Building Facilities Maintenance Strategies for University Malaysia Pahang Café

(Payung Putih)

Maintaining a university cafe requires a proactive and strategic approach to ensure a

clean, safe, and functional environment for students, staff, and faculty. Here are
some key building facilities maintenance strategies to consider, broken down into
three essential areas:

1. Preventive Maintenance:
 Regular inspections: Schedule routine inspections of all equipment, including
kitchen appliances, refrigeration units, plumbing fixtures, and electrical
systems. This proactive approach allows for early detection of potential issues
and prevents costly breakdowns or safety hazards.

 Planned maintenance: Implement a planned maintenance program for all

equipment and systems. This includes tasks like filter replacements,
lubrication, and routine tune-ups, conducted according to manufacturer
recommendations and usage patterns.

 Building envelope and infrastructure: Regularly inspect the roof, walls,

windows, and doors for leaks, cracks, or damage. Address any issues
promptly to prevent water damage, mold growth, and energy inefficiencies.
Maintain landscaping and drainage systems to ensure proper water flow and
prevent flooding.

2. System Monitoring and Optimization:

 Energy efficiency: Invest in energy-efficient equipment and appliances. Utilize
natural lighting whenever possible and implement smart lighting systems to
control usage. Monitor energy consumption and identify areas for
improvement.
 HVAC systems: Regularly maintain HVAC systems to ensure optimal air
quality and temperature control. Conduct seasonal tune-ups and filter
replacements to improve efficiency and prevent breakdowns.
 Water conservation: Implement water-saving measures like low-flow faucets,
automatic shut-off valves, and leak detection systems. Monitor water usage
and identify areas for reduction.
3. Emergency Preparedness and Response:
  Develop an emergency plan: Create a comprehensive plan outlining
procedures for various emergencies, such as fire, power outages, and natural
disasters. Regularly train staff on the plan and conduct drills to ensure
preparedness.
 Maintain safety equipment: Regularly inspect and maintain fire extinguishers,
first-aid kits, and other safety equipment. Ensure clear and unobstructed exits
and emergency signage.
 Communication and documentation: Establish clear communication protocols
for reporting maintenance issues and emergencies. Maintain detailed records
of inspections, repairs, and maintenance activities for future reference.
By implementing these strategic maintenance practices, university cafes can create
a comfortable, reliable, and sustainable environment for the entire campus
community. Remember, a proactive approach to building facilities maintenance can
save costs, prevent safety hazards, and extend the lifespan of equipment and
infrastructure, ultimately contributing to a positive university experience for everyone.