2023 Bar Local Personnel Guide

Republic of the Philippines
Supreme Court
Manila
Office of the 2023 Bar Chair
LOCAL PERSONNEL
GUIDE
Guidelines for Floor Supervisors, Head Proctors, Proctors,
and Runners for the 2023 Bar Examinations
2023 Bar Examinations
LP Guide
Page 2
OFFICE OF THE 2023 BAR CHAIR
LOCAL PERSONNEL GUIDE

FOR THE 2023 BAR EXAMINATIONS
This Local Personnel Guide (“Guide”) sets forth the operations protocol
and policies for the 2023 Bar Examinations. These operations policies and
procedures shall apply to all Local Testing Centers (LTCs) and may be subject
to further changes, as determined by the Office of the 2023 Bar Chair (BCO).
Please note that this Guide is prepared with significant reference to the
2022 Local Personnel Guide. Some policies and protocols observed in the
previous Bar Examinations have been retained in this Guide in the interest of
passing on the knowledge learned, institutionalizing the Bar Examinations
within the Court, and applying the best practices in previous Bar Examinations.
All Bar personnel are strongly urged to read and understand the entirety of this
Guide for their own guidance and reference.
Please be reminded that all documents relating to the 2023 Bar

Examinations, including this Guide, are strictly confidential.
Unless the Office of the 2023 Bar Chair has granted you written
permission to share this document, please do not share this file and the
contents herein with unauthorized personnel. Violators shall be sanctioned
accordingly.
LP Guide
Page 3
TABLE OF CONTENTS
Overview of the Organizational Structure.......................................................................... 4

General Policies ....................................................................................................................... 9
Schedule for the Bar ............................................................................................................. 12
Exam Protocols/Responses .................................................................................................. 20
Tech Contingencies............................................................................................................... 26
Other Contingency Scenarios.............................................................................................. 35
ANNEX A - IMPORTANT FORMS ................................................................................... 40
LP Guide
Page 4
THE 2023 BAR EXAMINATIONS
Overview of the Organizational Structure
The Bar Chair of the 2023 Bar Examinations is Supreme Court Associate Justice
Ramon Paul L. Hernando. The BCO assists the Bar Chair in ensuring that the policies
and protocols set out for this year’s Bar are fully implemented in a timely manner.
The Local Core Team spearheads the Bar Examinations in the different LTCs. The
Local Core Team is composed of representatives from the BCO and other Justices of
the Supreme Court (SC), the Office of the Bar Confidant (OBC), the Management
Information Systems Office (MISO), the Fiscal Management and Budget Office
(FMBO), the Supreme Court Security Division, and different offices in the Supreme
Court (SC), Court of Appeals (CA), Sandiganbayan (SB), and Court of Tax Appeals
(CTA).
Area Team Leader (ATL). The ATL represents the Bar Chair in the locality, and
oversees the entire operations within the LTC.
Assistant Area Team Leader (AATL). The AATL shall directly supervise the Local
Core Team in the absence or unavailability of the ATL. In addition, the AATL is the
person primarily responsible for coordinating with and addressing the concerns of
the Local Government Unit (LGUs) and Law Enforcement Agencies (LEAs),
including but not limited to the Mayor’s Office, the Governor’s Office, Philippine
National Police (PNP), Philippine Coast Guard (PCG), Armed Forces of the
Philippines (AFP), Bureau of Traffic, Disaster Risk and Reduction Management
Offices (DRRMO), etc.
Venue Chief (VC). Refers to lawyers and officials from the SC who have previously
served in the Bar and have been assigned to the different LTCs. The VC is the
counterpart of the Bar Confidant in the LTC and the Chief Implementor of the
logistical plan for the LTC. They are also responsible regarding matters relative to the
local personnel.
Venue Examinee Supervisor (VES). Refers to lawyers and staff from the OBC and
other SC offices who are tasked to address the concerns of the examinees. The VES is
in charge of collating examinees’ documents that are essential to enable them to take
the Bar in their LTC. The VES should be well versed with the Frequently Asked
Questions for the 2023 Bar Examinations (FAQs), 2023 Bar Bulletins, and other
Resource Materials and Protocols in place for the 2023 Bar Examinations.
LP Guide
Page 5
Venue Associate (VA). Refers to the staff from different SC offices who are assigned
to the different LTCs and with specific Bar-related roles.
VAs are further divided and designated accordingly based on the nature of their tasks:
(a) The VA for Finance and Local Personnel Attendance shall:

(1) Assist the VC in setting up and managing the LTC personnel registration
area (i.e., both sign in and sign out of LTC personnel);
(2) Collect from the Assistant Security Head (ASH) the attendance sheets of
external security;
(3) Give the collated attendance sheets to the Finance Head (FH);
(4) Assist the FH in distributing the cash allowances of the Local Personnel
(LP);
(5) Assist the FH and Area Team Leader (ATL) in keeping finance records; and
(6) Scan, reproduce, and keep a copy of the attendance sheets of all Core Team
members, LP, and external security before surrendering them to the FH, for
the copy of the Core Team for the succeeding weeks and for file copy of the
OBC after the Bar Examinations.
(b) The VA for Supplies and Examinee Attendance shall:

(1) Coordinate with the OBC regarding the Core Team’s supplies (e.g., Floor
Supervisor’s (FS) and Head Proctor’s (HP) Kits, Local Personnel IDs and
other bar paraphernalia) and cargo delivery arrangements;
(2) Distribute kits to the FS and HPs in the registration area and replenish the
kits for the next Bar Days;
(3) Assist the VES in collecting all examinee-related documents (e.g., summary
of examinees, examinee attendance sheets, Undertaking, seat plan, HP
reports, Notice of Admission, etc.);
(4) Purchase needed supplies; and
(5) Assist the VES on all examinee-related matters.
(c) The VA for Food and Photo Documentation shall:

(1) Order and collect food for the Core Team and Local Personnel, if applicable;
(2) Take photos and videos of the events within the LTC; and
(3) If requested, assist the FH and VA for Finance and Personnel Attendance
in scanning the attendance sheets and other finance documents.
(d) VA for Medical and Maintenance Matters shall:

(1) Contact the medical team or maintenance team of the LTC for any emergency;
(2) Ensure that proper health protocols are implemented in the LTC;
LP Guide
Page 6
(3) Procure the required supplies for the first aid kit to be stored at the LTC
headquarters; and
(4) In coordination with the SH and ASH, secure the floor plan and/or
emergency/evacuation plan of the LTC.
In addition to the tasks listed above, VAs are also expected to assist and execute any
task assigned by the VC, VES, ATL, or AATL.
The ATL and VC may further assign tasks to the VAs that are not mentioned above.
Tech Head (TH). Refers to MISO personnel who are assigned to the different LTCs.
THs shall:
(1) Oversee all matters related to Tech in the LTCs, including, but not limited to,
assigning roles to Tech Assistants (TAs) and to the venue IT staff, who will be
later assigned as Tech Staff (TS) during the Bar exam;
(2) Escalate to the National Headquarters (NHQ) Tech Heads and MISO Support
Staff all tech matters that cannot be resolved in the LTC, and when necessary,
authorize the TA to contact the ExamSoft Support Hotline;
(3) Report to NHQ MISO Head Tech personnel-related concerns; and
(4) Accomplish tech incident reports to be collated at the end of the day by the NHQ
Tech Heads.
Tech Assistant (TA). Refers to MISO personnel from the Court and lower courts who
are assigned to the different LTCs.
TAs have the following tasks:

(1) Prior to the Bar Examinations, assist the OBC Helpdesk regarding tech concerns;
(2) When requested by the proctors and permitted by the TH, assist examinees in
their performance of the following tasks: examinee’s installation of Examplify,
examinee’s log-in on the testing software, download of the exam files, decryption
of exam files, and upload of answers to servers;
(3) As assigned by the TH, provide basic technical support of the testing software
for examinees, and troubleshoot technical errors encountered by the examinees;
(4) If unresolved, escalate advanced technical issues and support tickets to the TH
who may consult the NHQ THs or MISO Support Staff;
(5) Under certain circumstances, and when authorized by the TH, contact the
ExamSoft Support Hotline to assist the examinee; and
(6) Accomplish incident reports regarding all technical issues during the Bar and
make recommendations, if any, to be submitted to the TH for compilation.
LP Guide
Page 7
Tech Staff (TS). Refers to Campus Staff in the different LTCs.
TS have the following tasks:

(1) During ingress, inspect the examinees’ laptops, hardware, and peripherals for
prohibited items in coordination with the internal security staff;
(2) Request assistance from the internal security staff for the confiscation and
safekeeping of prohibited items for the duration of the Bar;
(3) In case of power supply issues, coordinate with the LTC’s utility personnel for
troubleshooting;
(4) Monitoring the LTC’s CCTVs as assigned by the TH and back-up the CCTV
video at the end of the day;
(5) Provide hardware technical support for the LTC’s surveillance system, in
coordination with the venue’s utility personnel and designated central
command staff;
(6) Set up the networking requirements of Bar activities on Bar Exam days;
(7) On Bar Exam days, remain on standby for instructions from the TH regarding
connectivity concerns;
(8) Provide network technical support for examinees and staff; and
(9) Prepare incident reports regarding all issues during the Bar and make
recommendations, if any, to be submitted to the TH for compilation.
Local Security Team shall be in charge of security matters and concerns in their
locality. The Local Security Team shall ensure the safety of the personnel and the
examinees and safeguard the confidentiality and integrity of the Bar Examinations.
The Local Security Team is composed of the Security Head/s and Assistant Security
Head.
Internal Security Staff implements the security protocols upon entry of the examinees
and personnel to the LTC. They ensure that the examinations are conducted in their
LTCs in an orderly and peaceful manner. Internal Security Staff shall take custody of
all prohibited items surrendered by the examinees and personnel prior to the
examinations.
The Internal Security Staff is composed of the Campus Staff and Court Staff on-duty
at the nearest lower court from the LTC.
External Security Staff must report to the SH or ASH all matters relating to the
external security of the LTC prior to the examinations. They are tasked to conduct
routine security checks within the vicinity of the LTC prior to and during the
examinations. In cases where the External Security Staff finds suspicious activity
LP Guide
Page 8
within the periphery of the LTC during the Bar Exam Day, they must immediately
report to the SH/ATL/VC for proper action.
The External Security Staff is composed of the PNP, PCG, Bureau of Fire Protection
(BFP), DRRMO, local traffic police, LGU representatives, etc.
Security Personnel (SP). Refers to the Internal Security Staff and External Security
Staff, generally.
Local Personnel (LP). Refers to staff who shall directly interact with and assist the
examinees and ensure that the policies of the BCO are implemented and observed
strictly.
The LP shall be composed of the FS, HP, P, Runners, and Campus Staff.
Floor Supervisor (FS). Refers to staff who shall supervise the smooth conduct of the
examinations in the floor(s) or building they are assigned to and resolve issues raised
by the HP or P in a timely fashion. If at their level, concerns cannot be resolved, FS are
enjoined to escalate the issue to the VC or ATL. The FSs shall be responsible for
ensuring that LPs in their floor(s) or building are performing their duties accordingly.
Among the particular duties of the FS are to:

(1) Monitor the submission of the summary of the reports on Examinee Attendance
to the VES; and
(2) Submit the compiled HP’s Incident Reports to the VES.
Head Proctor (HP). Refers to staff who shall manage all persons inside the testing
rooms, i.e., examinees and Ps, accomplish all required reports and forms, and ensure
that all general policies are implemented inside the testing rooms. HP shall execute all
policies regarding seat plan, reports, Bar permits/NOA, exam delivery, social
distancing, tech assistance, noise level, and cleanliness in the testing rooms.
HPs shall:
(1) Sign the examinees’ NOA during every examination;
(2) Sign the Seat Plan together with the Proctors and ask the examinees to sign
beneath their pictures using their own pen during every examination;
(3) Send Incident Reports to the FS and Runner;
(4) Accomplish the HP Report, Incident Report, and Report on Absent and Tardy
Examinees;
(5) Post, display, and announce the exam password at the start of the exam;
LP Guide
Page 9
(6) Erase the exam password once all examinees have started answering their
examinations; and
(7) Submit the HP’s Report at the end of the Bar Day to the FS for consolidation.
Proctors (P) shall provide direct and immediate assistance to the examinees. They
shall ensure that examinees in their respective testing rooms are able to take their
examinations peacefully and in an orderly manner. Ps have the duty to safeguard the
integrity of the Bar Examinations by ensuring that no cheating incidents take place in
their testing rooms/buildings.
Runners shall work closely with the Local Core Team and the FSs. They are to assist
the Local Core Team, FSs, HPs, and Ps by ensuring that information and reports of
incidents are disseminated immediately. During Bar Preparation Days, Runners are
tasked to help the Core Team in all venue preparation matters such as, but not limited
to, posting of signages, preparation of testing rooms, ensuring that supplies are
complete and ready, and setting up the stations for inspection and registration.
General Policies
Local personnel must be prompt on all deployment days.
Core teams from the various local testing centers will set different personnel call times
depending on the number of personnel and examinees expected to come in. To allow
ample time for security inspection and for the HP and Ps to get the testing rooms in
order, LPs are advised to arrive at their LTC at least 15 minutes before their call time. The
15-minute grace period shall provide ample time for travel and security inspection.
Tardy personnel shall be denied entry; all LPs are enjoined to note the time when the
LTC will close the gates and deny entry to all tardy personnel.
Mandatory wearing of masks.
Notwithstanding the lifting of the state of public health emergency in the Philippines,
the BCO requires all LP to wear masks at all times as a precautionary measure for the
protection of the examinees and personnel. Personnel are not allowed to take off their
masks except during identity verification and when eating or drinking.
Observe proper court decorum.
Be calm, courteous, and encouraging to the examinees to alleviate their anxiety. Local
Personnel must also dress appropriately, keeping in mind that this is a Supreme Court
proceeding. Shorts and other kinds of beach apparel are not appropriate. Clothing that
LP Guide
Page 10
advertises alcoholic beverages or illegal drugs, fraternities and sororities, and

language of profanity are also not appropriate. Hats and sunglasses are not to be worn
inside the testing rooms.
No Physical Contact Rule.
There shall be no physical contact between any person inside the testing centers.
1. When in Line. In all situations where HPs will require examinees to line up (e.g.
arranging the examinees to follow the seat plan, asking them to place the
documents to be submitted in the designated area, or submission of NOA in the
HP’s table) examinees must be one (1) meter away from each other.
2. Examinee Calls the Attention of the Proctor. When an examinee needs

immediate attention (e.g. medical emergency, requests to go to the lavatory,
assistance in troubleshooting a problem), the HP shall ask the examinees to raise
their hand and wait until a Proctor attends to them.
3. No Touching of Examinees’ Belongings. The Proctors shall not move or touch

any of the belongings of the examinees, especially the examinees’ laptops.
Laptops shall be handled the same way as that of exam booklets in a non-digital
Bar Examination. Thus, even when assisting examinees, Proctors shall not touch
the examinees’ laptops.
Allowed items for LP.
Other than this LP Guide and materials provided by the Supreme Court, local
personnel shall not be allowed to bring any electronic or digital device, watches of any
kind, paper-bound books and other reading materials, notebooks, and pens to the
testing center.
The security team will only allow:

(1) Food and dining utensils;
(2) Tumblers or similar water containers;
(3) Personal medicines;
(4) Car and house keys;
(5) Wallets and their usual contents;
(6) Umbrellas, jackets, raincoats, and water boots;
(7) Small hygiene-related items, and
(8) Your ID and printed LP Guide to be brought inside.
LP Guide
Page 11
Please note that a simple lunch and light snacks shall be provided to LP. All other
items are considered prohibited and shall be confiscated and surrendered to the
security team for safekeeping.
Moreover, please note that bringing dangerous and regulated implements, e.g., deadly
weapons, firearms, alcoholic drinks, controlled drugs and substances, cigarettes or
electronic cigarettes, vape instruments, or any similar items and devices, into the LTC
is absolutely forbidden.
Testing rooms must be free from noise and distractions.
HPs under the supervision of the FSs shall ensure that the testing rooms are conducive
for taking the examinations. Thus:
(1) Personnel are prohibited from talking to each other during the examinations
unless absolutely necessary;
(2) Examinees are not to congregate and discuss with each other;
(3) Chairs shall be at all times in their proper stations and orientation;
(4) The cleanliness and order of announcement boards/blackboards shall be
maintained; and
(5) HP/P must ensure that the room is clean and free of anything that may distract
the examinees.
Safeguard the integrity of the Bar Examinations.
The HP and P under the supervision of the FS should be alert and ensure that no
incidents of cheating shall take place under their watch. For this purpose, please read
Bar Bulletin No. 7, Series of 2023, which may be accessed on the Court’s microsite. As
officers of the Court, the HP and P shall be on the lookout for any suspicious activity
by discreetly observing and reporting details to the FS, who shall then escalate the
matter to the local headquarters.
Ensure utmost confidentiality of the exam password.
The HP and P under the supervision of the FS should ensure that the exam password
will only be disseminated to the examinees after the second bell has rung.
Thereafter, once all examinees have started the examination, the password shall not
be communicated to any person outside the testing room and shall be erased from the
boards.
LP Guide
Page 12
Schedule for the Bar
7 Days Before the Bar Examination
The Bar Chair requests all volunteers to limit non-essential travel and movements
starting September 10, 2023 (one week before the first Bar Day) until the last day of
the examinations to avoid catching any disease or illness that will disqualify the
personnel to serve in the Bar Examinations. Any personnel showing any type of
symptoms that may be contagious on the day of the examination, as may be
determined by the medical staff onsite, are not allowed to serve.
FSs, HPs, and Ps are requested to familiarize themselves with Examplify. The Examplify
Guide may be found in Annex B of this Guide.
Required Bar Paraphernalia
Your VC shall notify you if the distribution of your ID shall be on the first Bar Day or
on an earlier date.
If the distribution is on the first Bar day, before proceeding to the testing centers, all
LPs shall ensure that they have printed their temporary IDs. If distributed earlier by
their Local Core Team, all LP shall wear their IDs at all times.
Make sure to bring all personal effects such as medicines, water tumblers, light snacks,
face masks, reusable utensils, etc. since no personnel will be allowed to leave the LTC
until the end of the examination.
Day Before the Bar Examinations
ONLY RUNNERS are required to be in the LTC on September 16, 19, and 23, 2023 to
help in the preparations.
On September 16, VCs, in coordination with the VAs, shall conduct an in-person
walkthrough to assist Runners in familiarizing themselves with the LTC.
Unless otherwise advised by your respective VCs, the following call times shall be
observed:
BAR PREPARATION DAY CALL TIME

September 16 8:00 a.m.
September 19 and 23 12:30 p.m.
LP Guide
Page 13
Examination Day Time Block
TIME ACTIVITY
4:00 a.m. Call time for Runners
4:30 a.m.* Call time for FSs, HPs, Ps, Campus Staff, and TS
Note: The Local Core Team shall ensure that prior to the arrival
of the examinees, the testing rooms are ready and all necessary
announcements have been posted on the proper boards to
apprise the examinees.
LPs who will arrive later than 5:00 a.m. will no longer be
allowed to serve for the entire Bar Examinations.
Upon Arrival of LP 1. [Only on September 17] ID Distribution. VCs have
emailed the LP their temporary IDs. These temporary IDs
shall serve as their gate passes to the LTC. Thereafter, prior
to undergoing the SC’s security process, the LP shall claim
their official ID from the Core Team.
However, please note that your VC may opt to distribute the IDs
on an earlier date, which they will announce to the LP in a timely
manner.
2. Security Process. The LP shall undergo the Security

Inspection Process by surrendering their personal
belongings, including outer layer of their clothing i.e.,
jackets, sweaters, scarves, if any, and submitting
themselves to standard body frisking. All prohibited items
found shall be confiscated by the Security Personnel and
to be returned after the examinations.
3. Registration. After frisking, the LP shall proceed to the

Registration Area where they will be asked to:
(1) Sign the personnel attendance sheet;

(2) Check the assigned testing room/area;
(3) Get their FS or HP kit; and
(4) Submit required documents, if any.
LP Guide
Page 14
4. Proceed to Testing Rooms. LPs are not allowed to wander

around the LTC. They are to proceed directly to their
assigned rooms/areas. LPs must ensure that their testing
rooms are orderly and fully setup prior to the arrival of the
examinees.
5. Setting Up the Rooms. The HP shall write the following

reminders legibly on the board, such that the examinees
seated in the last row are able to read the reminders:
“1. To minimize noise, examinees shall raise one hand if they need
assistance.
2. When going to the restroom, examinees shall use the “Hide

Exam” feature and tilt down the monitor.
3. Set the Default Font Style to Times New Roman, Font Size, 14.
Click “Save Preferences” afterwards.
4. Disable all Antivirus Software installed in your laptop during

the three (3) Bar Examination Days. You may re-enable the
software at the end of the examinations.
5. Uninstall all unnecessary software to avoid program conflicts

or technical issues.
7. Turn off automatic system updates before and during the

examinations.
8. Do not use your laptops and the internet for any other purpose
except for taking the Bar Examinations.
9. Subject and Time:
SUBJECT: __________________
TIME START: ______________
TIME END: ________________
TIME LEFT: ________________”
5:00 – 7:00 a.m. Arrival of Examinees
Tasks of the FS
1. Assist the examinees to their assigned testing rooms; and
2. Coordinate with the Runners and VC in assisting the HPs
and Ps with respect to their assigned testing rooms/areas.
LP Guide
Page 15
Tasks of the HP
1. Ensure that all announcements/reminders are written
legibly or posted on the black/white board in front of the
testing rooms;
2. Ensure that the Wi-Fi password is correctly written on the
board to allow examinees to download their exam files
before the First Bell (7:30 a.m. and 1:30 p.m.);
3. Take note of the designated area where examinees can put
their bags and other belongings. Depending on the
configuration of the room, belongings may be placed at the
back portion of the testing room or outside the room;
4. Prepare the areas where the documents of the examinees
shall be placed e.g. NOA, Honor Code, Health Liability
Waiver, and other Undertakings for the 2023 Bar
Examination;
5. Inform examinees, as they enter the testing room, to place
their NOA and other documents, in the designated area.
(Note: HPs will sign the NOA during every examination
and return it at the end of each exam, except on the last day
of the Bar Examinations.
6. Observe the following procedure:
a. [On the first Bar Day:] Inform the examinee to put the
document in its designated area (Honor Code, Health
Liability Waiver, and other Undertakings for the 2023
Bar Examinations);
b. Direct examinee to the designated seat according to
the seat plan;
c. Get examinee’s NOA;
d. Once settled, ask examinee to remove their mask to
ascertain their identity and compare the name and face
to that of the Seat Plan;
e. Once identity is verified, ask the examinee to sign the
Seat Plan using their own pen; and
f. Ask examinee to turn on their laptop and connect to
the Wi-Fi and check whether Examplify can be opened.
Once done, ask examinee to close the laptop (no need
to shut it down) as they are not allowed to use the
laptop for any other purpose.
LP Guide
Page 16
Tasks of the Runners for the Core Team

1. Assist the Core Team members in all their tasks including
food distribution and documentation;
2. Assist the VA for Finance and Personnel Attendance in the
distribution of the FS and HP Kits;
3. Assist the Core Team in the rush dissemination from the
headquarters to the HPs; and
4. Standby outside the HQ to help the Core Team.
Tasks of the Runners for the FS, HP and P

1. Direct the FS, HP, P, and examinees to (a) their assigned
areas, posts, or testing rooms; (b) restrooms; (c) isolation
rooms; (d) prayer room; (e) lactation room; (f) other rooms
that may be designated by the Core Team;
2. Assist the Core Team in case of rush dissemination of
information from HQ to the HPs; and
3. Stand by outside the testing rooms or assigned
floor/building to assist the FSs, HPs, Ps, and examinees.
7:30 a.m. and FIRST BELL
1:30 p.m. 1. FS shall assist the Core Team in conducting the Bar
Examinations. FS shall assist the VAs and Runners during
the password deployment window.
2. HPs shall advise examinees that they are not allowed to go
outside of the testing rooms until the Second Bell. All
reviewers and other personal belongings must be kept and
placed in the designated areas.
3. HPs shall receive the exam password but shall not open
or post it until the second bell has rung. Instead, they
shall keep the envelope containing the password sealed.
4. P shall prepare the tape (if exam password is posted on the
board) and other necessary supplies for posting of exam
password.
5. Keep a close eye on examinees who already have the
Essay Editor window open even before the exam
password has been distributed and immediately report
this to the FS. See sample of Essay Editor Window below:
LP Guide
Page 17
8:00 a.m. and SECOND BELL

2:00 p.m. 1. HP shall immediately post and/or write the exam password
on the board.
2. HP shall instruct the examinees to encode the password and
immediately click “Start Exam”. Examinees will encounter
a “Do Not Start Until Instructed” screen. HP shall instruct
examinees to proceed with the examinations. All examinees
may proceed past the ”Do Not Start Until Instructed” screen
and “Start Exam” screen without having to wait for the Ps
to instruct them to proceed.
3. Ps shall be on standby to assist examinees on any issue.
4. After all examinees have started taking the examinations,
HP must put back the password inside the envelope, close
it, and wait for the Runner to retrieve the envelope.
5. Ps and Runners may now begin to accompany examinees
needing to go to the lavatory.
6. HP shall promptly accomplish the Report on Absent and
Tardy Bar Examinees, which will be collected by the
Runners/Reserve P immediately.
8:15 a.m. and HP shall remove the exam password posted/written on the
2:15 p.m. board.
11:30 a.m. and THIRD BELL signifies that there are only thirty (30) minutes
5:30 p.m. left before the end of the examinations.
11:55 a.m. and FOURTH BELL signifies that there are five (5) minutes left
5:55 p.m. before the end of the examinations.
12:00 noon and FIFTH BELL signifies the end of the examinations. Examinees
6:00 p.m. should begin submitting their answer files.
The following procedure shall be observed:

LP Guide
Page 18
1. Ps shall stay alert at the back of the room to check examinees

who have submitted their answers and who may leave the
testing room.
2. Examinees, upon submission of their answer files, must call
the attention of P to show the green confirmation screen. If the
green confirmation screen is no longer available, P shall
check the dashboard to confirm that the answer files have
been uploaded.
3. P shall then give the examinee the go signal to get their
NOA from the HP and leave the testing room. Please advise
them that examinees are required to leave their laptops
inside the testing room during their lunch break.
12:00 noon – 1:00 LUNCH BREAK
p.m.
(Note: Examinees are allowed to return to their testing rooms by
12:45 p.m.)
Tasks of the HP
1. Return the signed NOA to the examinees as they leave the
room for lunch.
2. HP and P may take their lunch in the designated meal areas
within the building or campus or inside the testing rooms,
if allowed by the Local Core Team. However, please ensure
that at least one HP/P will stay in the testing room to watch
over the laptops at all times.
Tasks of the Ps and Runners

Direct the examinee to their designated meal areas and remind
them that laptops may not be taken outside their testing rooms
nor used for any purpose during the lunch break.
During the Examinations
1. Ps to roam around or stay at the back.
Ps are to stay at the back of the testing room, or if possible, roam around, to observe
the examinees’ demeanor. Ps must keep an eye for any suspicious hand gestures,
ear and eye movements, and check on examinee laptop monitors, devices or other
allowed peripherals for possible cheating attempts.
2. HP to update countdown timer religiously to reflect the time.

LP Guide
Page 19
They must update the time every thirty (30) minutes and before the last five (5)
minutes of the examinations.
3. Vigilance against any cheating.
Please read Bar Bulletin No. 7, Series of 2023 on Academic Honesty, which
enumerates acts that constitute cheating, and stay vigilant against any cheating
incident that may take place.
Examinees talking to each other or handling another examinee’s laptop shall be

considered prima facie evidence of cheating. Communicating with another examinee
may be done only with the prior permission and in the presence of the HP.
4. Notes and calculator features of Examplify.
The use of the calculator in Examplify shall not be allowed. In fact, the calculator
feature will be disabled beforehand so as not to allow any access during the
examinations. While Examplify has a notes feature that functions as a digital scratch
paper, examinees may ask for a blank paper to be used to draft their answers. Ps
shall ensure that these papers will not be used to communicate with other
examinees while they are taking the exam. The examinees may bring home these
papers. Should the notes feature be enabled, please discourage examinees from
writing their draft answers in the notes as their draft answers may not be saved or
may be easily lost.
End of the Examinations
1. Unattended belongings.
Ps shall assist the examinees and check their immediate surroundings if there are
personal belongings left inside the testing room. Unattended belongings will be
surrendered by the P/HP to the HQ.
2. Sign out before leaving the LTC.
Incentives and Bar allowances rely heavily on the personnel’s attendance or service.
Thus, it is important that members of the Local Personnel see to it that they are
able to sign out on the Personnel Attendance Sheets at the end of each duty day.
LP Guide
Page 20
3. Ask for FS’s clearance before heading home.
Ps shall ensure the cleanliness of the testing room, check the supply kits and
indicate the items that needs to be replenished for the next Bar Examination Day.
The HP and P shall signify to their FS that their testing room is already clean and
simultaneously submit their HP’s Report. Once given clearance, HP and P shall
proceed to the Registration Area to sign out on the attendance sheet.
4. Return signed NOAs.
At the end of each examination, except the last one, the HPs shall see to it that the
NOA of each examinee is signed in the proper portion corresponding to the
completed examination. Thereafter, the HPs shall return the NOA to the examinee.
5. Surrender the FS and HP kits.
6. Accomplish HP Report.
The HP will write observations, comments, and recommendations in the HP’s

Report. This will be submitted to the FS at the end of each Bar Examination Day.
The FSs will collate all the HP’s Reports within their area, read them, and submit
the HP reports to the VC, discussing the appropriate actions/improvements to be
implemented on the subsequent Bar Examination Day.
Exam Protocols/Responses
In general, the chain of command in reporting or escalating issues from the testing
rooms/floors/buildings to the local headquarters shall be:
P → HP → FS → [Depending on Concern/Issue]
Concern/Issue FS to Escalate to –
Concerns related to Bar Policies Area Team Leader
Venue Concerns Venue Chief
Examinee Concern Venue Examinee Supervisor
Personnel Concern Venue Chief
Tech Concern Tech Head/Tech Assistant
Security Concern Security Head/Assistant Security Head
LP Guide
Page 21
Please also be guided by the following protocols:
Person
Concern/Issue Primarily Steps to be Taken
Responsible
Examinee arrived HP The HP shall indicate the examinee’s name
late to the testing and B.E. number in their Report on Absent
room (i.e. after the and Tardy Bar Examinees and write “late”
second bell) in the remarks portion of the examinee’s
NOA.
Documentation Necessary:
Report on Absent and Tardy Bar
Examinees
Examinee’s name or HP The HP shall confirm the correct name with
face in the Seat Plan the examinee and write it on both the Seat
and their NOA do Plan and the HP’s Report.
not match
If glaring differences in the physical
features raise a concern, HP shall escalate
the matter to the FS.
HP’s Report
Suspicious activity HP/P A. HP/P who noticed the behavior:
or cheating (See Bar
Bulletin No. 7, Series Do not call out the examinee.
of 2023)
P shall discreetly inform the HP.
HP shall log the time the incident took

place, observe the examinee, and make an
independent determination of the
situation.
If the HP is convinced that a cheating

attempt occurred, HP shall escalate the
matter to the FS.
FS shall notify the ATL.

LP Guide
Page 22
B. Witness outside the testing room, i.e.

FS, Runner, TS, TA, TH, ATL, VC, AATL
noticed the behavior:
Upon thorough assessment, ATL shall

notify the FS discreetly.
FS shall then inform the HP to allow the HP

to write an Incident Report for proper
documentation of the incident.
HP shall then write down their

observations and submit the Report to the
FS.
Proctor’s Incident Report and HP’s Report
Examinee uses their HP/P Under Bar Bulletin No. 6 and Bar Bulletin
laptop for purposes No. 7, this has been classified as cheating.
other than:
(1) Connecting to the Thus, HP/P is to follow the cheating
Wi-Fi and/or protocol abovementioned.
(2) Checking if
Examplify is Documentation Necessary:
running/working at
P’s Incident Report and HP’s Report
any time before 7:30
a.m/1:30 p.m.
Examinee uses their HP/P Under Bulletin No. 6 and Bar Bulletin No.
laptop for any 7, this has been classified as cheating.
purpose during
lunch time or brings Thus, HP/P should follow the cheating
the laptop outside protocol abovementioned.
the testing room
P’s Incident Report and HP’s Report
After the fifth bell HP HP must inform the examinees that the
has rung, examinee time is up and that they must stop
refuses to stop answering the questions and immediately
answering the upload their answer files.
questions and/or
upload their answer If an examinee refuses to submit their
file answer file or insists to continue answering
LP Guide
Page 23
the questions, HP shall inform the

examinee that their refusal will be placed
on record, indicating the actual time the
examinee submitted their answers.
HP’s Report
Examinee finished P P shall approach the examinee to check the
taking the exam Green Confirmation Screen which confirms
early the successful upload of the examinee’s
answer file.
P shall then notify the HP that the NOA

may be given to the examinee, and ask the
examinee to leave the testing room and
immediately proceed to the designated
meal areas.
If examinee finishes on or before 10:00 a.m.
(for morning exam) and 4:00 p.m. (for
afternoon exam), the HP shall indicate in
HP Report the name of the examinee.
Examinee requests to P P shall observe the following procedure:
go to the lavatory
1. Acknowledge the examinee raising
their hand by going over to their seat;
2. Ask examinee to enable the ‘Hide
Exam’ feature in Examplify (in Exam
Controls - top-right corner of the
screen);
3. Ask the examinee to tilt their laptop
screen;
4. If examinee is wearing an outer layer
of clothing i.e. jacket, sweater, scarf, or
blazer, ask the examinee to remove
such as they are not allowed to bring
this out of the testing room;
5. Ask the examinee to show that the
pockets of their clothing are empty by
exposing the pocket inserts fully;
LP Guide
Page 24
6. P, or an available Reserve P/Runner

shall accompany the examinee to the
lavatory;
7. Before going inside the cubicle,
P/Runner must first check the cubicle
for any hidden codigo or reviewer. If
P/Runner finds the area clear,
examinee may be allowed to use the
cubicle;
8. P/Runner should wait outside the
cubicle but inside the lavatory; and
9. Once the examinee steps out, P/Runner
shall once again check the cubicle for
any articles that could be used or could
have been used for cheating.
Examinee requests P P shall call the attention of the HP.
for emergency
medical attention HP shall then escalate the matter to the FS
during the to allow FS to immediately call the Local
examination HQ’s attention.
In case lines are busy, or the incident takes

place during an important time block (e.g.,
password deployment, after the first bell
has rung), HP shall inform Runner, and
Runner shall go straight to the Medical
Team.
Once the Medical Team is apprised of the

situation, Runner shall go to the
Headquarters to inform the VES and VC.
A. If after medical attention is given, and

examinee is allowed to continue the
exam in their testing room –
Incident Report and HP Report
B. If after medical attention is given, and

examinee is allowed to continue the
LP Guide
Page 25
exam in isolation, FS shall alert the

VC to assign a Special P in the
room/clinic –
Incident Report, HP Report, and specify
in the Seat Plan the transfer that took
place
C. If after medical attention is given, and

examinee is not allowed to continue
the exam, i.e., about to give birth, heart
attack, stroke, etc. –
Incident Report, HP Report, and
specify in the Seat Plan
Examinee, who is a HP The HP may allow the nursing mother to
nursing mother, step out and pump milk in a separate room
asked permission to as may be designated by the VC. The
use a pump to examinee may be allowed to stay along the
discharge milk hallway if there is a shawl or covering. The
examinee may return to the testing room
and resume taking the exam afterwards.
Ask the examinee to follow the same

procedure as that of an examinee
requesting to go to the lavatory, i.e., Hide
Exam feature, tilted screen.
HP’s Report; indicate the time the
examinee stepped out
There are sparks or HP If possible to do this safely, the examinee
smoke when should immediately unplug the charger.
examinee plugs in a
charger to the outlet The HP should call for assistance from the
VC.
VC shall direct the venue maintenance and

electrical staff to check what happened.
LP Guide
Page 26
HP Report
Examinee’s outlet HP The HP should call for assistance from the
appears to be dead or VC. VC shall direct the venue maintenance
not functioning and electrical staff to check what
happened.
HP Report
Examinee’s laptop HP If possible to do this safely, the examinee
appears to be should immediately unplug the charger
producing smoke or and turn off the laptop.
is emitting a burnt
plastic or metal The testing room should be temporarily
smell evacuated in case the battery catches fire or
explodes. Evacuation Protocol shall be
observed.
HP Report
Tech Contingencies
Person
Concern/Issue Primarily Steps to be Taken
Responsible
Examinee failed to Examinee Examinees will be allowed to download the
download the exam morning and afternoon exam files inside
files prior to arriving their testing rooms until 8:30 a.m. for the
in their LTCs morning exam, and 1:00 until 2:30 p.m. for
the afternoon exam.
If examinees fail to download the files

within this period and continue the
download of the said files after the second
bell has rung, the time taken to download
the exam file will be deducted from their
allotted time.
No time extensions shall be given.

LP Guide
Page 27
Examinee does not P Level 1.

see the exam file on Ps shall instruct them to connect to the
their dashboard internet and refresh the exam list by
clicking the “Refresh Exam List” button at
the bottom, left-hand corner of the
dashboard.
Level 2.
If the exam still fails to show on the
dashboard, P shall direct the examinee to
restart their laptop and re-open Examplify.
Make sure the examinee is connected to the

internet.
If the examinee cannot connect, check if –

(1) Wi-Fi password is correct;
(2) Laptop is not connected to the VPN; or
(3) DHCP is enabled.
Examinee’s time was HP HP shall take note of what time the
shortened due to a technical issue was raised and what time it
technical was resolved. The lapse of time will be used
malfunction in their by the local HQ to assess if additional time
laptop needs to be requested.
If substantial time (e.g. more than 40

minutes) is required to resolve the tech
issue, the HP may request from the local
HQ an extension of time for the examinee.
The granting of this extension shall be left

to the discretion of the BCO.
Incident Report, HP Report
Same tech issues P Ps will endeavor to resolve the technical
encountered by issue at their level following the
various examinees in instructions in this Guide. The HP will note
the same testing what time the technical issues were raised
room and what time each of them was resolved.
LP Guide
Page 28
If the issue remains unsolved, HP to make

an Incident Report and submit the same to
the FS. FS shall then call the attention of the
Tech Team for assistance.
Documentation Necessary (if issue

remains unsolved):
Exam does not show P 1. Check if the examinee’s laptop is
up for download in connected to the internet:
the list on the
Examplify Check if the Wi-Fi icon on the laptop
Dashboard status or taskbar does not show an error
or warning symbol on the icon.
2. Check if the open account on the

examinee’s laptop is the account
provided by the Supreme Court. In this
case, go to the Home Menu and Switch
Account.
Examinees may counter check whether

they are logged in to the correct account
by referring to the upper portion of
their Dashboard, which should indicate
the following:
“[First Name][Last Name] - [Applicant

ID for the 2023 Bar Examinations] -
Supreme Court of the Philippines”
3. If only one examinee is affected by this

issue, the HP should accomplish an
Incident Report for transmittal by the
Runner to the FS. The TH will escalate
to the NHQ, in order to check the status
of the examinee’s account in the
ExamSoft Administrator Portal.
LP Guide
Page 29
Examinee cannot P A. Only 1 or a few examinees cannot

unlock the exam or decrypt the exam file
exam password
given to the testing 1. Make sure that the examinee is
room does not logged in to the correct Examplify
unlock the exam account by referring to the upper
portion of their Dashboard, which
should indicate the following:
“[First Name][Last Name] -

[Applicant ID for the 2023 Bar
Examinations] - Supreme Court
of the Philippines”
2. Make sure that the examinee is

unlocking the correct exam. All
exams are labeled with the subject
on the Examplify dashboard.
3. Make sure that the examinee is

typing the correct password. The
password is case-sensitive so
check if caps lock is off.
B. Entire room cannot unlock the exam
There is a problem with the password

posted. HP shall accomplish an
Incident Report, for immediate
transmittal to the FS.
Examinee’s laptop P P shall observe the following procedure:
freezes, Examplify
freezes, or slows 1. Remind examinee to not exit the exam
down or click the ‘Close Exam’ or ‘Submit
Exam’ buttons;
2. Direct the examinee to press and hold
the power button for 10 seconds until
the device turns off;
LP Guide
Page 30
3. Direct the examinee to press the power

button to turn on the device and
resume the exam
If Examplify continues to freeze or slow

down after two tries of rebooting or
restarting the device, the HP or P shall
accomplish the Incident Report, for
transmittal by the Runner to the FS.

LTC Tech Team for assistance.

remains unsolved):
Examinee allowed to P The use of a back-up laptop or computer
use a back-up laptop should be the last resort because of the
or computer because limited number of units available.
tech issue in their
laptop cannot be P must pre-warn examinee that once back-
solved up laptop or computer is used, examinee
would have to start the exam from scratch.
1. Examinee’s own laptop shall be kept

inside the bag of the examinee, and will
be placed beside the examinee while
taking the exams;
2. At the end of the afternoon exam,
examinee shall return the device to the
LTC TH.
3. HP shall advise examinee to bring a
working laptop on the succeeding days
of the Bar Exams.
LP Guide
Page 31
Examinee’s device Examinee, A. Laptop is off

does not turn on HP
If the laptop is turned off, the examinee
must pull the power adapter cable
connected to the laptop. Thereafter, the
examinee must press and hold the power
button for 20 seconds.
If it does not turn on after the examinee

removes their finger from the power
button, the examinee must insert the
power adapter to the laptop and then
press the power button again.
B. (A) does not work, and the examinee’s

laptop has a removable battery
If the laptop has a removable battery, the

examinee must be directed to remove the
battery and insert the power adapter to
the laptop. The examinee must then
press down on the power button for 20
seconds. If it does not turn on after the
examinee removes their finger from the
power button, the examinee must
replace the battery back to the laptop
and try a hard reset again.
If the issue remains unsolved, HP shall

make an Incident Report and submit the
same to the FS. FS shall then call the
attention of the Tech Team for assistance.

remains unsolved):
Examinee’s P P shall ask the examinee to press and hold
keyboard or the power button of the laptop to perform a
trackpad is not forced shutdown procedure. Wait for 10
working seconds before turning it on again.
LP Guide
Page 32

Tech Team for assistance.

remains unsolved):
Internet not working HP Advise the examinees to KEEP CALM.
The answer file will remain encrypted in

their laptops until they are able to connect
to the Wi-Fi.
HPs are to wait for instructions from the

local headquarters.
HP Report
Examinee’s laptop HP/P A. Only one examinee is affected
was turned off for
more than seven (7) P should get the Continuation Code (or
minutes and Challenge Key) displayed on the
Examplify asks for a examinee’s screen and give it to the HP.
Resume Code to
reopen the exam The HP should accomplish an Incident
Report briefly describing the issue and
the exact code shown on the screen.
This code should be sent by the Tech

Head to the NHQ, which will provide
the corresponding Resume Code.
B. Multiple examinees are affected
HP should request for the exam’s

Universal Resume Code from the ATL,
who will request it from the NHQ.
LP Guide
Page 33

Examinee was able P P shall ask the examinee to show their
to successfully Dashboard in order to check if the answer
upload the answer file has indeed been uploaded.
file, but failed to
show P the Green Documentation Necessary:
Screen HP Report
Examinee reports Examinee, It is not possible to “accidentally” submit
that they HP the exam because there are multiple
accidentally checkpoints that an examinee must
submitted the exam undergo before they can actually submit the
exam.
The examinee should be advised that,

because they’ve submitted the exam, it is no
longer possible to un-submit it.
HP Report
Examinee sees a blue P
screen saying that
they were unable to
upload the answer
file
1. Check if the examinee is connected to

the internet.
2. Assist the examinee in connecting to
the internet using the steps mentioned
above.
3. Once the examinee is connected to the
Internet, have them return to the
Examplify Dashboard and retry the
answer file upload from the
dashboard.
4. If the answer file does not upload
even if the examinee is connected to
the internet, the HP should
accomplish an Incident Report and
LP Guide
Page 34
ask the Runner to request assistance

from the LTC Tech Team.
Answer file was not P It can take up to fifteen (15) minutes for
uploaded Examplify to encrypt and upload an answer
immediately file.
The examinee should remain seated until

they can show a P the green confirmation
screen (i.e., Upload Complete screen).
When the internet connection is very slow,

it can take up to an hour to upload an exam.
Examinee cannot connect to the internet because –
Wi-Fi password is HP/P HP/P shall ask the examinee to re-enter the
incorrect case-sensitive Wi-Fi password.
If this does not solve the issue, HP should

double check with the TA/TS if the correct
password is posted.
HP Report
Laptop is connected Examinee Examinee must disconnect from the VPN.
to the VPN
For Windows User:
1. Select Start > Settings >Network and
Internet
2. Select VPN > select the VPN
connection you want to disable
3. Click Disconnect
For Mac OS User:

LP Guide
Page 35
1. Choose Apple Menu > System

Preferences > Network
2. Select VPN Connection
3. Select Disconnect
HP Report
Laptop’s DHCP is Examinee Examinee must enable their laptop’s DHCP
disabled
For Windows User:
1. Select Start > Settings >Network and
Internet
2. Select Wi-Fi > Manage Known
Networks. Choose the network you
want to change the setting for, then
Select Properties
3. Under IP Assignment, select Edit
4. Under Edit IP Settings > select
Automatic (DHCP), then Save
For Mac OS User:

1. Choose Apple Menu > System
Preferences > Network
2. Select the Network connection you
want to use in the list i.e. Ethernet
3. Select Configure Ipv4 pop-up menu,
then choose “Using DHCP”
Documentation Necessary: HP Report
Other Contingency Scenarios
Persons primarily responsible shall be the HPs and Ps.
Concern/Issue Steps to be Taken

Power outage Keep calm.
The HP and P shall tell the examinees NOT to

click ‘Submit Exam’ or ‘Close Exam’. The LTC’s
generators should function soon.
LP Guide
Page 36
The Ps shall ask the examinees if any of them are in

danger of suddenly losing power. If yes, HP shall
escalate to the FS and FS to notify the local
headquarters.
In this case, the HP should prepare an Incident

Report to request UPS or portable back-up power
from Tech Head, if available. This matter shall also
be included in HP’s Report.
The rest of the examinees can continue with their

laptops’ battery power until the power is restored.
Flood The examinees will proceed with the examinations.
The instructions on transport will be
communicated to the examinees and personnel at
the end of the Bar Examination Day.
HP Report
Volcanic Eruption HP shall wait for the instructions from the ATL or
VC on whether evacuation is necessary.
If evacuation is necessary, HPs shall observe the

following procedure (“Evacuation Protocol”):
1. HPs and Ps should advise the examinees not to

click “Submit Exam” or “Close Exam”.
2. Ask examinees to close the lid or shut down
their laptop, unplug their laptop from the
outlet, and keep the laptop with them during
the evacuation.
3. Ps shall monitor where the examinees’ laptops
are at all times during and after the evacuation.
4. Once the ATL has declared that it is safe to
return to the testing room/site, Ps shall ask
the examinees to turn on their laptops.
5. Examplify should immediately resume. If
Examplify asks for a Resume Code, the HP
LP Guide
Page 37
should coordinate with the ATL so that the

ATL can request for a Universal Resume
Code from the NHQ.
HP Report
Typhoon If there is a weather disturbance before or during a
Bar Examination Day, wait for the instructions
from the ATL or VC. They will inform the
personnel and examinees if the exams will not push
through.
Absent such communication, assume that the

exams will proceed as scheduled.
HP Report
Earthquake Keep calm and do not immediately evacuate.
The HPs and Ps will advise all the examinees to

“Duck, Cover, and Hold.”
The Core Teams will assess the intensity scale and

whether there is a need to evacuate. Wait for the
instruction.
If evacuation is necessary, Evacuation Protocol

shall be followed.
Fire Evacuate if the fire is in the same building as the
examinees. Ps shall guide the examinees in going to
the fire exits.
Once the ATL declares it safe to return to the testing

rooms, the HPs and Ps shall go back. When the
examinees turn on their laptops, Examplify should
immediately resume. If Examplify asks for a Resume
Code, the HP should coordinate with the ATL so
LP Guide
Page 38
that the ATL can get the exam Resume Code from
the NHQ.
If the ATL determines that they can no longer

return to the testing rooms, the ATL may request
for the HPs and Ps to assist in gathering the
examinees in an open space. The ATL will give the
instructions to the examinees on the next steps.
Bomb Threat Security Team shall inform the HP regarding the
need to conduct an inspection in the testing room.
HP and Ps will remain calm while the EOD K9

Units panel/sweep the testing room. Examinees are
to remain inside the testing rooms and continue
taking the exam.
To avoid unnecessary panic and distraction for the

examinees, they must not inform the examinees
why paneling is being conducted.
If the Security Team has confirmed that the threat

is legitimate, the ATL/VC will advise the
examinees and personnel to evacuate immediately.
The Evacuation Protocol shall be observed.
Once the ATL declares it safe to return to the testing

rooms, the HPs and Ps shall go back. When the
examinees turn on their laptops, Examplify should
immediately resume. If Examplify asks for a
Resume Code, the HP should coordinate with the
ATL so that the ATL can get the Universal Resume
Code from the NHQ.
If the ATL determines that they can no longer

return to the testing rooms, the ATL may request
for the HPs and Proctors to assist in gathering the
examinees in an open space. The ATL will give the
instructions to the examinees on the next steps.
LP Guide
Page 39
Active Shooter The Core Team will coordinate with the local
enforcement on this matter. HPs, Ps and examinees
should barricade themselves inside the testing
room for safety.
If evacuation is advised, examinees can carry their

laptops to safety. If not feasible, do not instruct
them to try to save the examination first. The
priority should be safety and evacuation.
LP Guide
Page 40
ANNEX A - IMPORTANT FORMS
FORM SPECIFICATION
Notice of Admission
Examinee must surrender their NOA
when collected by the HP. HP shall then
return the NOA to the examinee after
each examination, except the last one.
Tip: HP may collect after examinee signs

the Seat Plan for each Examination.
Honor Code and Health Liability
Waiver, and other Undertakings for the
HP shall collect from the examinees the
signed Honor Code and Health Liability
Waiver, and other Undertakings on the
first day of the Bar Examinations. This
shall be submitted to the VES at the end
of the first exam day.
Seat Plan
1. Signed by the Examinees, HP and P
for every examination;
2. HP shall indicate authorized
transfers to Isolation Rooms or any
other room.
Note: HP shall strictly follow the Seat

Plan, notwithstanding vacancies or
freeing up of seats due to examinees
who did not show up or withdrew their
Petitions.
LP Guide
Page 41
Incident Report
Shall be accomplished by the Proctor or
Head Proctor to report a matter or raise
a concern in their testing room to the
Floor Supervisor or local headquarters.
Report on Absent and Tardy Examinees

Shall be accomplished by the HP by 8:00
a.m. and 2:00 p.m. of each Bar
Examination Day. These reports will be
collected by a Venue Associate or a
Runner thereafter.
Head Proctor’s Report

HP must accomplish and sign the
Report and Submit it to the FS at the
end of the day.

2023 Bar Local Personnel Guide

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

2023 Bar Local Personnel Guide

Uploaded by

Copyright:

Available Formats

Republic of the Philippines

Office of the 2023 Bar Chair

OFFICE OF THE 2023 BAR CHAIR

LOCAL PERSONNEL GUIDE

Please be reminded that all documents relating to the 2023 Bar

Overview of the Organizational Structure.......................................................................... 4

THE 2023 BAR EXAMINATIONS

Overview of the Organizational Structure

(a) The VA for Finance and Local Personnel Attendance shall:

(b) The VA for Supplies and Examinee Attendance shall:

(c) The VA for Food and Photo Documentation shall:

(d) VA for Medical and Maintenance Matters shall:

TAs have the following tasks:

Tech Staff (TS). Refers to Campus Staff in the different LTCs.

TS have the following tasks:

Among the particular duties of the FS are to:

Local personnel must be prompt on all deployment days.

Mandatory wearing of masks.

Observe proper court decorum.

advertises alcoholic beverages or illegal drugs, fraternities and sororities, and

No Physical Contact Rule.

2. Examinee Calls the Attention of the Proctor. When an examinee needs

3. No Touching of Examinees’ Belongings. The Proctors shall not move or touch

Allowed items for LP.

The security team will only allow:

Testing rooms must be free from noise and distractions.

Safeguard the integrity of the Bar Examinations.

Ensure utmost confidentiality of the exam password.

Schedule for the Bar

7 Days Before the Bar Examination

Required Bar Paraphernalia

Day Before the Bar Examinations

BAR PREPARATION DAY CALL TIME

Examination Day Time Block

2. Security Process. The LP shall undergo the Security

3. Registration. After frisking, the LP shall proceed to the

(1) Sign the personnel attendance sheet;

4. Proceed to Testing Rooms. LPs are not allowed to wander

5. Setting Up the Rooms. The HP shall write the following

2. When going to the restroom, examinees shall use the “Hide

4. Disable all Antivirus Software installed in your laptop during

5. Uninstall all unnecessary software to avoid program conflicts

7. Turn off automatic system updates before and during the

9. Subject and Time:

5:00 – 7:00 a.m. Arrival of Examinees

Tasks of the Runners for the Core Team

Tasks of the Runners for the FS, HP and P

8:00 a.m. and SECOND BELL

The following procedure shall be observed:

1. Ps shall stay alert at the back of the room to check examinees

Tasks of the Ps and Runners

During the Examinations

1. Ps to roam around or stay at the back.

2. HP to update countdown timer religiously to reflect the time.

3. Vigilance against any cheating.

Examinees talking to each other or handling another examinee’s laptop shall be

4. Notes and calculator features of Examplify.

End of the Examinations

2. Sign out before leaving the LTC.

3. Ask for FS’s clearance before heading home.

4. Return signed NOAs.

5. Surrender the FS and HP kits.

The HP will write observations, comments, and recommendations in the HP’s

Please also be guided by the following protocols: