Aosr - 26 March 2016

ACADEMIC ORGANISATION AND STUDY REGULATIONS
UNIVERSITI TEKNOLOGI BRUNEI

Doc No: AOSR 01 Issue: 04 Date: 26 March 2016 Prepared by: QA Unit Page 0 of 120
TITLE: ACADEMIC ORGANISATION AND STUDY REGULATIONS
Date of Senate
Issue No Record of Amendments Date Issued
Approval
1 1st edition – January 2012 15 December 2011
(Presented to Council
8 March 2012
on 4 April 2011 and 8
November 2011)
2 Amendment to include Head of Quality
Assurance Unit as member of the Senate
Senate, Board of Studies, Quality Unit 15 December 2011 8 March 2012
Steering Committee, Boards of Faculty
3 Amendment to the Procedure for Dealing with

Academic Offences 15th December 2012 04 March 2013
4 Reviews to Academic Structure (Section 1),

Regulations for Undergraduate and Graduate
Degree (Section 2), inclusion of Regulations
21 December 2015 26 March 2016
and Procedure for Credit Trasfer and Exit
Award Policy.
Academic Organisation and Study Regulations
Table of Contents
1 Academic Management and Committee Structure ........................................ 1

1.1 The Senate .......................................................................................... 1
1.2 The Senate Committees ......................................................................... 2
1.2.1 University Research Committee ........................................................ 2
1.2.2 University Graduate Studies Committee ............................................ 3
1.2.3 University Quality Assurance Committee ........................................... 3
1.2.4 Board of Studies............................................................................. 4
1.2.5 University Examination Board .......................................................... 4
1.2.6 University Admission Committee ...................................................... 5
1.2.7 UTB ExperiencePLUS Selection Board ................................................ 5
1.3 The Faculty Committees ........................................................................ 6
1.3.1 Faculty Board ................................................................................. 6
1.3.2 Faculty Examination Board .............................................................. 6
1.3.3 Faculty Graduate Studies and Research Committee ............................ 7
1.3.4 Faculty Admission Committee .......................................................... 7
1.3.5 UTB ExperiencePLUS Faculty/ School Selection Committee .................. 8
1.4 The Programme Area Committees ........................................................... 8
1.4.1 Programme Area Board ................................................................... 8
1.4.2 Programme Area Examination Board ................................................. 9
1.4.3 Programme Area Admission Committee ............................................. 9
1.4.4 Programme Area Student-Staff Committee ........................................ 9
2. Study Regulations ................................................................................. 11
2.1 Regulations for Undergraduate Study .................................................... 11
2.1.1 Definitions ................................................................................... 11
2.1.2 Regulations ................................................................................. 13
2.2 Regulations for Graduate Study ............................................................ 23
2.2.1 Graduate Taught Programmes........................................................ 23
2.2.2 Graduate Degrees by Research ...................................................... 28
APPENDICES ................................................................................................ 33
1.Academic Committee Structure .................................................................... 35
2.Terms of Reference for the Quality Assurance Unit ......................................... 37
3.Admissions Procedures ............................................................................... 39
4.Programme specification ............................................................................. 42
5.Module Specification ................................................................................... 43
6.Module Assessment Guidelines ..................................................................... 56
7.Student-Staff Committee Meeting Guidelines ................................................. 58
8.Procedure for the Setting, Moderation and Conduct of University Examinations .. 60
9.Procedures related to Degrees by Research ................................................... 64
10.
Policy for submission of Coursework Assessments .......................................... 70
11. Dealing with circumstances affecting student performance in assessments ........ 73
12. Procedure for Dealing with Absence from an Examination ................................ 79
13. Procedure for Dealing with Academic Offences ............................................... 84
14. Procedure for Student Appeals on Academic Matters ....................................... 89
15. Role, Appointment and Duties of External Moderator for Taught Degree
Programmes .............................................................................................. 91
16. Regulations and Procedure for Credit Transfer into Bachelor’s Degree Programmes
................................................................................................................ 96
17. Exit Awards Policy ...................................................................................... 99
18. Guidelines And Procedures For Application Of Research Leave........................ 101
19. UTB ExperiencePLUS ................................................................................ 108

1 Academic Management and Committee Structure
The chart for the Academic Organisation Structure of the University is shown in Appendix 1.
Programme Leaders head the programme areas and the academic staff in a particular
programme area report to the Programme Leader. The Programme Leaders then report to
their respective Deans. Currently, there are three Faculties/Schools, the UTB School of
Business, the School of Computing and Informatics and the Faculty of Engineering.
The Academic Deans and the Dean of the Centre for Communication, Teaching and Learning
report to the Assistant Vice-Chancellor (Academic) who is responsible for academic matters
and the Assistant Vice-Chancellor reports to the Vice-Chancellor.
The Dean of Graduate Studies and Research reports to the Assistant Vice-Chancellor
(Research) who in turn reports to the Vice-Chancellor.
In parallel with the Organisation Structure is an Academic Committee Structure, which is

shown in Appendix 1, and is based on Programme Level, Faculty Level and the Senate. The
terms of reference are given for the various academic committees in the following sections.
1.1 The Senate
The membership and terms of reference for the Senate are given below.
Membership
1. The Vice-Chancellor as Chair

2. The Deputy Vice-Chancellor as Deputy Chair
3. The Assistant Vice-Chancellors
4. The Deans and Deputy Deans of Academic Faculties/Schools/Centres
5. The Dean of Student Affairs
6. The Chief Librarian
7. One representative of full-time Professors from each Faculty/School/Centre
8. The Dean of Graduate Studies & Research
9. The Director of the Centre for Transport Research
10. The Director of the Centre for Innovative Engineering
11. The Director of Quality Assurance Unit or representative
12. The Registrar and Secretary
13. Any other person prescribed by the Senate, after consultation with the Vice-
Chancellor
Terms of Reference
1. To direct and regulate the instruction and teaching within the University and the
examinations held by the University
2. To regulate all research within the University
3. To make regulations for giving effect to the Statutes and Ordinances of the
University relating to programmes of study and examinations
4. To endorse the appointment of External Examiners and moderators
5. To report to Council any proposed changes in Statutes and Ordinances
6. To report to Council on any academic matter
7. To report on any matter referred to Senate by Council
8. To discuss and declare an opinion on any academic matter related to the University
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9. To formulate, modify or revise schemes for the organization of academic units within
the University and make recommendations for approval to Council
10. To award degrees, diplomas and certificates to persons who have pursued a course
of study or research, and passed the examinations and satisfied all conditions
prescribed in the Study Regulations
11. To award honorary degrees to persons who have made a major contribution to their
field with exceptional achievement
12. To endorse the use of the academic robe for University graduation ceremony
13. To administer, subject to conditions from the Council, prizes and scholarships
awarded by the University
14. To regulate the admission of students to courses of study in the University and their
continuance in such courses
15. To make and approve regulations for the discipline of students of the University
16. To terminate the studies of any student who have been found guilty of any violations
of the student code of conduct
17. To revoke, subject to what shall be deemed as good cause, any degrees, diplomas,
certificates or any other academic distinctions conferred on any person and to
withdraw all privileges extended to him/her
18. To delegate, as appropriate, authority to other Boards and Committees of the
University to make decisions on behalf of Senate, subject to subsequent report
1.2 The Senate Committees
Committees that report directly to Senate, and their membership and terms of reference,
are given below.
1.2.1 University Research Committee
Membership
1. The Vice Chancellor or nominated representative as Chair

2. The Deputy Vice Chancellor as Deputy Chair
3. The Assistant Vice Chancellors
4. The Dean of Graduate Studies and Research
5. The Bursar
6. The Deputy Dean of Graduate Studies and Research
7. The Deans or Deputy Deans of Academic Faculties/Schools
8. The Research Centre Directors
9. The Research Thrusts leaders
10. Secretary (Appointed by Registrar and Secretary)
Nominated Members shall be appointed on a case-by-case or a specific period invitation.

Nominated members may comprise of leading academic experts, lead researchers and other
UTB staff/stakeholders as the URC may recommend, where input would be beneficial to a
specific research or a general recurring research trend.
Terms of Reference
1. To report to the Senate

2. To devise strategies to assist the University in meeting its research objectives
3. To formulate, discuss and review policies, guidelines and regulations pertaining to
research of the University, for subsequent approval and endorsement by the Senate
4. To monitor knowledge transfer and commercialization activities as a means of
informing research strategies and vice versa
5. To consider and decide on applications for University Research Fellows/Associates
based on recommendation of the appropriate Faculties/Research Centres/Research
Clusters/Thrusts
2
6. To consider and decide on the application for Associate and Research leave
7. To advise and make recommendations on research matters by Faculties/Research
Centres/Research Clusters/Thrusts
8. To endorse recommendations from Research Centres/Research Clusters/Thrusts and
give approval on applications for research grants and research leave in accordance
with approved policies, guidelines and regulations.
1.2.2 University Graduate Studies Committee
Membership

3. The Assistant Vice Chancellor (Research)
4. The Assistant Vice Chancellor (Academic)
6. The Deputy Dean of Graduate Studies and Research
7. The Dean of Academic Faculties/Schools
8. The Research Centre Directors
Nominated members may be invited on a case-by-case base from leading academic

experts, lead researchers and other UTB staff/ stakeholders, whose input would be
beneficial to some specific issues regarding graduate studies in UTB.
Terms of Reference

2. To promote Graduate Studies in UTB
3. To ensure that Graduate Studies in UTB is of international standard
4. To maintain quality assurance and control of Graduate Studies, mainly through
receiving reports from Faculties on
o procedure & assessment of each research student; and
o proposed Supervisors, Examiners and Assessors
5. To approve admission of graduate studentship and recommend for award of degree
based on the recommendation from the Faculty Graduate Studies and Research
Committee
6. To consider appeals from graduate students regarding issues on their graduate
studies and degree
7. To advise on matters which cannot be resolved by Faculty Graduate Studies and
Research Committee
The Committee will meet at least 4 times per academic year.
1.2.3 University Quality Assurance Committee
Membership
1. The Vice-Chancellor or nominated representative as Chair

2. The Assistant Vice-Chancellor (Academic) as Deputy Chair
3. The Assistant Vice-Chancellor (Research)
4. The Deans or Representative of Academic Faculties / Schools / Centres
5. The Director of the Quality Assurance Unit or the Deputy Director
6. The Deputy Registrar (Academic)
7. Secretary (Appointed by the Registrar and Secretary)
3
Terms of Reference

2. To make recommendations for the development of quality procedures to be
administered by the Quality Assurance Unit
3. To receive reports from the Quality Assurance Unit on the work of the unit, including
reports received related to quality matters such as course review, accreditation, etc.,
and reports to the Senate on these matters
4. To deal with any other matter delegated to it by Senate
1.2.4 Board of Studies
Membership

2. The Assistant Vice-Chancellor (Academic)
3. The Assistant Vice-Chancellor (Research)
5. The Deans of Academic Faculties / Schools / Centres
6. The Dean of Graduate Studies & Research
7. The Director of Industry Liaison Office
Terms of Reference

2. To discuss any academic matter brought forward from Faculty/School Board and
expresses its opinion on such matters to Senate.
3. To consider proposals referred to it by the Senate for the establishment of a new
Faculty, Centre or School
4. To consider proposals from any Faculty, Centre or School on the establishment of a
new Programme Area or Unit
5. To make recommendations for the development of existing Programmes of Study
and the introduction of new Programmes at UTB
6. To scrutinise and approve, subject to regulations, new submissions and changes to
Programmes of Study and Modules, prior to final approval by the Senate
7. To develop and initiate a system for the review of Programmes of Study on a regular
cycle.
8. To receive reports following Programme Review and make recommendations to the
Senate
9. To make recommendations for resources, including staff resources, required for the
accomplishment of the planned academic development of UTB
10. To deal with any other matter delegated to it by the Senate
1.2.5 University Examination Board
Membership

3. The Assistant Vice-Chancellors
5. The Deans of the Faculties
6. The Dean of Students Affairs
7. The Director of the Quality Assurance Unit or representative
4
Terms of Reference
1. To report to the Senate and is responsible for all examination matters

2. To recommend changes to existing policies on examination matters
3. To receive reports from the Faculty Examination Boards and to review and approve
the marks and grades of students on behalf of the Senate, including those of taught
graduate programmes
4. To recommend to the Senate the award and classification of degrees, diplomas and
certificates
5. To report to the Senate on any matter relating to the standard or manner in which
the examination of any programmes has been conducted
6. To terminate a student’s registration in the University based on the student’s
academic performance and the academic regulations governing the programme
7. To deal with any other matter pertaining to examinations of any programmes which
is not covered by these regulations or which has been referred to it by the Senate.
1.2.6 University Admission Committee
Membership

2. The Assistant Vice-Chancellor (Academic)
3. The Deans of Academic Faculties / Schools / Centres
Terms of Reference

2. To coordinate and oversee all admission matters, including widening participation.
3. To approve selection procedures and recommendations of the Faculty
4. To ensure the process of selection is fair, transparent, and is consistently applied.
5. To plan the human resource and learning spaces requirement.
6. To monitor programme target numbers (home and overseas).
7. To receive reports on admissions and recruitment.
8. To deal with student appeals on admission matters.
9. To deal with any other matter pertaining to admissions delegated to it by the
Senate.
1.2.7 UTB ExperiencePLUS Selection Board
Membership

2. The Assistant Vice Chancellors
3. The Deans of Faculty/School
4. The Dean of the Centre of Communication, Teaching and Learning
6. Director of International and Public Relations Office
7. Director of Industry Liaison Office
8. The Registrar or nominee as Secretary
9. Bursar
10. Any other person by invitation
5
Terms of Reference
1. To make policies and regulations and to advise, promote good practice and review
improvement policies in relation to the UTB ExperiencePLUS programme.
2. To approve list of students recommended for International Experience and local
attachment programme.
1.3 The Faculty Committees
1.3.1 Faculty Board
The membership and terms of reference for the Faculty Board are given below.
Membership
1. The Dean as Chair

2. The Deputy Dean as Deputy Chair
3. The Programme Leaders of the Faculty
4. All academic staff of the Faculty
5. The Registrar and Secretary or representative
6. The Chief Librarian or representative
7. The Director of ICTC or representative
Terms of Reference

2. To regulate the teaching and study of subjects assigned to the Faculty
3. To make recommendations for new Programmes of Study and changes to
Programmes of Study for consideration by the Board of Studies
4. To scrutinise and approve, subject to regulations, new submissions and changes to
Programmes of Study and Modules, prior to final approval by the Senate through the
Board of Studies
5. To endorse the appointment of Supervisors, Co-Supervisors and Internal
Examiners/Assessors of graduate students
6. To make recommendations for the appointment of External Moderators to the Senate
7. To discuss any matter relating to the Faculty and expresses its opinion on such
matters to Senate
8. To deal with any matters delegated to it by the Senate
1.3.2 Faculty Examination Board
Membership

3. The Representative from the Centre for Communication, Teaching and Learning
5. The Director of the Quality Assurance Unit or representative
6. The Programme Leaders of the Faculty
7. Two academic representatives from each Programme Area, appointed by the Dean
8. The Registrar and Secretary or representative
6
Terms of Reference
1. To report to the University Examination Board

2. To receive and approve mark lists from the Programme Area Examination Boards,
including those of taught graduate programmes
3. To make recommendations for the award of degrees, diplomas and certificates
4. To grant, where allowed by regulations, the progression and re-assessments of
students notwithstanding regulations or to make recommendations to the University
Examination Board for termination of students based on their academic performance
5. To deal with any matters delegated to it by the University Examination Board.
1.3.3 Faculty Graduate Studies and Research Committee
Membership
1. The Deputy Dean of Research as Chair

2. The Deputy Dean of Graduate Studies and Research as Deputy Chair
3. The Programme Leaders
4. The Graduate Studies and Research Coordinator from each Programme Area
5. One senior academic staff representative from each Programme Area, appointed by
the Programme Leader in consultation with the Dean
6. Secretary (Appointed by the Deputy Dean of Faculty)
Additional nominated members may be invited on a case-by-case basis from leading or

relevant academic staff in the faculty, whose presence would be beneficial to specific issues
regarding graduate studies and research in the Faculty.
Terms of Reference
1. To report to the University Graduate Studies Committee and the University Research
Committee
2. To advise strategies in order to assist the Faculty in meeting its graduate studies and
research objectives
3. To make recommendation on admission/changing programme/extension/deferring
for graduate students in the Faculty to the University Graduate Studies Committee
4. To recommend supervisors, assessors and examiners to the University Graduate
Studies Committee for each graduate student in the Faculty
5. To organise progression assessment for each student in the Faculty and make
recommendation to the University Graduate Studies Committee
6. To organise final assessment for each graduate student in the Faculty and make
recommendation to the University Graduate Studies Committee for award of degree
7. To support research undertaken within the Faculty and ensure it is carried out in
accordance with the approved time frame
8. To advise strategies for effective publication, dissemination and communication of
research of the Faculty
9. To advise on any research matters referred to the committee by the University
Research Committee or University Graduate Studies Committee
The committee will meet any time when any matter arises.
1.3.4 Faculty Admission Committee
Membership

3. The Programme Leaders of the Faculty/School
4. Two academic representatives from each Programme Area, appointed by the Dean
7
5. The Programme Area Admission Coordinators
6. Secretary (Appointed by the Dean)
Term of Reference
1. To report to the University Admission Committee

2. To receive reports on admissions and recruitment from the Programme Area
Admission Committee
3. To approve selection procedures and recommendations by the Programme Area
4. To deal with any matters delegated to it by the University Admission Committee
1.3.5 UTB ExperiencePLUS Faculty/ School Selection Committee
Membership
1. The Deputy Dean (Academic) as Chair

- Deputy Dean can alternatively chair the meeting
2. The Deputy Dean (Research)
3. The Programme Leaders
4. Assistant Registrar as Secretary
Terms of Reference
1. To formulate, modify or revise criteria for satisfactory completion of ExperiencePLUS

programmes.
2. To formulate, modify or revise guidelines for the students necessary or required
during their placements.
3. To screen and filter students’ application according to the approved criteria.
4. To interview students, if applicable.
5. To make recommendation on case-by-case basis regarding students’ eligibility for
placements at international institutions/organisations.
6. To present the students recommended for International Experience, to the University
Experience PLUS Selection Board for approval.
1.4 The Programme Area Committees
Committees at Programme Area level report to Faculty Board. These comprise of the Staff
Meeting and Student-Staff Meeting. The membership and terms of reference for these
committees are given below. Any other committees and groups formed at programme Area
level must report through the Programme Area Staff Meeting.
1.4.1 Programme Area Board
Membership
1. The Programme Leader as Chair

2. All Academic Staff in the Programme Area
3. Secretary (Appointed by the Programme Leader)
Terms of Reference
1. To report to the Faculty Board

2. To review the teaching and study of subjects in the Programme area, and make
recommendations to the Faculty Board for any changes to programme and /or
module documentation, or for any new programmes and/or module documentation,
in-line with study regulations
3. To make recommendations for new Programmes of Study for consideration by the
Faculty Board
8
4. To review and make recommendations to the Faculty Board related to resources
required to effectively run the Programmes of Study
5. To respond to the comments made in the Student-Staff Committee and report its
recommendations back to the Student-Staff Committee and to Faculty Board
6. To review and make recommendations to Faculty Board concerning liaison with
external stakeholders, especially related to Industrial/Practical Training
7. To deal with any other matter delegated to it by the Faculty Board
1.4.2 Programme Area Examination Board
Membership

2. All Academic Staff under the Programme Area
3. All other staff involved in teaching on the Programmes(s)
Terms of Reference
1. To report to the Faculty Examination Board

2. To receive and review the assessment marks for modules taken by students.
3. To review and make recommendations on all cases of individual students claiming
compensation for performance in assessments owing to extenuating circumstances
4. To make recommendations on the progression of students through a Programme of
Study
5. To make recommendations on the class of award to be awarded to individual
students
6. To forward to the Faculty Examination Board exceptional cases where decisions need
to be made, notwithstanding the regulations
1.4.3 Programme Area Admission Committee
Membership

2. The Programme Area Admission Coordinators
Terms of Reference
1. To report to the Faculty Admission Committee

2. To oversee the admission process at the Programme Area level
3. To receive and review list of applicants from the Office of Registrar and Secretary
4. To shortlist applicants into eligible and offered, rejected and pending lists in
accordance to entry requirements.
5. To forward any recommendation to the Faculty Admission Committee on exceptional
cases where decisions need to be made, notwithstanding the regulations
1.4.4 Programme Area Student-Staff Committee
Membership
1. Programme Leader as Chair

2. Two academic staff (nominated by the Programme Leader)
3. One elected undergraduate or graduate student representative from each
programme intake
4. Secretary (appointed by the Programme Leader)
9
Terms of Reference
1. To report to the Dean

2. To allow students to raise matters relating to the Programme and Module content
and delivery
3. To allow students to raise matters relating to the student learning environment and
related facilities
4. To allow staff to raise matters for the information of students
10
2. Study Regulations
2.1 Regulations for Undergraduate Study
The following regulations apply to all awards at undergraduate level awarded by the
University. Candidates for an award of the University must satisfy the University
Regulations together with any Supplementary Regulations as defined in a particular
Programme Specification.
2.1.1 Definitions
Credit Value (CV) describes a quantity of assessed learning, where 1 CV represents 10

notional hours of learning, which includes teaching and laboratory class contact hours,
formal coursework, self-study, revision and assessment.
A module is a specified subject of study, which is self-contained, including assessment, and

which contains a specific number of credits. The minimum credit value for a module is 10.
Thereafter, the number of credits in a module can be in multiples of 10 only, up to a
maximum of 60 CV. Details of the Module, including administrative details, content,
learning outcomes and assessment, are provided in the Module Specification, which
requires approval from the relevant Board of Faculty and Senate.
A Programme of Study is a set of modules satisfying the requirements for a particular

course of study leading to an award of a degree. Details of the Programme of Study,
together with any supplementary regulations for that Programme, are provided in the
Programme Specification, which requires approval from the relevant Board of Faculty
and Senate.
A Semester is a division of the academic year normally consisting of 14 weeks of teaching,

1 week of intra-semester break, 1 week of revision after the completion of teaching and 2
weeks for final semester examinations. A semester of academic study will normally consist
of 60 CV or, subject to approval, may contain a minimum of 50 CV and a maximum of 70
CV.
A Year of Academic Study consists of 2 semesters and a total of 120 CV of academic

study.
The Module Code takes the form PQLXNN where:
P indicates the Faculty, School or Centre

Q indicates the Programme Area
L indicates the level of the module
X indicates the module type as below:
1 - Degree Core (e.g. common modules in Year 1/2 of programmes)
2 - Major Core
3 - Major Options
4 - University Core (e.g. MIB, Communication Skills)
5 - Breadth
NN indicates a 2 digit module number (01 – 99)
Faculty, School or Centre Code (P)

Faculty of Engineering E
UTB School of Business B
School of Computing and Informatics C
Centre for Communication, Teaching & Learning L
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Programme Area Code (Q)
Faculty of Engineering
Civil Engineering C
Petroleum and Chemical Engineering P
Electrical and Electronic Engineering E
Mechanical Engineering M
UTB School of Business

Accounting A
Economics E
Management M
School of Computing and Informatics
Creative Computing C
Computing and Information System I
Computing Network and Security N
Common modules G
The Level of a Module is an indication of the standard of the module content as indicated
below:
Code (L)
Level 1 Modules normally associated with Year 1 of Undergraduate Honours Degree

level
level
level

level
Level 5 Modules normally associated with Master’s level
Where an asterisk (*) is appended to the end of a module code, it indicates that this
module can be offered as a breadth module to other programmes.
The following are the definitions of the module types:
 Degree Core: These are modules which all students registered for a particular degree
programme of a Faculty must take and pass in order to satisfy the graduation
requirements.
 Major Core: These are compulsory modules which all students registered for a
particular major must take and pass in order to satisfy graduation requirements.
 Major Option: These are modules which are offered as part of a major and count
towards the depth requirements for graduation with a major. The number of modules
which a student must take and pass varies across different programmes. (Reference is
to be made to the major requirements of the different programmes in the Faculties.)
 University Core: These are modules that all students must take and pass to satisfy
their graduation requirement, such as MIB and Communication Skills modules.
12
 Breadth: These are modules which students are free to choose (20-30%) to take and
pass to satisfy the breadth requirements of their degree. They can be taken from within
the Faculty or across Faculties.
Examples of Module Codes:
BE1103 - Business School, Economics programme area, Level 1, Degree Core, Module 03:
Principles of Marketing
CI2202 - School of Computing and Informatics, Computing and Information System

Programme Area, Level 2, Major Core, Module 02: Database System Design
LG1401 - CCTL, Common Module, Level 1, University Core, Module 01: Effective
Communication
EG1402 – Faculty of Engineering, Common Module, Level 1, University Core, Module 02:
Engineering Mathematics
EE2145 - Faculty of Engineering, Electrical & Electronic Engineering Programme Area, Level
2, Degree Core, Module 45: Microcomputer Engineering
The Programme Code takes the form of FQTT where:
F indicates the Faculty/School

Q indicates the type of programme
TT is a 2 digit code for the programme (as agreed by individual programme area)
Type of Programme Code (Q)

Undergraduate Degree 1
Master’s Degree (Taught) 2
Master’s Degree (Research) 3
Doctor of Philosophy 4
Examples of Programme Codes
C102 - School of Computing and Informatics, BSc (Hons) Computing
B105 – School of Business, BBus (Hons) Applied Economics and Finance
E108 - Faculty of Engineering, BEng (Hons) Chemical Engineering
2.1.2 Regulations
To receive an award a student must pursue an approved Programme of Study, meet the
requirements as prescribed by these regulations and meet the requirements as prescribed
by the Programme Specification.
Admission to Programmes
For admission to all undergraduate programmes, students must satisfy the following
minimum requirements:
 At least a credit or equivalent in Mathematics at GCE O-level
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 At least a credit or equivalent in English Language GCE O-level or a valid IELTS score
of 6.0 or a TOEFL minimum overall score of 550 or its equivalent. The IELTS or
TOEFL should normally have been taken within two years prior to the start date of
the programme. The English Language requirements may be waived where
qualifying studies in Higher Education is in the medium of English Language. Where
candidates completed their higher education more than 2 years prior to their current
application they will need to show that they have continued to study or work.
 All other entry requirements will be defined in the Programme Specification
Students who wish to be admitted as a mature candidate must satisfy the

following minimum requirements:
 Applicants must be at least 21 years of age on the date of admission to the

programme
 At least a credit 6 in English Language at GCE ‘O’ Level Examination or a grade ‘C’ in
IGCSE English (as a Second Language) or a valid IELTS score of 6.0 or a TOEFL
minimum overall score of 550.
 A minimum of credit 6 at GCE 'O' Level Mathematics or equivalent
 At least passed 1 GCE ‘A’ Level or equivalent examination in a subject relevant to the
programme
OR
Obtained a relevant Level 4 Diploma or Higher National Technical Education
Certificate (HNTec) or equivalent, recognised by the Senate
 At least 3 years of relevant working experience in related fields
 Satisfactory interview
Any other entry requirements will be decided on case by case basis.
Credit Transfer System
Credit transfer may be granted to students for entry to undergraduate degree programmes
including the transfer of students from other local or overseas universities into UTB’s degree
programmes.
Generally, the maximum CV granted to credit transfer shall be 120 CV. A programme may
allow for credit transfer of more than 120 CV with the approval of the Senate.
Applications for credit transfer are handled by the Office of the Registrar and Secretary.
Details of the procedures are given in Appendix 16.
Candidature of Students
The maximum period of candidature for any full time undergraduate student is six years,
and for part time undergraduate student is eight years.
Number of Credits for Undergraduate Awards
The minimum number and level of credits need to be gained for each undergraduate award
are as follows:
14
Undergraduate Degree (Honours)
School of Business 480 credits
School of Computing and Informatics 480 credits
Faculty of Engineering 480 credits
15
Programme Durations
Programme Bachelor’s Degree
Faculty of Engineering School of Business School of Computing
and Informatics
Duration* 4 years 4 years 4 years
Number of 8 8 8
Semesters
Comments 8 semesters of academic 6 semesters of 6 semesters of
study and 2 months of academic study and 2 academic study and 2
UTB ExperiencePLUS semesters of UTB semesters of UTB
ExperiencePLUS ExperiencePLUS
Arrangement Year 1: Year 1: Year 1:
of Semesters Semesters 1 & 2 Semesters 1 & 2 Semesters 1 & 2
Year 2: Year 2: Year 2:

Semesters 3 & 4 Semesters 3 & 4 Semesters 3 & 4
Year 3: Year 3: Year 3:

Semesters 5 & 6 Semesters 5 & 6 Semesters 5 & 6
followed by 2 months UTB ExperiencePLUS UTB ExperiencePLUS
UTB ExperiencePLUS
during inter-semester Year 4: Year 4:
holidays Semesters 7 & 8 Semesters 7 & 8
Year 4:
Semesters 7 & 8
* For full-time studies.

The duration of part-time Bachelor’s degree is a minimum of 4 years and up to double the
above time periods.
Programme Structure
The programme structure for the Faculty and Schools will take the following structure:
16
PROGRAMME STRUCTURE OF FACULTY OF ENGINEERING,
SCHOOL OF COMPUTING AND INFORMATICS AND SCHOOL OF BUSINESS
Breadth: Examples such as Leadership, Technopreneurship, Engineering and

Society.
17
UTB ExperiencePlus
The UTB ExperiencePLUS can take a number of formats and may be defined in the
Programme Specification for a particular Programme. In all cases, the students must satisfy
all progression rules. Some modules which may be prescribed as compulsory in the
programme specification may also be graded. All elements passed and/or graded will be
included in the students’ transcript. The elements will not count towards the classification of
the final degree awarded. The table below shows the format of UTB ExperiencePLUS
applicable to the School of Business and the School of Computing and Informatics:
Format Semester 5 or 6 Semester 5 or 6

Standard Local or International Group Project (30 CV) – to enhance
Industrial/Practical teamwork and communication skills
Training/ Taught Modules (30 CV) – to broaden and
Placement/Incubation* enhance knowledge and transferrable skills.
Eg, Technopreneurship, Research
Methodology, Business Modules for non-
Business students, Technical modules for
non-Engineers, etc
Semester Local Industrial/Practical Overseas Placement – placement can be (i)
Overseas Training in an overseas University to study agreed
Placement/Incubation * range of modules to include project work
and modules to broaden skills and
knowledge or (ii) in industry.
Year Whole year to be spent overseas only as part of an agreed programme with an
Overseas overseas University. Arrangements to be made to ensure that a suitable form
of industrial/practical training still takes place
Other Other arrangements can be made on a case-by-case basis but must take
account of the elements of the standard format. Subject to approval by the
relevant Board of Faculty and by Senate.
Part time students are exempted from industrial/practical training/placement

normally carried out as part of UTB ExperiencePLUS. However where other
requirements are needed to be fulfilled, these are specified in the programme
specification.
*Industrial/Practical Training/Incubation can take place in Semester 5 or Semester 6 and,

accordingly, the Group Project and Taught Modules or Overseas Placement can take place in
the alternative of Semester 5 or 6.
The table below shows the format of UTB ExperiencePLUS applicable to the Faculty of
Engineering:
Duration Period
ExperiencePLUS 2 months* 1st June to 31st July during inter-semester
holidays at the end of Year 3
6 months for 1st January to 30th June

internship in Piper
Aircraft Inc, Florida
*Duration depends on case by case basis
18
Attendance
Attendance requirements, for specific elements such as laboratory classes, workshops, field
courses, tutorials, etc may be specified in the module and programme specifications.
Assessment
The assessment for each module will be as specified in the Module Specification. The
assessment for a module, whose credit value is counted towards an award, will lead to the
award of a percentage mark for each student registered for each module, and the pass
mark for each such module will be 40%. Any additional requirements to pass a module will
be detailed in the Programme and/or Module Specification.
Modules taken as elements added to those required for an award, for example, in the UTB
ExperiencePLUS, will also be assessed, and, as detailed in the Module Specification, must be
satisfactorily completed. Additionally, for these modules, a mark or grade may also be
awarded.
Progression **
Progression through a Programme of Study will be by year of academic study from Year 1 to
Year 2 to Year 3 to year 4 (the final year).
For progression from one Academic Year to the next Academic Year, the students must pass
100 credit values modules of that year together with passes in all Core modules and
University Core modules (including any from the previous year) except one carrying not
more than 20 CV.
The failed Core or University Core module must be passed in the 2nd resit during the next
normal examination period of the failed module.
Students who failed the Core or University Core module in the 2nd resit will be withdrawn
from the programme but may apply to the Registrar and Secretary to be considered for
transfer to other programme areas subject to programme regulations and candidature of
the student concerned.
Any other requirements (for example, completion of satisfactory industrial placement) for
progression will be detailed in the Programme Specification.
A student who does not meet the progression requirements may apply to the Registrar and
Secretary to repeat the year of study. Students will only be allowed one such repeat
opportunity for each academic year and not more than two repeat opportunities throughout
the Programme of Study. However, students who fail any Core or University Core modules
in the second resit will not be eligible for repeat concession.
Resit Rules **
Students will normally be given one resit opportunity for re-assessment in each failed
module which will take place before the start of the new semester. The format of the re-
assessment will be given in the module specification.
Students who are allowed to progress to the next academic year with one failed module will
be given only one opportunity to pass the failed module; they will take the resit in the next
academic year during the normal exam period together with the regular students.
Students will be required to pass the necessary course work or the University Examination
or both as specified in the module specification.
19
A student who passes a resit module will be given only a PASS mark of 40 % (pass grade
D) irrespective of the total marks scored in the resits.
The format of the re-assessment will be given in the module specification or decided by the
programme area examination boards.
** Note:
The new intakes of students enrolled starting from the academic session of 2016/2017 are
required to pass all modules for progression to the next academic year. Students who failed
any modules may be given 1 repeat opportunity for that academic year. Students will only
be allowed one such repeat opportunity for each academic year and not more than two
repeat opportunities throughout the Programme of Study.
Module Grading System
The following is the module grading system.
Grading System
Marks (%) Grade Grade Definitions
90-100 A+
85-89 A Excellent
80-84 A-
75-79 B+
70-74 B Good
65-69 B-
60-64 C+
55-59 C Adequate
50-54 C-
45-49 D+
Marginal
40-44 D
<40% F (Fail) Fail
Award of Degrees
A Bachelor’s Degree (Honours) will be awarded to a student subject to the following

requirements:
 Passes in at least 440 CV modules (including passes in all core modules) of the
programme and obtains a minimum overall average of 40% mark
(Overall average mark = [SUM of (CV x marks obtained)] ÷ SUM of CV
 Satisfactorily progresses to the Final Year

 Satisfactory completion of all the elements of the UTB ExperiencePLUS
 Meets the requirements of the Final Year
The requirements for passing the Final Year of a programme will be described in detail in
the Programme Specification. The minimum requirement for passing the final year will be
an overall average in the final year of at least 40% and passes in 100 credits.
If a student achieves an Overall Average of less than 40 % at the end of the final year,
he/she will be given a chance for a 2nd resit opportunity in the failed modules in the next
20
academic year with regular students. This will be decided on a case-by-case basis subject to
the recommendations of the Faculty Examination Board.
In case students still do not achieve the necessary overall average for passing the degree,
they will fail the degree but may be considered for the award of an Advanced Diploma or
Academic Transcripts to be decided by the UTB Senate. (Refer to Appendix 17 on Exit
Award Policy)
The overall average will be calculated to determine the classification of the degree awarded
to the student.
The percentage mark used for the calculation of a degree classification will be the actual
marks obtained in the modules passed at the first attempt and a maximum of 40 % in the
case of modules passed in the resits.
In the case of failed modules in the 1st attempt and resits, the highest mark obtained in
each module passed will be used for the calculation of degree classifications. This is
applicable to breadth modules.
Weightage for the Classification of Degrees
The overall percentage mark will be calculated to determine the classification of the degree
awarded to the student. The weight given to the average percentage mark for each year of
study, to determine the overall percentage mark, is given below.
Students entering degree Students entering degree programme
programme at year 1 with advanced standing at year 2
Year 1 10% -
Year 2 20% 30%
Year 3 30% 30%
Year 4 40% 40%
School of Business
Students entering degree Students entering degree programme
programme at year 1 with advanced standing at year 2
Year 1 10% -
Year 2 30% 40%
Year 3 - -
Year 4 60% 60%
Degree Classification
The classification of Degrees will be awarded as shown below:
Overall Percentage Mark Classification of Honours Degree
≥ 75% First Class Honours

65-74% Upper Second Class Honours
55-64% Lower Second Class Honours
45-54% Third Class Honours
40-44% Pass
<40.0% Fail
21
Students who obtain an overall percentage mark of 44%, 54%, 64% and 74% may be
considered, by the Faculty Examination Board , for the next higher class of degree, subject
to approval from the University Examination Board and the Senate.
Award of an UTB Higher National Diploma Level 5 (Foundation Degree)
For the award of an UTB Higher National Diploma Level 5 (Foundation Degree) by the
University, all the relevant regulations in these study regulations are applicable together
with the following.
For each year of study the average percentage mark for a student will be calculated by
multiplying the CV of a module by the percentage mark obtained by the student for that
module, aggregating these values for all the modules in a year, and then dividing it by 120.
The percentage mark used for this calculation will be the mark obtained at the first attempt.
Marks obtained for re-assessments will be recorded on the student transcript but may be
used only to satisfy the progression and final year requirements.
An UTB Higher National Diploma Level 5 (Foundation Degree) will be awarded to a student
subject to the following requirements:
1. Satisfactorily progresses to the Final Year

2. Meets the requirements of the Final Year
3. Obtains an overall average percentage mark of 40% or more for the Diploma
The requirements for passing the Final Year of a programme will be detailed in the
Programme Specification. The minimum requirement for passing the final year will be an
overall average in the final year of at least 40% and passes in 100 credits. Students who
do not meet the minimum requirements in the final year, will be given a chance for a 2nd
resit opportunity in the failed modules in the next academic year with regular students. This
will be decided on a case-by-case basis subject to the recommendations of the Faculty
Examination Board. A repeat opportunity of the final year will not be allowed unless there
are significant extenuating circumstances.
The overall percentage mark will be calculated to determine the classification of the
diploma awarded to the student. The weight given to the average percentage mark for
each year of study, to determine the overall percentage mark, is given below.
Year 1: 30%; Year 2: 70%
The Classification of UTB Higher National Diploma (Foundation Degree) Level 5

will be awarded as shown below:
Overall Percentage Mark Classification of Diploma

≥ 75 Distinction
60-74 Merit
40-59 Pass
Students who obtain an overall percentage mark of 59% or 74% may be considered by the
Board of Examiners for the next higher classification of Diploma, subject to approval from
the Board of the Faculty and Senate.
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2.2 Regulations for Graduate Study
2.2.1 Graduate Taught Programmes
The following regulations apply to all taught programmes at graduate level awarded by the
University. Candidates for an award of the University must satisfy the University
Regulations together with any Supplementary Regulations as defined in a particular
2.2.1.1 Definitions
Credit Value (CV) describes a quantity of assessed learning, where 1 CV represents 10

notional hours of learning, which includes teaching and laboratory class contact hours,
formal coursework, self-study, revision and assessment.
A module is a specified subject of study, which is self-contained, including assessment, and

which contains a specific number of credits. The minimum credit value for a module is 10.
Thereafter, the number of credits in a module can only be in multiples of 10, up to a
maximum of 60 CV. Details of the Module, including administrative details, content,
learning outcomes and assessment, are provided in the Module Specification, which
requires approval from the relevant Board of Faculty and the Senate.
A Programme of Study is a set of modules satisfying the requirements for a particular

course of study leading to an award of a degree or graduate diploma. Details of the
Programme of Study, together with any supplementary regulations for that Programme, are
provided in the Programme Specification, which requires approval from the relevant
Faculty Board, the Board of Studies and the Senate.
A Semester is a division of the academic year normally consisting of 14 weeks of teaching,

1 week of intra-semester break, 1 week of revision after the completion of teaching and 2
weeks for final semester examinations. A semester of academic study will normally consist
of 60 CV or, subject to approval, may contain a minimum of 50 CV and a maximum of 70
CV.
A Year of Academic Study consists of 3 semesters and a total of 180 CV of academic

study.
The Module Code takes the form PQLXNN where:
P indicates the Faculty, School or Centre

Q indicates the Programme Area
L indicates the level of the module
X indicates the module type as below:
1 - Degree Core (e.g. common modules in Year 1/2 of programmes)
2 - Major Core
3 - Major Options
4 – University Core (e.g. MIB, Communication Skills)
5 - Breadth
NN indicates a 2 digit module number (01 – 99)
Faculty, School or Centre Code (P)

Faculty of Engineering E
UTB School of Business B
School of Computing and Informatics C
Centre for Communication, Teaching & Learning L
23
Programme Area Code (Q)
Civil Engineering C
Petroleum and Chemical Engineering P
Electrical and Electronic Engineering E
Mechanical Engineering M
UTB School of Business

Accounting A
Economics E
Management M
Creative Computing C
Computing and Information System I
Computing Network and Security N
Common modules G
The Level of a Module is an indication of the standard of the module content as indicated
below:
Code (L)

level
Level 5 Modules normally associated with Master’s level
The following are the definitions of the module types:
 Degree Core: These are modules which all students registered for a particular degree
programme of a Faculty must take and pass in order to satisfy the graduation
requirements.
 Major Core: These are compulsory modules which all students registered for a
particular major must take and pass in order to satisfy graduation requirements.
 Major Option: These are modules which are offered as part of a major and count
towards the depth requirements for graduation with a major. The number of modules
which a student must take and pass varies across different programmes. (Reference is
to be made to the major requirements of the different programmes in the Faculties.)
 University Core: These are modules that all students must take and pass to satisfy
their graduation requirement, such as MIB and Communication Skills modules.
 Breadth: These are modules which students are free to choose to take and pass to
satisfy the breadth requirements of their degree. They can be taken from within the
Faculty or across Faculties.
Examples of Module Codes
BM5411 – School of Business, Management Programme Area, Level 5, University Core,

Module Title: Research Methodology
BM5214 – School of Business, Management Programme Area, Level 5, Major Core, Module
Title: Strategic Management
24
EC5301 - Faculty of Engineering, Civil Engineering Programme Area, Level 5, Major
Option, Module 01: Integrated Water Resource Management
LG5404 – CCTL, Common Module, Level 5, University Core, Module Title: Research
Communication
The Programme Code takes the form of FQTT where:
F indicates the Faculty/School

Q indicates the type of programme
TT is a 2 digit programme title (as agreed by individual programme area)
Type of Programme Code (Q)

Master’s Degree (Taught) 2
Master’s Degree (Research) 3
Doctor of Philosophy 4
Examples of Programme Codes
B201 - School of Business, MSc in Management and Technology
E207 – Faculty of Engineering, MSc in Mechanical Engineering
2.2.1.2 Regulations
To receive an award, a student must pursue an approved Programme of Study and meet
the requirements as prescribed by these regulations and those prescribed by the
For admission to all graduate taught programmes, students must satisfy the following
 At least a second-class honours Bachelor degree, or its equivalent, recognised by the

Senate.
 At least a credit or its equivalent in English Language GCE O-level or a valid IELTS
score of 6.0 or a TOEFL minimum overall score of 550 or its equivalent. The IELTS or
TOEFL is to be taken within two years of the start date of the programme. The
English Language requirements may be waived where qualifying studies in Higher
Education were in the medium of English Language. Where candidates completed
their higher education more than 2 years prior to their current application they will
need to show that they have continued to study or work.
 All other entry requirements will be defined in the Programme Specification.

 Applicants must have at least 3 years of relevant working experience for admission
to Master’s Degree programme;
25
minimum overall score of 550;
 Obtained a Bachelor’s degree or equivalent, recognised by the Senate
 Satisfactory interview and/or entry test
Candidates with other qualifications will be considered on a case by case basis.
Number of Credits for Taught Graduate Awards
The minimum number and level of credits which need to be gained for each graduate taught
award are as follows:
Taught Masters 180 credits, with at least 140 credits at level 5
Programme Durations
Taught Masters One full year of study (12 months), for full-time studies, comprising
one year of academic study (2 semesters) and an individual project to
be completed within the 12 month study period. Part-time studies will
be carried out over two full years of study (24 months)
26
Programme Structure
The programme structure for graduate taught programmes will be as follows:
Assessment
The assessment for each module will be specified in the Module Specification. The
assessment for a module, whose credit value is counted towards an award, will lead to the
award of a percentage mark for each student registered for each module, and the pass
mark for each such module will be 50%. Any additional requirements to pass a module will
be detailed in the Programme and/or Module Specification.
Module Grading System
The following is the module grading system.
Grading System
90-100 A+
Excellent
80-89 A
75-79 B+
Good
70-74 B
65-69 C+
Adequate
60-64 C
55-59 D+
Marginal
50-54 D
<50% F Fail
Progression
For a Taught Master’s Degree, all modules in the academic year of study (120 CV over 2
semesters) must be passed before submission of the individual project (60CV) is allowed.
Students will be allowed one opportunity for re-assessment in any failed modules.
Deferment of the study period will normally be allowed, subject to ratification by the Faculty
Graduate Studies and Research Committee.
27
Award of Taught Master Degree
The overall percentage mark for a student will be calculated by multiplying the CV of a
module by the percentage mark obtained by the student for that module, aggregating these
values for all the modules in the Master’s Degree Programme, and then dividing it by 180.
The percentage mark used for this calculation will be the mark obtained on the first
attempt. Marks obtained for re-assessments will be recorded on the student’s transcript but
will be used only to satisfy the progression and award requirements.
A Taught Master’s Degree will be awarded to a student subject to the following

requirements:
1. Satisfactorily progresses in the academic year of study

2. Obtains a pass in the individual project
Taught Master’s Degree Classification
The overall percentage mark will be used to determine the classification of the Master’s
Degree awarded to the student.
The Classification of Taught Master’s Degree will be awarded as shown below:
Overall Percentage Mark Classification of Masters

≥ 75 Distinction
60-74 Merit
50-59 Pass
Students who obtain an overall percentage mark of 59% or 74% may be considered by the
Board of Examiners for the next higher classification, subject to approval from the
University Graduate Studies Committee and the Senate.
2.2.2 Graduate Degrees by Research
The following regulations apply to all degrees, by research, at the graduate level awarded
by the University. Candidates for an award of the University must satisfy the University
Regulations together with all of its relevant Supplementary Regulations.
2.2.2.1 Definitions
A Year of Study comprises a full and continuous 12-month period. The first year of study
begins on the date of registration.
A Programme of Study for a graduate degree by research consists of a number of

years of study leading to the award of a Master’s Degree by Research, or, a Doctor of
Philosophy (PhD), where the years of study, normally, run consecutively.
For all graduate degrees by research, a Supervisor and a Co-Supervisor who are
members of academic staff of the University will be appointed by the Faculty Graduate
Studies and Research Committee to be responsible for the supervision of the student in all
matters related to the programme of study. The Supervisor should normally be educated to
PhD level and a senior academic member to the university. The Co-Supervisor(s) should
also normally be educated to PhD level but may have less experience as an academic
member of staff in a University. One further additional Co-Supervisor may be appointed
who is not a member of the University, but can materially assist the student in their studies,
28
for example, from Industry or with a well-established and relevant record of research from
another University.
An Internal Assessor, who is a member of academic staff of the University, will be

appointed by the Faculty Board to be responsible, together with the supervisors, for
assessment of the progression of the research student. The Internal Assessor takes no part
in the normal supervision of the student.
An Internal Examiner, who is a member of academic staff of the University, will be

appointed by Faculty Board to be responsible, with the External Examiner, for the final
assessment of the graduate degree by research. Normally, the Internal Assessor will be
appointed as the Internal Examiner.
An External Examiner, who is a member of academic staff from another University, will be
appointed by Senate to be responsible, with the Internal Examiner, for the final assessment
of the graduate degree by research.
The Period of Supervised Study for an award is the period of study when the student
carries out directed research under the guidance of their supervisors.
2.2.2.2 Regulations
To receive an award, a student must pursue an approved Programme of Study, meet the
requirements as prescribed by these regulations and meet the requirements as prescribed
by the Programme.
For admission to a Master’s Degree by Research, the students must satisfy the following
 At least a lower second-class honours Bachelor degree, or its equivalent, recognised

by the Senate.
 At least a credit or equivalent in English Language GCE O-level or a valid IELTS score
of 6.0 or a TOEFL minimum overall score of 550 or its equivalent. The IELTS or
their higher learning more than 2 years prior to their current application, they will

 Applicants must at least have 3 years of relevant working experience for admission
to Master’s Degree programme;
minimum overall score of 550;
 Obtained a Bachelor’s degree or equivalent, recognised by the Senate
 Satisfactory interview and/or entry test
Candidates with other qualifications will be considered on a case by case basis.
29
For admission to a Doctor of Philosophy (PhD) degree, students must satisfy the
 A graduate Master’s degree recognised by the Senate or an upper second-class

honours Bachelor’s degree, or its equivalent, recognised by the Senate.
 At least a credit or its equivalent in English Language GCE O-level or a valid IELTS
score of 6.0 or a TOEFL minimum overall score of 550 or its equivalent. The IELTS or
their higher learning more than 2 years prior to their current application, they will

 Applicants must at least have 5 years of relevant working experience for admission
to a Doctor of Philosophy (PhD) degree;
minimum overall score of 550. The IELTS or TOEFL is to be taken within two years of
the start date of the programme
 Obtained an undergraduate degree or equivalent, recognised by the Senate
 Satisfactory interview
Years of Study for Graduate Degrees by Research
Master’s Degree by Research
For full-time studies, the period of supervised study will be two years including the writing-
up period. Students are allowed to submit their thesis after 18 months of full-time study.
Extension of the candidature can only be approved by the University Graduate Studies
Committee.
For part-time studies, the period of supervised study will be four years including the
writing-up period. Students are allowed to submit their thesis after completion of 36
months of part-time study. Extension of the candidature and application for period of leave
can only be approved by the University Graduate Studies Committee. Leave has to be apply
only within the period of candidature.
Doctor of Philosophy (PhD)
For full-time studies, the period of supervised study will be three years including the
writing-up period. Students are allowed to submit their thesis after completion of 24 months
of full-time study. Extension of the candidature and application for period of leave can only
be approved by the University Graduate Studies Committee. Leave has to be apply only
within the period of candidature.
For part-time studies, the period of supervised study will be six years including the writing-
up period. Students are allowed to submit their thesis after completion of 48 months part-
time study. Extension of the candidature can only be approved by the University Graduate
Studies Committee.
30
Progression
For a Graduate Degree by Research, progression will be from year to year until the final
year of supervised study, irrespective of whether the studies are on a full-time or part-time
basis. In order to progress, a student must satisfy the following requirements:
1. Submit a pro-forma form and a study plan meeting report jointly prepared by the
student and the supervisors. Details of the form are given in Appendix 10.
2. Submit a pro-forma progression report for every six months of supervised study,
which should be approved by the supervisor, or, in their absence, the co-supervisor.
Details of the report format are given in Appendix 10.
3. Submit an annual report for approval by the Supervisor and the Internal Assessor.
The annual report must be submitted by the end of the eleventh month in any year
of supervised study except the final year of supervised study. Details of the report
format are given in Appendix 10. The recommendations of the Supervisor and
Internal Assessor should be submitted to the Faculty Graduate Studies and Research
Committee before the end of the twelfth month of the year of supervised study.
4. For progression purposes, the recommendations that can be made are that the
student progresses or does not progress, or, in the case of a student registered for
PhD, if the recommendation is not to progress, whether to recommend award for an
MPhil.
5. Transfer of student candidature (e.g from full time to part time) may be considered
on case by case basis.
Award of a Master’s Degree by Research
In order to be awarded a Master’s Degree by Research, the candidate is required to submit

a thesis in the approved format given in Appendix 9 and fulfill the requirements to the
satisfaction of the Examiners. The Examiners are the Internal Examiner and the External
Examiner.
Viva voce may be held based on the recommendation of the Examiners. In case where
examiners disagree, an independent panel of reviewers may be appointed by University
Graduate Studies Committee.
The recommendations of the Examiners to the University Graduate Studies Committee shall
be one of the following:
1. The candidate is awarded the Master’s Degree by Research.

2. The candidate is awarded the Master’s Degree by Research following minor
corrections in the thesis, subject to approval by the Internal Examiner. The
candidate will be given one month to make such corrections.
3. The candidate must resubmit their thesis in a revised form subject to the conditions
laid down by the Examiners and approved by the University Graduate Studies
Committee. The candidate will be given four months to resubmit the thesis.
4. The candidate is not awarded the Master’s Degree by Research.
The recommendation by University Graduate Studies Committee shall be subject to

approval by the Senate.
31
Award of Doctor of Philosophy (PhD)
In order to be awarded a PhD the candidate must fulfill the following requirements to the
satisfaction of the Examiners. The Examiners are the Internal Examiner and two External
Examiners.
1. Submit a thesis in the approved format given in Appendix 9.

2. Attend a viva voce examination on the subject of their thesis and general related
field of scholarship.
The recommendations of the Examiners to the University Graduate Studies Committee shall
be one of the following:
1. The candidate is awarded the PhD.

2. The candidate is awarded the PhD following minor corrections to the thesis, subject
to approval by the Examiners. The candidate will be given one to three months to
make such corrections.
3. The candidate must resubmit their thesis, subject to the conditions laid down by the
Examiners and approved by the University Graduate Studies Committee. The
candidate will be given six months to resubmit the thesis.
4. The candidate must resubmit their thesis, subject to the conditions laid down by the
Examiners and approved by the University Graduate Studies Committee, and must
attend a second viva voce examination. The candidate will be given twelve months
to resubmit the thesis.
5. The candidate resubmits their thesis, subject to the conditions laid down by the
Examiners and approved by the University Graduate Studies Committee, for the
award of a Master of Philosophy (MPhil). The candidate will be given one to three
months to resubmit the thesis
6. The candidate is not awarded a Graduate Degree by Research.
32
APPENDICES
33
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34
Appendix 1
Academic Committee Structure
Senate
University University University University University

Research Graduate Quality Board of Examination Admission
Committee Studies Assurance Studies Board Committee
Committee Committee
Faculty Faculty
Faculty Faculty Examination Admission
Graduate Studies and Board Board Committee
Research Committee
Programme Programme Programme

Area Board Area Area
Examination Admission
Board Committee

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36
Appendix 2
Universiti Teknologi Brunei
Terms of Reference for the Quality Assurance Unit
Introduction
The Quality Assurance Unit will be the prime focus for the quality systems which will govern all
academic matters in the University. It will also be the repository for all documentation related
to Quality. This will include such items as: Minutes of all Meetings; Reports of Examiners;
Reports on Course Reviews; Reports on Module Reviews; Accreditation Reports; Quality
Procedures; etc. The Quality Assurance Unit will also act as the Examinations Office for the
University and will be under the remit of the Registrar and Secretary. The activities of the unit
will be guided by the Quality Assurance Unit Steering Committee which reports to Senate.
Areas of Responsibility
1. Quality Procedures
The Quality Assurance Unit will retain all documentation related to Quality Procedures and
ensure that it is updated and distributed, as appropriate, to staff and students. This will
include the documentation of the Academic Organisation and Study Regulations, and any
related procedures.
2. Course Documentation
For each Programme of Study the Unit should keep the following documentation, which
should be updated on at least an annual basis, or as changes are notified to the Unit.
a. Copy of the Programme Specification
b. Copies of all the Module Specifications related to that Programme
For each Module the Unit should keep the following documentation, updated on at least an
annual basis.
a. Copies of Examination Papers for the previous four years
b. Copies of all coursework assessment documentation for the previous four years
c. Copies of all teaching materials related to the module
d. Representative copies (photocopies) of assessed examination scripts and assessed
coursework covering the range of student achievement in that module
3. Course Review
A procedure for the review of all existing Programmes of Study will be implemented by the
Quality Assurance Unit. Such reviews should occur at least every five years and must
include input from external stakeholders, teaching staff, graduates and students. The
Quality Assurance Unit will be responsible for administering the review and giving assistance
to the relevant Dean of Faculty and Programme Leaders in carrying out the review. The
Quality Assurance Unit will be responsible for holding and distributing final copies of the
Review Report and for ensuring that recommendations from the review have been carried
out.
4. Module Review
A procedure for the review of all modules, on an annual basis, will be implemented by the
Quality Assurance Unit. The review can be carried out at Faculty level with reports and
actions reported to the Quality Assurance Unit.
37
5. Repository for Documentation
Copies of the following documentation will be held by the Quality Assurance Unit
a. Minutes of all University Committees specified in the Academic Organisation and any
other official University Committee.
b. Reports of Examiners
c. Reports from Accrediting Bodies
d. Course Review Reports
e. Module Review Reports
6. Examinations Office
The Quality Assurance Unit will act as the Examinations Office for the University. This will
include the following
a. Setting dates for examination periods and Examination Boards
b. Administering the process of preparing and moderating examination papers and
setting appropriate deadlines for this process
c. Liaising with the External Moderators on logistic matters
d. Printing the examination papers and administering their distribution to invigilators
e. Collecting scripts from the invigilators and administering their distribution for
marking
f. Receiving marks from Module Co-ordinators and preparing reports of marks for use
at the Examination Boards
g. Providing secretarial assistance to the Examination Boards
h. Making changes to reports of marks, as agreed, following meetings of Examination
Boards, Faculty Boards and Senate.
i. Administering the distribution of marks to students
j. Receiving processed “Extenuating Circumstances” and “Absence from Examination”
forms and presenting them at Examination Boards
k. Retaining copies of all Examination papers for a period of four years
l. Retaining all examination scripts and copies of major project reports for a period of
four years
m. Throughout all the above processes maintaining the required levels of security
38
Appendix 3
Admissions Procedures
Introduction
The procedure for admissions to programmes of study at UTB will vary according to the type
and level of particular programmes. All pre-service applications to undergraduate degree in
Brunei will be processed through HECAS. For all other applications, a direct application is made
to UTB using the appropriate UTB application form. This includes applications from in-service
candidates and International students.
Overall, the application process is controlled and administered by the Office of the Registrar and
Secretary. In carrying out this role, they need to ensure that the correct procedures and
information are properly communicated to the applicants, UTB staff, and any external bodies,
including Government Departments that are involved in the admissions process, or have
candidates wishing to apply for places at UTB.
Admissions Requirements
The requirements for admission to a particular programme of study are contained in the
Programme Specification. The Programme Specification is approved by the relevant Faculty
Board, and by Senate. Admission requirements can be stated as a “minimum requirement”, in
which case the requirement must be met at or above the level stated, or, as a “normal entry
requirement”, in which case the requirement serves as a guide to the required standard and
gives some flexibility to the Admissions Tutor or Programme Leader in the evaluation of
borderline cases. Admissions requirements must be made available to all potential candidates
through normal communication channels such as the University’s Web pages and brochures.
Responsibilities and Duties of the Programme Areas
Each Programme Area has a direct and important input into the recruitment and admission of
students at all levels. The following is a list of the general responsibilities and duties that
should be carried out at the Programme Area level, usually administered by the Admissions
Coordinator and Programme Leader.
1. Each Programme Area should appoint an Admissions Coordinator who is responsible for
overseeing the Admissions process at the Programme Area level.
2. The entry requirements for the programmes in the Programme Area should be
determined and included in the Programme Specification, properly and correctly
advertised.
3. The admission of students to each Programme should be recommended by the
Programme Area Admission Committee, approved by the Faculty Admission Committee
and endorsed by the University Admission Committee, in accordance with the University
Strategic Plans and Faculty Plans.
4. Sufficient offers should be made to ensure that the minimum number of student is met.
(i.e. a minimum of eight students for undergraduate programmes, a minimum of five
students for any module and for Master’s (Taught Programme)
5. There should be continuing and effective communication between the Programme Leader
and Admissions Coordinator, and the Office of Registrar and Secretary and Staff on all
matters related to Admissions.
6. Decisions related to Admissions should be carried out in a timely manner to meet all
prescribed deadlines.
39
Applications Procedure
1. Applications through HECAS
School-leavers within Brunei apply though HECAS for undergraduate degree programmes
at UTB. Currently, applications can be made from 1st February, with a closing date in
early March. The list of courses and procedure for applications are normally publicised in
advance prior to the Opening Date for Applications. A summary of the main parts of the
schedule for dealing with applications at UTB with indicative dates is shown in the Table
below. Actual dates for deadlines will be specified for each year of entry by the Office of
Registrar and Secretary and circulated to the Faculties and Programme Areas.
Item Action By HECAS Date UTB

Deadline
Advertising new student admissions The Office of 1st February December
Registrar and
Secretary
Closing HECAS applications and deadline for Applicants Early March Early March
submitting application forms
Closing of Apply@UTB Applicants Early March
Briefing of all Programme Admissions The Office of Early March
Coordinators Registrar and
Secretary
Data entry for in-service applicants The Office of Early March
Registrar and
Secretary
Ranking eligible candidates Programme Area Mid-April
Pre-Offering eligible candidates (HECAS) The Office of Mid-March to Mid-April
Registrar and mid-April
Secretary&
Programme Areas
Updating final pre-offer list (HECAS) The Office of Mid-April Mid-April
Registrar and
Secretary
Reviewing final offer list (Co-ordination The Office of Mid to late- Mid to late-April
meeting with HECAS) Registrar and April
Secretary
University Admission Committee meeting The Office of Mid-May
Registrar and
Secretary
Submit final offer list to Permanent The Office of Mid-May Early-mid May
Secretary’s Office, MOE Registrar and
Secretary
Offer letters to successful candidates The Office of Early June Early June
Registrar and
Secretary
Announcement of application results The Office of Early June Early June
Registrar and
Secretary
Closing date for accepting offer The Office of Mid-July
Registrar and
Secretary
2. Applications from In-service Candidates for Undergraduate Degree
In-service applicants must apply directly to UTB using the standard application form. A
photocopy of the application form is to be submitted to UTB before the deadline, which
will normally be at the end of February. The original application form must be submitted
through the applicant’s Head of Department or employer, together with a confidential
report and certified true copies of relevant certificates and documents.
40
Deadlines for processing of all applications are as outlined above for HECAS
candidates.
3. Applications from International Students for Undergraduate Degree
International students who are resident in Brunei and are school-leavers will apply
through HECAS. All other candidates must make a direct application to UTB using the
standard application form. Copies of certificates and documents accompanying the
application must be certified as true copies. The deadlines for applications will be as
detailed above.
4. Applications for Graduate Degrees
All applications must be submitted directly to UTB using the standard application form.
Copies of certificates and documents accompanying the application forms must be
certified as true copies. For in-service applicants the application must come through
their employer, together with a confidential report from the Head of their Department or
their Employer. For private applicants and those non-residents in Brunei, they must
provide and submit two confidential references.
For taught Master’s programmes, the deadline will normally be in the second week of
May for the August intake, unless otherwise specified. Consideration of the application
will follow similar procedures as outlined for those applying for undergraduate awards.
Applications for graduate research degrees can be made by the second week of May for
August intake and by the second week of October for January intake. The admissions
procedure is outlined below.
1. Applications for graduate research degrees can be made at any time.

2. The applicant completes the application form for a research degree and submits to
the Office of the Registrar and Secretary. The applicant also arranges and submits
two references using the proforma.
3. The application form is checked and, when references have been received, is
submitted to the appropriate Dean of Faculty for a decision.
4. Acceptance can be on two different levels:
a. Admitted to Master’s by Research
b. Admitted to PhD
5. The Dean indicates the decision on the form and nominates the intended Supervisors
and the Internal Assessor on the same form.
6. The form is submitted back to the Graduate Studies and Research Office, who
presents at the next appropriate University Graduate Studies Committee meeting for
ratification of the Admission decision and choice of Supervisors.
7. An offer letter is then sent to the accepted applicant or, if rejected, a letter is sent
informing the candidate that his/her application has been rejected.
41
Appendix 4
Programme specification
Faculty/School of ………………………….
Last Updated (Insert date)
1. Programme Title
Insert Programme Title
2. Programme Code
Insert Code
3. Programme Area
Insert name of Programme Area managing the programme of study
4. Level of Programme
Insert Level (Certificate, Diploma, Undergraduate Degree, Taught Masters, Masters by
Research, Doctor of Philosophy)
5. Admission Requirements
Insert all specific admission requirements (A-level subjects and grades (or equivalent),
degree class, English language requirements, etc)
6. Mode of Study
Insert whether full-time, part-time or both full-time and part-time
7. Accrediting Organisations
Insert name of external organisations who will accredit the programme (if any)
8. Aim of the Programme

Insert here the overall aim of the programme
9. Structure of Programme
Insert here the programme structure on a semester by semester basis. Include
arrangements for the UTB ExperiencePLUS for practical/industrial training.
10. Assessment
Include here any specific assessment requirements over and above the standard
assessment requirements in the regulations.
11. Programme Intended Learning Outcomes

Insert here the intended learning outcomes for the programme.
42
Appendix 5
Module Specification
Faculty/School of…………………………………

1. Module Title
Insert Module Title
2. Module Code
Insert Code
3. Number of credits
Insert number of credits (10-60)
4. Level
Insert Level (1-5)
5. Semester
Insert Normal Semester Number ( 1 - 8)
6. Pre-requisites for admission to the module (if any)

List here the modules which are pre-requisites (include a statement, “or their equivalent”).
For level 1 modules, the statement “Normal Entry Requirements” will be acceptable
Please state if this module is offered as a Breadth module to any other programme.
7. Module Coordinator(s)
Insert name of member of academic staff who is responsible for coordinating the delivery
and assessment of the module
8. Aims
Insert here a short paragraph giving the overall aim of the module
9. Summary of Contents
Insert here one to two paragraphs, or a list, of descriptive text outlining the content of the
module. This could be used in a module catalogue
10. Module Intended Learning Outcomes (MILOs)
Upon successful completion of this module, students will be able to:
No. MILOs Weightage (%)
11. Teaching and Learning Activities (TLAs)
MILO TLAs Functions Hours/Week

No.
(Lecture, Tutorial, self-study,
43
group study, assignment, role
play, presentation etc)
12. Assessment Tasks/Activities
MILO No. Type of Assessment Tasks/Activities Weightage (%)

(Examination, In-Class Test,
Laboratory/Practical Reports, Project Reports,
Assessed Exercises, Presentation etc)
13. Attendance Requirements

Students are required to attend all laboratory sessions, tutorials and lectures.
(Insert any specific attendance requirements and penalties for non-attendance)
14. Contribution to Programme Intended Learning Outcomes

Include a matrix suitable to the requirements of your Faculty/School’s accreditation
institution
15. Grading of Student Achievement
Undergraduate Degree
Grading System
90-100 A+
85-89 A Excellent
80-84 A-
75-79 B+
70-74 B Good
65-69 B-
60-64 C+
55-59 C Adequate
50-54 C-
45-49 D+
Marginal
40-44 D
<40% F (Fail) Fail
Graduate Degree
Grading System
90-100 A+
Excellent
80-89 A
75-79 B+
Good
70-74 B
65-69 C+
Adequate
60-64 C
44
55-59 D+
Marginal
50-54 D
<50% F Fail
16. Resources
Primary text(s)
No Name of Year of Title of Book Edition Publisher’s ISBN

Author(s) Publication Name
1
Secondary text(s)

1
Online Resources (if any)
Insert any online resources required for this module
Special Requirements (if any)
Insert brief description of any special requirements needed for this module
45
Appendix 5a
MODULE SPECIFICATION

1. Module Title
Insert Module Title
2. Module Code
Insert Code
4. Level
Insert Level (1-5)
5. Semester
Insert Normal Semester Number ( 1 - 8)

For level 1 module, the statement “Normal Entry Requirements” will be acceptable.
7. Module Coordinator(s)
8. Aims
9. Summary of Contents
No. MILOs Weightage (%)

No.
(Lecture, Tutorial, self study,
46
MILO No. Type of Assessment Tasks/Activities Weightage (%)



Include a matrix suitable to the requirements of the programme outcomes and
the accreditation institution.
Example
Knowledge & Analysis & Creativity &
Application
Understanding Evaluation Design
Underpinning
Science and
Maths and
Mathematics for MEE108MAT
Science
the study of
Engineering
The main
principles and
Core core subjects of
Engineering the relevant
Engineering
Discipline
Computer-based
methods for the
Computing and analysis and
IT modeling of
Engineering
problems
Communicate
effectively using a
Communication
variety of
Skills
techniques both
written and oral
Practical
application of
Engineering
engineering skills
Practice
combining theory
and experience
Creation, design
and development
Design
of a product,
process or system
Management and
financial methods
Management & to achieve
Economics objectives in
production and
projects
47
Professional and
ethical conduct;
sustainable
Social &
development;
Environmental
health and safety;
environmental
impact
Grading System
90-100 A+
85-89 A Excellent
80-84 A-
75-79 B+
70-74 B Good
65-69 B-
60-64 C+
55-59 C Adequate
50-54 C-
45-49 D+
Marginal
40-44 D
<40% F (Fail) Fail
Graduate Degree
Grading System
90-100 A+
Excellent
80-89 A
75-79 B+
Good
70-74 B
65-69 C+
Adequate
60-64 C
55-59 D+
Marginal
50-54 D
<50% F Fail
16. Resources
Primary text(s)

1
Secondary text(s)

48
1
Online Resources (if any)
Special Requirements (if any)

49
Appendix 5b
School of Business

1. Module Title
Insert Module Title
2. Module Code
Insert Code
4. Level
Insert Level (1-5)
5. Semester
Insert Normal Semester Time (August Semester or January Semester)

7. Module Coordinator
8. Aims
9. Summary of Content
No. MILOs Weighting (%)

No.
50
MILO No. Type of Assessment Tasks/Activities Weighting (%)


No PILOs MILO No
Grading System
90-100 A+
85-89 A Excellent
80-84 A-
75-79 B+
70-74 B Good
65-69 B-
60-64 C+
55-59 C Adequate
50-54 C-
45-49 D+
Marginal
40-44 D
<40% F (Fail) Fail
Graduate Degree
Grading System
90-100 A+ Excellent
51
80-89 A
75-79 B+
Good
70-74 B
65-69 C+
Adequate
60-64 C
55-59 D+
Marginal
50-54 D
<50% F Fail
16. Resources
Primary text(s)

1
Secondary text(s)

1
Online Resources
Special Requirements
52
Appendix 5c

1. Module Title
Insert Module Title
2. Module Code
Insert Code
4. Level
Insert Level (1-5)
5. Semester
Insert Normal Semester Time (August Semester or January Semester)

7. Module Coordinator
8. Aims
9. Summary of Content
No. MILOs Weighting (%)

No.
53
MILO No. Type of Assessment Tasks/Activities Weighting (%)


No. PILO Contribution
Grading System
90-100 A+
85-89 A Excellent
80-84 A-
75-79 B+
70-74 B Good
65-69 B-
60-64 C+
55-59 C Adequate
50-54 C-
45-49 D+
Marginal
40-44 D
<40% F (Fail) Fail
Graduate Degree
Grading System
90-100 A+
Excellent
80-89 A
75-79 B+ Good
54
70-74 B
65-69 C+
Adequate
60-64 C
55-59 D+
Marginal
50-54 D
<50% F Fail
16. Resources
Primary text(s)

1
Secondary text(s)

1
Online Resources
Special Requirements
55
Appendix 6
Module Assessment Guidelines
Introduction
There are many different assessment methods that can be employed, and throughout a
Programme of Study students should be exposed to a variety of assessment types. It is
important that the assessment method used is appropriate to the particular module and gives a
fair indication of the performance of an individual student, which means that a standardized
assessment procedure cannot, and should not, be applied across every module. Examples of
assessment types are: examinations; class tests; computer-based examinations and tests;
assessed coursework, such as essays or problem sheets; practical and laboratory classes and
the reports from them; projects, both group and individual, assessed through written reports
and/or oral presentations and/or poster presentations and/or oral examinations; e-assessment;
etc. This list is not exhaustive.
The outcome of the assessments will be a mark for that module. This mark has two main
purposes. The first is that it gives a measure of performance and aptitude of the student, which
will be aggregated with all other module marks to produce a classification for the final award.
The second is that it will determine whether a student passes or fails a module. In determining
if an assessment has been fair then both these aspects need to be considered separately.
The assessment methods used will be included in the Module Specification and the Module
Coordinator will have to ensure that they satisfy the requirements for approval by Faculty Board
and Senate. Some guidance is given below to help staff to determine appropriate criteria.
Module Assessment Criteria
Modules take a number of formats and the main types are covered below.
 Modules that use the lecture as the main delivery of knowledge and
understanding. Application and analysis skills will come through practising problems in
private study and classes, tutorials, seminars, written exercises, such as essays, and in
laboratory and practical sessions. This is probably the most common type of module,
and is usually of 10 credits or, possibly, 20 credits. For these modules an end of
semester examination will form the largest part of the assessment, together with other
assessment methods such as assessed examples, individual essays, laboratory and
practical reports, in-class tests, etc., and the norm would be for the examination to be
70-80% of the overall module assessment. In any case, the minimum weighting for
the examination should not be below 60% and, where the examination counts for 100%,
a significant justification would need to be provided.
For the assessed coursework, individual student effort should be able to be assessed.
Some coursework involves solving some problems to be handed in and assessed.
Inevitably, students will work in groups to do this and this can be seen as a useful part
of the learning process. Such assessments, however, should not normally form more
than 10% of the assessment.
 Modules that are totally project based. These modules can be anything from 10
credits to 60 credits (for taught Masters Degrees) and can occur at all levels of the
programmes of study. The assessment will inevitably not contain an examination and
will be centred on the final project report, which will form the largest part of the
assessment. In the project report individual effort must be able to be identified, even
though students may work as a group. Additional assessments that can be included
56
towards the total assessment are: interim report(s); oral presentations; poster
presentations; oral examinations; etc. In a design and build type project, evaluation of
the end product will also form part of the assessment. This could be an object, a
computer program, a business plan, media, etc. Where there is a group element that
carries a mark, and individual effort is not identified, then this should normally form not
more than 20% of the total module assessment.
Modules that have an outcome with a strong emphasis on applications. These

modules will normally be 10 credits or 20 credits. Typically, they impart skills such as
computer programming, use of high level software, workshop-based skills, use of
communication media, etc. These modules are difficult to assess using an examination.
However, it is important to ensure that any assessment methods used identify individual
effort. Setting exercises to be handed in and assessed will lead to students working
together in groups. Again, this is a useful part of the learning process but should not
form more than 20% of the assessment in this type of module. Instead, in-class
assessments can be used or individually-tailored exercises. In approving these modules,
Faculty Boards need to carefully examine the assessment methods.
Modules that have a mixture of content. These modules may contain elements of
delivery of knowledge and understanding, together with a significant individual project,
or with applications. In this case there would be an end of module examination but it
could be justified to count as low as 50% of the overall module assessment with a
significant individual project, for example, as the other 50%.
Assessment Details. Any component(s) that must be passed in order to pass a

module, as well as the mode to resit any failed component(s) need to be specified in the
module specification.
Examinations
Examinations are an important part of the assessment process. Examinations will either be of
two hours or three hours duration. For a 10 credit module, where the examination forms the
major part of the assessment, the examination period will normally be for two hours. For a 20
credit module, where the examination forms the major part of the assessment, the examination
period will normally be for three hours. For a 20 credit module, where the examination forms
less than 60% of the assessment, then the examination period will normally be for 2 hours.
57
Appendix 7
Student-Staff Committee Meeting Guidelines
The membership and terms of reference for these programme area committees, as detailed in
the “Academic Organisation and Study Regulations”, are given below.
Membership
1. Programme Leader (Chair)

2. Two academic staff (nominated by the programme Leader)
3. One elected student representative from each programme intake
4. Secretary (appointed by the Programme Leader)
Terms of Reference
1. Reports to the Programme Area and the Dean.

2. Matters can be raised by students related to Programme and Module content and
delivery
3. Matters can be raised by students related to the student learning environment and
related facilities
4. Matters can be raised by staff for the information of students
Further to the above, some guidelines are given below to help in the setting-up and running of
the Student-Staff Committees (SSC) by the Programme Leader.
1. The purpose of the SSC is to ensure that the views of students are taken into account in
the review of programmes and modules, and as a means of communicating any
reasonable concerns the students may have about the learning and teaching
environment related to their programme of study.
The number of Student-Staff Committees should be determined within each Faculty and
Programme Area taking account of the diversity of the programmes provided. At the
moment, one SSC per Programme Area should be sufficient. However, if there is a
significant expansion of provision, for example into post-graduate programmes, then
additional committees may be considered.
2. There should be a minimum of one meeting per semester. The timing of this meeting
should be decided by the Programme Leader to best suit the set of programmes
represented but should not be so late as to preclude the possibility of action and
feedback.
Student representatives need to be appointed early in the academic year and training
needs to be provided in their role. In particular, they need to understand that they are
responsible for collecting feedback from the students they represent, and to put forward
those views at the committee.
All academic staff should not be invited to be present at the meeting, as detailed in the
“Terms of Reference”. A small number of specifically appointed staff should sit on the
committee. As a general rule there should always be more students present than staff.
3. Staff should seek to diffuse issues, take the information on board and act on it. The SSC
is one source of information and when considering an issue, particularly those related to
module and course delivery, evidence from other sources should be collected and form
the basis of the response to the students' concerns. Other sources may include: student
58
evaluation of teaching, peer review, assessment scores and reports from internal and
external moderators. If the students raise an issue, and based on the evidence it is
genuine, then it must be dealt with.
4. Issues related to specific members of academic staff may be raised at the meeting. The
Programme Leader should note the details for possible further action. However, the
minutes should note that the matter was raised but not name the individual member of
staff.
5. Minutes from each meeting should be approved by the relevant Programme Leader and
Dean of Faculty and then distributed to each member of the committee.
6. The minutes should be discussed formally at the next Programme Area staff meeting
and at the next meeting of Faculty Board, where the minutes will be attached for
information and a report on relevant items presented by the Dean of Faculty.
7. Feedback from all the above should be presented at the next meeting of the SSC as
appropriate. It is not expected that every action requested by student representatives
will be implemented, but if they are not implemented reasons should be provided.
59
Appendix 8
Procedure for the Setting, Moderation and Conduct of University Examinations
Introduction
University examinations form a significant part of the assessment in all of the taught awards of
the University. It is important that an examination is a fair assessment of the student’s ability,
related to the content and level of a module, and that there is consistency in the assessment
from one year to the next. The procedures during the examination should ensure that students’
performance is not disadvantaged, and that appropriate measures are taken to eliminate the
possibility of any cheating during an examination.
Based on the above, the following procedures are given in this appendix:
 Procedure for the setting and moderation of examination papers

 Procedures during an examination
 Procedure for moderation of student marks
Setting and Moderation of Examination Papers
The setting and moderation of examination papers should be under the control of the University
Examinations Office, which forms part of the Quality Assurance Unit. In the Programme Areas
the responsibility for ensuring that the correct procedures are followed lies with the Programme
Leader who will be assisted by the Programme Area Examinations Officer.
The procedure to be followed is given below.
1. For all taught degrees, an External Moderator will be appointed. The External Moderator
could act for a number of programmes. The External Moderator is nominated by the
appropriate Faculty Board and appointed by Senate. The normal period of appointment
is for three years. The role of the External Moderator is:
a. To ensure that the awards are of a standard that is comparable with similar
International Institutions of Higher Learning.
b. To become familiar with the curriculum of the programme(s) and make any
general or specific comments regarding the content and academic standard of the
programme(s).
c. To review all examination papers prepared for the programme(s).
d. To review student work and interview selected students to help determine that
the academic standards of the programme(s) are satisfactory.
e. To participate in the Programme Area Examination Board.
f. To write an annual report for presentation to the Board of Faculty and Senate
2. Deadlines for the setting and moderation of examination papers, and for meetings of the
Examination Boards, will be set by the examinations office before the beginning of each
academic year.
3. The sequence of events, by the due dates, for the setting, moderation and preparation of
examination papers for all degree and diploma programmes will be as follows:
a. The Programme Area Examinations Officer, in consultation with the Programme
Leader will submit a list of Internal Moderators for each examination paper to the
Examinations office prior to the deadline for submission of examination papers.
The Internal Moderator will be a member of staff from the Programme Area.
60
b. The Module Coordinator will ensure that the examination paper is set by the
required date and submitted to the Programme Area Examinations Officer. The
paper will be prepared in the standard format provided by the Examinations
Office together with model answers to questions involving calculation, or a
summary of the main points expected in other question types. A marking scheme
shall also be provided.
c. The Examinations Officer will attach the moderation form to the paper and model
answers, and distribute to the Internal Moderators.
d. The Internal Moderators must return their comments, on the moderation form, by
the due date to the Programme Area Examinations Officer. If required, the
Internal Moderator may also annotate the exam paper with corrections.
e. The moderated papers are distributed back to the module coordinators who will
then act on the comments of the internal moderator, make any necessary
corrections or alterations to the examination paper and re-submit to the
Programme Area Examinations Officer by the due date. The module coordinator
will summarise their actions on the moderation form. If the module coordinator
does not wish to follow a recommendation of the Internal Moderator they must
state their reasons on the moderation form.
f. The Programme Area Examinations Officer will then submit the internally
moderated papers to the Examinations Office who will make arrangements to
dispatch the examination papers to the External Moderators. This will include the
moderation form and the comments from the Internal Moderator and the Module
Coordinator. Comments should then be received back from the External
Moderator by the due date.
g. The moderated papers are then distributed back to the Programme Area
Examinations Officer who will distribute to Module Coordinators for final
corrections and modifications and re-submitted as the final copy back to the
Examinations Office by the due date.
h. The Examinations Office will prepare all the necessary copies of the papers and
hold in a secure place.
i. The Examinations Office will coordinate with the Faculties to produce the
Examination timetable.
Procedures prior to and during the Examinations
The dates for the examination periods, including re-sit examinations, should be given in the
academic calendar, which should be published in advance of the academic year. This
information should be made available to all students, at the commencement of the academic
year, so that they can plan ahead to be present for the examination periods. At least one
month prior to the examination period the Examinations Office, in liaison with the Faculties, will
ensure that a detailed, individual examination timetable is made available to all students, which
includes dates, times, durations and locations of examinations.
All students should be issued with guidelines for the examinations (an example of such a
document is attached at the end of this appendix), about 4 weeks prior to each of the major
examination periods at the end of each semester.
The Examinations Office, in liaison with the Faculties, will ensure that an invigilation timetable is
prepared for all of the examinations. There should be a minimum of two staff invigilating in any
examination. Invigilation guidelines should be issued to all academic staff (an example of such
a document is attached at the end of this appendix), about 4 weeks prior to each of the major
examination periods.
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Procedure during the examination
The following procedures should be followed by the invigilators during the examination.
1. The lead invigilator will collect the examination papers and any other material for the
examination from the examinations office.
2. The invigilators will distribute the examination paper and any other material to each desk
before the students are admitted to the examination room.
3. The Module Coordinator or member of staff involved in teaching the module should be
present for the first 30 minutes of the examination to answer any student queries and to
check the examination paper.
4. The invigilators will allow the students to enter the examination room no more than ten
minutes before the start of the examination.
5. The lead invigilator will inform students that they can start the examination at the
appropriate time.
6. Students must not start writing until they have been told to start the examination.
7. Invigilators may allow students to enter the examination up to 1 hour after the
examination has started. No students may be admitted after this time. There are no
exceptions to this. If a student arrives after this time they should be told to see their
tutor or Programme Leader and submit an “Absence from Examination” form.
8. Students may not leave the examination during the first hour or last 30 minutes of the
examination period.
9. Students must not be given any additional time for the examination. The only exception
to this is where special arrangements have been made prior to the examination and the
invigilators are informed of this, in writing, from the Examinations Office.
10. During the examination invigilators should regularly patrol the examination room to
answer any questions and to ensure that students have the material they need.
Invigilators must also check for any possibilities of cheating.
11. If the invigilators suspect a case of cheating they should collect the evidence, issue the
student with a new answer book to continue with the examination, and annotate the
original answer book accordingly, to include the time when it was changed. After the
examination the invigilators should write a short report and submit the report, with the
evidence and student answer books to the Registrar for further action. See Appendix 14
“Procedure for Dealing with Academic Offences”.
12. The lead invigilator should announce to the students when the last 30 minutes of the
examination period starts and that they cannot leave the examination until the end of
the examination period.
13. At the end of the examination period the lead invigilator will announce that the
examination period has ended and that students must stop writing and to stay in their
places until the examination scripts have been collected. Students who continue to write
their examination after this are committing an academic offence.
14. The invigilators will collect the examination scripts and any other material as required
and can then announce that the students may leave the examination room.
15. The scripts should be returned to the examinations office.
Answer books can be collected for marking from the examinations office by the lecturer
concerned who must sign that they have received the answer books.
Procedure for Moderation of Student Marks
The responsibility for ensuring that the examination scripts are marked by the due date lies with
the Module Coordinator. The Programme Area Examinations Officer, in collaboration with the
Examinations Office, is responsible for ensuring that all marks for a programme are collated for
a particular programme by the required date.
The Programme Leader should ensure that all marks for a module have been moderated by a
member of academic staff, who is not the module coordinator or examiner of that module,
before the module marks are submitted. The purpose of this moderation is to check that all
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questions and parts of questions have been marked and that the marks have been correctly
totaled and presented. Any aspects related to academic judgment do not form part of this
moderation.
The marks will then be considered by the Programme Area Examination Board. See section
1.4.2 of the “Academic Organisation and Study Regulations” for membership and terms of
reference.
During the Examination Board the following items will be considered.
1. The External Moderator should present a brief report of his moderation and interviews
with students.
2. For each module, the Examination Board will consider the average mark and percentage
of students failing that module and the Examination Board will need to consider whether
or not the marks of a module should be adjusted where the average mark is very low or
high or where significant numbers of students are failing the module. Any such
adjustments that are made must be documented in the minutes of the Examination
Board and presented for ratification at the relevant Faculty Examination Board.
3. Individual student marks should be considered where students have failed modules or
have borderline pass/fail marks in any particular module. At this time, any students who
have relevant Extenuating Circumstances for a particular module or modules, or have
submitted an “Absence from Examination Form” should also be considered.
4. For final year students, the classification of degrees for individual students should be
considered and students at the borderline (within 1% point of the borderline) considered
for the next higher classification.
Finalised mark sheets and minutes of the Examination Board must be made available and
presented at the next meeting of the relevant Faculty Examination Board.
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Appendix 9
Procedures related to Degrees by Research
Introduction
The regulations for graduate degrees by research are given in Section 3.2.2 of the Academic
Organisation and Study Regulations. As well as ensuring that the regulations are met, it is
necessary to provide an environment that facilitates the supervision, support and regulation of
the research student during their studies. The details for ensuring this are provided in the
procedures given below.
Admission
The admission procedure is given below.
1. Applications for graduate research degrees can be made by the second week of May for
August intake and by the second week of October for January intake.
2. The applicant completes the application form for a research degree and submits it to the
Office of the Registrar and Secretary. The applicant also provides the names of two
references on the application form.
3. The form is checked by the Graduate Studies and Research (GSR) Office and, when
references have been received, is passed through the GSR Office to the respective Dean
of Faculty for a decision.
4. Acceptance can be on two different levels:
a. Admitted to Master’s by Research – minimum requirement is 2nd Class Honours
Bachelor’s Degree from a university recognised by the Senate
b. Admitted to PhD – minimum requirement is Upper 2nd Class Honours Bachelor’s
Degree or graduate Master’s Degree recognised by the Senate
5. The Dean indicates the decision on the Application Decision Form (GSP.Form1), and,
nominates the intended Supervisors and the Internal Assessor on the form based on the
recommendations made by the Faculty Graduate Studies and Research Committee.
6. The form is returned to the GSR Office for approval by the University Graduate Studies
Committee and the Senate.
7. An offer letter is then sent to the applicant or, if rejected, a letter is sent informing the
applicant that his/her application has been rejected.
Registration
Registration takes place twice a year, one in August and one in January. Once the student has
registered, his/her period of supervised study begins. The main supervisor is responsible for
ensuring that the research student is aware of the reporting requirements and all other
requirements for the successful completion of his/her studies.
Reporting Requirements
A study plan meeting is to be held within a period of 3 to 6 months to evaluate selected

research topic and study plan; a study plan meeting report should be submitted jointly by the
student, supervisors and the Internal Assessor before the meeting.
A progress report is to be completed by the research student at the end of each six months of
supervised study period. A standard form is provided for the report which should give brief
details of the main items that were completed during the six-month period as well as the plan
for the next six months. The report should be signed by the student and by the supervisor (or
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co-supervisor in their absence). The student and supervisor should keep copies of the report
and this report should be submitted to the GSR Office and placed on the student’s file.
A student in PhD programme is subject to first year research progression assessment by the
end of first year of study. The student should submit a technical report and presents
himself/herself for an oral examination. This assessment will lead to a recommendation that the
student progresses or does not progress, or, in the case of a student registered for PhD, if the
recommendation is not to progress, whether to recommend award for an MPhil.
An annual report is to be submitted before the end of the 11th month of each year of
supervised study. For a Master’s Degree by research, for full-time studies, only one such report
will be required to cover the first year of supervised study. For a full-time PhD, a report will be
required on year two of supervised study. For part-time studies, reports will be required every
year until the final year of studies. The report will consist of the following sections: summary;
introduction; literature review; statement of objectives of research; results obtained;
discussion; conclusions; research plan and objectives for the next year; list of publications –
published; in-press; or submitted. It is envisaged that the year one report will largely consist of
the literature review, objectives of the research and initial results. The year two report (final)
will have an updated literature review and objectives and will concentrate mainly on the results
obtained and the discussion of those results.
The annual report should be submitted to the GSR Office, which will then give copies of the
report to the supervisor and the internal assessor. They will read the report and complete the
“Annual Report Review Form”. Separately, the supervisor and internal assessor will discuss the
report with the student and the latter will sign the “Annual Review Report Form” and make
comments. The review forms are passed to the GSR Office for their presentation at the next
meeting of the Faculty Graduate Studies and Research Committee. In the review form, the
supervisor and the internal assessor must separately make a recommendation regarding
progression. The recommendations that can be made are as follows:
For a Master’s Degree Candidate – whether or not to progress to the next year
For a PhD Candidate – whether the student can progress to the next year or exit with an
MPhil
Note that students cannot progress unless a progress report is made available after every six-
month period of supervised study to date.
The Faculty Board will confirm the progression decision and the student will be notified in
writing of the decision.
Extension of Study Period
All students on research degrees, whether full-time or part-time should submit their thesis for
examination before the end of their study period. Extensions of the study period can only be
granted approval where there are significant extenuating circumstances, and normally, only for
one further year. Students wishing to apply for an extension of the study period should write to
the Registrar and Secretary to explain their case and provide supporting evidence. The
Registrar and Secretary will then submit the letter of request to the University Graduate Studies
Committee for ratification and its final approval by the Senate.
Leave Period
Application for period of leave can only be approved by the University Graduate Studies
Committee. Duration of leave taken should be within the period of candidature.
Submission of the Thesis
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About one to two months before the thesis is ready for submission, the student should submit a
“Thesis Submission Form” to the GSR Office. The form should provide the expected date of
submission. Once the form has been submitted, the Supervisor and the Dean should be
informed so that they can make recommendations for the appointment of an External Examiner.
The Internal Examiner will normally be the Internal Assessor previously appointed. Two copies
of the thesis should be submitted in the prescribed format to the Registrar and Secretary’s
Office and a copy sent to the Internal and External Examiners. The Internal Examiner will then
coordinate receipt of reports and arrangements for the viva voce examination, if required.
Format of Thesis
For the initial submission, the two copies of the thesis should be bound with a soft cover. On
the first page of the thesis, there should be an abstract of not more than 500 words. The thesis
should be printed in a suitable font. Preferred fonts are Verdana 10, Arial 11, Times New
Roman 12 or Calibri 12. Line spacing should be 1.5. The thesis should be printed single-sided
on A4 paper, with a left margin of 5 cm and all other margins of 2.5 cm. As a guideline, the
thesis for a Master’s degree by research should normally not exceed 60,000 words or 200
pages, and, for a PhD, should normally not exceeding 100,000 words or 300 pages, including all
chapters and appendices. Details on the format of thesis are provided in separate
documentation to be provided by the GSR Office.
For the final submission of the thesis, after all corrections have been accepted by the Examiners
as directed in the Examiners’ reports, the format is the same as above, except that the thesis
will be hard-bound with the thesis title, author and date embossed on the hard cover. Full
details of the hard-cover, binding and embossing requirements may be obtained from the GSR
Office. Two hard-bound copies are to be submitted, one is to be kept in the library, and the
other, by the Faculty of the student.
Assessment
Appointment of Examiners
For the assessment of all students in graduate degrees by research, there will be one Internal
Examiner and one External Examiner. For Phd programme, there will be an Internal Examiner
and two External Examiners. Appointment of the External Examiner is recommended by the
Supervisor and the Dean by filling out “Examiner Nomination Form”. This nomination is subject
to approval or ratification by the Faculty Graduate Studies and Research Committee, and
approval by the GSR Office. Normally, the Internal Examiner will be the Internal Assessor who
had been previously appointed. For assessment of students in the Master’s Degrees, if relevant
experts are available, the two examiners may both be Internal Examiners. The External
Examiner(s) and Internal Examiner should be recommended to the University Graduate Studies
Committee by the Dean, after the candidate has submitted his/her “Thesis Submission Form”.
For this purpose, the curriculum vitae of the proposed External Examiner will be required.
Appointment of the Examiners will be approved by University Graduate Studies Committee and
ratified by Senate. Additional detail is provided by another document by GSR Office
Role of the Internal Examiner
 The Internal Examiner must read the thesis and come to a view as to whether the thesis
satisfies the requirements for the degree being examined. The Internal Examiner must
write a report on the thesis and submit it to the GSR office before the viva voce
examination takes place.
 The Internal Examiner should administer the arrangements for the viva voce
examination, including liaising with the External Examiner and agreeing on a date for the
viva voce examination.
 The Internal Examiner will take part in the viva voce examination and, as well as
questioning the candidate, ensures that he/she is given a fair opportunity to defend the
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thesis. After the viva voce examination, the Internal and External Examiners must
produce a joint report which includes the decision of both examiners.
 The Internal Examiner should ensure that the External Examiner is aware of any
circumstances affecting the candidate and their work for the research degree
Role of the External Examiner
 The External Examiner must read the thesis, and come to a view as to whether the
thesis satisfies the requirements for the degree being examined. The External Examiner
must write a report on the thesis and submit it to the GSR Office before the viva voce
examination takes place.
 The External Examiner will lead the viva voce examination. After the viva voce
examination the External and the Internal Examiners must produce a joint report which
includes the decision of both examiners. The External Examiner should verify that the
candidate’s work is comparable with similar work at other institutions.
Viva Voce Examination
On an agreed date between the External and Internal Examiners, the candidate for a research
degree will undergo a viva voce examination. The format for this examination is given below.
 For the award of PhD, the candidate will normally make a presentation of his/her work.
All academic staff of the University, together with the External and Internal Examiners
are invited to this presentation. In the presentation, the candidate should present the
objectives of the work, the methodology used, and the main findings of the research.
The presentation should not exceed 30 minutes and a maximum of 10 minutes will be
allowed for questions after the presentation. For the award of a Master’s Degree by
Research a presentation is normally not required.
 During the viva voce examination, present in the examination will be the candidate,
External Examiner(s) and Internal Examiner. The Supervisor(s) may only be present
during the examination if the candidate requests for it. In any case, the Supervisor(s)
may only act as observer(s) and will not be allowed to ask any questions or make any
comments unless a specific request is made by the External Examiner. The purpose of
the viva voce examination is twofold: for the examiners to determine that the
work presented by the candidate as his/her thesis is his/her own work, unless
otherwise stated in the thesis, and to demonstrate that the candidate has a
sound knowledge of the general area of research or scholarship. The worthiness
of the work for awarding the degree should already have been decided from the reading
of the thesis.
 At the end of the viva voce examination, the candidate and any supervisor(s) present
should be asked to leave. The Examiners should then prepare their joint report and
make their recommendation(s). Normally, the candidate may be asked to stay in the
University whilst this is done so that they may be verbally informed of the outcome.
Recommendations of the Examiners
Master’s Degree by Research
For a Master’s Degree by Research, the recommendations of the Examiners to the Faculty
Graduate Studies and Research Committee and the Senate shall be as follows:
1. The candidate is awarded the Master’s Degree by Research. The candidate should now
prepare two hard-bound copies of the thesis and submit them to the Office of the
Registrar and Secretary.
Or
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2. The candidate is awarded the Master’s Degree by Research following minor corrections to
the thesis, subject to approval by the Internal Examiner. The candidate will be given
one to three months to make the corrections. The candidate should carry out the
corrections and submit a revised soft-bound copy of the thesis to the Internal Examiner
within the prescribed period. If the Internal Examiner is satisfied with the corrections,
he/she should write to the Registrar and Secretary indicating that the corrections have
been satisfactorily carried out and should inform the candidate so that he/she may
prepare two hard-bound copies of the thesis and submit them to the Office of the
Registrar and Secretary.
Or
3. The candidate must resubmit their thesis in a revised form subject to the conditions laid
down by the Examiners and approved by the Faculty Graduate Studies and Research
Committee. The candidate will be given six months to resubmit the thesis. The
candidate will submit two soft-bound copies of the revised thesis to the the Office of the
Registrar and Secretary within the prescribed period for its submission. The Registrar
and Secretary will send one copy to each of the Internal and External Examiners. Each
examiner will read the resubmitted thesis and prepare a separate report. The Internal
Examiner will write a joint report based on the two reports with a recommendation
agreed upon by both examiners. The recommendation may either be that the degree is
awarded with or without minor corrections, or that the degree is not awarded.
Or
4. The candidate is not awarded the Master’s Degree by Research.
PhD
For a PhD Degree, the recommendations of the Examiners to the Faculty Graduate Studies and
Research Committee and the Senate shall be as follows.
1. The candidate is awarded the PhD degree. The candidate should then prepare two hard-
bound copies of the thesis and submit them to the Office of the Registrar and Secretary.
Or
2. The candidate is awarded the PhD degree following minor corrections in the thesis,
subject to approval by the Internal Examiner. The candidate will be given one to three
months to make such corrections. The candidate should carry out the corrections and
submit a revised soft-bound copy to the Internal Examiner within the prescribed period
for its submission. If the Internal Examiner is satisfied with the corrections he/she
should write to the Registrar and Secretary indicating that the corrections have been
satisfactorily carried out and should inform the candidate so that he/she prepares two
hard-bound copies of the thesis and submit them to the Office of the Registrar and
Secretary.
Or
3. The candidate must resubmit his/her thesis in a revised form subject to the conditions
laid down by the Examiners and approved by the Faculty Board, and must attend a
second viva voce examination. The candidate will be given six months to resubmit the
thesis. The candidate will submit two soft-bound copies of the revised thesis to the
Office of the Registrar and Secretary within the prescribed period for its submission. The
Registrar and Secretary will send one copy to each of the Internal and External
Examiners. Each examiner will read the resubmitted thesis and prepare a separate
report. The Internal Examiner will arrange for a viva voce examination. After the viva
voce examination the examiners will write a joint report based on the two reports with a
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recommendation agreed upon by both examiners. The recommendation may be one of
the following: that the degree is awarded or that minor corrections are required or that
the candidate is awarded a Master’s Degree of Philosophy (with or without minor
corrections as required by the Examiners) or that a degree is not awarded.
Or
4. The candidate must resubmit his/her thesis in a revised form subject to the conditions
laid down by the Examiners and approved by the Faculty Graduate Studies and Research
Committee, and must attend a second viva voce examination. The candidate will be
given twelve months to resubmit the thesis. The candidate will submit two soft-bound
copies of the revised thesis to the Office of the Registrar and Secretary within prescribed
period for its submission. The Registrar and Secretary will send one copy to each of the
Internal and External Examiners. Each examiner will read the resubmitted thesis and
prepare a separate report. The Internal Examiner will arrange for a viva voce
examination. After the viva voce examination, the examiners will produce a joint report
with their recommendation. The recommendation may be one of the following: that
either the degree is awarded or that minor corrections are required or that the candidate
is awarded a Master’s Degree of Philosophy (with or without minor corrections as
required by the Examiners) or that a degree is not awarded.
Or
5. The candidate is awarded a Master’s Degree of Philosophy, or resubmits his/her thesis in

a revised form, subject to the conditions laid down by the Examiners and approved by
the Faculty Graduate Studies and Research Committee, for the award of a Master’s
Degree of Philosophy. In the latter case, the candidate t may be given one to three
months to resubmit the thesis. The candidate will resubmit two soft-bound copies of the
revised thesis to the Office of the Registrar and Secretary within the time allowed. The
Registrar and Secretary will send one copy to each of the Internal and External
Examiners. Each examiner will read the resubmitted thesis and prepare a separate
report. The Internal Examiner will write a joint report based on the two reports with a
recommendation agreed upon by both examiners. The recommendation may be one of
the following: that either the Master’s degree is awarded or that minor corrections are
required or that a graduate degree by research is not awarded.
Or
6. The candidate is not awarded a Graduate Degree by Research.
Appeals
There is no appeal against the decision of the Examiners on Academic Grounds. An appeal can
be made following the “Procedure for Student Appeals on Academic Matters”. The only grounds
for appeal are:
1. A significant irregularity in the way the relevant procedures and processes were followed,
which resulted in the student being disadvantaged;
2. Circumstances, which affected the student’s performance, and were known at the time of
the decision, were not fully taken into account;
3. Evidence was made available after the decision has been made, which shows that the
student’s performance was significantly affected, and that the circumstances were of a
serious nature. In this case the student will have to give substantial reasons why the
evidence was not provided at the appropriate time.
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Appendix 10
Policy for submission of Coursework Assessments
Introduction
Coursework assessments of various types form a significant part of the assessment in all of the
taught awards of the University. The rules and procedures for the submission of coursework
and dealing with late submission need to be fair and consistent across the University. Although
Faculties and Programme Areas can detail their own procedures, a set of principles and
guidelines are provided which should be used in determining those procedures.
In particular the following are addressed:
 The setting of deadlines for submission and information provided to the students
 The submission procedure
 Penalties for late submission
 Allowing late submission with extenuating circumstances
Setting Deadlines for Submission and Information provided to Students
The following principles should be followed.
 The deadline for submission should be clearly stated on the documentation provided to
the students giving details of the coursework.
 The penalty for late submission should also be clearly stated in the documentation. This
can be in-line with the University’s standard penalty or some other penalty appropriate
to this coursework.
 The form of submission should also be clearly stated, for example whether the standard
submission procedure is to be followed (see next section on submission procedure) or
whether a different procedure is to be followed, eg for on-line submission.
 The time given to the students to carry out the coursework will depend on the nature of
the coursework. For major projects the deadline could be several months away.
However, for all courseworks it would normally be expected that the deadline would not
be less than 1 week from handing out the coursework.
 It is not good practice to set deadlines which are very close to the end of the teaching
period in a semester, as this does not provide sufficient time to give proper feed back to
the students and interferes with preparations for examinations. Try to avoid deadlines in
the last two weeks of the teaching period and certainly should not be after the end of the
teaching period.
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The Submission Procedure
The procedure for submission of coursework should be organised at Faculty level and must have
the following elements.
 It must be secure
 It should be possible to determine the exact date when the coursework was submitted,
so that if necessary a penalty can be fairly applied
 It should provide the student with evidence that the coursework was submitted at a
particular date
 It should enable the coursework to be distributed to the staff concerned in a timely
manner so that marking can be carried out and feedback provided to the students.
 Submission should be to a central location
The following are a number of items that should be avoided in the procedure
 Direct submission to the member of staff concerned, unless on-line, then date can be
determined by date on the receiving computer, or, preferably, submitted through an e-
learning platform.
 Members of staff giving arbitrary permission for late submission. Late submission must
be accompanied by an “Extenuating Circumstances” form, see later section.
 Changing of deadlines after the coursework has been handed out. Inevitably, some
students will be disadvantaged in this situation.
If a piece of coursework cannot be found then, providing the system supplies the student with
evidence of the date when the coursework was submitted, the burden of proof lies with the
student. If such evidence is not provided then the burden of proof lies with the University.
Penalties for late submission
The standard penalty for late submission is as follows.
The submitted coursework will be marked in the normal way and for every day that the
coursework is submitted late a mark equivalent to 5% of the total marks will be deducted. This
applies for every day, whether a working day or non-working day.
Two examples are given below.
Coursework was submitted 4 days late. The coursework was marked out of 20 and the student
scored 13/20 after normal marking. 5% of 20 is 1 mark, therefore, 4 marks are lost, since the
coursework was 4 days late, hence the final mark is 9/20.
Coursework was submitted 7 days late. The coursework was marked out of 50 and the student
scored 26/50 after normal marking. 5% of 50 is 2.5 marks, therefore, 17.5 marks are lost,
since the coursework was 7 days late, hence the final mark is 8.5/50. Normally, marks should
only be rounded when all marks for the module have been totaled. marks of 0.5 or greater
should be rounded up. Marks less than 0.5 should be rounded down.
Provided it is stated in the Module Specification and clearly communicated to the

students, different penalties can be applied to specific coursework but they cannot be
less than the above.
For example, it may be that for coursework with a quick turnaround, then a mark of zero will be
given if the coursework is submitted after the deadline.
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Allowing late Submission with Extenuating Circumstances
The procedure for this is detailed in “Dealing with circumstances affecting student
performance in assessments” which is Appendix 11 to the “Academic Organisation and
Study Regulations”.
Extension of deadlines to coursework for individual students, because of extenuating

circumstances, can be approved by the Programme Leader. The student should consult with
the member of staff concerned with the coursework and then submit the form as specified in
the procedure. It is important that the procedure is followed so that a record of the approval is
available.
The evidence required, from the student, for extensions to coursework, which constitute a
minor part of the overall assessment (10% or less), can be subject to judgment from the
Programme Leader. However, where it is clear that an individual student is asking for such
extensions on a number of occasions then it may be necessary to further investigate the
circumstances. This emphasizes the need for keeping records of such approvals.
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Appendix 11
Dealing with circumstances affecting student performance in assessments
Introduction
Situations can arise that significantly impair a student’s performance during an assessment.
The assessment could be an examination or coursework. The most frequent circumstances
encountered are related to illness, but there are a number of other situations that may occur.
It is necessary, therefore, to have a formal system that is able to deal with such circumstances
in a fair and uniform way, and to try, as far as possible, to ensure that the student is not
disadvantaged.
It should be noted that the circumstances must be significant in nature in order that any
remedial action is taken. Minor illness, feeling slightly unwell, nervous before an examination,
or just not feeling at your best are part of normal life and would not be considered under this
policy. Students must also understand that they have a duty to attend at all times except for
vacations and public holidays and, therefore, any arrangements they make to contravene this
would not be seen as extenuating circumstances, for example, family holidays and occasions.
Even during vacations, students may need to be present for some University activities and
examinations, and, providing they have been properly informed, they will have to make sure
they attend.
Bearing in mind the above, the required evidence to support a claim for extenuating
circumstances must be of an acceptable standard. For example, a standard medical certificate
simply stating that the student was “unfit for work” for that day would not be sufficient. The
impact on the student’s performance must be able to be properly judged from the evidence
provided. Examples are given below.
This procedure does not apply to students who miss a formal examination. There is a separate
procedure for this, see Appendix 12 “Procedure for dealing with Absence from an Examination”.
It does apply to all other assessments which may have been missed, or completed and
submitted after the deadline, or completed and submitted in circumstances, which may be
deemed as extenuating. The latter case applies particularly to an examination which has been
attempted when the student feels their performance was affected by the circumstances.
This procedure cannot operate in isolation. It must form part of the total provision for ensuring
the welfare and support of students studying at the University. All Faculties and Programme
Areas need to ensure that students have access to staff, such as their personal tutor or
Programme Leader, so that any issues can be raised as soon as possible before it becomes a
major problem. Communication with the students is vital so that they understand the
procedures, their own responsibilities and where they can go for help and assistance.
Circumstances that may be accepted as extenuating
Below are listed circumstances that may be accepted as extenuating. The evidence normally
required is also provided. Occasionally, a situation may occur that is not listed below. In this
case, students should still be encouraged to submit an “Extenuating Circumstances Form”.
 Illness: A medical certificate or letter from an appropriate medical professional which

confirms the nature of the illness and its duration, so that the impact it has on the
student’s ability to undertake an assessment can be determined.
73
 Hospitalisation: A medical certificate or letter from the hospital confirming the dates of
the hospital stay. Note, it is sometimes possible for a student to complete assessments
whilst in hospital and the student should be made aware of this possibility, if
appropriate.
 Family illness: A medical certificate or letter from an appropriate medical professional

confirming the nature and severity of the illness. The impact it would have on the
student’s ability to undertake an assessment needs to be determined and the student
will need to explain this as part of the evidence.
 Bereavement: This applies where there is a close relationship between the student and
the deceased. A copy of the death certificate, or appropriate letter, will be required.
 Acute Personal or Emotional Circumstances: A medical certificate or letter would be

required to support these cases. A report from the University Counseling Service will be
necessary to guide academic staff. These are difficult cases that require careful and
sensitive handling.
 Victim of Crime: A copy of the police report would normally be required. Other
supporting evidence could be a medical report indicating any effects on the student
which would impact on their ability to undertake assessments or a report from the
University Counseling Service.
 Others: Dealt with on a case-by-case basis. For a circumstance not listed above,
students should be encouraged, where possible, to give as much notice as possible for
their claim to be dealt with.
Circumstances which are not acceptable
 IT and/or Computer Failure. Students must ensure that they complete their work in
good time before the deadline to allow for such possibilities.
 Transport Issues. Students must make arrangements to ensure that they arrive for
assessments, such as examinations, in good time. They should also make certain they
arrive in time to hand in coursework assessments.
 Employment related. Full-time students are expected to attend full-time on all days
except for vacations, weekends and public holidays. Further, they may be expected to
attend for other matters, such as examinations or field trips, in vacations and at
weekends. Any employment undertaken by the students must not interfere with this.
Part-time students, who are in employment, must ensure that they can meet the
attendance requirements of their Course.
 Family holidays and occasions. These would not normally be considered as

extenuating circumstances. Exceptions may be given on a case-by-case basis for
important events involving close family (parents and siblings), which cannot be arranged
at any other time. In this case the student must apply in good time for the case to be
considered (at least one month in advance).
Procedure
In order for a student to make a claim for extenuating circumstances the following procedure
should be followed. A copy of the “Extenuating Circumstances” form is appended.
1. The student should complete an “Extenuating Circumstances” form. Forms are available
from the Administration Office. If the student is unsure about any aspects of completing
74
the form they should consult their personal tutor, programme leader or the student
counseling service. The form is then submitted to the Administration Office for
processing by the Quality Assurance Unit, in its capacity as Examinations Office.
2. The Quality Assurance Unit makes two copies of the form, one is given to the student,
and the other is sent to the Programme Leader for the Programme being undertaken by
the student.
3. The Programme Leader consults with the academic staff concerned and then writes the
recommendations on the form and returns the form to the Quality Assurance Unit.
4. The Quality Assurance Unit makes a copy of the completed form, and emails the student
to come and collect the copy. If the student requires any explanation of the decision
they should see their programme Leader.
5. The Quality Assurance Unit keeps a copy of the completed Extenuating Form on file for
consideration at the next Examination Board meeting.
Normally, the process should take no more than one to two days. For more difficult cases it
may be necessary to ask for further information or to involve the student counseling service. In
this case the process will take longer.
Remedies available where circumstances are deemed to be extenuating
The following remedies are available.
 Deadline extension given to the student for a particular piece of coursework:

Approval from the Programme Leader
 A new coursework provided for the student where an extension to the deadline
is not possible: Approval from the Programme Leader
 An alternative laboratory/practical session organized where this has been

missed: Approval from the Programme Leader
 A new test set for the student in place of the test affected by the extenuating
circumstances: Approval from the Programme Leader
 Missed coursework or test is not retaken and module assessment is calculated

over the remaining assessments: Approval from the Dean of Faculty and Programme
Leader
 A candidate is allowed a first re-sit examination. Note that in this case the
mark obtained will replace any previous marks: Approval from the Board of
Examiners. Effective from academic 2016/2017 students who failed any modules may be
given 1 repeat opportunity for that academic year.
 A repeat of the semester or year of study: Approval from the Board of Examiners
and the Board of the Faculty
75
EXTENUATING
CIRCUMSTANCES FORM
Student name: IC Number:
Programme of Study:
Claimed Extenuating Circumstance (delete as appropriate):
Illness; Hospitalisation; Family Illness; Bereavement; Personal/Emotional Circumstances;
Victim of Crime; Other
Period of Study affected

(provide inclusive dates)
Provide a brief description outlining the nature of the extenuating circumstances
Details of Evidence Supplied

(eg, medical certificate, letter from doctor/hospital, death certificate, police report, letter from
counseling service, etc)
Student’s Signature:
Date:
76
The modules and assessments affected should be entered below by the student in
rows 1-4.
Details of the action to be taken should be entered by the Programme Leader or Dean
of Faculty, as appropriate, in Row 5.
Recommendation should be signed by Programme Leader, or Programme Leader and

Dean of Faculty as appropriate after row 6.
The form should be returned, as soon as possible, to the Quality Assurance Unit by the
Programme Leader.
If required, more than one page can be completed. Please refer to the notes for
completion.
To be filled in by student:
1. Module Title
2. Module Code
3. Assessment
Affected
(eg, coursework,
project, lab,
practical, test,
examination, etc)
4. Original Deadline
for submission
To be filled in by Programme Leader or Dean of Faculty:
5. Action to be
taken
6. Recommendation:
Programme Leader
Name
Signature
Date
Dean of Faculty
Name
Signature
Date
ExCForms – January 2016
77
Explanatory Notes for Extenuating Circumstances Form
Circumstances that may be accepted as extenuating and typical evidence required

student’s ability to undertake an assessment can be determined.
the hospital stay. Note, it is sometimes possible for a student to complete assessments
whilst in hospital and the student should be made aware of this possibility, if
appropriate.

student’s ability to undertake an assessment needs to be determined and the student

sensitive handling.
supporting evidence could be a medical report indicating any effects on the student
which would impact on their ability to undertake assessments or a report from the
University Counseling Service.
students should give as much notice as possible for their claim to be dealt with.
 IT and/or Computer Failure. Students must ensure that they complete their work in
good time before the deadline to allow for such possibilities.
assessments, such as examinations, in good time. They should also make certain they
arrive in time to hand in coursework assessments.
attend for other matters, such as examinations or field trips, in vacations and at
weekends. Any employment undertaken by the students must not interfere with this.
Part-time students, who are in employment, must ensure that they can meet the
attendance requirements of their Course.
 Family holidays and occasions. These would not normally be considered as

extenuating circumstances. Exceptions may be given on a case-by-case basis for
important events involving close family (parents and siblings), which cannot be arranged
at any other time. In this case the student must apply in good time for the case to be
considered (at least one month in advance).
78
Appendix 12
Procedure for Dealing with Absence from an Examination
Introduction
Absence from a University Examination is a serious matter and students need to be aware that
they must attend examinations. If a student misses an examination then the mark awarded will
always be zero. However, if the student can show that they the missed the examination with
good cause, then the Board of Examiners can award a “first sit re-sit” examination. In this case
the mark obtained at the re-sit will replace the mark of zero, initially awarded.
It should be noted that the circumstances must be significant in nature in order that a first sit
re-sit is recommended. Minor illness, feeling slightly unwell, nervous before an examination, or
just not feeling at your best are part of normal life and would not be considered under this
policy, and the required evidence to support a claim for missing an examination with good
cause must be of an acceptable standard.
It is vital that students inform their tutor, programme leader or a student counselor as soon as
possible, preferably before the examination or as soon as possible after the missed
examination. This is to ensure that the student can be advised and helped as much as possible.
Circumstances that may be accepted as good cause
Circumstances are listed below that may be accepted to show that the examination was missed
with good cause. The evidence normally required is also provided.

student’s ability to undertake the examination can be determined.
the hospital stay.

student’s ability to undertake the examination needs to be determined and the student

sensitive handling.
supporting evidence could be a medical report indicating any effects on the student that
would impact on their ability to undertake an examination or a report from the University
Counseling Service.
students should be encouraged, where possible, to give as much notice as possible for
their claim to be dealt with.
79
examinations in good time.
attend for examinations in vacations and at weekends. Any employment undertaken by
the student must not interfere with this. Part-time students, who are in employment,
must ensure that they can meet the attendance requirements of their Course, especially
for attending examinations.
 Family holidays and occasions. These would not normally be considered as good
cause for missing an examination. The examination periods are known well in advance
for such plans to be made.
Procedure
In order for a student to make a claim for missing an examination with good cause the following
procedure should be followed. A copy of the “Absence from Examination” form is appended.
1. The student, or their representative, should complete an “Absence from Examination”

form. Forms are available from the Administration Office. If the student is unsure about
any aspects of completing the form they should consult their personal tutor, programme
leader or the student counseling service. The form is then submitted to the
Administration Office for processing by the Quality Assurance Unit, in its capacity as
Examinations Office. The form must be submitted within one week after the
missed examination. Forms submitted after this will only be considered in
exceptional circumstances.
2. The Quality Assurance Unit makes two copies of the form, one is given to the student,
and the other is sent to the Programme Leader for the Programme being undertaken by
the student.
3. The Programme Leader consults with the academic staff concerned and then writes the
recommendation on the form and returns the form to the Quality Assurance Unit. The
recommendation is either that the student has missed the examination with or without
good cause.
4. The Quality Assurance Unit makes a copy of the completed form for consideration at the
next Examination Board meeting.
5. The Quality Assurance Unit keeps a copy of the completed form on file.
6. The student is informed of the decision when given details of the re-sit examinations.
80
ABSENCE FROM
EXAMINATION FORM
THIS FORM MUST BE RETURNED TO THE ADMINISTRATION OFFICE NO MORE THAN

ONE WEEK AFTER THE MISSED EXAMINATION
Student name: IC Number:
Programme of Study:
Claimed Cause (delete as appropriate):
Illness; Hospitalisation; Family Illness; Bereavement; Personal/Emotional Circumstances;
Victim of Crime; Other
Provide a brief description outlining the nature of the circumstances
Details of Evidence Supplied

(eg, medical certificate, letter from doctor/hospital, death certificate, police report, letter from
counseling service, etc)
Student’s Signature:
Date:
81
The examinations missed should be entered below by the student in rows 1-4.
Details of the action to be taken should be entered by the Programme Leader in Row
5.
If required, more than one page can be completed
Please refer to the notes for completion
To be filled in by student:
1. Module Title
2. Module Code
3. Examination
Missed
4. Date and time

of examination
To be filled in by Programme Leader:

5. Recommendation
Missed with Good Cause* Missed with Good Cause*
Missed without Good Cause* Missed without Good Cause*
Recommendation:
Programme Leader
Name
Signature
Date
* Delete as appropriate
AbCForm – January 2016
82
Explanatory Notes for Absence from an Examination Form
Circumstances that may be accepted for missing an examination with good cause

student’s ability to undertake an examination can be determined.
the hospital stay.

student’s ability to undertake an examination needs to be determined and the student

necessary to guide the Board of Examiners. These are difficult cases that require careful
and sensitive handling.
supporting evidence could be a medical report indicating any effects on the student that
would impact on their ability to undertake an examination or a report from the University
Counseling Service.
students should give as much notice as possible for their claim to be dealt with.
examinations in good time.
attend for examinations in vacations and at weekends. Any employment undertaken by
the students must not interfere with this. Part-time students, who are in employment,
must ensure that they can meet the attendance requirements of their Course.
 Family holidays and occasions. These would not normally be considered as good
cause for missing an examination. The examination periods are known well in advance
for such plans to be made.
83
Appendix 13
Procedure for Dealing with Academic Offences
Introduction
Cheating in order to gain an advantage is an unacceptable behaviour in any situation. An

academic offence is where a student cheats in order to gain or attempts to gain an advantage,
normally in order to gain a higher mark or award in assessments. Cheating comes in a number
of forms and a description and guidance on this is given below.
 Cheating in Examinations includes, but is not limited to:

o deliberately acquiring advanced knowledge of the detailed content of an
examination;
o copying or attempting to copy from the script of another candidate;
o allowing a candidate to copy from his or her script;
o obtaining assistance from any other candidate;
o introducing any unauthorized material into an examination, such as loose notes,
manuscripts, books, tables, unauthorized notes written in allowed material, notes
written on the person or clothing, etc.;
o obtaining help from others in a manner not explicitly permitted by the regulations
for the examination, including the use of mobile telephones, pagers, or any other
electronic device capable of sending or receiving text messages, etc.;
o supplying help to others in a manner not explicitly permitted by the regulations
for the examinations or allowing work to be copied;
o impersonating another person in an examination and allowing oneself to be
impersonated;
o writing on the examination paper before being instructed to start or after being
instructed to stop writing.
 Fabrication of results is where the student falsely reports information, results or

conclusions from experiments, studies, observations, field work, interviews or work
placement reports which have not actually been obtained. This can range from a minor
to major fabrication of data, for example, a student who fabricates results for a
laboratory experiment report which forms only a small part of the assessment, or, a
student who fabricates research results in a thesis or a major project.
 Plagiarism is where someone attempts to pass off another person’s work as their own.
This can be a difficult area as they may involve students who are at the early stages of
their studies. For the purposes of dealing with academic offences the following
guidelines should be followed.
o Copying, and claiming it to be one’s own work, is always an academic offence.
This includes: copying from another student’s work; allowing another student to
copy his/her work; copying from a book, article, or similar materials; and copying
from the internet or other electronic media.
o Insufficient, poor or no referencing of work, leading to the assumption that this
may or may not be the student’s work should to be treated with care on a case-
by-case basis. For students just starting their degrees, this could be due to
insufficient appreciation of how such material should be referenced. In this case,
the student should be marked down on the basis of academic judgment and given
a feedback on the correct referencing procedures. This is part of the learning
process. In the later parts of the degree or for graduate degrees, insufficient,
poor or no referencing of work, especially as part of theses and project reports,
becomes a major offence and should be dealt with accordingly.
84
It is important that students are given specific and detailed information on what constitutes
plagiarism. This can be dealt with by the provision of guidelines for students, and then specific
information, as necessary, by the Programme Area, and in the remit for a particular
coursework, especially for major project work or essays that are required to provide complete
and correct citations.
 Falsifying University Documents including falsifying signatures on university forms,

documents or papers, forging another person’s signature and falsifying prerequisite
requirements and providing a false signature for attendance at any class or assessment
procedure or on any document related to the submission of material where the signature
is used as proof of authenticity or participation in the academic assessment.
For purposes of dealing with academic offences, two types of offences are identified. A minor
offence is where the piece of work in dispute constitutes 10% or less of the module
assessment and this is the first offence of the student. A major offence constitutes all other
cases. The procedures for dealing with these offences are given in the next section.
Procedures
Minor Offences
Minor offences should be dealt with at the Programme Area level by the Programme Leader,
Module Coordinator, and the concerned members of the teaching staff. The procedure is as
follows.
1. The concerned members of the staff will write and submit a short report outlining the
alleged offence, including the supporting evidence, to the Module Coordinator.
2. The Module Coordinator will interview the student in the presence of the Programme
Leader. Where the Programme Leader is also the Module Coordinator, another senior
and experienced member of the academic staff should be present during the interview.
They should determine if an offence has taken place. They should also check that this is
a first offence.
3. If the student admits the offence then the Programme Leader can apply a penalty as
specified in the next Section. The student must be issued with a letter outlining the
offence and the penalty imposed, with a warning that any further academic offences will
automatically be considered as a major one. Copies of the letter must be submitted to
the Registrar and Secretary to be placed on the student’s file and another copy
forwarded to the Dean’s office.
4. If the Programme Leader and Module Coordinator have determined that an offence has
taken place but the student does not admit the offence, the student should be informed
that the matter will now be treated as a major offence. The Programme Leader should
then submit the report and the evidence to the Dean of the Faculty/School for further
action.
5. If the Programme Leader and Module Coordinator have determined that an offence has
not taken place, they should inform the student as soon as possible and confirm it in
writing.
If the Programme Leader is in any doubt on how to proceed on a given matter, he/she should
seek advice from the Dean or the Registrar and Secretary.
85
Penalties for Minor Offences
The penalties that can be applied are as follows, but are not limited to a/an:
1. Warning letter
2. Deduction of marks for that piece of work
3. Award of a zero mark for that piece of work
Major Offences
All major offences will be dealt with by the Ad Hoc Board of Inquiry for Academic Offences. The
Board consists of the following:
1. Vice-Chancellor or a nominated representative as Chair

2. Dean of the Faculty/School where the student is registered
3. Dean from 1 other Faculty/School where the student is not registered
4. Dean of Student Affairs
5. Registrar and Secretary
6. Assistant Registrar as Secretary
The relevant Programme Leader, Examination Officer/Reporting Invigilator and any other
witness, where appropriate may be invited to attend but will have no vote.
The procedure for dealing with major academic offences is as follows:
Suspected Cheating in an Examination
1. When an invigilator suspects a student of cheating, he/she immediately notifies the

student, and confiscates and suitably annotates the student’s answer book. He/she
should re-issue the student with another answer book, again suitably annotated, and
allow the student to continue with the examination. If the student is in possession of
any unauthorized material, as described above, this must be confiscated and retained as
evidence. Where the student has written notes on their person, then this needs to be
confirmed by another invigilator, photographed, if possible (e.g. using a hand phone),
and then the student will have to be accompanied to the washroom to remove it before
being allowed to continue the examination with a new answer book.
2. The invigilator shall make a written report of the incident and submit this, together with
any confiscated material or other evidence, and all of the student’s answer books to the
Registrar and Secretary within 1 working day after the incident had taken place.
3. The Registrar and Secretary will report the case to the Vice Chancellor, who will in turn
instruct the Ad Hoc Board of Inquiry to hold a meeting to investigate the case.
4. The meeting of the Ad Hoc Board of Inquiry is arranged in order to investigate the
alleged offence.
Fabrication of Results or Plagiarism or Falsifying Documents
1. The concerned members of the academic staff shall make and submit a written report of
the incident, together with the work concerned and any other evidence, to the Registrar
and Secretary, within 5 working days immediately after the incident had taken place.
2. The Registrar and Secretary will report the case to the Vice Chancellor, who will in turn
instruct the Ad Hoc Board of Inquiry to hold a meeting to investigate the case.
3. The meeting of the Ad Hoc Board of Inquiry is arranged in order to investigate the
alleged offence.
86
The Meeting of the Ad Hoc Board of Inquiry
1. The Registrar and Secretary must write to the student concerned giving details of the
alleged offence and notification of when the hearing will take place. The student must
be informed of the date, time and place of the hearing with at least 4 working days’
notice. The student must be informed that he/she has the right to be accompanied by
another person. The student should be provided with a copy of the “Procedure for
Dealing with Academic Offences”.
2. The appointed members of the Ad Hoc Board of Inquiry should be notified of the meeting
and provided with copies of the report and evidence.
3. The Dean of Faculty/School and Programme Leader of the student concerned should also
be informed that a hearing is to take place and they should be provided with outline
details of the incident.
4. The invigilator, who reported the alleged incident of cheating in an examination, or

member of academic staff who reported the case of fabrication of results, copying or
plagiarism, together with any other material witnesses, should also be informed that
he/she will be required to be present at the hearing.
5. The procedure during the hearing will be as follows.

a. Present during the hearing will be the members of the Ad Hoc Board of Inquiry,
the student and the person accompanying them, and the student’s Programme
Leader. Other witnesses should be available and will be called as required.
b. The Chair of the meeting will:

i. ensure that the student understands what is meant by an academic
offence;
ii. inform the student of the nature of the alleged offence and show him/her
the evidence;
iii. ask the student if he/she requires any clarification;
iv. ask the student if he/she pleads guilty or not guilty;
v. if the student wishes to call witnesses, who are not present, or provide
other evidence, then the meeting should be adjourned and a new hearing
date arranged, not later than 4 working days from the current date;
vi. if the student pleads guilty then he/she should be asked if he/she wants to
make a statement about the offence and if there are any mitigating
circumstances;
vii. if the student pleads not guilty, he/she will be asked to present his/her
case and the Ad Hoc Board of Inquiry will then decide whether or not the
student is guilty of the offence or not;
viii. once the student has presented his/her case, either at the initial meeting
or the adjourned meeting, all those present will be asked to leave the
meeting except for the members of the Ad Hoc Board of Inquiry. The
student will be told that the outcome will be informed in writing, after the
case is presented at the University Examination Board;
ix. the Committee will then recommend the penalty to be applied;
6. The Chair of the Ad Hoc Board of Inquiry will report the case, including the
recommended penalty to the University Examination Board for endorsement.
7. The Registrar and Secretary will be responsible for communicating, in writing, the
penalty, as endorsed by the University Examination Board to the student which will be
duly filed in the student’s personal file.
87
Penalties for Major Offence
The penalties that can be applied are as follows, but are not limited to:
1. A warning letter
2. An award of a zero mark for the module concerned, and eligibility to repeat the module
as determined by the University Examination Board
3. Failed the semester and the student shall be required to repeat all modules in that
semester
4. Suspension of the student from the University for such duration as the University
Examination Board may determine
5. Termination of the student’s enrolment in the University
6. Withdrawal of the award of a degree or other qualification from a former student of the
University and the issuance of an amended transcript or award, as appropriate
For second offences, the penalty may lead to suspension and termination of the student.
Right of Appeal
A student can appeal against the decision of either the Dean (in the case of a minor offence) or
the Senate against the decision of the University Examination Board (in case of Major Offence)
by writing to the Registrar and Secretary within 5 working days of receiving the decision.
Grounds for appeal can only be on the grounds of procedural irregularity, in which case, if found
in favour of the student, will result in a new hearing by the Ad Hoc Board of Inquiry, or on the
grounds that the decision was manifestly unreasonable. In the latter case, the student must
produce strong evidence to support his/her allegation that the decision was manifestly
unreasonable.
88
Appendix 14
Procedure for Student Appeals on Academic Matters
Introduction
Students can appeal against decisions made by an academic body and against a penalty
imposed as a result of an academic offence, within one month of the publication of the results.
In all cases the appeal can only be on the following grounds:
1. There was an error in calculating or recording marks;
2. There was a significant irregularity in the way that the relevant procedures and
processes were followed, which resulted in the student being disadvantaged;
3. Circumstances, which affected the student’s performance, and were known at the time of
the decision, were not fully taken into account;
4. Evidence is made available after the decision has been made, which show that the
student’s performance was significantly affected, and that the circumstances are of a
serious nature. In this case the student will have to give substantial reasons why the
evidence was not provided at the appropriate time.
Students cannot appeal against the actual mark awarded on the basis of academic
judgement.
The consequences of the above statements are:
1. A student cannot appeal if they think the mark does not fairly reflect the merit of the
work;
2. If a student believes the mark for an assessment is not as they would expect, then the
academic member of staff concerned can check to make sure that all parts of the
assessment have been marked and the marks added correctly;
3. There must be no re-marking of assessments following representation from a student,

since this may give an unfair advantage to that student. If a re-marking is to take place
then all the assessments must re-marked on the same basis.
Appeals Procedure
In order to make an appeal the student should write to the Registrar and Secretary stating their
case.
In their statement they should give the following information:
1. The grounds on which they are making their appeal, which should be one of items 1-4
above;
2. The evidence to support their appeal;
3. Based on the evidence, the reasons why the appeal should be considered.
89
Once the Registrar and Secretary has received the appeal it should be dealt with as quickly as
possible, adopting the procedure given below.
1. The Registrar and Secretary should assess the case presented to see if it meets the
necessary grounds for appeal. In doing this, initial consultations can take place with the
Dean and/or Programme Leader concerned, and the Deputy Vice-Chancellor.
2. If it is decided, by the Registrar and Secretary, that the appeal does not meet the
necessary grounds for appeal, then the appeal can be rejected and the student informed,
in writing, that their appeal has been rejected on the grounds of not meeting the
necessary requirements for appeal. The decision by the Registrar and Secretary should
be reported and minuted at the next meeting of the appropriate University Examination
Board.
3. If it is decided that there are grounds for appeal, then the Registrar and Secretary will
call for a hearing by the Academic Appeals Committee.
4. The Academic Appeals Committee will consist of the Vice-Chancellor, Deputy Vice-
Chancellor and the Assistant Vice-Chancellor (Academic) (or other member nominated
by the Vice-Chancellor) and Registrar and Secretary.
5. A date should be arranged for the hearing and the student informed of the date at least
4 working days before the hearing. The student should be informed that they have the
right to be accompanied and to call witnesses to support their case if they wish. The
student should be clear that they will have to present their case for the appeal to the
committee
6. Present at the hearing will be the Academic Appeals Committee, the student and their
accompanying person. The Vice-Chancellor or nominated representative will chair the
hearing.
7. The Vice-Chancellor or nominated representative will introduce those present and ask
the student to present their case. After that the committee members can ask questions
if they wish. The Registrar and Secretary will take a record of the meeting. The student
and their accompanying person will then be asked to leave and the committee will
consider its decision.
8. The initial decision will be either to accept the appeal or reject the appeal.
9. If the appeal is rejected the Registrar and Secretary will inform the student, in writing,
as soon as possible that the appeal has been rejected. The Registrar and Secretary will
also present the decision at the next appropriate meeting of the University Examination
Board.
10. If the appeal is accepted then the committee must decide on the action which will now
be taken. The Registrar and Secretary will then inform the student, in writing, as soon
as possible that the appeal has been accepted and the action that will be taken. The
Registrar and Secretary will also present the decision at the next appropriate meeting of
the University Examination Board.
Copies of all appeals, records of proceedings of the Academic Appeals Committee and decisions
will be kept in an Academic Appeals file and on the student file under the Office of Registrar and
Secretary.
90
Appendix 15
Role, Appointment and Duties of External Moderator for Taught Degree

Programmes
Introduction
For all taught degree programmes, both undergraduate and graduate, an External Moderator
will be appointed. The External Moderator can act for a number of programmes in a given
Programme Area or for part of a programme, with another External Moderator, where the
subject matter covers different areas of expertise. The External Moderator is nominated by the
appropriate Faculty Board and appointed by Senate. The normal period of appointment is for
three years. The role of the External Moderator is:
 To ensure that the awards are of a standard that is comparable with similar International
Institutions of Higher Learning.
 To become familiar with the curriculum of the programme(s) and make any general or
specific comments regarding the content and academic standard of the programme(s).
 To review all examination papers prepared for the programme(s).
 To review student work and interview selected students to help determine that the
academic standards of the programme(s) are satisfactory.
 To participate in the Programme Area Examination Board.
 To write an annual report for presentation to Senate
In order to carry this out the specific duties of the External Moderator are given below, together
with the format for the report of the External Moderator.
Appointment of an External Moderator
Nominations for an External Moderator can arise from the Programme Leader, or any other
Principal Officer of the University, and should be passed to the Dean of the appropriate Faculty
for action. A copy of the current CV of the nominee must be included with the nomination. The
following actions will then be taken for the appointment.
1. The Nomination for External Moderator is tabled by the Dean at the appropriate Board of
Faculty for formal nomination by the Board.
2. Following formal nomination by the Board of Faculty, the nomination is tabled at the
next meeting of Senate for approval.
3. Following approval from Senate, the Registrar and Secretary will arrange for a letter of
appointment to be sent to the appointed External Moderator which will include the duties
and responsibilities, the length of the appointment and the remuneration for the
appointment.
External Moderators are responsible for their personal insurance coverage whilst on duty in
Brunei Darussalam.
An External Moderator may be reappointed for another contract period with full justification and
recommendation from the Faculty and provided there is gap in between contracts.
If an External Moderator is to be removed from their appointment, before the end of their
contracted period, then the Dean of Faculty must make a report to the Board of Faculty giving
substantive reasons for the termination of the appointment. If the Board of Faculty approves
the termination, then a report must be presented by the Dean of Faculty at the next Senate
meeting for approval from Senate for the termination of the appointment. Once such approval
has been granted, the Registrar and Secretary should arrange for a letter to be sent to the
91
External Moderator informing them that their appointment has been terminated. The
termination of appointment of an External Moderator shall be reported to Senate.
Duties of the External Moderator
The specific duties of the External Moderator are given below.
1. To familiarise themselves with the University, its regulations and the programmes of
study for which they are appointed as External Moderator
2. To review draft examination papers provided by the University. In order for this duty to
be carried out the University must provide the papers in a timely manner and include,
where appropriate, model solutions or outline answers to questions.
3. To visit the University at least twice over the three years period of appointment to carry
out the following duties:
a. To review examples of student work and examination scripts
b. To interview selected students about their programme of study and the University
c. To attend the appropriate Examination Board(s) and make recommendations to
the Board
4. Following the visit to the University the External Moderator must provide a report within
two months of the visit. The format of the report is provided as an attachment at the
end of this appendix. The report shall be presented to the next meeting of the Board of
Faculty by the Dean of Faculty, who will also make a report to Senate of reports from
External Moderators and actions arising from them.
92
REPORT OF EXTERNAL
MODERATOR FOR TAUGHT
PROGRAMME
Name of External Moderator
Home University
Address for Correspondence
Programmes Examined
Academic Year
Date of Visit
93
Comments to be provided by the External Moderator in the sections given below.
A. For External Moderator in the first year of their appointment, were you
provided with sufficient information on the programmes to be examined,
regulations of the University and the role of the external moderator?
For External Moderators` in second and subsequent years of appointment,

were you provided with information on any changes to the programmes and
regulations?
B. Were the examination papers delivered to you in sufficient time and in a

suitable format for you to provide feedback?
C. Please comment on the overall standard and format of examination papers

for the programmes examined
D. Were the arrangements and facilities for your visit(s) to the University
suitable and in-line with the information previously provided?
E. During your annual visit to the University were you provided with sufficient
examples of student work and examination scripts for you to make an
assessment of the standard of work?
F. Please comment on the standard of student work and examination scripts
G. During your visit to the University were you give the opportunity to interview
a sufficient number of students across the range of student performance to
help in your assessment of the standards of the programme(s)?
94
Please comment on the interviews with students
H. Please comment on the procedures and conduct of the Examination Board

Meeting
Please provide comments on the following and, if appropriate, list any
specific recommendations.
The structure and curriculum of the programme(s)

The facilities provided to carry out the programme(s)
The quality and range of learning and teaching methods used in the
programme(s)
The range and quality of assessments in the programme(s)
The overall range and quality of the student performance related to their
programme
The overall standard and quality of the programme(s) related to similar
institutions.
I. Please comment on the how University has addressed any recommendations

made in your previous report (if applicable)
J. Please provide any other relevant comments
Signed:
Date:
95
Appendix 16
Regulations and Procedure for Credit Transfer into Bachelor’s Degree

Programmes
Introduction
These regulations and procedures for Credit Transfer are specifically for entry to Bachelor’s
degree programmes in UTB including the transfer of students from other universities to UTB’s
degree programmes.
A. Objectives
1. To recognise relevant and proven prior learning and provide appropriate equivalent
exemption to the students
2. To enable students to complete a full academic semester or year of their study abroad
without affecting the progression and graduation requirements within the prescribed period
3. To facilitate a seamless transfer of eligible students from local and overseas institutions to
UTB’s degree programmes
4. To encourage and enhance student mobility
5. To facilitate mutual recognition of relevant equivalent qualifications among partner and
renowned recognised universities
B. Eligibility
1. Credit transfer may be granted to students for entry to Bachelor’s degree programmes
including the transfer of students from other local or overseas universities into UTB’s degree
programmes.
2. UTB will assess previous learning in other local or overseas institutions and may provide
exemption from taking certain modules which are offered in its Bachelor’s degree
programmes.
3. Credit transfer from previous learning shall include credit value transfer with or without the
grade point (Refer to UTB Grading System) for specific modules which are recognised as
equivalent to modules offered in UTB’s Bachelor’s degree programmes.
4. Recognition of previous learning and granting credit transfer is based on the assessment of
learning contents in terms of the curriculum, learning outcomes, depth of study, modes of
assessment, and credit value.
5. Credit transfer from previous learning may be towards either Core or Breadth modules
specified for the respective UTB’s Bachelor’s degree programme.
6. Student may apply for credit transfer where they have successfully completed the modules
(i.e. achieved a pass mark/grade or higher).
7. Completion of the previous study must not be more than six years prior to the year of
application for credit transfer.
C. Maximum Credit Transfer
1. Generally, the maximum CV granted to credit transfer shall be 120 CV. A programme may
allow for credit transfer of more than 120 CV with the approval of the Senate on a case-by-
case basis
96
D. Procedure
1. The candidate must register and be admitted to UTB’s Bachelor’s degree programme, in
order to be eligible to apply for credit transfer.
2. The candidate must apply to the Registrar and Secretary, UTB (Refer to Credit Transfer
Form) for the credit transfer within the first year after admission.
3. The Admission Committee of the respective Programmes will assess previous learning of
applicants and will recommend (or reject) granting credit transfer to the Dean of the
faculty/schools.
4. If necessary, the institution where the previous learning took place will be contacted to
obtain detailed information such as curriculum, contents.
5. With the recommendation of the respective Dean, University Admission Committee may
approve the credit transfer.
6. With the approval of the University Admission Committee, the Office of Registrar and
Secretary will proceed with the credit transfer.
E. UTB Grading System Compared With Others
UTBCTS Credits
1 Full Academic Year = 120 CV ≈ 60 Credit ≈ 32 modular credit
1 Semester = 60 CV ≈ 30 Credit ≈ 16 modular credit
Definition ECTS*/ ACTS*** US Grade UTB % of successful

UCTS** students normally
achieving the grades
Excellent A A A A+ to A- 10%
Very Good B B B+ to A- B+ 25%
Good C C B B to B- 30%
Satisfactory D D C+ to B- C+ to C- 25%
Sufficient/
E E C D+ to D 10%
Adequate
Fail FX****/F F F F
*ECTS - European Credit Transfer and Accumulation System

**UCTS - University Mobility in Asia and the Pacific (UMAP) Credit Transfer Scheme
*** ACTS - ASEAN Credit Transfer System
****FX - Some more work required before the credit can be awarded
97
CREDIT TRANSFER FORM
A. STUDENT DETAILS
NAME
NAME OF PREVIOUS
INSTITUTION
PROGRAMME
YEAR / LEVEL
IC NUMBER
CONTACT NUMBER EMAIL
B. CREDIT TRANSFER FROM PREVIOUS LEARNING

MODULE
MODULE TYPE CREDIT UTB MODULE
MODULE NAME (e.g. Core, GRADE
CODE Elective, VALUE EQUIVALENT
Breadth
etc)
STUDENT’S SIGNATURE:
DATE:
For Office use:-
FORM RECEIVED BY:
DATE:
CTForm – January 2016
98
Appendix 17
Exit Awards Policy
Background
Students who do not fulfill the requirement for an award may apply for an exit award. A student
may request to formally exit from a programme prior to its completion. All applications are
considered on a case by case basis. Students who apply for an exit award are advised to first
discuss their options with their Programme Leader or Dean of the Faculty. The decision to award
is subject to approval by the University Examination Board.
Student may do so at any time up to one month before or after the University Examination
Board meeting or University Graduate Studies meeting as relevant. If an applicant is successful
in their application for an exit award, they will be excluded from further enrolment in the
programme from which they have exited unless they can satisfy the university that there are
valid reasons for re-enrolment. In such instances, the exit award is automatically surrendered if
the holder is subsequently conferred with the parent award.
The award will not be presented in the Convocation ceremony and certificate will be issued
separately.
Conditions of Eligibility
(a) The programme on which the student has been registered must have a validated exit
award in place.
(b) The student must have earned all the credit values or requirement to such as award as
follows.
Intermediate/Exit Number of Credit Programme Brunei Darussalam

Award Values/Requirement enrolled Qualification
Framework
Advanced Diploma 240 Degree Level 5
programmes
(c) A formal written application should be made to the Registrar and Secretary on the exit
Award Application form.
Procedure
In implementing this policy the following procedure should be followed:
 Students have 18 months from census date of their last enrolled subject to apply for an
Exit Award.
 Students must apply in writing to the Registrar and Secretary on the Exit Award
application form one month in Advance of the University Examination Board Meeting or
University Graduate Studies Committee
 The formal application is copied to the Examinations Officer and relevant Programme
Leader or Dean of the Faculty
 The University Examination Board or University Graduate Studies Committee determines
the eligibility of the student for an exit award and recommends the level of award
 The decision of the University Examination Board or University Graduate Studies
Committee is submitted to Senate for approval.
Examples of UTB Exit Award

Programme Area Exit Award
Bachelor of Science (Hons) in Digital If student obtained 240CV during their parent award
Media they will receive an Advanced Diploma in Digital
Media
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EXIT AWARD
APPLICATION FORM
Student Name :
Student Enrolment No:

Address:
Email Address:
Tel/Mobile No:
Programme Title: i.e.
Programme Registered On
Level of Exit Award Sought: Advanced Diploma
STUDENT’S SIGNATURE:
DATE:
For Office use:-

FORM RECEIVED BY:
DATE:
ExAForm – January 2016
100
Appendix 18
Guidelines And Procedures For Application Of Research Leave
1. General
Research Leave is not an entitlement, but can be approved by the University to full-time faculty
staff of the University. Research Leave is granted as a privilege by the University to those by
whom the collaborative research has to be done in the inviting University outside Brunei.
2. University Research Leave Guidelines
2.1. The period of the Research Leave will usually fall within a non-teaching period and after
completion of all assessment responsibilities, unless replacement of teaching has been
properly arranged.
2.2. In principle, approval for Research Leave will only be granted once every academic year.
The maximum duration will be no more than 30 days. In exceptional cases, and subject
to approval by the Vice Chancellor, the duration of the approved research leave can be
extended for a further 14 days. If necessary, the faculty staff can also apply to use his or
her annual leave or unpaid leave to extend the duration of the Research Leave.
2.3. Days of travel, rest and public holidays falling within a period of Research Leave granted
shall be counted as Research Leave taken.
2.4. An application for Research Leave from a contract staff member in the last 6 months of
his or her contract will only be approved in exceptional circumstances.
2.5. A research grant may be used to fund Research Leave, including economy airfare and a
per diem of B$150 per day for a maximum of 14 days.
2.6. Research Leave can be used together with approved Conference Leave. The combined
period of Research Leave and Conference Leave shall not exceed 30 days, in any one,
continuous period. In such cases, Paragraph 2.2 is also applicable.
2.7. When taken together with approved Conference Leave, the per diem (if applicable) for
the Research Leave component will be obtained from the applicant’s Research Grant,
while the per diem (if applicable) and conference registration for the Conference Leave
component will be paid from the applicant's Conference Grant. The airfare may be
obtained from either grant, but must be specified at the time of application and be
subject to UTB’s Conference Leave guidelines for eligibility.
2.8. Special consideration on Research Leave may be given also to Visiting Professors
contracted to be resident at UTB for at least 12 months only if a visiting professor made
an initial consultation to apply for research leave but the research leave is pro-rata basis
without per diem and tickets.
2.9. Any remuneration that will be paid to the researchers during the Research Leave period,
either by the host University or other external funding body, should be clearly declared
with the Research Leave application. The applicant will be responsible to ensure that any
remuneration received during the Research Leave period does not violate the terms of
their employment or contract. If in doubt, the applicant should first consult the office of
the Deputy Registrar (Administration) on this issue.
2.10. A faculty staff who has been granted Research Leave is required to submit to the
University Research Committee, through the Faculty Dean concerned, a report on the
research undertaken no later than one month from the date of his or her return for duty
from Research Leave. This report will be used as a reference for consideration of next
Research Leave application of the faculty staff when applicable.
101
3. Application Procedure
3.1. Faculty staff/researcher shall submit an application using the Research Leave form
through the Graduate Studies and Research Office to the University Research Committee
for consideration. The application must be submitted at least 5 weeks before the
proposed start date of the research leave.
3.2. Staff may apply for research leave without any research grant. Should they use research
grants to support the Research Leave, their funded research projects must have been
approved before such Research Leave application can be considered.
3.3. The Graduate Studies and Research Office compile the applications and calls for a
meeting of the University Research Committee-Technical. The Research Coordinator
prepares the agenda and papers for the meeting and distributes to all members and
invited professors.
3.4. Academic staff/researchers are called to defend their applications, if necessary, by
delivering a presentation for not more than 5 minutes.
3.5. Decision from the meeting would be conveyed informally to academic staff/researchers
via email/telephone.
3.6. The Secretariat prepares the minutes of the meeting and circulates it to members for
perusal/amendment.
3.7. The Registrar’s Office issues letter of approval to academic staff/researchers.
3.8. The approval given by the University Research Committee-Technical is ratified by the
University Research Committee-Core.
3.9. Relevant research grants (if applicable) and leave records are updated for monitoring
purposes (spending, when reports are due, and so forth).
3.10. Application for any extension of a Research Leave can be made in the same application
form. Where applicable, recommendation for applications requesting extension (up to 14
days as per Paragraph 2.2) should be submitted by the University Research Committee-
Technical for approval by the Vice Chancellor.
4. Research Leave Application Checklist
4.1. Completed Research Leave form endorsed by the Chair of the Faculty Research
Committee.
4.2. Proposal with timeline of proposed research to be carried out.
4.3. Letter of invitation and/or relevant support documents.
4.4. Budget including airfare and per diem if applying with a grant.
102
RESEARCH LEAVE FORM
SECTION I: PERSONAL DETAILS
Name of applicant:
Appointment:
Faculty/Programme Area:
Date of Appointment:
Date of Expiry of contract, if applicable:
SECTION II: RESEARCH LEAVE PROPOSAL
Destination for Research Leave:

No. of days requested:
1st Day of Leave:
Title and Code of Research Grant (if any) to
fund leave:
Summary of Objectives and Expected Outcomes (less than 100 words)
Expenditure from Grant

Description B$ Note
Airfare
No. of days per diem @ $150 per day (to a
maximum of 14 days per diem per academic
year)
Total
I wish to apply for Research Leave as detailed in this form and in the Proposal attached to this
application.
Signature:
Date:
103
COMMENTS AND RECOMMENDATIONS OF DEAN OF FACULTY:
Dean, Faculty of: Signature:

Date: Name in Full:
DECISION OF UNIVERSITY RESEARCH COMMITTEE
Chair of committee: Signature:

Date: Name in Full:
For Use by Processing Officer
104
RESEARCH LEAVE APPLICATION
A) Details of Research Leave (please do not exceed 3 pages)

(a) Objectives (What do you plan to achieve during this Research Leave?)
(b) What is the background and current status of the R&D in this area?
(c) What is your itinerary and activities during this leave?
(d) What are the anticipated outcomes and outputs of this Research Leave?
(B) Recent research progress / outputs.

(a) Attach the progress report from your last Research Leave (if applicable) at the
end of this application.
(b) List all your research outputs (publications, patents, refereed conference
papers, creative works, exhibitions etc) for the last 5 years.
End of Document
RLFFORMS-January 16
105
RESEARCH LEAVE
Report Form
SECTION I: PERSONAL DETAILS

Staff Member
Faculty /
Programme Area
Dates of Leave
Destination
SECTION II: REPORT

(a) Objectives and expected outcomes proposed in your original Research Leave
application.
(b) Any variation to your proposed itinerary / activities and the reason for this
change.
(c) Summary of outcomes (include details of any publications arising from this
Research Leave)
(d) Future collaborations (if any) arising from this Research Leave.
106
Signature Of Programme Leader Date
COMMENTS OF DEAN OF FACULTY:
Dean, Faculty of: Signature:

Date: Name in Full:
COMMENTS OF UNIVERSITY RESEARCH COMMITTEE:
Chair of committee: Signature:

Date: Name in Full:
For Use by GSR Officer
RLRFORMS-January 16
107
Appendix 19

UTB ExperiencePLUS
1 INTRODUCTION
Following the upgrade of Universiti Teknologi Brunei (UTB) to a full-fledged university on 18th
October 2008, UTB began offering its local undergraduate degree programmes starting in the
2009/2010 academic year. The Discovery Year programme was embedded within the four year
undergraduate programme and it is now renamed as the “UTB ExperiencePLUS”.
The programme is to cater UTB’s Faculty of Engineering, School of Business and School of
Computing and Informatics undergraduate programmes and includes a local as well as an
international component to be undertaken at universities, industries and non-governmental
agencies abroad as part of UTB’s strategic initiative in increasing the number of partner
universities and agencies for students’ exchange.
2 UTB ExperiencePLUS
The UTB ExperiencePLUS is intended to provide a platform to extend students’ experience

beyond the walls of academia. It is structured into the four-year undergraduate programme and
provides opportunities for students to participate in activities for life experience and attainment
of life skills. The programme adds value to students’ academic qualifications and contributes
towards the preparation of students for working life through attachment with universities,
industries or etcetera.
The UTB ExperiencePLUS can take a number of formats and may be defined in the Programme
Specification for a particular Programme.
There are various formats possible for the UTB ExperiencePLUS during the third year of the
undergraduate programme.
108
2.1 Format of UTB ExperiencePLUS for School of Business and the School of
Computing and Informatics.
The following table shows the various formats of UTB ExperiencePLUS applicable for the
School of Business and the School of Computing and Informatics.
Format Semester 5 or 6 Semester 5 or 6

1. Group Project (30 CV) – to enhance
teamwork and communication skills
Industrial/Practical 2. Taught Modules (30 CV) – to broaden and
Training enhance knowledge and transferrable skills.
Standard
Placement/Incubation Eg. Technopreneurship, Research
local or international* Methodology, Business Modules for non-
Business students, Technical modules for
non-Engineers, etc
Overseas Placement – placement can be (i) in
Local
an overseas University to study agreed range
Semester Industrial/Practical
of modules to include project work and
Overseas Training
modules to broaden skills and knowledge or (ii)
Placement/Incubation*
in industry.
Whole year to be spent overseas only as part of an agreed programme
Year
with an overseas University. Arrangements to be made to ensure that a
Overseas
suitable form of industrial/practical training still takes place.
Other arrangements can be made on a case-by-case basis but must take
Other account of the elements of the standard format. Subject to approval by
the relevant Board of Faculty and by Senate.
*Industrial/Practical Training/Incubation can take place in Semester 5 or Semester 6
and, accordingly, the Group Project and Taught Modules or Overseas Placement can take
place in the alternative of Semester 5 or 6.
2.2 Format of UTB ExperiencePLUS for the Faculty of Engineering
ExperiencePLUS will take place for 2 months during the inter-semester break at the end
of Year 3.
Arrangements may also be made for 6 month industry placement where needed.
In all cases, students must satisfactorily complete in the elements and modules of the
UTB ExperiencePLUS, in order to be awarded the degree. Some elements may also be
graded. All elements passed and/or graded will be included in the student transcript. The
elements will not count towards the classification of the final degree awarded.
3 OBJECTIVES
The objectives of the UTB Experience PLUS are as follows:

a) to enrich students’ academic experience and life skills;
b) to strengthen the link between UTB, the public sector, business and industries and
universities through work attachment, internship and/or supervised work experience and
student mobility;
c) to encourage students to strive for professional work ethics through the real life work
experience;
109
d) to provide an opportunity for students to experience local and international
universities/industries work environment;
e) to provide incentive for students who have excelled in their studies and qualify for
placement in local and overseas placement (University or work experience);
f) to diversify students’ academic activities ;
g) to promote the university internationally and locally through its student ambassadors.
4 PROCESS
The process of the UTB ExperiencePLUS is dependent on the thread chosen by the students, as
follows:
 Local host universities
 Local work placement
 Overseas host universities (ranked overseas universities)
 Overseas work placement
 Special arrangements with sponsors/supporters for overseas work placement
 Mutual arrangements with local sponsors/supporters for project, research and/or
industry training
 Project-based Community Service Outreach Programme
 Incubation
 Other requests on a case-by-case basis
PROCESS(ES) FOR THE UTB ExperiencePLUS
1. Local Experience
REGISTRAR OFFICE / STUDENT AFFAIRS / PROGRAMME LEADERS - please refer to the
process flow and the timeline requirement for the local arrangement.
2. International Experience
REGISTRAR OFFICE / STUDENT AFFAIRS / DEPUTY DEANS - Please refer to the process flow
and the timeline requirement for the overseas arrangement.
5 CATEGORIES & ELIGIBILITY CRITERIA FOR OVERSEAS PLACEMENTS
To be eligible for the overseas placement, students must meet the following criteria:
a) a registered full-time undergraduate degree student;
b) pass all previous year’s modules;
c) attained an average of at least 70% and above in the previous year*;
d) meet the specific requirements of the host universities or work placements.
* For the Faculty of Engineering, students are expected to achieve Year 2 average of at least
70% and also Semester 5 average of 70%.
The final number of offers may be determined by a quota established for the session. The quota
is based on the availability of funding during the session. If there are more applications than
places available in a session, a shortlisting process will be done. Shortlisting will be based on
academic merit and eligible students will undergo an interview. Shortlisting may also include
achievements through the Student Achievement Passport. Shortlisted students are categorised
as:
110
5.1 Fully-funded students1:
In order to qualify for full-funding, students must:
 be a Brunei Government Scholar or In-Service Trainee2 and
 meet criteria (a) - (d) above and are at the top 10% of the cohort.
5.2 Partially-funded students:

In order to qualify for partial funding, students must:
 be a Brunei Government Scholar or In-Service Trainee and
 meet criteria (a) - (d) above but who are not at the top 10% of the cohort.
5.3 Self-funded students:

 Students that meet the criteria 5(a), (b) and (d) and achieve previous year’s average of
at least 55%
6 HOST UNIVERSITIES AND ORGANISATIONS
Host Universities should be ranked universities that are not limited only to universities that have
MOA/MOU with our university. Students may be required to study selected modules and/or
undergo project work.
The Senate will approve formats and mechanisms for acceptance of reciprocal student exchange
into the respective programmes in our university.
Our university also collaborates with a number of organisations that offer a period of internship
for students.
This list will be updated from time to time based on requirements of UTB.
7 SOURCE OF FUNDING
Funding of the programme will be sought from the Ministry of Education/ sponsoring host
university/industry.
1
Fully funded: Funding could be through
(i) MOE Scholarship Scheme or
(ii) Private scholarships by external agencies and/or MOUs with international universities.
2
An in-service trainee would also be required to meet the requirements and regulations as
determined by the Public Service Department.
111
8 FINANCIAL ENTITLEMENTS
Category Entitlement Remarks

Fully Funded  Return economy class air-ticket Allowances will be
based on the
 Monthly Subsistence Allowance prevailing rate for
Brunei Government
 Transport allowance
Scholars studying in
 Tuition fees (where applicable) the country of the host
university/organisation
 Visa fees /agencies
Partially-  Monthly Subsistence Allowance Allowances will be

funded based on the
 Transport allowance prevailing rate for
Brunei Government
Scholars studying in
the country of the host
university/organisation
/agencies
Self-funded NONE
Students who are undergoing paid internship higher than the prevailing rate for monthly
subsistence allowance paid through the Brunei Government Scholarship scheme, will not be
entitled to receive the monthly subsistence allowance paid through the scholarship scheme.
Should their paid internship be less, then the students will be paid a top-up allowance.
9 MANAGEMENT OF THE PROGRAMME
Policies and guidelines on UTB ExperiencePLUS is approved by the University ExperiencePLUS

Selection Board which is chaired by the Vice-Chancellor.
The implementation of the programme will involve cooperation between the Registrar’s Office,
Faculty/School, Student Affairs and the Bursar’s Office.
Selection at Faculty/School is done through the Faculty/School Selection Committee. This

selection committee is tasked with reviewing and vetting applications before forwarding to the
University ExperiencePLUS Selection Board for approval.
10 SUSTAINING A DYNAMIC ExperiencePLUS
The following should be taken into account to sustain a dynamic student mobility programmes:
i. an annual budget allocation for student mobility;
ii. the need to establish more partnerships covering student mobility with universities
abroad; local and external agencies and companies for internship;
iii. tuition fee waiver and third-party accommodation arrangements to facilitate inbound
student mobility;
iv. credit transfer mechanism;
v. membership in university associations e.g. AUN, AIMS.
10 INSURANCE
Students are responsible to ensure that they are covered by personal insurance while overseas.
112
CONFIDENTIAL
EXPERIENCE PLUS PROGRAMME To help us to identify
you more easily please
securely attach a recent
APPLICATION FORM passport size
photograph of yourself
(LOCAL/OVERSEAS WORK PLACEMENT)
Full Name (Block Capitals):
Date Of Birth: Age:

IC No & Colour: Nationality:
Scholarship/LDP/Fee Paying Marital Status:
Address:
Contact Number:
Course:
Roll Number:
PROPOSED INDUSTRIAL/PRACTICAL TRAINING/PLACEMENT/INCUBATION

Proposed Placement 1
Field
Address
Proposed Placement 2
Field
Address
SECONDARY EDUCATION (in chronological order)

FROM TO
M YR M YR
‘O’ LEVELS
DATE SUBJECT GRADE DATE SUBJECT GRADE
‘A’ LEVELS
DATE SUBJECT GRADE DATE SUBJECT GRADE
113
FROM TO EMPLOYMENT HISTORY – Vacation / Full Time Employment
M YR M YR
HIGHER EDUCATION
Subjects/Papers taken
WORK EXPERIENCE
Please outline your previous experiences in any area of business (Private or Public Sector)
Please indicate any preference for placement for supervise work experience during course
INTERESTS/ACTIVITIES
APPLICANT DECLARATION
Signature
I hereby declare that the information provided
in this form is accurate and complete to the
best of my knowledge Date
EPLE-January 16
114
CONFIDENTIAL
EXPERIENCE PLUS
To help us to identify
PROGRAMME you more easily please

securely attach a recent
passport size
photograph of yourself
APPLICATION FORM
(INTERNATIONAL EXPERIENCE)
Full Name (Block Capitals):

Date Of Birth: Age:
IC No & Colour: Nationality:
Scholarship/LDP/Fee Paying Marital Status:
Address:
Contact Number:
Course:
Roll Number:
PROPOSED HOST INSTITUTION & PROGRAMME I

Name of Institution I
Faculty / School / Department
Name of programme (if any)
[ ] Taught Semester [ ] Internship

Type of programme (Pls Tick)
[ ] Project-based learning
If project-based learning,
state your area of interest
Duration Start : Finish :
PROPOSED HOST INSTITUTION & PROGRAMME II

Name of Institution II

115
PROPOSED HOST INSTITUTION & PROGRAMME III
Name of Institution III

APPLICANT DECLARATION
Are you prepared to self-fund if you are not short listed for full-sponsorship? (Please Tick)
[ ] Yes [ ] No
Signature
I hereby declare that the information provided
in this form is accurate and complete to the
best of my knowledge Date
FACULTY ENDORSEMENT (For Official Use)
Name of potential supervisor at host institution
Designation
Email Contact No:
I hereby confirm that the proposed programme Signature

is acceptable and thereby, endorse the
candidacy of the applicant for the International
Experience Date
ACADEMIC PERFORMANCE (For Official Use)

YEAR 2
Semester 3 Module CV Average Semester 4 Module CV Average
Others (if any)
EPIE-January 16
116

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ACADEMIC ORGANISATION AND STUDY REGULATIONS

UNIVERSITI TEKNOLOGI BRUNEI

3 Amendment to the Procedure for Dealing with

4 Reviews to Academic Structure (Section 1),

1 Academic Management and Committee Structure ........................................ 1

UNIVERSITI TEKNOLOGI BRUNEI

1 Academic Management and Committee Structure

In parallel with the Organisation Structure is an Academic Committee Structure, which is

1.1 The Senate

1. The Vice-Chancellor as Chair

1.2 The Senate Committees

1.2.1 University Research Committee

1. The Vice Chancellor or nominated representative as Chair

Nominated Members shall be appointed on a case-by-case or a specific period invitation.

1. To report to the Senate

1.2.2 University Graduate Studies Committee

1. The Vice Chancellor or nominated representative as Chair

Nominated members may be invited on a case-by-case base from leading academic

1. To report to the Senate

The Committee will meet at least 4 times per academic year.

1.2.3 University Quality Assurance Committee

1. The Vice-Chancellor or nominated representative as Chair

1. To report to the Senate

1.2.4 Board of Studies

1. The Vice Chancellor or nominated representative as Chair

1. To report to the Senate

1.2.5 University Examination Board

1. The Vice-Chancellor as Chair

1. To report to the Senate and is responsible for all examination matters

1.2.6 University Admission Committee

1. The Vice-Chancellor as Chair

1. To report to the Senate

1.2.7 UTB ExperiencePLUS Selection Board

1. The Vice Chancellor or nominated representative as Chair

1.3 The Faculty Committees

1.3.1 Faculty Board

1. The Dean as Chair

1. To report to the Senate

1.3.2 Faculty Examination Board

1. The Dean as Chair

1. To report to the University Examination Board

1.3.3 Faculty Graduate Studies and Research Committee

1. The Deputy Dean of Research as Chair

Additional nominated members may be invited on a case-by-case basis from leading or

1.3.4 Faculty Admission Committee

1. The Dean as Chair

1. To report to the University Admission Committee

1.3.5 UTB ExperiencePLUS Faculty/ School Selection Committee

1. The Deputy Dean (Academic) as Chair

1. To formulate, modify or revise criteria for satisfactory completion of ExperiencePLUS

1.4 The Programme Area Committees

1.4.1 Programme Area Board

1. The Programme Leader as Chair

1. To report to the Faculty Board

1.4.2 Programme Area Examination Board

1. The Programme Leader as Chair

1. To report to the Faculty Examination Board

1.4.3 Programme Area Admission Committee

1. The Programme Leader as Chair

1. To report to the Faculty Admission Committee

1.4.4 Programme Area Student-Staff Committee

1. Programme Leader as Chair

1. To report to the Dean