any of them. The

following are two examples:

Example 1: CSF 7: If faculty is involved in student recruitment, prospective students

have a better understanding of admission standards and academic requirements. On the

contrary, faculty can ensure that only students with potential are recruited. Further,

such a mechanism reduces the processing time for applications and creates value for

Victoria International and also for agents, if any are involved.

Example 2: CSF 11: If more practical information about student life in Wellington is

provided to prospective students, they can make wiser decisions and also plan ahead.

VUW can ensure that expectations are set right. Being well prepared help students to

perform well academically, and reduce their reliance on Victoria International and

central services. Better academic performance by students indirectly benefit VUW and

faculty in multiple ways.

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4.6 BOT Graph

In the later stages of this business research, a problem structuring exercise was

conducted to obtain a systematic understanding of the issue at hand. A ‘BOT chart’ is a

tool used in systems thinking to show the patterns of the main variables in a system

over an extended period of time, for example a couple of months or over a period of

many years. Patterns revealed indicate the variations and trends in the variable of

interest (Elias, 2008; Maani and Cavana, 2007).

The important elements captured by a BOT chart are the overall trends,

directions and variations, not the numerical value of the variable. Therefore, BOT graphs

are usually drawn in a rough sense without exact numerical values attached (Maani and

Cavana, 2007).

In this business research, a BOT chart was developed to capture the trends of the

following four variables related to the issue:

1) International accreditations of VUW

2) Research output in VUW

3) Reputation of VUW

4) Quality of international Indian students

The BOT chart developed is as follows:

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FIGURE 8: BOT CHART

The above BOT chart illustrates the counter-intuitive nature of the issue (Sterman,

2000). VUW’s competitive advantages such as international accreditations and

reputation have been increasing and the same pattern is also applicable to research

output. In such a scenario, it is expected that VUW experienced a steady increase in the

quality of incoming international Indian students. However, it has been observed that

the quality of incoming students have been declining irrespective of the favourable

micro and macro environmental factors. As a result, the overall operational

effectiveness of Victoria International’s Indian operations is on a declining path.

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4.7 Group Model Building

A group model building session was conducted to obtain contrasting viewpoints and

perspectives followed by consensus on crucial factors (Vennix, 1996). The group model

building used in this research is based on systems methods explained in Maani and

Cavana (2007). A four-step model group model building technique was adopted.

The four steps are as follows (Elias, 2017):

Step 1: Generating Hexagons

Step 2: Forming Clusters

Step 3: Identifying Variables and

Step 4: Developing a Comprehensive Causal loop

The first two steps of the above method were performed during the group model

building session conducted on 25th August, 2017.

FIGURE 9: STAKEHOLDER MAP OF GROUP MODEL BUILDING PARTICIPANTS

Six participants from the above stakeholder groups were involved in the session held at

Victoria University of Wellington.

Page 50 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Step 1: Generating Hexagons

This step consists of portraying every problem, opportunity or factor identified by

participants as a hexagon. To initiate the session, the following organising question was

asked to the participants:

“What are the factors that affect the effectives of Victoria International’s Indian

Operations?”

The participants generated a total of 50 factors and the corresponding hexagons are

depicted as follows:

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FIGURE 10: HEXAGONS GENERATED DURING GROUP MODEL BUILDING

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Step 2: Forming Clusters

The second step involves clustering the generated hexagons based on themes. Each

cluster is given a descriptive name. Hexagons that are related to two or more different

clusters are repeated and added to the respective clusters. During the group model

building session, the following nine clusters were formed:

1) Indian operations strategy

2) Indian student recruitment

3) Role of agents

4) Student integration

5) Cultural differences

6) Scholarships

7) Employment opportunities

8) Performance of Victoria International

9) Victoria International’s service delivery

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FIGURE 11: INDIAN
OPERATIONS
STRATEGY CLUSTER

FIGURE 12: INDIAN STUDENT RECRUITMENT CLUSTER

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FIGURE 13: ROLE OF AGENTS
CLUSTER

FIGURE 14: STUDENT


INTEGRATION CLUSTER

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FIGURE 15: CULTURAL DIFFERENCES CLUSTER

FIGURE 16: SCHOLARSHIPS CLUSTER

FIGURE 17: EMPLOYMENT OPPORTUNITIES CLUSTER

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FIGURE 18: PERFORMANCE OF VICTORIA INTERNATIONAL CLUSTER

FIGURE 19: VICTORIA


INTERNATIONAL’S SERVICE
DELIVERY CLUSTER

Page 57 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Step 3: Identifying Variables
Following the cluster formation, variables that are associated with these clusters were

identified. The following table lists these variables:

Variables Description

Faculty involvement Involvement of faculty in student recruitment

Research output Number of research publications co-authored by

students and faculty

Faculty research quality The quality of research published by faculty

Quality of service delivery The usefulness of service delivery processes and

channels

Gap between service availability The gap between availability of services and the

and service utilisation utilisation of available services by students

Student expectation Students’ expectations on academic and personal

life

Mismatch between faculty and Mismatch between what faculty expect from

student expectations students and vice versa on academic matters

Indian student performance Academic performance of students

Employment opportunities for The employment opportunities available to Indian

Indian students students after studies

Success stories Examples of professional success of Indian students

Alumni network quality The quality of VUW Indian alumni network

VUW reputation The reputation of VUW globally and specifically in

the Indian market

International accreditations International accreditations received by VUW from

various agencies

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Market share The market share or proportion VUW has of the

total number of Indian students in New Zealand

PBRF rating Performance based research fund rating of VUW

Focus on student recruitment The focus or importance given to student

recruitment activities

Quality of International Indian Academic capabilities, personal characteristics or

students both of Indian students

Agent involvement The involvement of student recruitment agents in

the recruitment process

Dependency on agents The dependency on agent for student recruitment

Delivery of deceptive Giving wrong, untruthful or misleading information

information to prospective students

Focus on service effectiveness The strategic importance given to providing services

that are effective

Reactive nature of service The nature of providing services only to those

delivery students who demand them.

Mismatch between expectation Mismatch between what students expects from

and reality VUW and the life in Wellington, and the reality they

face

TABLE 8: CLUSTER VARIABLES

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4.8 Causal Loop Model

Using the variables identified in step 3, a causal loop model was developed. A causal

loop diagram is a graphical representation of how these variables influence each other

in a real world scenario. A positive relationship between two variables indicate that if

the source variable (cause) increases, the target variable (effect) increases above what

it would otherwise have been, and if the cause decreases, the effect decreases below

what it would otherwise have been (Sterman, 2000).

A negative relationship between two variables indicate that if the source

variable (cause) increases, the target variable (effect) decreases below what it would

otherwise have been, and if the cause decreases, the effect decreases above what it

would otherwise have been (Sterman, 2000).

Page 60 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
FIGURE 20: CAUSAL LOOP MODEL

Page 61 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
4.9 Analysis of the Causal Loop Model

Causal loop models are typically analysed by identifying and examining the individual

loops. Out of the six loops developed, two are reinforcing loops while the other four are

balancing loops. The analysis of these six loops is as follows:

Loop 1: VUW Quality Loop (R1)

A good starting point for this analysis is the quality of international Indian students at

VUW. Academic performance of such good quality students is higher and results in more

research output which in turn increases the quality of faculty research. When the

quality of faculty research increases, VUW secures a better PBRF rating, subsequently

resulting in international accreditations. International accreditations further increases

the reputation of VUW and as a result more high quality Indian students are attracted to

VUW. This loop is technically a reinforcing loop and represents the positive conditions of

the system.

Loop 2: Employment Opportunities Loop (R2)

Another outcome of good quality Indian students is their success in securing attractive

employment and their professional success. Such a scenario creates more success

stories and produce alumni networks with reputation. Such networks directly

contributes to the reputation of VUW. This loop is also technically a reinforcing loop.

If the system had only these (R1 and R2) mutually reinforcing loops, the system

would have behaved in a positive manner, always meeting the fundamental strategic

objectives of VUW.

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Loop 3: Faculty Involvement Loop (B1)

When the quality of international Indian students increases, more Indian students are

attracted to VUW, increasing the market share of VUW in the New Zealand higher

education sector. However, to maintain a high market share, more focus is given to

student recruitment activities, reducing the involvement of faculty in the whole process.

When faculty involvement is reduced, it results in a mismatch between faculty

expectations and incoming student expectations in academic related matters. Such a

scenario results in poor academic performance by Indian students. This loop is

technically a balancing loop, and indicates the strategic importance of faculty in student

recruitment and the subsequent academic and personal success of Indian students.

Loop 4: Agents Loop (B2)

Another impact of increased focus on student recruitment alone is the increased

involvement of agents in the whole process. Increased involvement of agents gradually

sets the stage for more dependency on them for student recruitment, particularly when

it comes to meeting the numbers.

However, student recruitment agents’ lack of integrity, lack of knowledge, lack of

systems to filter out poor quality students, and the fact that they operate in a highly

competitive market, results in compromising on the quality of Indian students enrolled

at VUW. This loop is technically a balancing loop, stipulating the indirect consequences

of sole reliance on agents for student recruitment.

Loop 5: Student Expectation Loop (B3)

This loop reveals another repercussion of sole reliance on agents for student

recruitment. Such a situation results in the delivery of deceptive, misleading information

to prospective Indian students. Such a scenario increases student expectations from

Page 63 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
VUW and the academic and personal life in New Zealand. However, these expectations

are not met with reality sooner or later, and the consequences are poor academic

performance and disappointments. This loop is also a balancing loop, indicating one of

the root causes for poor performance by Indian students.

Loop 6: Student Services Loop (B4)

The final loop throws light on some of the factors behind poor welfare of students

during their tenure at VUW and how Victoria International services fail to achieve their

objectives. When agent involvement and focus on student recruitment increases, the

focus on effectiveness of services by Victoria International is reduced. One possible

reason is reduced need for mechanisms to directly interact and engage with prospective

students because it is expected that the distribution channels will take care of pre

enrolment engagement.

In the long run, such a scenario leads to Victoria International services taking a

reactive approach rather than a proactive approach for delivering services. This leads to

less priority for devising effective service processes and high impact service channels.

Such a scenario in turn increases the gap between availability of Victoria International

services and the utilisation of these services by international students, ultimately

resulting in poor academic performance by students.

4.10 Chapter Summary

This chapter presented the main results of this business research project. The chapter

started by identifying and analysing the main stakeholders of Victoria International.

This was followed by describing the most important stakeholder conflicts and the

critical success factors for Victoria International’s global operations. Chapter 4

concludes by presenting the results of the group model building exercise.

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Chapter 5: Conclusions

5.1 Chapter Overview

This chapter presents the main conclusions of this business research. The chapter begins

by discussing the strategies for creating value for multiple stakeholders simultaneously

in Victoria International’s global operations. This section is followed by a discussion on

how this business research contributes to existing literature and to practicing managers.

The next section acknowledges the limitations of this research and the methodological

lessons. Chapter 5 ends by presenting the scope for further research.

5.2 Strategies to Improve Indian Operations

The overall objective of this research is to suggest strategies that can create value for

multiple stakeholders simultaneously without reducing the value currently received by

any of them in Victoria International’s global operations in India. To achieve this overall

objective, this business research identified the important stakeholders of Victoria

International in its Indian operations, the important stakeholder conflicts and the

critical success factors that contribute to the success in Indian operations.

Page 65 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
FIGURE 21: STRATEGIES TO IMPROVE INDIAN OPERATIONS

Page 66 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
5.2.1 Strategy 1: Target Beyond Student Recruitment

It was found that the strategic importance of the India market in VUW’s

internationalisation goals has been misunderstood and undervalued. In addition, Indian

operations strategy was not aligned with the overall internationalisation strategy of

VUW. Specifically, internationalisation goals must not be limited to student recruitment.

These goals must be based on the following four pillars:

Pillar 1: Student Recruitment

Pillar 2: Research Output

Pillar 3: Executive Education

Pillar 4: Overseas Job Placements

To achieve them, first a long term strategic plan for Indian operations must be

developed. Second, more financial investment must be allotted. Third, stakeholders who

can provide value in Indian operations should be identified. Examples are Indian high

commission, VUW faculty, alumni, etc.

For internationalisation to be sustainable, the most important areas that were

revealed in this business research are as follows:

 Tailor programs to be relevant in the market

 Raise admission standards

 More short term student exchange with Indian institutions

 Faculty incentives for internationalisation

 Separate entity for faculty level partnerships. For example, New Zealand India

Research Institute or similar bodies

 Scale up the operations of accommodation services

Page 67 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
5.2.2 Strategy 2: Augment Brand Building Efforts

This business research found that VUW lacks visibility in the Indian student market.

Also, VUW is often positioned among PTEs by distribution channels (agents). Hence,

brand building efforts must have two dimensions – one to build awareness and the other

to differentiate VUW from PTEs and other universities. The solution is to have dedicated

personnel who have cultural awareness of the Indian student market and are also

willing to travel and focus on relationship building activities. Alternatively, a dedicated

country manager can be appointed for Indian operations.

5.2.3 Strategy 3: Revamp Current Student Recruitment Processes

This business research has identified that over-reliance on agents for student

recruitment is the root cause behind most of the operational issues. Hence, the current

student recruitment process demands a major revamp.

Alternate Mechanisms For student Recruitment

The following options are available:

 Variety in distribution channels – direct contact with prospective students, alumni

networks, etc.

 More institutional partnerships

 Faculty level alliances to build credibility for VUW, prospective student trust and

for quicker application turnarounds

 Involvement of other important stakeholders in the recruitment process – Victoria

services, VUW career services, program managers, etc.

Page 68 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Guidelines for Agent Involvement

Agents do provide value in Victoria International’s Indian operations by acting as

intermediaries between prospective students and VUW. However, a few dimensions

associated with the involvement of agents require change. Victoria International must

have partnerships only with agents who demonstrate integrity and skills. Further,

agents must be trained on VUW academic policies and other information that would

prove useful to prospective students.

Agent commissions can be restructured to include a variable component that is

based on the academic performance and feedback of respective students. Such a variable

component will incentivise agents to proactively recruit good quality students and also

deliver good quality service to prospective students.

5.2.4 Strategy 4: Transform the Orientation of VI Services

On the services side of Victoria International’s operations, although current services are

aimed to have a high impact on student wellbeing, operational improvements are

necessary to improve both efficiency and effectiveness. At a high level, Victoria services

team must transform itself from a “reactive role” to a “proactive role”.

A starting point is installing processes and mechanisms for direct engagement

with prospective students. A dedicated student conversion team is another solution.

How to effectively use current students and alumni for student recruitment and

delivering post enrolment services can be explored.

A dedicated Indian student liaison officer is also recommended to bridge cultural

gaps. Further, course administrators or faculty level officers can be exploited to track

academic results, attendance and wellbeing of international students.

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5.2.5 Strategy 5: Improve the Current Service Delivery Mechanisms

A critical success factor behind effectiveness of Victoria International services is how

accessible these services are to international students. The following are some

recommendations to improve access to Victoria International’s services:

Step 1: Have operations in all campuses

Step 2: Revamp the current website and have one stop information availability

Step 3: Provide more practical information to prospective and enrolled students

Step 4: Take into consideration the cultural differences as they prevent students from

accessing the available services. International students need to be reassured

about the confidential nature and the basic attributes of services offered by both

Victoria International and Central Services.

Step 5: Breakup the orientation into stages to avoid information overload. This will

also increase effectiveness of orientation as international students will have

better context on the topics covered later.

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5.3 Contributions to Literature

This business research contributes to the existing literature on stakeholder management

(Elias, 2017) in an international operations scenario. Specifically, this research attempts

to apply theories of stakeholder management and international operations to the higher

education sector in New Zealand. In addition, this research contributes to the field of

Systems Thinking and Modelling (Maani & Cavana, 2007) by demonstrating how this

methodology can be used to formulate strategies that will create value to multiple

stakeholders simultaneously without reducing the value currently received by any of

them (Tantalo & Priem, 2014).

5.4 Managerial Implications: Contribution to Practicing Managers

This business research throws light on the critical success factors for Victoria

International’s successful Indian operations. Further, stakeholder conflicts are identified

from different stand points. Most importantly, this study provides Victoria International

various strategies that will enhance the value received by multiple stakeholders

simultaneously. Some of these strategies indirectly benefit stakeholders of VUW in other

countries including New Zealand.

Further, this business research illustrates a framework that can be applied to

various strategic decision making processes of Victoria International. This research will

prompt practitioners to proactively search for multi-stakeholder value creation

opportunities in day-to-day international operations. Finally, although the research was

focused on Indian operations, insights gained can be used for improving the efficiency

and effectiveness of operations in other countries.

Page 71 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
5.5 Methodological Lessons

Overall, the execution of this business research was smooth and the researcher

experienced very good co-operation from all stakeholders. The timely guidance and help

from the research supervisor ensured that there were no road blocks at any stage. Most

interviews lasted more than an hour and the researcher found that the key to good

interviews is to educate interviewees the value they provide in the research.

The group model building session could have been more purposeful if a

more variety of stakeholders were involved. Due to time constraints, among the four

steps of group model building (Elias, 2017), only hexagon generation and cluster

formation were completed with the involvement of participants. The last two steps,

variable identification and causal loop model development were finalised later by the

researcher with the guidance of the research supervisor.

5.6 Limitations of this Business Research

It is worth examining the limitations met by this business research. Time constraints

have led to the lost opportunity to conduct a quantitative analysis. A mix of qualitative

and quantitative data analysis would have provided deeper insights.

The research would have had a wider scope if prospective students from India

and also Immigration New Zealand personnel were interviewed. Further, the group

model building session was conducted without the participation of student recruitment

professionals and prospective Indian students.

Due to the limited scope and size of this business research, only the most

important dimensions of Victoria International’s Indian operations were considered in

recommending strategies. Only those strategies that will cater to the needs of multiple

stakeholders are included in this report.


Page 72 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
5.7 Scope for Further Research

To conclude, this business research presents a number of directions for further

research. This business research managed to conduct only the first two phases of the

five phase process of Systems Thinking and Modelling (Maani & Cavana, 2007). A natural

extension would be to conduct all the five phases for enhanced organisational learning.

For example, using the causal loop model developed in this business research, a

dynamic simulation model could be developed to test different policies, strategies and

scenarios.

This research was focused on Indian operations and future research could be

conducted by shifting the focus to other geographies. Another possibility is to use the

approach followed by this research to improve domestic operations and domestic

stakeholder management of Victoria University of Wellington.

This business research has revealed the most important factors behind the

success of international students. These factors can be subjected to more in-depth

analysis to identify the concealed connections and interdependencies.

Another interesting route is to compare operations in various countries. From an

operations standpoint, results of this study can be used to benchmark operations in new

countries. Similar studies could be conducted by players in the higher education sector

in other countries.

Page 73 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
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Appendices

Pipitea Human Ethics Committee Application for MMBA 532

Name of applicant: Praveen Philip (300394723)


Title of project: Stakeholder Management in Victoria International’s Global Operations:
A Systems Approach
Supervisor: Dr Arun Elias
1. Describe the objectives of the project.
The overall objective of this research project is to suggest strategies that can create
value for multiple stakeholders simultaneously without reducing the value currently
received by any of them in Victoria International’s international operations in India.
2. Describe the benefits and scholarly value of the project.
This business research will provide Victoria International with a few strategies that can
enhance the value received by their international stakeholders simultaneously without
reducing the value currently received by any of them.
This research project will provide a generic framework for strategy development that
can be applied in various strategic decision making processes of Victoria International.
Finally, this project will prompt practitioners to proactively search for multi-stakeholder
value creation opportunities in day-to-day international operations.
3. Describe the method of data collection. Note that you will need to attach relevant
documentation such as interview schedule, survey, questionnaires, focus group rules,
observation protocols etc.
 Semi-structured interviews
 Secondary data collection
 Focus groups method
4. Proposed end date for data collection.
14th October, 2017.
5. Proposed end date for research project as a whole.
14th October, 2017

Page 80 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
6. Is any professional code of ethics to be followed?
Yes

x No
If yes, please explain.
7. Is ethical approval required from any other body?
Yes

x
No
If yes, please explain.
8. Depending on the characteristics of your participants or location of the research, you
may need to arrange permission from another body or group before proceeding. If this is
the case, explain and describe how you are addressing this.
Not Applicable
9. How does your research conform to the University's Treaty of Waitangi Statute?
Yes. This research will reflect appropriate standards of integrity, respect, concern,
interest and wellbeing of all Maori communities and individuals in New Zealand.
10. How many participants will be involved in your research? If you are using records
(e.g. historical), please estimate the number of records.
8-10 Interviews and 10 records.
11. What are the characteristics of the people you will be recruiting?
Various stakeholders of Victoria International – Students, Faculty, Staff, and
Student Recruitment Agents
12. Are you specifically recruiting any of the following groups?
 Māori - NO
 Pasifika - NO
 Children/youth - NO
 Students – Yes – Victoria University of Wellington’s International Students
 People who are offenders and/or victims of crime - NO
 People with disabilities - NO
 People in residential care - NO
 People who are refugees - NO

x
Yes
No
13. Have you undertaken any consultation with the groups from which you will be
recruiting?
No

Page 81 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
14. Provide details of consultation you have undertaken or are planning.
Not Applicable
15. Outline the method(s) of recruitment you will use for participants in your study.
Face to Face conversations, email, and telephone calls.
16. Will your participants receive any gifts/koha in return for participating? Yes/No. If
yes, please explain.
Yes

x
No
17. Will your participants receive any other assistance (for instance, meals, transport,
release time or reimbursements)? Yes/No. If yes, please explain.
Yes

x No
18. Will your participants experience any special hazard/risk including deception
and/or inconvenience as a result of the research?
Yes

x No
If yes, please explain.
19. Is any other party likely to experience any special hazard/risk including breach of
privacy or release of commercially sensitive information?
Yes

x
No

20. Do you have any professional, personal, or financial relationship with prospective
research participants?

x
Yes – As an MBA student at Victoria University of Wellington, I have a
professional relationship with students, faculty and Victoria International.
However, I do not have any financial relationship with any of them.
No
If yes, please explain.
21. What opportunity will participants have to review the information they provide?
(tick all that apply)

They will be given a transcript of their interview


They will be given a summary of their interview
They will not have an opportunity to review the information they provide
Other
Page 82 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
22. Will participation be anonymous? 'Anonymous' means that the identity of the
research participant is not known to anyone involved in the research, including
researchers themselves. It is not possible for the researchers to identify whether the
person took part in the research, or to subsequently identify people who took part (e.g.,
by recognising them in different settings by their appearance, or being able to identify
them retrospectively by their appearance, or because of the distinctiveness of the
information they were asked to provide).
Yes

x
No – This is because data collection methods include personal interviews and
focus group discussions which cannot be performed in an anonymous
manner.
23. Will contributions of participants be confidential? Confidential means that those
involved in the research are able to identify the participants but will not reveal their
identity to anyone outside the research team. Researchers will also take reasonable
precautions to ensure that participants’ identities cannot be linked to their responses in
the future.

x
Yes
No
24. How will confidentiality be maintained in terms of access to the research data? (Tick
all that apply)
Access to the research will be restricted to the investigator
Access to the research will be restricted to the investigator and their
supervisor
Focus groups will have confidentiality ground rules
Transcribers will sign confidentiality forms
Other

Page 83 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
25. How will confidentiality be maintained in terms of reporting of the data? (tick all that
apply)
Pseudonyms will be used
Participants will be named only in a list of interviewees
Data will be aggregated and so not reported at an individual level
Participants will be referred to by role or association with an organisation
rather than by name
Names will be confidential, but other identifying characteristics may be
published with consent
Other

26. How will informed consent be obtained? (tick all that apply to all phases of the
research you are describing in this application)
Informed consent will be implied through voluntary participation (anonymous
research only)
Informed consent will be obtained through a signed consent form
Informed consent will be obtained by some other method

27. What procedures will be in place for the storage of, access to and disposal of data,
both during and at the conclusion of the research? (tick all that apply)
All written material will be kept in a locked file; access restricted to
investigator(s)
All electronic information will be password-protected; access restricted to the
investigator(s)
All questionnaires, interview notes and similar materials will be destroyed
Any audio or video recording will be returned to participants and/or
electronically wiped
Other procedures

28. Will the data be destroyed immediately after the conclusion of the research?
Yes

x
No
29. How many years after the conclusion of the research will the materials be destroyed?
1 Year
30. If data and material are not to be destroyed, indicate why and the procedures
envisaged for ongoing storage and security
Not Applicable

Page 84 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
31. How will you provide feedback to participants?
The summary of the findings will be provided to the participants if they require it.
32. How will results be reported and published? Indicate which of the following are
appropriate. The proposed form of publications should be indicated on the information
sheet and/or consent form (tick all that apply).
Publication in academic or professional journals
Dissemination at academic or professional conferences
Availability of the research paper or thesis in the University Library
Other

32. Is it likely that this research will generate commercialisable intellectual property?
Yes

x No

Please attach the following documents:


1) Participant information sheet(s)
2) Participant consent form(s)
3) Interview questions or guide
4) Questionnaire or survey
5) Transcriber confidentiality agreement

Checklist
Please check the information below and tick the box at the bottom of the page. Then
hand this form (and attachments) to your supervisor.
 Have you read the Human Ethics Policy?
 Have you included an information sheet for participants which explains:
 the nature and purpose of your research;
 the proposed use of the material collected
 who will have access to the material collected
 whether the data will be kept confidential to you
 How confidentiality is to be guaranteed?

Page 85 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
 Does your information sheet also include:
 A statement about participants' right to withdraw and the final date for doing so
(and is this also referred to in the consent form)?
 A statement confirming that the research has been approved by Victoria
University of Wellington Human Ethics Committee?
 A statement about the destruction of the data at the end of the project?
 Your supervisor's name and email address?
 Have you used your VUW email address?
 Have you included a written consent form?
 If not, have you explained on the application form why you do not need to get
written consent?
 Are your information sheets and consent forms on VUW letterhead?
 Have you included a copy of any questionnaire or interview schedule you propose
using?

I have gone through the checklist and completed all the relevant tasks.

Yes
x

Signed:

Student: Praveen Philip (300394723)

Supervisor: Dr Arun Elias

Course Controller: Dr Bronwyn Howell

Page 86 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Stakeholder Management in Victoria International’s Global
Operations: A Systems Approach
INFORMATION SHEET FOR INTERVIEW PARTICIPANTS

Thank you for your interest in this project. Please read this information before deciding
whether or not to take part. If you decide to participate, thank you. If you decide not to
take part, thank you for considering my request.

Who am I?
My name is Praveen Philip, and I am a Master of Business Administration student at
Victoria University of Wellington. This research project is work towards my business
research project.

What is the aim of the project?


The overall objective of this research project is to suggest strategies that can create
value for multiple stakeholders simultaneously without reducing the value currently
received by any of them in Victoria International’s international operations in India.

This research has been approved by the Victoria University of Wellington Human Ethics
Committee.

How can you help?


If you agree to take part I will interview you. I will ask you questions about various
operations of Victoria international and your perspectives on them. The interview will
take 45-60 minutes. I will audio record the interview with your permission and write it
up later. You can choose to not answer any question or stop the interview at any time,
without giving a reason. You can withdraw from the study by contacting me at any time
before 10th September, 2017. If you withdraw, the information you provided will be
destroyed or returned to you.

What will happen to the information you give?


You will not be named in the final report but your organisation will be named (provided
you have the authority to agree to this on behalf of the organisation).

Only my supervisors and I will read the notes or transcript of the interview. The
interview transcripts, summaries and any recordings will be kept securely and
destroyed on September 20th, 2018.

Page 87 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
What will the project produce?
The information from my research will be used in MBA business research project. This
research project will be published in the Victoria University of Wellington library and
excerpts may be included in academic publications and/or academic conference.

If you accept this invitation, what are your rights as a research participant?
You do not have to accept this invitation if you don’t want to. If you do decide to
participate, you have the right to:
 choose not to answer any question;
 ask for the recorder to be turned off at any time during the interview;
 withdraw from the study before 10th September, 2017;
 ask any questions about the study at any time;
 receive a copy of your interview recording;
 receive a copy of your interview transcript;
 read over and comment on a written summary of your interview;
 be able to read any reports of this research by emailing the researcher to request a
copy.

If you have any questions or problems, who can you contact?


If you have any questions, either now or in the future, please feel free to contact one or
both of the following:

Student: Praveen Philip Supervisor: Dr Arun Elias


University email address: Role: Associate Dean,
philip.prav@vuw.ac.nz International &
Accreditation
School: Victoria Business
School
Phone: 04 4635736
Email:
arun.elias@vuw.ac.nz
Human Ethics Committee information
If you have any concerns about the ethical conduct of the research you may contact the
Victoria University HEC Convenor: Associate Professor Susan Corbett. Email
susan.corbett@vuw.ac.nz or telephone +64-4-463 5480.

Page 88 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Stakeholder Management in Victoria International’s Global
Operations: A Systems Approach

CONSENT TO PERSONAL INTERVIEW

This consent form will be held for One year.

Researcher: Praveen Philip, Victoria Business School, Victoria University of


Wellington.

• I have read the Information Sheet and the project has been explained to me. My
questions have been answered to my satisfaction. I understand that I can ask further
questions at any time.

• I agree to take part in an audio recorded interview.

I understand that:

• I may withdraw from this study at any point before 10th September, 2017, and any
information that I have provided will be returned to me or destroyed.

• The identifiable information I have provided will be destroyed on 20th September, 2018.

• Any information I provide will be kept confidential to the researcher and the supervisor.

• I understand that the results will be used for an MBA Business Research Project and/or
academic publications and/or presented to conferences.

• My name will not be used in reports, nor will any information that would identify me.

• I would like a copy of the recording of Yes No


my interview:  

• I would like a summary of my Yes No


interview:  

• I would like to receive a copy of the Yes No


final report and have added my email  
address below.

Page 89 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Signature of participant: ________________________________

Name of participant: ________________________________

Date: ______________

Contact details: ________________________________

Page 90 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Stakeholder Management in Victoria International’s Global
Operations: A Systems Approach.
INFORMATION SHEET FOR FOCUS GROUP PARTICIPANTS

Thank you for your interest in this project. Please read this information before deciding
whether or not to take part. If you decide to participate, thank you. If you decide not to
take part, thank you for considering my request.
Who am I?
My name is Praveen Philip, and I am a Master of Business Administration student at
Victoria University of Wellington. This research project is work towards my business
research project.
What is the aim of the project?
The overall objective of this research project is to suggest strategies that can create
value for multiple stakeholders simultaneously without reducing the value currently
received by any of them in Victoria International’s international operations in India.
This research has been approved by the Victoria University of Wellington Human Ethics
Committee.
How can you help?
If you agree to take part you will be part of a focus group. I will ask you and other
participants’ questions about various operations of Victoria international and your
perspectives on them. The focus group session will take approximately 3 hours. I will
audio record the focus group with your permission and write it up later.
The information shared during the focus group is confidential. That means after the
focus group, you may not communicate to anyone, including family members and close
friends, any details about the focus group.
You can withdraw from the focus group at any time before the focus group begins.
You can also withdraw while the focus group it is in progress. However it will not be
possible to withdraw the information you have provided up to that point as it will be
part of a discussion with other participants.
What will happen to the information you give?
You will not be named in the final report but your organisation will be named (provided
you have the authority to agree to this on behalf of the organisation). Only my
supervisors and I will read the notes or transcript of the focus group. The focus group
transcripts, summaries and any recordings will be kept securely and destroyed on
September 20th, 2018.
Page 91 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
What will the project produce?
The information from my research will be used in MBA business research project. This
research project will be published in the Victoria University of Wellington library and
excerpts may be included in academic publications and/or academic conference.
If you accept this invitation, what are your rights as a research participant?
You do not have to accept this invitation if you don’t want to. If you do decide to
participate, you have the right to:
 choose not to answer any question;
 ask for the recorder to be turned off at any time during the focus group;
 withdraw from the focus group while it is taking part however it will not be possible to
withdraw the information you have provided up to that point;
 ask any questions about the study at any time;
 read over and comment on a written summary of the focus group;
 be able to read any reports of this research by emailing the researcher to request a
copy.

If you have any questions or problems, who can you contact?


If you have any questions, either now or in the future, please feel free to contact one or
both of the following:

Student: Praveen Philip Supervisor: Dr Arun Elias

University email address: Role: Associate Dean,


International &
philip.prav@vuw.ac.nz Accreditation

School: Victoria Business


School

Phone: 04 4635736

Email:
arun.elias@vuw.ac.nz

Human Ethics Committee information


If you have any concerns about the ethical conduct of the research you may contact the
Victoria University HEC Convenor: Associate Professor Susan Corbett. Email
susan.corbett@vuw.ac.nz or telephone +64-4-463 5480.

Page 92 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Stakeholder Management in Victoria International’s Global
Operations: A Systems Approach.
CONSENT TO PARTICIPATE IN FOCUS GROUP

This consent form will be held for one years.

Researcher: Praveen Philip, Victoria Business School, Victoria University of


Wellington.

I have read the Information Sheet and the project has been explained to me. My questions
have been answered to my satisfaction. I understand that I can ask further questions at
any time.

I agree to take part in an audio recorded focus group.

I understand that:

 I acknowledge that I am agreeing to keep the information shared during the focus
group confidential. I am aware that after the focus group, I must not communicate to
anyone, including family members and close friends, any details about the focus
group.

 I can withdraw from the focus group while it is in progress however it will not be
possible to withdraw the information I have provided up to that point as it will be
part of a discussion with other participants

 The identifiable information I have provided will be destroyed on September 20th,


2018.

 Any information I provide will be kept confidential to the researcher and the
supervisor.

 I understand that the results will be used for an MBA Business Research Project.

 My name will not be used in reports, nor will any information that would identify me.

Page 93 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
• I would like a summary of the focus Yes No
group:  

• I would like to receive a copy of the final Yes No


report and have added my email  
address below.

Signature of participant: ________________________________

Name of participant: ________________________________

Date: ______________

Contact details: ________________________________

Page 94 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Stakeholder Management in Victoria International’s Global
Operations: A Systems Approach.

Interview Questions to Victoria International’s Stakeholders

Stage 1: Introduction and background


Researcher and Interviewee - Self-introduction, brief overview of the research project,
and also the interview structure and the interviewee’s role.
Question 1: Please tell me about your background and how you are connected with
Victoria International?
Stage 2: Stake Identification
Question 2: How are you interested in Victoria International’s activities in India?
Stage 3: Critical Success Factors
Question 3a. What are your positive experiences during your professional relationship
with Victoria International?
Question 3b: What were the negative experiences or identify the areas that needs
improvement.
Question 3c: Could you identify the factors that you think are the most important in
enriching your professional relationship with Victoria International?
Stage 4: Strategy Development to Resolve Conflicts
Question 4a: In your opinion, what are the strategies Victoria International could adopt
to resolve or ease the conflict of interest between stakeholders?
Question 4b: What are the strategic areas you think need immediate attention from
Victoria International? Further, what are the areas that need attention in the long term
for a sustainable professional relationship with Victoria International?
Stage 5: Open Ended Questions
Question 5: Do you have any other suggestions, questions, or comments?
Stage 6: Summary of the Interview
The researcher provides a short summary of the information exchanged during the
interview.

Page 95 | M M B A 5 3 2 B u s i n e s s R e s e a r c h
Page 96 | M M B A 5 3 2 B u s i n e s s R e s e a r c h

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