Designing Practical Tasks for Demonstration with Oral Questioning

After completing the evidence gathering plan for a given unit of competence, prepare the evidence gathering plan for each
assessment method.
The example below is based on the Competency Standards for the Qualification Administrative Assistant Level 2:

Step 1. Separate the Evidence Gathering Plan for the method Demonstration with Oral Questioning only

Step 2. Now design the tasks as performed in the work place. Make the task as similar to work place as possible.

Step 3. Write the questions that can be asked after the demonstration.

This matrix will ensure that the evidences to be gathered are based on the evidence requirements. This will also increase your
confidence as a designer that the evidences that will be collected follows the first 2 rules of evidence: valid and sufficient. You can
write as many questions aligned with the tasks.

Step 4. Follow the recommended type of questions. Extension, safety, and contingency questions.

After completing all tasks and making sure that all evidence requirements were considered, transfer these tasks into the form called
Instruction to the Learner For Demonstration

Matrix of Evidence Requirement with Tasks

UC 1. Perform administrative details

Element Evidence Requirements Demonstrat Task for Candidate Oral Questions

ed skill
2. Receive 2.1 Received e-mail messages Check email Task 1. Q1
and send e- are checked and identified in
mail accordance with office Set up 2 email addresses
messages procedures and practices
2.2 E-mail messages received Forward 1. Your
are dispatched to nominated email familyname2018@gmail.co
person/location in accordance m
with organizational policies and Password:a2345679
procedures 2. Your
teachername2018@gmail.c
2.3 E-mail messages for Quality om
dispatch are collected, identified check Password:12abcdef
and checked to ensure correct
messages are sent in Encode the following message
accordance with office in the main body of your email
procedures and practices
2.4 E-mail messages are Send email Attach a letter found in a folder
sent and recorded in and record named TESDA in your desktop
accordance with organizational
requirements Send the message to your
second email address using
the first email address

Print screen the sent emails

3. Receive 3.2 Fax message is sent to Send fax Task 2
and send concerned person/s based
fax on instruction of immediate Print the letter you attached to
messages superior your email in Task 1. Send this
letter as a fax message to Mr.
Juan Dela Cruz, Manager , ABC
Company.
Telefax Number 026470906

5. Request 5.1 Request for messengerial Prepare Task 3.

messengeri services by the office is request for Create a form to request for
al services prepared and approved by messengera messengerial service. Print a
concerned company official(s) in l services copy of the request
compliance with office
 procedures
5.2 Messengerial services are
requested in accordance with
the approved request signed
by appropriate company
official(s)
5.3 Request for messengerial
services is given to the
messenger at the earliest
possible time with detailed
instruction on what to
accomplish
6. Request 6.1 Quotation is prepared using
quotation standard form according to
organizational policies and
practices
7. Classify 7.1 Received records/
and keep documents are sorted and
records/do classified in accordance with
cuments organization’s classification
scheme
7.2 Classification and safe keeping
of records/documents are carried
out following 5s practices and
organization’s established
procedures
7.3 Indexing of records/documents
are made in accordance with filing
system’s rules and organizational
procedures
9.Requisitio 9.1
How do you make sure that
the messenger understand
the instruction.
Should the messenger
commit a mistake what will
you do? What is the impact of
this mistake in your
operation?
Prepare Task 4.
quotation \ You are provided with a
form standard requisition form for
office supplies prepare a
quotation form for the office
supplies as listed in the
requisition slip. Print a copy of
the quotation form
Receive and Task 5. You are provided with 5
sort different documents
1. A printed copy of the letter
you completed in task 1.
Classify 2. A memorandum from
documents TESDA
3. Filled up quotation form
4. A copy of Minutes of
Meeting
5. Contract of services
Index and
file Your task is to check, classify,
index and file the documents in
the provided file folder.
n and safe 9.2 Office supplies and Requisition Same as Task 4
keep office materials are requested to for office
supplies refurbish existing stock based supplies
and on established procedures
Materials