Professional Documents
Culture Documents
: BPI-QMS-DMT-QM1
Revision No.: 3
FOREWORD
Page No.: 1 of 1
The Bureau of Plant Industry (BPI) is one of the agencies under the Department of
Agriculture committed to serve its stakeholders through ensuring availability of high quality
seeds and planting materials, generating innovative farming technologies, managing pests
and diseases, preventing the introduction and spread of quarantine pests, and ensuring food
safety. These mandates are covered by legislations such as Republic Acts, Executive Orders,
and Letter of Instructions. Further, the Bureau is always aware of the dynamics of its local
and international environment and craft plans and programs to proactively respond to new
opportunities and challenges.
Conscious of the call of President Rodrigo R. Duterte for transparency and good
governance, the BPI partnered with the Development Academy of the Philippines (DAP) to
develop its management system that is certifiable to ISO 9001: 2015 Quality Management
System. This is one of the many efforts we are taking to improve our service to our
stakeholders and lead the Philippine Plant industry to sustainable improvement.
As the Director of the Bureau of Plant Industry, the undersigned seek the utmost
cooperation of all employees to comply with these quality management systems. We
envision this as our humble contribution to the rich history of the Bureau and hope that this
will be our blueprint that we will leave to the generation of BPI employees who will come
after us.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 1 of 7
Number of Pages
Foreword 1
Table of Contents 7
Objectives of the Quality Manual 1
Authorization for Implementation Updating Responsibility 1
Distribution of the Quality Manual 2
Coding System of the Quality Manual 1
01. INTRODUCTION 1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 2 of 7
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 3 of 7
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 4 of 7
Revision No.: 3
TABLE OF CONTENTS
Page No.: 5 of 7
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 6 of 7
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 7 of 7
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
OBJECTIVES OF THE QUALITY MANUAL
Page No.: 1 of 1
The revised Quality Management System (QMS) Manual was prepared by the BPI
QMS Team and led by the QMS Leader.
This Manual will be used by the BPI as it continues to comply with the requirements
of ISO 9001:2015.
2. Communicate throughout the organization and its stakeholders BPI’s policies and total
commitment to quality;
3. Provide a guide for the BPI Management, Internal Audit Team and Bureau personnel, in
general;.
4. Assure stakeholders and partners of the Bureau’s commitment and capability to respond
to their needs and standards;
5. Ensures BPI’s adherence to the highest form of transparency and good governance.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The implementation of the contents of this Quality Management System Manual shall
be authorized and approved by the Director of the Bureau, effective on the date specified in
the Manual.
Updating of the Quality Management System Manual shall be the responsibility of the
Assistant Director, who is designated as the Assistant ISO Quality Management System
Leader.
Their specimen signatures appear below.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
DISTRIBUTION OF THE QUALITY MANUAL
Page No.: 1 of 2
This manual will be reproduced in print and in soft copies. There will only be selected
copyholders to receive hard copies and the rest will be given soft copies for viewing.
LIST OF COPYHOLDERS
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
DISTRIBUTION OF THE QUALITY MANUAL
Page No.: 2 of 2
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The coding system being followed for this manual is alphanumeric system:
e.g.
BPI-QMS-DMT-QM1
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
INTRODUCTION
Page No.: 1 of 1
This Bureau of Plant Industry (BPI) Quality Management System (QMS) Manual
defines and clarifies policies, systems, and procedures adopted to implement and
continually improve the QMS of the BPI.
This QMS Manual, together with associated documents mentioned hereto, aims to:
● Describe the basic elements of the QMS of BPI and serve as reference in its
implementation and continual improvement;
● Inform the internal and external stakeholders and enable them to observe and
implement the QMS that is being maintained at the BPI;
● Serve as reference and guide for newly-hired personnel in order for them to be familiar
and appreciate the BPI QMS;
● Involve its entire human resources in the implementation of QMS and good governance;
and
● Continually improve BPI’s QMS through an effective feedback system from its internal
and external environment and quality audit.
BPI shall review its quality policies and objectives at least once a year to keep them
attuned with the present and future requirements of the stakeholders. A monitoring and
evaluation system of its QMS shall be institutionalized to ensure that BPI’s quality policy is
upheld, maintained, implemented, and improved if needed.
This Manual is intended to be used by the six (6) Technical Divisions based in Manila,
two (2) National Crop Research Development and Production Support Centers, (Los Baños
Laguna and Baguio City) and the Administrative and Support Offices of the Bureau of Plant
Industry
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
AGENCY PROFILE
Page No.: 1 of 5
A. History
The Bureau of Plant Industry (BPI) was created from the Bureau of Agriculture on
January 1, 1930, by virtue of Republic Act No. 3639 of the Philippine Legislature. The said
Act defines the powers and functions of BPI taking over the task on plant research and crop
production.
Upon the promulgation of Republic Act No. 4007 known as the “Reorganization Law
of 1932”, BPI was re-organized to consist of the following divisions: Administrative, Plant
Investigation, Agricultural Extension, Plant Sanitation, and Plant Propagation.
General Memorandum Order No. 186, issued by the Secretary of Agriculture and
Commerce merged the Home Economics Division of the Bureau of Science and the
Agricultural Chemistry Section of BPI to form the plant utilization division on August 1, 1936.
Reorganization Plan No. 30-A, as implemented by Executive Order No. 216 created
the Research Division and renamed the Plant Pest and Disease Control Division to Pest and
Disease Control Division on January 6, 1957. The Production Division was also created to
handle the planning and programming of seed production and propagation, along with the
Laboratory Services Division which is responsible for providing common laboratory services
and undertaking research on the utilization of plant products.
A new division, Crop Development Services was later renamed as Field Trial Services
by virtue of Presidential Decree No. 1050 dated January 1, 1977.
The Pesticide Analytical Laboratory was created as one of the sections under the Crop
Protection Division through a Special Order from the Office of the Minister of Agriculture in
1978.
Executive Order No. 116, signed by then President Corazon C. Aquino in 1986 placed
BPI under the Production Group and made BPI as one of the Staff Bureaus from its former
function as a Line Bureau. The BPI shall be responsible for the production planning of
improved planting materials; protection of agricultural crops from pests and diseases;
development and improvement of farm equipment and other related structures to the plant
industry; preparation of a program for the selection, production, and certification of
improved planting materials, as well as guidelines for its implementation; recommendation
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
AGENCY PROFILE
Page No.: 2 of 5
of plant quarantine policies; and prescription of rules and regulations for the prevention,
control, and eradication of pests, diseases, and injuries to plants and plant products. For its
own sector, BPI shall be responsible for the recommendation of plans, programs, policies,
rules, and regulations to the Minister of Agriculture and provide technical assistance in its
implementation.
The National Seed Industry Council was created with BPI Director as the Executive
Director through Republic Act No. 7038, also known as the Seed Industry Development Act
of 1992. The Council Secretariat was likewise established to provide administrative and
other support services to the Council, which is placed under the supervision of the Executive
Director. Further, the Seed Quality Control Section under the Crop Production Division was
constituted as the National Seed Quality Control Services (NSQCS). The NSQCS shall have
control and supervision over existing field inspection and control services and seed testing
laboratories established throughout the country.
Executive Order No. 366 of 2013, otherwise known as “Reorganization Plan of the
Government Sector” created two divisions namely: Crop Research and Production Support
Division (CRPSD) and Plant Product Safety Services Division (PPSSD). The CRPSD is
mandated to develop crop farming technologies which aims to increase farmer’s
productivity, conserve and utilize plant genetic resources, and ensure availability of quality
seeds and plant materials. It merged the former Crop Research and Crop Production Support
Division. On the other hand, PPSSD is created to ensure plant product safety for fresh and
minimally processed agricultural produce through formulation of food safety protocols, and
monitor for compliance with food safety schemes as supported by its laboratory activities.
Upon signing of RA 11203 or “An Act Liberalizing the Importation, Exportation and
Trading of Rice, lifting for the Purpose the Quantitative Import Restriction on Rice, and for
Other Purposes”, the food safety functions of the National Food Authority (NFA) was
transferred to BPI on March 2019.
B. Mandates
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
AGENCY PROFILE
Page No.: 3 of 5
● Ensure availability of high quality seeds and planting materials (EO 366
“Rationalization Plan”, EO 116 “Renaming The Ministry Of Agriculture And Food As
Ministry Of Agriculture, Reorganizing Its Units, Integrating All Offices And Agencies
Whose Functions Relate To Agriculture And Fishery Into The Ministry And For
Other Purposes”; and RA 7308 “Seed Industry Development Act of 1992”);
● Management of crop pest and diseases (EO 366 “Rationalization Plan” and EO 116
“Renaming The Ministry Of Agriculture And Food As Ministry Of Agriculture,
Reorganizing Its Units, Integrating All Offices And Agencies Whose Functions Relate
To Agriculture And Fishery Into The Ministry And For Other Purposes”);
● Sustainable conservation and utilization of plant genetic resources for food and
agriculture (RA 7308 “Seed Industry Development Act of 1992”);
● Seeds and plant materials certification (RA 7308 “Seed Industry Development Act of
1992”, EO 366 “Rationalization Plan”, and EO 116 “Renaming The Ministry Of
Agriculture And Food As Ministry Of Agriculture, Reorganizing Its Units, Integrating
All Offices And Agencies Whose Functions Relate To Agriculture And Fishery Into
The Ministry And For Other Purposes”);
● Plant variety registration and protection (RA 7308 “Seed Industry Development Act
of 1992” and RA 9168 “To Provide Protection To New Plant Varieties, Establishing
National Plant Variety Protection Board And For Other Purposes”);
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
AGENCY PROFILE
Page No.: 4 of 5
● Food safety (LOI 986 , EO 366 “Rationalization Plan”, RA 10611 “Food Safety Act of
2013”, and RA 11203 Liberalizing the Importation, and Trading of Rice, Lifting for
the Purpose the Quantitative Import Restriction on Rice and Other Purposes);
● Biotechnology (Joint Department Circular No. 1, s. 2016 “Rules and Regulations for
the Research and Development, Handling and Use, Transboundary Movement,
Release into the Environment, and Management of Genetically-Modified Plant and
Plant Products Derived from the Use of Modern Biotechnology”)
C. Vision
The BPI is a world- class, resilient and collaborative public sector organization
continuously innovating to lead the development of the Philippine plant industry by
2030.
D. Mission
“We collaborate with the plant industry stakeholders to ensure the availability of
high quality seeds and advanced farming technologies, maintain the safety and integrity
of plant food and support the export industry through proactive biosecurity.”
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
AGENCY PROFILE
Page No.: 5 of 5
Sources:
Bureau of Plant Industry 50th Anniversary Coffee Book
Strategic Plan 2017-2022
DOST-DA-DENR-DOH-DILG. (2016). Joint Department Circular No. 01, Series of 2016.
Retrieved: http://biotech.da.gov.ph/
Seventeenth Congress. (2018). Republic Act No. 11203 An act liberalizing the
importation, exportation and trading of rice, lifting for the purpose the
quantitative import restriction on rice, and for other purposes. Retrieved:
https://lawphil.net/
Twelfth Congress. (2002). Republic Act No. 9168 An act to provide protection to new
plant varieties, establishing a national plant variety protection board and for other
purposes. Retrieved: https://www.lawphil.net/
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 1 of 16
A. Organization Structure
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document Management Team
(QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 2 of 16
B. Functional Descriptions
● Functions:
1. Leads and supervises the overall operations of the Bureau;
2. Sets directions, targets, operational policies and causes the effective and
efficient execution of the same;
3. Acts on administrative, financial and technical concerns that require the
approval of the head of agency;
4. Recommends policies and procedures, rules and regulations to the
Department of Agriculture;
5. Issues orders concerning the transfer, assignment, designation, or
appointment of personnel of the Bureau;
6. Establishes internal and external linkages or environment affecting the
Bureau; and
7. Performs other tasks assigned by the Department of Agriculture Secretary.
b. Office of the Assistant Director for Operations and Technical and Production
Services
● Functions:
1. Supervises the formulation of policies, provide strategic direction and oversee
the planning of programs, projects and activities on research and
development, crop pest management, crop production support and
agricultural engineering research and services in support to BPI’s mandate;
2. Supervises the implementation of programs, projects and activities on
research and development, crop pest management, crop production support
and agricultural engineering research and services in support to BPI’s
mandate, including national and special projects and ensure that targets are
met within the prescribed period; and
3. Performs other tasks as directed by the Secretary.
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 3 of 16
● Functions:
d. Biotechnology Office
● Functions:
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 4 of 16
● NSIC Function:
1. The Council shall have a Secretariat which shall furnish the necessary
administration, secretarial, and other support services to the Council. The
Council replaced the Philippine Seed Board (the body then known to be
responsible for the approval and registration of crop varieties).
● PVPO Functions:
2. Receive petitions for compulsory license for transmittal to the Board; and
● Functions:
3. Conduct technical budget reviews and evaluation per operating units vis-à-vis
set targets;
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 5 of 16
● Functions:
● Functions:
3. Organize and make all necessary arrangements for the BAC meetings as
well as TWG meetings, if necessary;
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 6 of 16
10. Prepare the APP from the consolidated PPMPs submitted by the various
PMOs and end-user units of the Procuring Entity, to make them available
for review as indicated in Section 7 of the IRR-A;
11. Make arrangements for the pre-procurement and pre-bid conferences and
bid openings;
12. Act as the central channel of communications for the BAC with the end-
users, PMOs, other units of the line agency, other government agencies,
providers of goods, civil works and consulting services, and the general
public;
13. Assist the BAC in preparing drafts of BAC resolutions and recommendation
of award of contracts for approval of the HoPE;
14. Create, maintain and update the registry of suppliers, contractors, and
consultants;
15. Recommend the creation of a Technical Working Group (TWG) from a pool
of technical, financial and/or legal experts to assist in the procurement
process;
17. Transact with the PhilGEPS and PS-DBM on behalf of the Procuring Entity.
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 7 of 16
● Functions:
3. Develop master plan for mechanization and infrastructure projects for BPI
research centers such as greenhouses adaptive to climate change, packing
houses, cold and ambient storage-houses, seed processing plants, offices, and
other laboratories; and
● Mission: We manage the spread of crop pests in the country by ensuring the
availability of effective biological control agents, functional surveillance and
early-warning system, and regular plant health status updates.
● Functions:
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 8 of 16
2. Plant Pest Diagnostics. This mandate provides plant health analysis and
identification of any of the vertebrate and invertebrate pests such as
weeds, insects, bacteria, fungi, nematodes, phytoplasma, and viruses
directly involved in the occurrence of any plant abnormalities.
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 9 of 16
● Functions:
3. Produce and distribute superior quality seeds and planting materials; and
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 10 of 16
● Mission: Generate crop farming technologies and produce quality seeds of semi-
temperate vegetable and fruit crops to ensure sustainable food production
● Functions:
● Functions:
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 11 of 16
III. Regulatory
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 12 of 16
● Functions:
2. Conduct seed samplings and analysis, and issue the corresponding reports of
analyses of samples drawn from locally produced and imported seed lots
within the purview of the Seed Act;
4. Maintain and operate National Seed Quality Control Services through seed
testing and seed and plant material certification throughout the country; and
● Mission: We ensure safe plant food from primary production to post harvest
stages of the food supply chain through effective food control systems and
laboratory services.
● Functions: The Plant Product Safety Services Division ensures plant product
safety of fresh and minimally processed plant foods consistent witht he Republic
Act No. 10611 or the Food Safety Act of 2013 and its Implementing Rules and
Regulations. It is tasked to implement the following:
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 13 of 16
IV. Administrative
a. Accounting Section
● Functions:
b. Budget Section
● Functions:
2. Ensure the timely submission of the monthly obligation report and the
quarterly financial accountability report;
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 14 of 16
c. Cashier Section
● Functions:
5. Prepare liquidation report on all expenses incurred and paid out of cash
advances
● Functions:
3. Prepare and issue Trip Ticket and provide service vehicle to cater the
personnel of the Bureau; and
● Functions:
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 15 of 16
1. Document the Agency’s programs and activities and prepare write-ups for the
information of the stakeholders;
4. Upload information, enhance contents, and update the Bureau’s website and
social media accounts to make information more accessible to the public;
● Functions:
3. Assists the needs and concerns of the employees of the Bureau of Plant
Industry relating to compensations and benefits, grievance machinery, health
and wellness, and employee discipline.
● Functions:
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 16 of 16
h. Records Section
● Functions:
1. Manage and maintain the BPI records and filing system; and
2. Produce records when requested and keep them per set standards; and
3. Save records necessary for continuous operation and dispose those that are
no longer needed
Prepared by:
BPI QMS Team
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
SCOPE AND COVERAGE
Page No.: 1 of 3
The BPI QMS covers the areas of crop research and production, pest management,
plant food safety, seed quality assurance, plant quarantine, and agricultural engineering
services. The scope covers the management, operations, and support processes of the
Bureau of Plant Industry as indicated in the BPI Process Map.
B. Process Map
The BPI business process map is divided into four groups of processes, namely:
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.:
Revision No.: 2
SCOPE AND COVERAGE
Page No.: 2 of 3
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document Management Team
(QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.:
Revision No.: 2
SCOPE AND COVERAGE
Page No.: 3 of 3
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document Management Team
(QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
QUALITY POLICY
Page No.: 1 of 1
The Management maintains the Quality Policy, which ensures the satisfaction of BPI’s
stakeholders. This is communicated and discussed to all Operating Units (OUs) of the Bureau
to ensure that it is understood and applied at all levels of the organization. Likewise, it is
displayed in conspicuous areas of the Bureau where it can be read by stakeholders.
Comprehension of the Quality Policy is verified through, but not limited to, Internal Quality
Audits, Management Reviews, and staff meetings.
The Management is responsible for ensuring that the quality policy is appropriate to
its mandate and provides a framework for establishing and reviewing quality objectives and
goals. This is reviewed at least every semester to ensure continuing suitability to its mandate
and thrusts, including the requirements and needs of its stakeholders.
The Bureau of Plant Industry (BPI), mandated to serve and support the
Philippine plant industry sector, commits to:
Value and satisfy the needs of our stakeholders in the areas of research
and development, production support, and regulatory services;
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
MANAGEMENT PROCESS
Page No.: 1 of 2
Management Processes
ManCom is chaired by the Director of the Bureau of Plant Industry with the
Assistant Directors as Vice-chairs. It is composed of all Division and Center Chiefs, NSIC-
PVPO Secretariat Head, and Biotechnology Head, Primary Unit Heads the Administrative
Office, BAC Chairman and its Head Secretariat, and BPI Employees’ Association’s
President.
It is scheduled every quarter to discuss BPI’s concerns and issues. Through the
ManCom, the Director is updated on the status of the overall performance of each
Operating Unit and gives instructions and directions accordingly.
Minutes of the previous meeting are prepared by the Planning and Management
Office (PMO) and are distributed to the ManCom members a week after the meeting.
The Corporate Planning Workshop is conducted towards the beginning of the last
quarter, spearheaded by the PMO, Budget Section, and Accounting Section. This starts the
cycle of program and budget preparation for the Bureau of Plant Industry for the
following year. Medium Term Development Plan, Secretary’s Ten Point Agenda, Six Year
Strategic Plan of BPI as well as program performance for the last three years are
considered in setting program targets. This is participated by the Center and Division
Chiefs, selected senior staff, designated Planning and Budget Staff and Focal Persons of
SAGF and Banner Programs such as Rice, Corn, High Value Crops, Organic, and Halal. The
output of this activity are proposed physical and financial plans.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
MANAGEMENT PROCESS
Page No.: 2 of 2
Only the Director of the Bureau of Plant Industry can issue memoranda and
directives that are policy in nature and affect the operation of the bureau. Examples of
these are Sanitary and Phytosanitary Import Clearance, Phytosanitary Clearance,
Certificate of Accreditation of Seed Growers and Treatment providers, and Certificate of
Variety Registration and Protection, Phil-GAP Certificate, Biosafety permit, guidelines
pertaining to production support and research and development, among others.
In the event that the Director is on official travel or away from the Bureau, the
assigned Officer-in-charge can sign or initial for the Director, as supported by an issued
memorandum pertaining to the succession plan.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 1 of 15
The Agricultural Engineering Division is one of the divisions of the Bureau of Plant
Industry mandated to address the need to improve farming operations to optimize the use
of farm resources—land, labor, and capital. Since 1932, BPI has operated by applying
engineering concepts in crop production and advocated farm mechanization aimed at
expanding production areas. Today, the division is continuously applying engineering
principles to conduct research and development for the development of the plant industry
and agricultural production.
Aside from performing the mandate, the division also plays an important role in all
the infrastructure projects of the Bureau through supervising from the preparation of plans
and ensuring the completion designs meet the standards required by law. Further, the
division ensures that the payments being collected for the construction are declared.
BIOTECHNOLOGY OFFICE
The BPI Biotech office is tasked to supervise activities relevant to the implementation
of the DOST-DA-DENR-DOH-DILG JDC No.1, Series of 2016 and to resolve issues pertaining
to biotechnology matters that are within the purview of BPI.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 2 of 15
GM applications in the Philippines and to provide support to the activities that will ensure
the smooth implementation of the said Circular. This includes coordination with other
relevant agencies and outside experts who are involved in the safety assessment of GM crops
to animal and human health, and the biodiversity, preparation of summarized technical risk
assessment reports, and facilitating issuance of biosafety permit for approval of the BPI
Director.
The Biotechnology Office is also tasked to conduct regular monitoring of field trials of
GM crops in order to check whether the conditions stipulated in the Biosafety Permit issued
by the BPI Director are all complied by the permit holder. In addition to this, the
Biotechnology Office is mandated to conduct compliance monitoring of permit holder’s
implementation of the Insect Resistance Management (IRM) strategy as well as monitoring
of the possible evolution of weeds developing resistance to glyphosate and shifting in the
weed population.
The Crop Pest Management Division (CPMD) has the responsibility to implement
BPI’s mandate on the management of pests. The division is composed of three (3) different
sections namely: Pest Forecasting Section, Biological Control and Integrated Pest
Management (IPM) Section, and Plant Health and Pest Status Section. CPMD has eight (8)
important functions such as: 1) plant pest surveillance, monitoring and forecasting; 2) plant
pest diagnostics; 3) plant pest management; 4) biological control agents mass production; 5)
competency training and extension on crop pest management; 6) biosecurity and quarantine
measures; 7) applied and adaptive crop pest management research; and 8) public advocacy
on crop pest management.
Plant Pest Surveillance, Monitoring and Forecasting has three (3) major activities:
1) collection and recording of data on pest presence or absence by survey, 2) monitoring of
plant pest which deals with the verification of phytosanitary situations and characteristics
of a pest populations and 3) Plant Pest Forecasting which analyzes the perception of danger
based on observed biotic and abiotic factors that would directly affect crop quality and
quantity of production.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 3 of 15
Plant Pest Diagnostics provides plant health analysis and identification of any of the
vertebrate and invertebrate pests directly involved in the occurrence of any plant
abnormalities.
The Plant Pest Management provides control-based strategy that focuses on the
prevention of pests or their damage through a combination of techniques such as biological
control, chemical control, habitat manipulation, modification of cultural practices, and use of
resistant varieties.
The Biological Control Agents Mass Production (BCAs) to control pests is also a
vital function of the division. It includes the use of beneficial insects, fungi, bacteria,
nematodes, and other living organisms to control specific pests of plants.
Applied and Adaptive Crop Pest Management Research function aims in solving
practical pest management problems, which includes efficacy trials under laboratory and
field conditions, and simple methods in plant pest diagnostics. Thus, the results are made
readily available to the farmers for utilization.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 4 of 15
There are three sections under the CRPSD namely, Crop Improvement and Plant
Genetic Resources Section (CIPGRS), Crop Culture and Management Section (CCMS), and
Crop Production Support Section (CPSS). These sections perform interrelated functions.
The CPIGRS plans, orchestrates, facilitates, and monitors the R&D programs and
activities of the Bureau concerning crop improvement, conservation of biodiversity and
promotion of sustainable utilization of Philippines Plant Genetic Resources (PGR). It is also
responsible for the establishment and strengthening of linkages with other R&D institutions
and provides technical advisory services to the Research Centers of the Bureau and other
stakeholders on crop improvement and PGR management. It also conceptualizes and
conducts research on crop improvement and plant genetic resources.
CCMS plans, orchestrates, facilitates, and monitors the R&D programs and activities
of the Bureau concerning crop culture and management (Improved Crop Culture). This
section is concerned with the development of tissue culture protocol for mass propagation
and virus-elimination. Like CPIGRS, it also establishes and strengthens linkages with other
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 5 of 15
CPSS plans, orchestrates, and facilitates the production and distribution of high
quality seeds and planting materials of NSIC-registered crop cultivars and other high-
yielding varieties. It is also tasked to monitor the seed and plant material distribution
performance of the BPI. It also implements the special programs and projects of DA such as
Urban Agriculture Program and Gulayan sa Paaralan.
In addition, there are Banner Programs under CRPSD such as rice and corn, high value
crops, organic agriculture, and Halal Food Industry Development. The Rice and Corn
Program, a National Banner Program of the DA, plays a vital role in achieving food security,
competitiveness, and sustainable seed industry where farmers benefit from decent and
increasing standards of living. It also ensures the availability of high quality seeds to be
distributed at any given time especially during calamities and unanticipated events affecting
rice and corn seed production. Production support, education and training extension
services as well as research and development were orchestrated and conducted to guarantee
the effective implementation of the activities of the program. CRPSD also implements and
orchestrates activities under the High Value Crops and Development Program (HVCDP). The
main objective of the program is to ensure the availability of quality seeds and planting
materials through different activities and programs, such as Gulayan sa Paaralan and the
Urban Agriculture Program. In addition, CRPSD assists on the development and promotion
of the Organic Agriculture in the Philippines through Republic Act 10068, also known as
“Organic Agriculture Act of 2011.” The BPI through the CRPSD, in coordination with other
agencies under DA, assists also on the promotion, such as information awareness campaign,
of the Halal Food Industry Development Program (HFIDP) through Republic Act 10817 or
the “Philippine Halal Export Development and Promotion Act of 2016.”
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 6 of 15
Protection Convention and other organizations, serves as the National Plant Protection
Organization. Presidential Decree No. 1433, known as the “Plant Quarantine Decree of 1978”,
strengthened the adequate updated laws, regulations, resources, and facilities to monitor
and control movement of plant pests and diseases. Since then, it aimed to protect Philippine
Agriculture by preventing the introduction of new pests and its further spread, complying
with phytosanitary standards and facilitating safe trade. The NPQSD has thirteen regional
offices nationwide and the central office has been divided into four sections/functions:
Import Section, export section, domestic quarantine and administrative section.
Import Section
The Import Section of the NPQSD-Central Office has four primary functions: importer
licensing, sanitary and phytosanitary import clearance, pest risk analysis, and multilateral
and bilateral negotiations.
All applications for importers licensing must and can only go through the NPQSD-
Central Office. The process of licensing begins upon submission of requirements from the
applicant. Once the submitted documents are accepted and evaluated, the Central Office
coordinates with the applicant for their respective schedule of inspection. A Plant
Quarantine Inspector is then assigned and deployed to conduct an onsite inspection of the
declared facilities (e.g. offices, warehouses, cold storage facilities).
The applicant must then attend an orientation facilitated by the NPQSD Central Office,
which covers the following topics: plant quarantine laws; existing orders, rules, processes
and regulations on importation; allowable plants, plant products and planting materials for
importation. Upon completion of the orientation activity, the application will then be
forwarded to the incumbent director of BPI for final approval. Once signed, the applicant or
his/her authorized representative may claim their License to Operate at the NPQSD Central
Office. This certificate will be valid for THREE (3) YEARS upon the date of issuance. An audit
of registered importers will be conducted at least once throughout the duration of their
certification.
Once registered under the NPQSD, an importer may then apply online for and be
issued a Sanitary and Phytosanitary Import Clearance (SPS-IC) through the DA trade system.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 7 of 15
Each application is reviewed by the Central Office prior to endorsement by the NPQSD Chief
for the approval of the BPI Director.
The Import Section also performs the pest risk analysis (PRA), wherein imported
plants, plant products and planting materials are analyzed using pest categorization, risk
assessment, and risk management. This process is conducted to prevent the event of pest
outbreaks within the Philippines. This involves the review of existing PRAs for existing
information, such as high pest detection, updated policies and regulations, as well as new
pest information on the country of import. This process enables the NPQSD to stay informed
on current import conditions, establish and/or update its pest database, communicate with
stakeholders and trading partners identified by the PRA, and conduct site visits at the
exporting country to determine appropriate risk management measures for implementation
prior to export of commodity.
Upon the completion of risk analysis and management, the Import Section will
facilitate a consultation with import stakeholders to draft a multilateral and/or bilateral
agreement(s) to develop new or improve existing import and export program protocols
based on the recommendations from the PRA results. This process includes: preparing
information, and compiling a dossier to support market access proposals; reviewing and
responding to risk analyses results by importing countries; and participating in actual
negotiations with other countries.
Export Section
The Export Section of the NPQSD Central Office primarily handles two
responsibilities: first, the registration of exporters, as well as export-related growers and
farms; and second, the accreditation of packing facilities and treatment providers, such as
fumigators, heat treatment and other quarantine treatments.
Under the export section are activities on Sanitary and Phytosanitary (SPS) Concerns
on Export which involves Notification of Non-compliance (Issuance of notifications of non-
compliance; conduct of investigation for Philippine exports with notification of Non-
compliance.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 8 of 15
Domestic Quarantine
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 9 of 15
inspection of the plant, plant products and planting materials to ensure that the commodities
are pest-free.
The National Seed Industry Council replaced the Philippine Seed Board by virtue of
Republic Act 7308 otherwise known as "The Seed Industry Development Act of 1992" to
oversee the functions of crop varietal registration. RA 7308 created a Council Secretariat who
shall furnish the necessary administrative, secretarial, and other support services to the
Council.
The variety registration process shall pass through three (3) levels of evaluation: (1)
Evaluation of the Crop Entry Performance Test (CEPT) results by the concerned Technical
Working Group (TWG); (2) Technical Secretariat (TechSec) further evaluation and
verification of CEPT results; and (3) final deliberation and approval of the Council and
enlistment in the NSIC Registry. Members of the TWG and Technical Secretariat are drawn
from concerned government and non-government institutions engaged in plant breeding
activities. Meanwhile, the Council membership is constituted in accordance with the
provisions set by RA 7308.
The Plant Variety Protection (PVP) scheme started as soon as the Philippines enacted
into law its plant breeder's rights through Republic Act 9168 otherwise known as the "Plant
Variety Protection Act of 2002". The PVP Act aims to protect and secure the exclusive rights
of breeders with respect to their new plant variety.
The creation of the Plant Variety Protection Office (PVPO) was based on RA 9168
Implementing Rules and Regulations. RA 9168 IRR, Chapter V, Article 14 states that there
shall be established a Plant Variety Protection Office under the Department of Agriculture,
which shall be headed by the Registrar. Article 15 of the IRR further elaborates that the PVP
Office shall receive and conduct examination of applications for plant variety protection;
receive petitions for compulsory license for transmittal to the Board; and maintain a
systematic record of all Certificates of Plant Variety Protection, a database of existing plant
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 10 of 15
varieties collected from both local and foreign sources, and samples of the propagating
materials of the protected variety.
The PVP process includes: (1) Filing of application; (2) Publication of the application
in the PVP Gazette; (3) DUS planning and field trial / grow-out test in accordance with the
crop-specific test guidelines; (4) DUS evaluation during the vegetative, reproductive and
harvesting stage of the applied variety; (5) Consolidation and analyzation of data after the
conduct of at least two seasons of grow-out test; (6) Evaluation of the results of DUS Trial
through the PVP Examiners Meeting; (7) Final evaluation and deliberation of the PVP Board;
and (8) Issuance and Publication of the PVP certificate.
Further, Section 4 of RA 9168 stipulates that the Certificate of Plant Variety Protection
shall be granted for varieties that are: (1) New; (2) Distinct; (3) Uniform; and (4) Stable. A
variety shall be considered “New” if the propagating or harvested material of the variety has
not been sold, offered for sale or otherwise disposed of to others, by or with the consent of
the breeder, for purposes of exploitation of the variety: (a) In the Philippines for more than
one (1) year before the date of filing of an application for Plant Variety Protection; or (b) In
other countries or territories in which the application has been filed, for more than four (4)
years or, in the case of vines or trees, more than six (6) years before the date of filing of an
application for Plant variety Protection. On the other hand, a variety shall be deemed
“Distinct” if it is clearly distinguishable from any commonly known variety and “Uniform” if
subject to the variation that may be expected from the particular features of its propagation,
it is sufficient uniform in its relevant characteristics. Lastly, the variety shall be deemed
“stable” if its relevant characteristics remain unchanged after repeated propagation or, in the
case of a particular cycle of propagation, at the end of each such cycle.
Moreover, Section 76 of the PVP Act states that NSIC, created under RA 7308, shall
perform the functions of the Plant Variety Protection Board until the latter has been fully
organized, but not later than three (3) years from the effectivity of the Act RA 9168 Section
76 further states that, within the same period, the Director of the Bureau of Plant Industry
(BPI) shall be the Acting Registrar and the Assistant Director of the same Bureau shall act as
Associate Registrar. However, as agreed during the previous PVP Board meetings, the
Bureau shall continue to function as such, after the transitory period. It is further agreed
from the Board meetings that the Council Secretariat shall also act as the PVP Secretariat.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 11 of 15
National Seed Quality Control Services (NSQCS) as mandated by Republic Act 7308
otherwise known as the “Seed Industry Development Act of 1992”, supports the major
thrusts of DA and BPI through the provision of quality assurance and control services for
seed and planting material production, processing, storage, and distribution and seed
training in seed quality control towards sustainable agriculture and environment protection.
The NSQCS implements quality control procedures in certification both for seed stock
production of government and private institutions including private seed growers and
producers. NSQCS has one (1) central, sixteen (16) regional and eight (8) satellite seed
testing laboratories that are strategically located nationwide. NSQCS performs major
activities such as seed certification, seed testing and plant material certification.
1. Seed Certification
2. Seed Testing
Seed Testing is the first seed quality control scheme developed to avoid hazards in
crop production due to planting of inferior seeds. This is achieved through evaluation of the
planting value of seed by determining the various quality attributes such as moisture content
determination, physical purity test, germination test, varietal purity test, and seed health
test. Procedures for seed testing are in accordance with the rules and regulations of the
International Seed Testing Association (ISTA) or what is sanctioned by the National Seed
Industry Council (NSIC). NSQCS obtained ISO/IEC 17025:2005 accreditation on February 19,
2019 from Department of Trade and Industry-Philippine Accreditation Bureau (DTI-PAB).
Plant Material Certification aims to maintain and make available high quality planting
materials of superior crop varieties of known genetic identity and varietal purity including
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 12 of 15
reasonable standards of quality considered for crops propagated and distributed. This
activity includes accreditation of plant nursery operator through the issuance of certificate
of accreditation duly signed by the BPI Director. Another activity of plant material
certification section is to accredit tissue culture facility. It aims to recognize laboratories that
comply with the minimum requirements for a tissue culture laboratory that produce quality
planting material.
Republic Act No. 10611 also known as the “Food Safety Act of 2013” mandated the
Bureau as a Food Safety Regulatory Agency (FSRA) under DA. The Plant Product Safety
Services Division (PPSSD) undertakes responsibilities relevant to food safety of fresh and
minimally processed plant foods from primary production to post-harvest stages of the food
supply chain.
It consists of three (3) sections namely, Accreditation and Inspection Section (AIS),
Contaminants Laboratory Section (CLS), Pesticide Analytical Laboratory Section (PALS). It
also has four (4) Satellite Pesticide Analytical Laboratories (SPALs) in Baguio, Cebu, Cagayan
de Oro, and Davao.
AIS is composed of Food Safety Unit, Risk Analysis Unit and GAP Unit. The Food Safety
Unit inspects, registers, and issues endorsement prior to licensing of packing houses and
establishments for compliance to food safety standards and regulations involved in the
distribution of fresh and minimally processed fruits and vegetables. It also inspects
packinghouses of fresh agricultural produce intended for export and domestic markets for
compliance to food safety standards and regulations.
Risk Analysis Unit conducts food safety risk analysis of imported plant food for
market access. It also conducts food safety risk assessment of plants and plant products
derived from modern biotechnology.
The GAP Unit, on the other hand, implements Philippine Good Agricultural Practices
(PhilGAP) Program and acts as the Secretariat for the PhilGAP certification. It assigns
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 13 of 15
inspectors to perform farm inspection and generates reports to be reviewed and approved
by the PhilGAP certification committee. Qualified farmers are then awarded with the PhilGAP
certificate.
PALS is composed of Pesticide Residue Unit (PRU) and Formulation Analysis Unit
(FAU), both are ISO/IEC 17025:2017 certified. The section monitors pesticide residue level
in locally produced and imported agricultural commodities and provides analytical services
for pesticide residues and formulation to various stakeholders. PALS covers Regions III, IV-
A, IV-B, V, and National Capital Region (NCR).
SPALs monitor pesticide residue levels and provide pesticide residue analytical
services in their respective regions. SPAL-Baguio covers Regions I, II, and Cordillera
Autonomous Region (CAR). SPAL-Cebu covers Regions VI, VII, and VIII. SPAL-Cagayan de Oro
covers Regions IX, X, and XIII. SPAL-Davao covers Regions XI, XII, and Bangsamoro
Autonomous Region of Muslim Mindanao (BARMM).
PPSSD conducts official accreditation of private and public plant food testing
laboratories compliant to ISO 17025:2017.
Baguio and Los Baños National Crop Research, Development, and Production Support
Centers (NCRDPSC) are mandated to generate crop farming technologies and produce
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 14 of 15
Baguio and Los Baños Centers cater to the needs of stakeholders through production
and distribution of conventional and certified organic vegetable and legume seeds, culinary
and medicinal herbs and spices, and seedlings of sexually and asexually propagated fruit
trees and plantation crops. They also support the National Programs in attaining food
security and sustainability through provision of high-quality seeds, planting materials, and
other inputs especially in times of calamities and unforeseen events affecting vegetable
production. They disseminate developed technologies through technical assistance,
technology demonstrations, participatory seed production and field trials, trainings,
exhibits, farmers’ fora and field days, and Information, Education and Communication (IEC)
materials’ distribution.
Moreover, Baguio NCRDPSC produces and distributes biological control agents like
Trichoderma spp. and Diadegma semiclausum and conducts disease indexing for potato,
banana, garlic and citrus. On the other hand, Los Baños NCRDPSC uses conventional breeding
techniques to continuously develop new varieties of lowland vegetables, legumes and other
high value crops.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CORE OPERATIONS
Page No.: 15 of 15
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
A. CENTRAL OFFICE
1. Accounting Section
The Accounting Section is responsible for the processing, controlling, recording and
management of financial transactions incurred to support the day-to-day operation of the
Bureau. It ensures that all financial transactions are in accordance with the policies and
guidelines set forth by different governing body such as but not limited to Bureau of Internal
revenue, Commission on Audit, Department of Budget and Management, Bureau of Treasury,
Department of Finance, Civil Service Commission, and other relevant accounting policies, e.g.
Philippine Public Sector Accounting Standards and Government Accounting Manual. Its
functions include processing of claims of internal and external creditors, recording the
financial transactions in the book of accounts, preparation of the financial reports for
different financial statement users, analysis and interpretation of financial reports and
performance, coordination with government agencies and financial institutions relating to
financial matters, and provides assistance to employees and external creditor.
2. Budget Section
The main function of Budget section includes (a) preparation of budget proposal of
the bureau, (b) review and sign of budget proposal for submission to the Department of
Agriculture and Department of Budget Management, (c) ensure the timely submission of the
monthly obligation report and the quarterly financial accountability report needed by
concerned agencies such as Department of Agriculture-Office of the Secretary, Commission
on Audit, and Department of Budget and Management, and (d) allocation of fund sources
(101 - General Appropriations Act, 156 - Plant Quarantine Fund, SEED FUND and trust funds)
for Purchase Requests, Purchase Orders, and vouchers.
3. Cashier Section
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Cashier Section is specifically responsible for the issuance of all checks and
Official Receipts, Advice of Checks Issued and Cancelled (ACIC), List of Due and Demandable
Accounts Payable–Advice to Debit Account (LDDAP-ADA) through Department of Budget
and Management’s National Cash Allocation (NCA), and Debit Memo (DM) for Regular
Revolving Fund to be submitted daily to Landbank of the Philippines and Development Bank
of the Philippines. In addition, submission of remittance and safekeeping of monthly
contributions for Philippine Health Insurance Corp. (PHIC), and Home Development Mutual
Fund (HDMF) were also maintained.
The Cashier Section also ensures that all payments made are documented and
reported to the Accounting Section, pursuant to regulatory guidelines of oversight agencies
such as Commission on Audit (COA).
The General Services Section plays a vital role in the day-to-day support to the
operations of BPI. It manages the motor pool through the preparation and issuance of trip
tickets, consolidation of fuel and lubricants consumptions, vehicles’ maintenance, Land
Transportation Office (LTO) registration, Government Service Insurance System (GSIS)
insurance, and dispatch of service vehicles for BPI Personnel. It ensures that all building
facilities of BPI Divisions are in good condition by providing repair and maintenance
services. It maintains the cleanliness and safety inside the BPI by supervising the
performance of outsourced janitorial and security services.
The Internal Audit Unit (IAU), under the Office of the Director, provides the day-to-
day support to the operation of the Bureau by managing and implementing the processes
which encompasses the check and control of documents such as Purchase Requests (PRs),
Travel Orders (TOs), Vouchers, and Inspection Acceptance Report (IAR). These documents
are verified and approved by the IAU head and forwarded to the concerned operating units.
The IAU also conducts inspection of the delivered supplies and equipment to ensure the
completeness and compliance with the specifications as stipulated in the document.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Information and Computer Section (ICS) is tasked to document the Agency’s
programs and activities and disseminate information for stakeholders. One of its roles is to
assist in the packaging and disseminating information including developed researches and
crop farming technologies to educate stakeholders through the use of communication media
and ICT. ICS also ensures the availability of developed technologies and other agricultural
information in the Bureau’s library. Furthermore, they are tasked to upload information,
enhance contents, and update the Bureau’s website and social media accounts to make
information more accessible to the public. It also assists in the development, deployment,
and management of systems or applications to support BPI processes. Additionally, it
provides overall orchestration and guidelines in the design, acquisition, and maintenance of
ICT equipment.
7. Personnel Section
The Personnel Section ensures the provision of good quality services, proper policies
and regulations, and assists the needs and concerns of the employees of the Bureau of Plant
Industry. The Personnel Section is responsible for:
BPI commits to ensure that its clients are served by a skilled, well-trained,
professional workforce. It fosters the value of a strong leadership anchored on
progressive management practices and continuous improvements on the
performance of our manpower. The Personnel Section ensures that all employees
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Personnel Section is also concerned with matters relating to compensations and
benefits of the employees from their appointment to retirement. It also facilitates programs
and activities on employee relations including grievance machinery, health and wellness,
and employee discipline.
The functions of PMO are (a) lead in the preparation of Annual Work and Financial
Plan (WFP) in accordance with approved policies; (b) assist in preparing, reviewing, and
consolidating of plans and budget in coordination with different operating units; (c) conduct
technical budget reviews and evaluation per operating units vis-à-vis set targets; (d)
evaluate programs, projects, and activities proposed and implemented by different divisions
and centers of the Bureau as to its technical and economic feasibility and recommend
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Procurement Management Section (PMS) is responsible for ensuring that the
Procuring Entity and the procurement process abides by the standards set forth by the
Republic Act 9184 and its Implementing Rules and Regulation (IRR). The PMS also has the
following functions: (a) act as the main support unit of the BAC; (b) provide administrative
support to the BAC and the TWG, if necessary; (c) organize and make all necessary
arrangements for the BAC meetings as well as TWG meetings, if necessary; (d) attend BAC
meetings as Secretary; (e) prepare Minutes of the BAC meetings; (f) take custody of
procurement documents and be responsible for the sale and distribution of bidding
documents to interested buyers; (g) assist in managing the procurement process; (h)
monitor procurement activities and milestones for proper reporting to relevant agencies
and/or end-users, when required; (i) be the central depository of all procurement related
information and continually update itself with the most current GPPB resolutions issuances,
circulars and events, and downstream the same to all relevant officer, employees, and parties
requiring information; (j) prepare the APP from the consolidated PPMPs submitted by the
various PMOs and end-user units of the Procuring Entity, to make them available for review
as indicated in Section 7 of the IRR-A; (k) make arrangements for the pre-procurement and
pre-bid conferences and bid openings; (l) act as the central channel of communications for
the BAC with the end-users, PMOs, other units of the line agency, other government agencies,
providers of goods, civil works and consulting services, and the general public; (m) assist
the BAC in preparing drafts of BAC resolutions; (n) create, maintain and update the registry
of suppliers, contractors, and consultants; (o) recommend the creation of a Technical
Working Group (TWG) from a pool of technical, financial and/or legal experts to assist in the
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
procurement process; (p) administer the PhilGEPS, as the counterpart of the service
provider (q) transact with the PhilGEPS and PS-DBM in behalf of the Procuring Entity.
The Property and Supply Section is responsible for efficient delivery of goods and
services from suppliers/dealers. The section ensures proper store-keeping of supplies,
physical inventory of properties and equipment, distribution of the acquired goods and
services, and disposal of unserviceable and condemned equipment. It also prepares
Purchase Order (PO) based from the approved bidding documents submitted by the Bids and
Award Committee (BAC) and Disbursement Voucher (DV) and supporting documents to
facilitate the payment to suppliers/dealers. Moreover, the Section distributes the
Accountable Forms such as Official Receipts (OR), Phytosanitary Certificates, and Import
Permits to all concerned BPI offices upon request.
Records Section ensures the efficient records management system of the Bureau of
Plant Industry by implementing the following: (a) Maintaining efficient procedure for
control, identification, filling, access and retrieval, storage, and proper disposition of all
records per set standards; (b) Designating a storage area for office records; and (c) having a
disposal system based on current National Archives of the Philippine’s systems and
procedures.
The Accounting processes the vouchers of all the purchases and transactions of the
Centers. This also includes preparation of financial status reports and audited financial
reports.
The Budget allocates and controls the budget of all the regular-funded and special-
funded projects of the Centers. It is also responsible for the recording and tracking of
disbursements of various funds in the control books.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Cashier prepares payment for all the purchases and transactions of the Centers
and issues cheques. It prepares and submits liquidation reports of issued cheques and
collection reports. It also issues official receipts to various creditors and posts in the cash
books the daily collection and balances
The Accounting processes vouchers for all the purchases and transactions of the
Centers. This also includes preparation of financial status reports and audited financial
reports.
The Budget allocates and controls the budget of all the regular-funded and special-
funded projects of the Centers. It is also responsible for the recording and tracking of
disbursements of various funds in the control books.
The Cashier prepares payment for all the purchases and transactions of the Centers
and issues cheques. It prepares and submits liquidation reports of issued cheques and
collection reports. It also issues official receipts to various creditors and posts in the cash
books the daily collection and balances.
The GSS Unit is responsible for the over-all cleanliness, maintenance, orderliness and
proper operations of Center’s premises, landscapes and structures. It is in-charge in the
minor repair and maintenance of all official vehicles, machineries and facilities of the
Centers, facilitates the registration of official vehicles, prepares trip tickets, dispatches
official vehicles, and keeps record of fuel consumption. It supervises security guards
employed and contracted by the Bureau.
Moreover, Los Baños NCRDPSC-GSS Unit performs field operations and provides
assistance in the transportation and hauling of supplies in support to the research and
production activities.
The IAU conducts periodic management audit of activities and its units, and
determines the degree of compliance with BPI-ISO 9001:2015 Quality Management System
(QMS). Reviews, submits recommendations, and monitors necessary actions for the
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
improvement of the system based on an agreed timeline. IAU also checks and verifies the
completeness of Purchase Requests (PRs) and Purchase Orders (PO) of the Center.
4. Personnel Unit
The Personnel Unit ensures that all communications downloaded and directives from
the BPI personnel section are efficiently disseminated and complied. It is responsible for the
recruitment, selection and placement of contractual personnel, and facilitates the pre-
screening of permanent positions below Salary Grade (SG) 18. It consolidates and maintains
record of personnel’s 201 file, competency and capacity building of staff, Statement of Assets
and Liabilities Net worth (SALN), and Individual Performance Commitment Review (IPCR).
It also prepares and records attendance, leaves and absences, and computes accumulated
leaves earned by the Center’s staff for submission to the Central Office. The unit also prepares
the requirements for renewal and processing of Magna Carta benefits.
5. Planning Unit
The Planning Unit facilitates the planning activities of the Center and the preparation
and consolidation of Work and Financial Plan (WFP) for regular and banner programs. It
submits periodical accomplishment reports and Program Monitoring and Evaluation System
(PMES) of the Center to the planning and management office of BPI Central Office. It also
reviews and submits Office and Section’s Performance and Commitment Review (OPCR and
SPCR) for Center’s performance assessment. The unit also conductsfield monitoring and
evaluation of projects’ activities and accomplishments, and periodical Performance
Implementation Review (PIR).
The PMU has the following functions: (a) advertise and/or post the invitation to bid;
(b) determine the eligibility of prospective bidders; (c) receive bids; (d) conduct the
evaluation of bids; (e) undertake post-qualification proceedings; (f) recommend award of
contracts to the Head of the Procuring Entity (HoPE); and (g) the creation of a Technical
Working Group from a pool of technical, financial and/or legal experts to assist in the
procurement process.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Unit is also responsible for ensuring that the Procuring Entity abides by the
standards set forth by the Republic Act 9184 and its Implementing Rules and Regulation
(IRR), and it shall prepare a procurement monitoring report that shall be approved and
submitted to the HoPE.
The PSU is responsible for efficient delivery of goods and services from
suppliers/dealers. The unit ensures proper store keeping of supplies, physical inventory of
properties and equipment, distribution of acquired goods and equipment, and disposal of
unserviceable and condemned equipment. It is also responsible for the filing and issuance of
Requisition and Issue Slip (RIS), Inspection and Custodian Slip (ICS), Property
Acknowledgement Receipt (PAR) and Waste Material Report (WMR) for unserviceable and
condemned equipment. It also prepares Purchase Order (PO) based from the approved
bidding documents submitted by the Bids and Award Committee (BAC), Inspection and
Acceptance Report (IAR) upon delivery of goods and services, and prepares Pre and Post-
Evaluation Report for the repairs and maintenance of official vehicles, infrastructures,
equipment and machineries of the Center
8. Records Unit
The Records Unit ensures an efficient records management system of the Center by
implementing the following: (a) maintaining a good quality procedure for control,
identification, filing, access and retrieval, storage, and proper disposition of all records per
set standards; (b) designating storage areas and filing cabinets; and (c) having disposal
system based on current National Archives of the Philippine’s systems and procedures shall
be implemented. Furthermore, it receives communication documents from the Central Office
and various stakeholders and disseminates it to concerned Sections and Units. It also
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
manages outgoing documents of the Centers and keeps a copy of each received and sent
document.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The Bureau of Plant Industry (BPI) commits to value and satisfy the needs of its
interested parties namely customers, stakeholders, oversight agencies, agencies providing
statutory benefits to employees, other technical personnel devolved to other government
agencies, product and service providers, consultants, and resource persons and BPI
staff/personnel.
The following is a brief and general description of each of these interested parties:
a. Customers are the recipients of the Bureau’s products and services. They are farmers,
students, importers, exporters, passengers carrying plant products and plant materials,
treatment providers, private companies, nursery operators, tissue culture laboratories,
plant breeders, seed growers, seed producers, other private individuals, government
institutions and non-government organizations.
b. Stakeholders are persons and organizations that can affect, be affected by or be
impacted by the products, policies and services offered by the Bureau. This is composed
of private institutions, farmer groups or cooperatives, Philippine port and airport
authorities, International Organizations, other government institutions, academe and
non-government organizations.
c. Oversight Agencies include the Department of Agriculture (DA) to which the BPI is
attached, the Department of Budget and Management (DBM), the Commission on Audit
(COA), Bureau of Internal Revenue (BIR), the Government Procurement Policy Board
(GPPB), the Civil Service Commission (CSC), other oversight agencies.
d. Agencies Providing Benefits to Employees include the Government Service Insurance
System (GSIS), the Home Development Mutual Fund/Pag-IBIG Fund (HDMF), and the
Philippine Health Insurance Corporation (PhilHealth).
e. Other technical personnel devolved to other government agencies consist of
Agricultural Technician, Agricultural Extension Workers, and other employees. They
collaborate with BPI and act as frontliners in the provision of service to our customers.
f. Product and service providers include suppliers of goods and services needed for the
operations of the Bureau.
g. Consultants and Resource Persons include individuals outsourced by the Bureau to
provide the most comprehensive legal and technical expertise.
h. BPI staff/personnel refers to all the individuals employed by the Bureau, whether as
permanent or non-permanent personnel.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
BPI is responsive to the needs of its interested parties through continuous monitoring
of their perceptions of the quality of product and services the agency provides most
especially through the Customer Satisfaction Form (CSF).
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Liquidation report,
Accounting Timely utilization and
Request for Fund Transfer, All Operating Units
Section liquidation of funds
Collection Report
Budget Section funded and Verified/ Checked and
Budget
verified (BURS/ ORS) and signed ORS/ BURS by Internal Audit Unit
Section
signed vouchers the Budget Chief
Accounting,
Travel Expense Voucher Timely submission of
Budget, and
(TEV) Claims required required documents to All Operating Units
Cashier
attachments claim TEV
Sections
On-time preparation
and submission of
Bids and Purchase Request (PR) WFP; Submission of
Awards with complete Purchase Request All Operating Units
Committee specification based on procurement
plan; Procurement
Law
Bids and
Timely submission of
Awards PR for public bidding BPI Centers
PRs for approval
Committee
Risk Assessment Report of On-time submission of
Biotech DOST-DA-DENR-DOH-DILG Risk Assessment
Technical Joint Department Circular Report (RAR) to Plant Product Safety
Advisory (JDC) 1, s. 2016 BioTAG w/in 30 Services Division
Group Applications for Direct Use working days upon
and Propagation receipt
Submission of WFP for
the Fiscal Year in
Budget
WFP (Financial Targets) compliance to the All Operating Units
Section
declared/identified
deadline
Los Baños National
Crop Research,
Magna Carta Requirements Timely submission of
Development, and
Budget approved by Department Certificate of Eligibility
Production Support
Section of Science and Technology from the DA Office of
Center and Plant
(DOST) the Secretary
Product Safety
Services Division
Bureau of
Submission of list of
Plant Industry Monthly remittances Cashier Section
payment
Employees
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Association
(BPIEA)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
National Plant
Quarantine
Review of SPSIC for GM Timely review of SPSIC
Services Biotechnology Office
commodities for GM commodities
Division
(NPQSD)
National Plant Approved license to
LTO (in accordance to
Quarantine Operate (LTO) for
DA DC 4 series of 2016
Services Importers (Proprietors, Director’s Office
and DA DC no. 6 Series
Division Corporations, and
of 2020)
(NPQSD) Hobbyists)
National Plant
Sanitary and Phytosanitary SPSIC, PQC and/or
Quarantine
Import Clearance (SPSIC), PQSC (in accordance to
Services Director’s Office
Plant Quarantine Clearance DA DC no. 4 series of
Division
(PQC) and/or PQSC 2016)
(NPQSD)
National Plant
Updating of Import
Quarantine
Import Conditions from Condition through PRA
Services Director’s Office
BPI and Market Access (in
Division
accordance to WTO)
(NPQSD)
National Plant
Quarantine Memoranda on Movement
Advisories and
Services of Plants, Plant Products, Director’s Office
Updated Memoranda
Division and Planting Materials
(NPQSD)
License to Export
Certificate (in
accordance to
National Plant
Memorandum 40,
Quarantine
License to Export series of 2012, DA-DC
Services Director’s Office
Certificate No. 05 series of 2019,
Division
Memorandum Circular
(NPQSD)
No. 01, Series of 2005 ,
Memorandum Order
No. 179 Series of 2007,
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Memorandum order
No. 103)
National Plant
Quarantine License to Operate (LTO) Issuance of LTO (in
Services for Fumigators/Treatment accordance to BPI AO Director’s Office
Division Providers no. 1 series of 2008)
(NPQSD)
National Plant
On-time submission of
Quarantine Endorsement of Exporters Plant Product Safety
endorsement letter to
Services for Food Safety Compliance Services Division
NPQSD
Division
Pesticide Residue Analysis,
and Microbiological and On-time issuance of Plant Product Safety
PhilGAP Unit
Chemical Contaminants certificate Services Division
Analyses
Timely provision of
National Seed Information on GM events accurate information
Industry with biosafety permit for on approved GM Biotechnology Office
Council (NSIC) commercial propagation events for commercial
propagation
National Seed
Updating of the
Quality
database upon
Control List of registered varieties,
approval of new
Services passport data, guidelines, NSIC
registration
Division, and policies
applications and
CRPSD, and
policies/ guidelines
BPI Centers
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Updated personal
information in the GSIS
Permanent system; Approval of GSIS Provision upon
Personnel Section
Employees loan request; Updated request
information for issuance of
Service Record
Monthly checking and
Permanent
Updated leave credits monitoring of Leave Personnel Section
Employees
credits
Submission of IPCR
Individual Performance
Personnel twice a year in
Commitment and Review All Operating Units
Section compliance to
(IPCR)
identified deadline
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Director's
Office
Timely endorsement
Endorsed GM crop
of application and
Plant Product application for review of
other relevant
Safety Plant Product Safety
documents in relation Biotechnology Office
Services Services Division-Food
to biosafety permit
Division Safety Risk Assessment
application for use in
Team (FSRAT)
risk assessment
Timely submission of
Property and Inventory of Property and Report on the Physical
All Operating Units
Supply Section Equipment Count of Property,
Plant & Equipment
Property and Timely submission of
Waste Material Report All Operating Units
Supply Section Waste Material Report
Processed and
Resolutions, Contracts, and
Property and evaluated approved Bids and Awards
Notice of Award/Notice to
Supply Section PRs and Abstract of Committee
Proceed
Quotations
Completeness and
Compliance of
Delivered Items
(Supplies and
Equipment) per
Delivery of Items (Supplies
approved P.R.
Property and and Equipment) and
(Purchase Request) Internal Audit Unit
Supply Section Accomplished Inspection
and P.O. (Purchase
Acceptance Report (IAR)
Order), Approved/
Signed and Timely
release of Inspection
Acceptance Report
(IAR)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
BIOTECHNOLOGY OFFICE
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Communication in matters
DA Regional Offices - relating to monitoring of
Regulatory Division Insect Resistance Management
(formerly RCPC) Provide IRM updates and on GM Corn
information on IRM monitoring
(other agencies providing Organize Annual IRM
technical expertise) Conference as a form of
capacity building and updating
Standardized protocol
Pest advisories for pest assessment
Pest awareness related to Plant Pest
materials (brochures, Surveillance,
posters, leaflets) Monitoring and
Plant Pest Regional Field Surveillance protocol Forecasting;
Surveillance, Offices (RFOs) - PRIME collect Monthly issuance of
Monitoring and Regulatory, ILD, PRIME web pest advisories and
Forecasting RCPC Rapid crop health pest bulletins
assessment Compliance to the
Prime-stat new normal through
E-learning delivery of training,
BPI collect workshops and other
related activities.
Accurate pest
Plant Pest identification Immediate control
RFOs (ILD, RCPC)
Diagnostics strategies
Specific pest
management
recommendation
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Generation of new
knowledge related to
the pests
Basic information Forwarding of the
Researchers,
regarding the pests information for the
scientists, policy
For regulatory policy use of crop insurance
makers
formulation and disaster risk
reduction
Drafting regulatory
policy related to pest
Farmers, LGUs,
technicians,
Pest management Reduction of pests
NGOs, private
recommendation Yield loss reduction
partners and
stakeholders
Recommended pest Provisions of
RFO-RCPCs management technical and
technology material assistance
Plant Pest
Management LGUs, NGOs, Actual application of On time application of
farmers and the recommended pest management to
other technologies avoid high yield loss
stakeholders
Distribution of
RFO-RCPCs different BCAs, such
as: Metarhizium,
Effective BCA for Trichoderma,
specific crops Beauveria, Isaria, NPV,
Standard protocol Trichogramma, Green
Proper maintenance lacewing, Earwig,
of genetic purity Coccinellid Beetles,
Eocanthecona
Targeted volume of
Biological Control production
Agents Mass
Production
Biological control
LGUs, NGOs, Sufficient distribution to the
farmers and distribution targeted
other Virolent biological beneficiaries
stakeholders control agents Reduction of
chemical pesticide
use
Reduction of yield
loss
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Attendance to
BPI technical Retooling related to training, workshops,
staff Crop Pest and other related
Management activities
Specialized training Application of
for BPI staff knowledge gain
Development of Compliance in the
Competency training modules conduct of training
Training and Advance studies Competitive technical
Extension on staff
Crop Pest
Management Retooling related to
RFO-RCPCs, Crop Pest Management Updated to crop pest
ATI Specialized training for management
RFO staff Serves as reference
Training modules and material
kits Provision of training
modules and kits
National Plant
Quarantine
Services Pest Records Pest risk analysis
Division and Diagnostics Implementation of
Regulatory policy regulatory policy
Satellite Plant
Quarantine
Services
State Colleges
and
Universities Complete details of
Pest records
and other pest records
research
institutes
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Research protocols
LGUs, Cascading of terms
Technicians, and reference
NGOs, Farmers, Incentives Proper
Research (Honorarium, Tokens implementation of
Cooperators, such as agricultural project
supplies, etc.)
SUCs, other
Memorandum of
stakeholders
Agreement
Dissemination of crop
RFO-RCPCs Crop pest
pest management
management
technologies
technologies
Sufficient resources for
Resources for public
public advocacy
advocacy activity
activity
Public Advocacy
on Crop Pest
Management LGUs, Adoption and
Techno-hub center or
Technicians, application of crop
farmer’s information
NGOs, Farmers, pest management
training centers
Research technologies
Harnessing of tri-
Awareness related to
Cooperators, media modalities
presence of pests
SUCs, other
stakeholders
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
EXTERNAL
Interested Details of
Core Operations Requirements
Parties Compliance/Conformity
•Performance data
•Validation of data •Growth and yield performance
•Certification •Compliance for varietal
5 BPI Centers;
I. Genetic •Certified planting registration
NSIC (for Variety
Resources materials •True-to-type variety
Registration);
a. Research and •Certified planting •True-to-type variety
NSQCS; RFOs;
Development materials •True-to-type variety
LGUs
•Propagating •Ensure availability, accessible
materials QPM
b. Technology
RFOs - Adaptable and sustainable
Dissemination/ POT
Operations technology
transfer
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
operators; Seed
growers
• List of RSBSA
d. Monitoring Members Proper monitoring and
and RFOs
evaluation
Evaluation • List accredited
nurseries
III. Crop Culture
Management
Technology
POT on Crop Productive and sustainable crop
Culture production
a. Seed RFO (Operations)
management Management
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Maintenance of NSIC
database of registered
Database of NSIC
varieties;
Registered Varieties
Provide passport data
Report of Distinctness,
Uniformity and
Consolidation of the two-
Stability (DUS) Test
season DUS Test result
and other available
documents
A notarized request for the
Request for cancellation of PVP
Cancellation of PVP certificate provided by the
Certificate applicant shall be presented
to the Board
A written petition for
Plant Variety compulsory licensing shall
Plant Variety Petition for
Protection (PVP) be filed with the PVP Office
Protection compulsory licensing
Board to be presented to the Board
for appropriate decision
Database of existing plant
Database of Protected varieties and maintenance of
Varieties systematic record of all PVP
Certificates
Preparation and
Technical and Admin dissemination of meeting
Support documents one week before
the meeting schedule;
Coordination of deliberation
meeting
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Results of
Distinctness, Consolidation of the two-
Uniformity and season DUS Test results
Stability (DUS) Test based from the generated
data sheets
and other available
documents
Preparation and
Technical and Admin dissemination of meeting
Support documents one week before
the meeting schedule
Issuance of Special Order for
the appointment of Plant
Variety Examiners after the
DA Secretary’s approval;
Coordination of field
evaluation and meetings.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Other technical
Issuance of Certificate once the
personnel devolved Certificate of Completion for
personnel has attended the whole
under other the training attended
duration of the training
government agencies
ACCOUNTING SECTION
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Financial Accountability
Reports, Financial Statements,
Reports on Salaries and
Commission on Audit Allowances, Collection Monthly submission
Reports, Liquidation Reports,
Reports of Checks Issued, and
Inventory Reports
Claimants:
ORS/BURS, DV, Billing
Meralco
Statements
ORS/BURS, DV, Billing
Maynilad
Statements
Monthly/after Delivery of goods or
ORS/BURS, DV, Billing
PLDT Services
Statements
Philhealth ORS/BURS, DV ,Contributions
Pag-IBIG ORS/BURS, DV ,Contributions
ORS/BURS, DV ,
GSIS
Contributions/Deductions
ORS/BURS, DV, Billing
Statements, Company Profile,
Suppliers
Approved Purchase Request,
and Purchase Order
Internet Service Provider Contract, Purchase Request Contract signed by both parties and
approved purchase request
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
BUDGET SECTION
CASHIER SECTION
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Timely uploading/posting of
the materials upon request;
Farmers, students, IEC materials and production Printed copies of IEC
researchers guides materials and Production
guides or e-copies/
downloadable from BPI
website
Importers,
Exporters, traders, Memoranda, announcements Timely uploading/posting of the
other government on BPI Regulations materials upon request;
agencies,
Farmers, Importers,
Timely posting/uploading of the
Exporters, traders, Promotion of activities i.e.
notifications or articles of the
other government webinars/seminars and
programs and activities of the
agencies, and programs of the Bureau
Bureau
Students
PERSONNEL SECTION
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Department of
Budget and NEP (Annual) Approved Proposed NEP
Management (DBM)
Accomplishment Report
Commission on Audit
(Quarterly and as demand Reviewed Accomplishment Reports
(COA)
rises)
RECORDS SECTION
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Property Acknowledgement
Prepared PAR
Receipt (PAR)
Inventory Custodian Slip (ICS) Prepared ICS
Requisitioning Issue Slip (RIS) Approved RIS
Waste Material Report (WMR) Approved WMR
Gate Pass for Equipment or
Machineries Approved Gate Pass
(Los Baños NCRDPSC)
Property and Supply
Borrower’s Request Form for Approved Borrower’s Request Form
Unit
Equipment or Machineries
(Los Baños NCRDPSC),
Pre and Post Evaluation Report Approved Pre and Post Evaluation
(Los Baños NCRDPSC) Report
CSF Accomplished and analyzed CSF
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
(Baguio NCRDPSC)
Travel Order (within Region) Approved Travel Order and Trip
and Trip Ticket Ticket
Approved Fuel/Gasoline Request
Fuel/Gasoline Form
Consumption report
Job Order Request Slip Approved Job Order Request Slip
General Support Manpower Approved Schedule of labor pool
Services Unit (Los Baños NCRDPSC) (Calendar of Activities)
Maintenance plan of Facilities, Approved Maintenance Plan
Service Vehicle, Equipment and
Machineries
CSF for Drivers
Accomplished and analyzed CSF
(Baguio NCRDPSC)
Centers’ Procedures Manual;
Audit Results
Policies and Memoranda
Internal Audit Unit
PPMP, Procurement Signed and approved PR and PO
Documents
LIST OF RELEVANT INTERESTED PARTIES AND THEIR REQUIREMENTS
EXTERNAL
Details of
Interested Parties Requirements
Compliance/Conformity
Submitted and approved proposals,
Funding Agencies Project Proposal MOA (Memorandum of Agreement),
NTP (Notice to Proceed)
Communication letter/submitted
Request of data/IEC Materials data, attendance (visitor’s log book),
CSF, RIS
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 1 of 141
The Bureau of Plant Industry (BPI) has identified risks and opportunities for the development of its Quality Management System (QMS). These include
internal and external issues which serve as basis in the identification of the current controls and opportunities in the system. Risk and opportunity ratings are also
measured through its likelihood and impact to create action plans with specific time frames. As for the risks, treatments pertain to the mitigation and contingency
procedures. Whereas, the opportunity pursuit plan aides in the adoption and improvement of practices and viable possibilities to meet the needs of the
organization and its customers.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 2 of 141
Typogra
phical
error or There
incompa are no Bids and
Purchase
SO9. tible Unaccept bidder/ Proofreading Awards
Request
R- Ensure item able or supplier and checking 10 working Committ
Bids and (PR) Review and Revise
In- efficient from the incomple s who Operationa Mediu of the PR by days upon ee/Proc Not
Awards with Internal 4 2 8 counter check Purchase Open
AOU financial approve te will l Risk m the end user; the RORAP urement applicable
Committee complete prepared PR Request
-002 manageme d WFP, specifica supply Provide approval Manage
specifica
nt and tion the checklist ment
tion
incomple require Section
te ment
attachme
nt
Audited
Early
Financial Delay in
Financial preparation Top
Report/ the
SO9. Plan in of Manage
Liquidati transfer Preparation of
R- Ensure Budget the Delay in Facilitate documents 10 working ment/Bu
on of fund documents and
In- efficient Section, current liquidati Operationa Mediu liquidation of necessary for days upon dget Not
report, for Internal 4 2 8 record keeping Open
AOU financial Accounting period on l Risk m the existing execution of the RORAP Section/ applicable
Request succeedi after every
-003 manageme Section were not report fund plans such as approval Accounti
for Fund ng activity
nt executed PR, RFQ, etc.; ng
Transfer, quarter/
on time Issue memo Section
Collectio release
on deadline
n Report
Changes
in
require
Approve Incompa
ments Revision and
SO9. d budget tible
from the consideratio Preparation Top
R- Ensure WFP is not Financial 10 working
time of Work within the n of changes of Manage
In- efficient Budget (Financi compati Targets Operationa Mediu days upon Not
budget Internal 3 2 6 existing or for the documents ment/Bu Open
AOU financial Section al ble with (BED 1) l Risk m the RORAP applicable
proposal approved budget current as reference dget
-004 manageme Targets) the with the approval
to the requirement for planning Section
nt require current
time of s
ments situation
WFP
preparat
ion
SO9. Travel Top
Budget, Incompl
R- Ensure Expense Missed Review of the 10 working Manage
Accounting ete Delay in Submission Provide
In- efficient Voucher out Operationa Mediu attachments days upon ment/Bu Not
, and attachm issuance Internal 4 2 8 of missed out checklist of Open
AOU financial (TEV) attachme l Risk m prior to the RORAP dget, applicable
Cashier ents for of claims attachment documents
-005 manageme Claims nts submission approval Accounti
Sections TEV
nt required ng and
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 3 of 141
attachm Cashier
ents Sections
Preparation
of
informationa
Informat
Consiste l material
ion, Misconc
SO8. Typogra ncy of lifted from
educatio eption
R- Integrate Informatio phical informat Review and the content 5 working Informat
n, and and Replacement
In- informatio n and error or ion Reputation proofreading of of current days upon ion and Not
commun misinfor Internal 2 1 2 Low / recall if Open
AOU n Computer outdated provided al Risk information for issuances; the RORAP Compute applicable
ication med necessary
-006 manageme Section informat for IEC IEC Establish approval r Section
(IEC) stakehol
nt ion material mechanism
material ders
s on review
s
prior to the
release of
materials
Unavaila
bility of Delay in
Monthly Assign
S07. personn submissi Outdated
R- Training alternate 10 working
Enhance el on of record of Prepration of Submission Personn
In- Personnel and Operationa Mediu personnel to days upon Not
human assigned Training Personn Internal 4 2 8 reports prior to of reports el Open
AOU Section Scholars l Risk m prepare and the RORAP applicable
resource in the Monitori el submission immediately Section
-007 hip submit the approval
capability report ng Section
Report report
submissi Report
on
Individu Personn Delays in Posting of
al el are the memorandu
Incompl
S07. Perform unaware submissi Check status of m on the
R- ete file at 5 working
Enhance ance of the on of submission and Immediate bulletin Personn
In- Personnel the Operationa days upon Not
human Commit deadline IPCR Internal 2 1 2 Low remind submission board el Open
AOU Section personn l Risk the RORAP applicable
resource ment for the from personnel to of IPCR regarding Section
-008 el approval
capability and submissi every comply the deadline
section
Review on of personn of
(IPCR) IPCR el submission
Duly Concern
S07. Unavaila Late Processing of Preparation
R- accompli Late Processing of TO 10 working ed OU
Enhance bility of approval TO and TA of
In- Personnel shed processi Operationa Mediu and TA days upon Personn Not
human signatori of TA Internal 4 2 8 immediately documents Open
AOU Section DTR, ng of TO l Risk m immediately the RORAP el; applicable
resource es for TA and TO; prior to several
-009 Travel and TA prior to travel approval Liaison
capability and TO Cancellat travel and months prior
Orders Officer;
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 4 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 5 of 141
Applicati
on
Incompl
letters/C
ete
V/PDS/C Provision of
S07. submissi Delay in
R- redential Missed Checking of Immediate checklist to 5 working
Enhance on of processi Personn
In- Personnel s of out Operationa appointed submission COS to days upon Not
human Contract ng of Internal 2 1 2 Low el Open
AOU Section Center's attachme l Risk personnel prior of lacking prepare the RORAP applicable
resource of contract Section
-012 applican nts to submission documents needed approval
capability Service's s
ts, documents
documen
Contract
ts
s of
service
Late or
Informing Top
S07. Leave Missed non- Immediate Filing of
R- immediate 10 working Manage
Enhance Credits filing of submissi Outdated Organizati filing of leave leave ahead
In- Personnel Mediu supervisor days upon ment; Not
human and leave on or of leave Internal onal Well- 4 2 8 upon of time; Issue Open
AOU Section m regarding the the RORAP Personn applicable
resource Applicati applicati leave credits being reporting to memo on
-013 absence of approval el
capability ons on applicati office leave
personnel Section
ons
Clearanc Failure Preparation
es to of
S07. (retirem comply Delay in documents
R- Intended Reminding 5 working
Enhance ents, with the submissi Organizati Follow up on necessary for Personn
In- Personnel activity concern days upon Not
human travel, require on of Internal onal Well- 1 2 2 Low the release of clearance el Open
AOU Section will not personnel to the RORAP applicable
resource trainings ments clearanc being clearance ahead of Section
-014 proceed seek clearance approval
capability , for e time; Issue
scholars clearanc memo on
hips) e clearances
Section
Perform
ance
Commit
Posting of
ment Offices Outdated
Late memorandu
Review were not perform
S07. submissi Immediate m on the Planning
R- Planning (SPCR), aware of ance Reminding the 5 working
Enhance on of submission bulletin and
In- and Division the evaluatio Operationa personnel in days upon Not
human SPCR, Internal 2 1 2 Low of SPCR, board Manage Open
AOU Manageme Perform deadline n of l Risk charge about the the RORAP applicable
resource DPCR, DPCR and regarding ment
-015 nt Office ance of concerne submission approval
capability and OPCR the deadline Office
Commit submissi d office
OPCR of
ment on at PMO
submission
Review
(DPCR),
and
Office
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 6 of 141
Perform
ance
Commit
ment
Review
(OPCR)
Outdate
SO6.
Inventor d Unaccou
Upgrade Insufficie
R- y of property nted/los Reminding the Update 5 working Property
infrastruct Property nt Immediate
In- Property and t Operationa concerned inventory on days upon and Not
ure and and Supply tracking Internal 2 1 2 Low submission Open
AOU and equipme equipme l Risk personnel about a regular the RORAP Supply applicable
support Section mechani of inventory
-016 Equipme nt nt/prope the submission basis approval Section
facilities sm
nt inventor rty
services
y
Failure
to
update Property
SO6. Late and Reminding the
Unable the and
Upgrade non- concerned
R- to property Ensure 5 working Supply
infrastruct Property Waste submissi personnel about Immediate
In- documen and Operationa proper days upon Section/ Not
ure and and Supply Material on of Internal 2 1 2 Low the submission submission Open
AOU t waste supply l Risk documentati the RORAP Concern applicable
support Section Report Waste of waste disposal of the report
-017 disposal section on approval ed OU
facilities Material report whenever
activity and Personn
services Report necessary
possible el
audit
violation
Insufficie
Planning
nt means
and
to Scheduling Top
Manageme
SO9. effectivel Unable of in-house Manage
nt Office, Late Review and
R- Ensure Work y to carry workshop 10 working ment/Pl
Budget submissi Immediate facilitate
In- efficient and consolid out Plans Operationa Mediu activity per days upon anning Not
Section, on of Internal 3 2 6 submission of approval of Open
AOU financial financial ate, and l Risk m OU for the the RORAP and applicable
Assistant feasible WFP prepared
-018 manageme plan conceptu Program preparation approval Manage
Director's WFP WFP
nt alize and s of WFP; ment
Office, and
discuss Issue memo Office
Director's
work
Office
program
SO9. Monthly Unaccou Planning
Regional Sets deadline of Review and Sending a
R- Ensure Planning Physical Late nted 10 working and
/Satellite submission follow up on reminder
In- efficient and Accompl submissi accompli Operationa Mediu days upon Manage Not
Office Internal 3 2 6 earlier to the and the set Open
AOU financial Manageme ishment on of shment l Risk m the RORAP ment applicable
fails to consolidate submission deadline
-019 manageme nt Office Report reports report to approval Office;
submit reports of reports prior to
nt and DA MED OUs with
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 7 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 8 of 141
Accounting Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
ORS/BU
RS,DV,
Billing
Stateme Require
nts, every
Approve section,
Claimants d offices to
SO9. Incompl
(Meralco, Purchase Pre-Processing of check and
R- Ensure ete 10 working
Maynilad, order Delayed External Claims to be able accomplishe Doctrack/Ch Accounti Not
IE- efficient informat Complai Financial Mediu days upon
PLDT, and Payment and 4 2 8 to identify what d every ecklist for ng Applicabl Open
ACS- financial ion (ex. nts Risk m the RORAP
Suppliers, Purchase s Internal document is documents Submission Section e
001 manageme attachme approval
Employees Request, lacking needed
nt nts, etc.)
, etc.) Compan before
y Profile, submitting to
DTR,TEV accounting
claims office
required
attachm
ents
SO9. Departmen Financial Incompl Allowing them to Provision of
Delayed Non Consolidatin
R- Ensure t of Account ete submit advance Scheduled 10 working
Consolid Complia g reports in Accounti Not
IE- efficient Agricultur ability Reports Operationa Mediu copy of their reminder to days upon
ation nce to Internal 4 2 8 advance ng Applicabl Open
ACS- financial e, Reports, Attachm l Risk m reports and all Operating the RORAP
and Submissi before Section e
002 manageme Commissio Financial ents/Del setting allowable Units on approval
submissi on Set deadline
nt n on Audit, Stateme ayed deadlines to Submission
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 9 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 10 of 141
ies in Universitie
agriculture s,
Researcher
s, and
Students
Technol
ogies
Farmers,
generate
students,
d,
researcher
Reliable
s,
pest
agricultura Conduct
advisory,
SO5. l extension weekly
Provisio Unable
Generate workers, follow up to
R-E- n of to Untimely Contact the
new and Local Follow up each
ADO technical Incompl provide delivery divisions
relevant Governme Operationa High Major submissions divisions December Not
OTP assistanc ete data client of Internal 16 High responsible All OUs Open
agricultura nt Units, l Risk (4) (4) from respective under the 2022 applicable
S- e thru received specific demande for the data
l Politicians, divisions office and
002 conduct documen d data of interest
technologi DA and establish an
of ts
es other effective data
training,
governme management
phone
nt
inquiries
agencies,
,
Indigenous
intervie
People
ws, and
e-mails
Conduct
Submissi
series of
on of Low
DSO3. Discussion training that
proposal turnout
R-E- Enhance among will develop
s on Lack of Low of 20 working
ADO promotion Organizati Seek technical experts and technical
Funding research, technical quality approve High Significa Signifi days upon Not
OTP of Internal onal Well- 12 assistance from proponents capabilities All OUs Open
Agencies Instituti writing proposal d/duly- (4) nt (3) cant the RORAP applicable
S- opportunit Being experts to polish the of staff to
onal trainings s funded approval
003 ies in research develop good
Develop research
agriculture proposal quality
ment proposal
research
Grant
proposal
Agricultural Engineering Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Risk Scenario Existing Control Timeline Remarks
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 11 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
SO7: Farmers, Technica Too Unable Delay in External Macro 4 2 8 mediu Manually sorting Referral of Make files March 30, Agricult Subject to Open
Develop students, l many to find catering Environme m and looking the client to more 2022 ural availabilit
Agricultur researcher Assistan physical client technical nt through files. similar accessible by Engineer y of funds
al s, and ce documen specific assistanc Email the client organization improvemen ing
Engineerin agricultura ts. documen e. once the files s or agencies t of manual Division,
g Database l extension Human ts. have been that can sorting
workers Error. retrieved cater to their through
R- requirement proper
Ex- s. tagging /
AED labelling.
-001 Providing
local digital
database on
information
on the
common
inquiries of
the clients’
Capsule Non-
proposal approval
Submission Agricult
, detailed / Non – Conduct
of a Request ural
proposal Incompl release meeting to
SO10. Funding Denial of Letter for Engineer
R- , logical ete of fund Regular follow- plan ahead of
Increase Agency propose Macro Extension of ing Subject to
Ex- framewo documen resulting mediu up on the status time inputs March 30,
external (BAR, d External Environme 3 2 6 compliance Division, availabilit Open
AED rk, work tary in delay m of the processing on the 2022
fund PCAARD, research nt to other y of funds
-002 plan require or non- of the proposal proposal
resources etc.) project documentary Division
schedule ments impleme revisions and
requirement s/
, budget ntation timeline.
s Centers
summar of the
y project
Biotechnology Office
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 12 of 141
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Non-
existenc
Technolog e of
y sanction
Source out
developers s for Biotechn
pool of
(Private delayed ology
experts in
Sector and submissi Office;
Biosafet universities
Public ons in PPSSD;
y Permit with the
DSO2. Research the JDC Departm
for needed field
Ensure Institution No. 1 ent of
Direct Delay in of
complianc s), DENR- s2016 Delay in Adjust the Health;
R- Use, the 5 specializatio 20 working
e to food Biosafety resulting the Macro Weekly follow- remaining Bureau
Ex- Field approval (Service n; Review of days from Not
safety Committee to delays delivery External Environme 3 15 High up to concerned time allotted of Open
BIO- Trial, of Delivery Joint the RORAP applicable
requireme , DOH- in the of nt experts for the other Animal
001 and biosafety ) Department approval
nts of Biosafety submissi service processes Industry
Commer permit Circular No.1
agricultura Committee on of ;
cial Series of
l crops , DA-BAI ERA/EHI Fertilize
Propagat 2016 to
Biotech A/RAR/ r and
ion extend the
Team, DA- CPR Pesticide
timelines for
Fertilizer forms Authorit
risk
and and y
assessment;
Pesticide evaluatio
Authority n
documen
ts.
DSO1. Technolog Biosafet Complac Delay in Conduct
Delay in
R- Ensure y y Permit ency of the 1 Continuous Continuous meeting with 5 working
the Macro Biotechn
Ex- access of developers for assigned submissi (Service follow-up to follow-up to the days from Not
delivery External Environme 4 4 Low ology Open
BIO- farmers to (Private Direct external on of Delivery RFO/PAMG RFO/PAMG concerned the RORAP applicable
of nt Office
002 quality Sector and Use, staff IRM ) monitors monitors external approval
service
seeds Public Field leading (post- personnel;
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 13 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 14 of 141
DA-
Constant
Biotechnol
Delay in Halt in communicati
ogy Accompli
the Delay in the on with the
Program Planning shment
consolid the funding Preparation of oversight
R- Office and ahead of 10 working reports to
Accompl ation of submissi of 4 accomplishment agencies to Biotechn
Ex- DSO9, DA-Bureau Financial Mediu time inputs days from be
ishment inputs on of project External 1 (Financi 4 reports before update ology Open
BIO- DSO10 of Risk m on the the RORAP submitted
reports for the accompli proposal al Risk) the scheduled progress on Office
005 Agricultur accomplishm approval as needed
accompli shment s or deadline. the drafting
al ent reports. and
shment reports. realignm of
Research required.
reports. ents. accomplishm
(oversight
ent reports.
agencies)
Urgent
issues
and
Other concerns
commit cannot
Planning
ments of Non- be
calendar of
the BPI attendan resolved Communicati
Represe activities and DOST-BC
represen ce of the immedia Designation of on with the
R- ntation scheduled 10 working meetings
DOST- tative/s BPI tely. alternate DOST-BC Biotechn
Ex- DSO7, of DA- Operationa Mediu commitment days from are on
Biosafety are in represen Difficulty External 3 3 9 representatives Secretariat ology Open
BIO- DSO8 BPI in l Risk m s of the BPI the RORAP Saturdays
Committee place tative/s in for the DOST-BC to discuss Office
006 the representati approval , every
during to the cascadin meetings. meeting’s
DOST-BC ve to the month.
the DOST-BC g agenda.
DOST-BC
DOST-BC meetings informat
meetings.
meeting ion
dates. discusse
d on the
meetings
.
Internatio Delay in Untimely
Requeste
nal the cascadin
d data on Delay in Coordination
Organizati submissi g of
GM crop the Continuous with the
ons, on of GM informat GM crop
adoption preparat monitoring and specific RIPs Close
Governme crop ion to adoption
R- and ion and follow-up of GM requesting coordination 5 working
nt and adoption the Biotechn data
Ex- DSO4, other website Operationa crop adoption the with the days from
Non- data concerne External 2 2 4 Low ology submitted Open
BIO- DSO8 relevant posting l Risk data from information technology the RORAP
Governme from d RIPs. Office to BPI on
007 informat of GM technology to expedite developers approval
nt technolo Delay in every
ion for crop developers and the and RCPCs.
organizati gy providin season.
public adoption RCPCs. processing of
ons, Local develope g
disclosur data. the request.
Governme rs/RCPC requeste
e
nt Units, s and d
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 15 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 16 of 141
2017-
2022)
Processes Incompl
Delayed Receipt
and ete Follow up Issuance of
payment of
releases informat with the memorandu Accounti
R- Stakeholde to complain Macro 20 working
payments, ion (ex. concerned m regarding ng Not
IE- rs - Payment supplier ts from External/I environme 5(Opera Consistent days upon
claims & signatur 3 15 High stakeholder the Section / Applicabl Open
CAS- External & s and supplier; nternal nt/Operati tional) follow-up the RORAP
remittance e, regarding completenes Cashier e
001 Internal other Delay in onal approval
of account the missing s of voucher Section
stakehol service
employees number, information information.
ders. delivery
& creditors etc.)
Supplier
s do not Prepare List of
have Issuance Due and
official of MDS Demandable
Processes Follow-up
bank Check Accounts Payable Schedule
and national Facilitate an
account from Delayed for national of request
releases government online
R- Stakeholde leading national payment government for MDS
payments, Macro servicing request to
IE- rs - Payment to governm to 3(Opera Mediu servicing bank / October Cashier check
claims & External environme 3 9 bank for the hasten the Open
CAS- External & s requesti ent external tional) m Follow-up 2021 Section starts on
remittance nt check process of
002 Internal ng of servicing stakehol national the last
of payment and releasing
Modified bank ders government quarter of
employees request check
Disburse takes servicing bank the year.
& creditors made
ment longer for the check
System time payment and
(MDS) request made
Check
Crop Pest Management Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 17 of 141
Crop
pest
manage
ment
technolo Continuous
gies, pest
Resourc monitoring,
RFO-
es for Issuance of pests Conduct technical
RCPCs; and
public advisories; farmers briefing and
LGUs,
advocacy Insufficie dissemination of awareness training of
DSO1. Technician
R- activity; nt food IEC materials; to do regular farmers in
Minimize s, NGOs, Occurren 10 working
Ex- and Reductio supply Macro 5 conduct of pest monitoring; coordination
and Farmers, ce of Mediu days upon Not
CPM Techno- n in crop and low External environme 2 (Operati 10 monitoring; and apply with the CPMD Open
control Research pest m the RORAP applicable
D- hub yield income nt onal) technical insecticides regions &
pest Cooperato outbreak approval
001 center or of assistance; and approved by LGUs;
outbreak rs, SUCs,
farmer’s farmers distribution of Fertilizer Conduct of
other
informat Biocontrol and Pesticide adaptive
stakeholde
ion Agents Authority research and
rs
training trainings for
centers, new
Harnessi technologies
ng of tri-
media
modaliti
es
Accurate
pest
RFOs (ILD,
identific
RCPC);
ation,
Researcher
Specific
s, Peace Delayed
pest Proper
scientists, and delivery Include only
manage coordination
DSO1. policy order of accessible
R- ment Natural with the
Minimize makers; issues in products 5 and safe 20 working
Ex- recomm hazards Macro concerned LGUs Immediately
and Farmers, some and (Health areas in the days upon Not
CPM endation and External environme 3 15 High and regions; extract CPMD Open
control LGUs, areas; services; and conduct of the RORAP applicable
D- ; Basic disasters nt Developed affected staff
pest Technician accident Endange Safety) activities approval
002 informat ; rebels survey protocol
outbreak s, NGOs, prone in r life of outside the
ion on cassava, corn
private remote staff; bureau
regardin and rice
partners areas Injury
g the
and
pests,
stakeholde
For
rs
regulato
ry policy
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 18 of 141
formulat
ion; and
Pest
manage
ment
recomm
endation
Effective
BCA for
specific
crops;
Standard
Not yet
protocol;
Provision of included
Proper Low
RFO- hazard pay in the
mainten producti
DSO3. RCPCs; and for staff FY2021
R- ance of on of Reductio 2
Strengthen LGUs; Sanitation and working in budget;
Ex- genetic Mites Trichogr n in the Macro (Operati Contract
laboratory NGOs; follow proper the December Biocontr Subject to
CPM purity; infestati amma distribut External environme 2 onal/He 4 Low licensed Open
and pest farmers laboratory laboratory; 2022 ol the
D- and on and ion to nt alth and fumigator
manageme and other practices Fumigation Section approval
003 Sufficien health farmers Safety)
nt services stakeholde done by of budget
t risk of
rs laboratory proposal
distribut staff
personnel for
ion;
FY2022
Virulent
biologica
l control
agents
Pest
advisori
es;
Conduct
Pest
weekly
DSO7. awarene Division
Delay in follow up to
R- Integrate ss Chief to
RFOs Delay in the Follow up the the regions; 20 working
Ex- pest material Incompl Macro 3 request
(Regulator the data update submission of Establish an days upon Not
CPM manageme s ete data External environme 4 (Operati 12 High emergency CPMD Open
y, ILD, processi of pest data for effective and the RORAP applicable
D- nt (brochur received nt onal) meeting to
RCPC) ng national validation efficient pest approval
004 informatio es, all the
pest data database
n system posters, regions
(Google
leaflets);
sheets)
Surveilla
nce
protocol;
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 19 of 141
PRIME
collect;
PRIME
web;
Rapid
crop
health
assessm
ent;
Prime-
stat; E-
learning;
BPI
collect
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 20 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 21 of 141
tion,
Certificat
e of
accredita
tion
Certified
planting
material
s, Higher
Governme Class of
nt seeds,
Research RSBSA Capacity
Institute, member, Augment building on
Imprope
BPI Certificat amount of proper
r Low Augment amount
Centers, e of seed nursery and
nursery/ germinat of seed
RFOs, accredita Distrust distribution seed storage
DSO1. storage ion of distribution CRPSD;
R- farmers, tion, and, low based on management
Ensure mainten distribut 5 based on seed 30 working Wareho
Ex- Accredited Certificat satisfacti seed . Strict
access of ance ed seeds Operationa (Operati Extre germination rate, days upon use man; Not
CRP seed e of on rating Internal 5 25 germination observation Open
farmers to leading and low l Risk onal me inform the RORAP Plant applicable
SD- growers, accredita from rate, inform and
quality to quality Risk) beneficiaries approval nursery
004 Accredited tion, beneficia beneficiaries monitoring
seeds unsuitab planting about the current staff
plant Certificat ries about the of nursery
le material condition of the
nurseries, e of current and seed
environ s seeds.
Private accredita condition of storage
ment
nursery tion, the seeds. management
operators, Certificat .
Seed e of
growers accredita
tion,
Protocol
of seed
storage
Governme Certified
nt planting Pruning of
Research material Adverse Pruning of surrounding
DSO1. Destroye Less Source out
R- Institute, s, Higher conditio surrounding trees to
Ensure d planting 2 planting 10 working
Ex- BPI Class of ns such Macro trees to reduce reduce CRPSD;
access of planting material (Operati Mediu materials days upon Not
CRP Centers, seeds, as heavy External Environme 5 10 debris and use of debris and BPI Open
farmers to material s for onal m from BPI the RORAP applicable
SD- RFOs, RSBSA rain and nt protective use of Centers
quality s in distribut Risk) Centers if approval
005 farmers, member, strong covering for protective
seeds nursery ion needed
Accredited Certificat winds nursery covering for
seed e of nursery
growers, accredita
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 22 of 141
Accredited tion,
plant Certificat
nurseries, e of
Private accredita
nursery tion,
operators, Certificat
Seed e of
growers accredita
tion,
Certificat
e of
accredita
tion
Provisio
n of
technical
Distrust
assistanc
and low
e thru Communicat Designate
DSO3. Misrepre satisfacti
conduct e with the technical
R- Enhance sentatio on rating
of Unsatisfi Tap existing concerned personnel 5 working
Ex- promotion n during from Organizati 2 CRPSD;
RFOs- training, ed technical client and per subject days upon Not
CRP of trainings beneficia Internal onal well- 1 (Reputa 2 Low Admin Open
Operations crop beneficia personnel within provide matter; the RORAP applicable
SD- opportunit /client ries. being tional) Aide
producti ries the division further Assign approval
006 ies in consultat Receipt
on technical alternate
agriculture ion of
technolo assistance focal person
complain
gies and
ts
planting
material
s
Continui
ng
resource
s for Insufficie Provision of
DSO3. Intensive use
extensio nt hardcopies of Intensify
R- Enhance POT, IEC of social
n dissemin 1 developed promotion of 5 working
Ex- promotion Material Low media for
RFOs- services ation of Operationa (Operati technologies to developed days upon Not
CRP of s/ adoption Internal 1 1 Low nationwide CRPSD Open
Operations to develope l Risk onal walk-in technologies the RORAP applicable
SD- opportunit modules rate disseminatio
dissemin d Risk) customers and thru IEC, approval
007 ies in /video n of free
ate technolo Promotion thru quad media
agriculture information
develope gies caravans
d
technolo
gies
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 23 of 141
Certified
planting
material
Governme
s, Higher
nt
Class of
Research
seeds, Install real
Institute,
RSBSA time
BPI
member, monitoring
Centers, Delayed Late
Certificat Fast tracking of board to
RFOs, producti distribut Source out
DSO1. e of procurement serve as
R- farmers, on of ion of planting
Ensure accredita Delay in 2 documents and practical 10 working
Ex- Accredited planting planting Macro materials CRPSD;
access of tion, delivery (Operati Mediu prepare guide for days upon Not
CRP seed material material External Environme 3 6 from BPI BPI Open
farmers to Certificat of onal m emergency seasonal the RORAP applicable
SD- growers, s due to s to nt Centers for Centers
quality e of service Risk) procurement (if agricultural approval
008 Accredited late target immediate
seeds accredita any) e.g. forecast for
plant delivery beneficia distribution
tion, Reimbursement information
nurseries, of input ries
Certificat of
Private
e of production
nursery
accredita activities
operators,
tion,
Seed
Certificat
growers
e of
accredita
tion
Director’s Office
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
BPI Clearanc Transitio Conduct Craft This is
R- SO9. Political/ Shift in Adherence to
Manageme e, n/Chang Macro briefing to succeeding All subject to
IE- Ensure governm prioritie Mediu Special Orders/ December
nt; Liquidati e in External Environme 1 5 5 the new strategic concern the Open
DO- efficient ent s and m Presidential 2022
National on leadersh nt management plan of the ed Units political
001 financial leadershi thrusts Appointments
Governme Report ip or ; Adapt to the bureau election
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 24 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 25 of 141
2017-
2022)
Timeline
Fast and Slow and Unservic Migration is
DSO3. Constant
stable unstable eable and indefinite
R- Strengthen Delay in Macro monitoring
internet internet internet Constant follow rehabilitatio General dependin
Ex- administra Service delivery Environme Extre of phone December
and and and External 4 5 20 up on Service n of DP to Services g on the Open
GSS- tive providers of nt/Operati me lines and 2021
telecom telecom telecom Providers MDF box by Section response
001 support services onal risk internet
connecti connecti connecti service of the
services connection
on on on provider service
provider.
Late
processi
Monthly ng of
Strict
consolid voucher Suspensi
DSO3. Strict observation General
ated due to on of Macro Cash
R- Strengthen Pilipinas Delay in observation on on the 5 working Services
report of late Fuel & Environme payment
Ex- administra Shell delivery the monthly monthly days upon Section Ongoing
Fuel & submissi Lubrican External nt/ 1 1 1 Low subject for Open
GSS- tive Petroleum of submission of submission the RORAP & activities
Lubrican on of t Operationa reimbursem
002 support Corp. services documents of approval Concern
t receipts consump l risk ent
services (follow-ups) documents ed Units
consump & tion
(follow-ups)
tion Invoice
by
Drivers
Late
processi
Strict
DSO3. ng of Early General
Macro observation on Cash
R- Strengthen Governme voucher Delay in preparation 5 working Services
Voucher Uninsure Environme the submission payment
Ex- administra nt Services due to delivery of days upon Section Ongoing
& Official d RP External nt/ 1 1 1 Low of documents; subject for Open
GSS- tive Insurance late of requirement the RORAP & activities
Receipt vehicle Operationa Constant follow- reimbursem
003 support System submissi services for GSIS approval Concern
l risk up/tracking of ent
services on of renewal ed Units
voucher
require
ments
Late
processi
Strict
DSO3. ng of Early General
Macro observation on Cash
R- Strengthen Voucher; voucher Delay in preparation 5 working Services
Land Unregist Environme the submission payment
Ex- administra LTO due to delivery of days upon Section Ongoing
Transporta ered RP External nt/ 1 1 1 Low of documents; subject for Open
GSS- tive Official late of requirement the RORAP & activities
tion Office vehicle Operationa Constant follow- reimbursem
004 support Receipt submissi services for LTO approval Concern
l risk up/tracking of ent
services on of registration ed Units
voucher
require
ments
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 26 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 27 of 141
Complai Create
nts that Quarantine
may Guidelines
arise due regarding
to delays health and
of safety
quaranti protocols.
ne
operatio
ns.
Failure
to
perform
activities
Importers,
Issuance Coordination
(Proprieto NPQSD
of Hamper with focal
rs, will
License the personnel of the
Corporatio Cases of propose
to inspectio operating unit
DSO1. ns, and untowar Clinical NPQSD, other
Operate Safety n, for the
Ensure Hobbyists) d treatment Compete options
(LTO), during supervisi availability of Provide
complianc incidents based on nt specificall
R- SPSIC, the on, vehicle vehicle for
e to that may 5 = injury Training y those
Ex- PQC and travel sampling Macro the
phytosanit Exporters occur Health assessment December Facilitat that will
NPQ / or from the operatio External environme 3 15 High inspection of Open
ary (Packing during and 30, 2021 or, PQ accommo
SD- PQSC office to n and nt Close the PQ
requireme facilities, or in the Safety Assurance of Personn date PQ
002 inspectio other coordination inspector/pe
nts of and farms) process the el, Top health
Issuance n site/ related between the rsonnel .
agricultura of the PQ availability manage hazard
of LTO area . activities client and
l crops operatio of able ment category;
of the PQ inspector
Fumigator n personnel to for
Personn regarding the
s/Treatme perform the budget
Issuance el transportation
nt task approval
of LTO arrangement
Providers
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 28 of 141
Physical
injury(s)
may
occur
during
site
Importers,
Issuance inspectio
(Proprieto Assessment NPQSD
of n and
rs, of the will
License boarding
Corporatio inspection propose
to Safety of Clinical
DSO1. ns, and site/area NPQSD, other
Operate during vessels treatment
Ensure Hobbyists) Delay on before Compete options
(LTO), the ( Slip, based on
complianc the Trained and inspection nt specificall
R- SPSIC, supervisi trip and injury
e to inspectio 5 = experienced Training y those
Ex- PQC and on of fall Macro assessment
phytosanit Exporters n activity Health Mediu personnel Retooling of December Facilitat that will
NPQ / or inspectio injuries External environme 2 10 Open
ary (Packing of the PQ and m /inspector shall PQ 30, 2021 or, PQ accommo
SD- PQSC n and includin nt Assurance of
requireme facilities, Officer/ Safety supervise the Personnel to Personn date PQ
003 treatmen g bone the
nts of and farms) inspecto inspection be el, Top health
Issuance t of fracture availability
agricultura r acquainted manage hazard
of LTO commod and of able
l crops to the Safety ment category;
ities breaks, personnel to
Fumigator Protocol and for
cuts, perform the
s/Treatme Standard budget
Issuance lesions task
nt Operating approval
of LTO and
Providers procedures;
puncture
s, falling
objects
from the
containe
r)
Importers, Issuance Spread Confiscation of
Insufficie
(Proprieto of of insect prohibited
nt
rs, License pest and commodities;
DSO1. Dissemin Non-
Corporatio to diseases Posting of IEC
Ensure ation of complian Partnering Create Plant
ns, and Operate that may materials of the
complianc Informat ce to with Health NPQSD,
R- Hobbyists) (LTO), be prohibited
e to ion rules concerned Awareness 20 working Other
Ex- SPSIC, present commodities and
phytosanit regardin and Operationa agencies for Focal Group; days from technical Not
NPQ PQC and from the Internal 4 3 12 High regulated Open
ary g regulatio l Risk an extensive Organizing the RORAP divisions applicable
SD- / or infected quarantine pests
requireme prohibit ns of information Awareness approval of BPI,
004 PQSC commod and Special
nts of ed Plant disseminatio campaign to ICS
Passengers ities that Quarantine
agricultura commod Quaranti n; schools
(seaport, would be Order/AO's at
l crops ities; ne regarding
airport) Issuance transpor different ports;
Plant Health
carrying of ted to Training for
plants, Clearanc the ports Plant Quarantine
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 29 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 30 of 141
ns commod Improve
ity. laboratory
and technical
Inaccura capabilities.
te
reportin Conduct in-
g of the house
incidenc research and
e of validation.
plant
quaranti
ne pest
in traded
commod
ities.
National Seed Industry Council – Plant Variety Protection Office
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Certificat
Incompl
e of
ete
Variety
applicati
Individual Registrat No No Drafting and
on Coordination
R- DSO1. Breeder ion; written traceabil Applicant's Endorsemen
documen with concerned 10 Working Council
Ex- Ensure and Guidelin crop ity of resubmissio t of
ts filed at 1 technical Days from Secretari Not
NSI- access of Breeding es / variety relevant Internal/E Operationa Mediu n of guidelines to
NSIC; 5 (Operati 5 working group; the at, TWG, Applicabl Open
PVP farmers to Institution Policies; registrati informat xternal l risk m documents DA for
Some onal) Resubmission of Approval of TechSec, e
O- quality s Database on ion and previously approval and
applicati required RORAP Council
001 seeds (CVR of NSIC guideline documen filed at TWG issuance of
ons are documents
applicants) Register s ts; DA Circular
filed at
ed
NSIC and
Varieties
others
; Seed
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 31 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 32 of 141
Crop-
specific
DUS Test
Guidelin
es;
Certificat
e of
Draft
Plant
Individual approved
Variety
R- Breeder Theft of MOA PVPO,
DSO2. Protectio Security DUS tests are 10 Working
Ex- and planting Breach between PVP
Intensify n; breach 2 conducted at the Proposal for Days from Not
NSI- Breeding material of trust Reputation Mediu PVPO and Board,
protection Database of External 4 (Reputa 8 applicant's DUS testing the Applicabl Open
PVP Institution s for from the al Risk m the identified Top
of plant of testing tional) experimental site (NSTP) Approval of e
O- s protectio client testing site; Manage
varieties Protecte sites area RORAP
004 (PVP n Legal ment
d
applicants) assistance to
Varieties
client
;
PVP
Gazettes
and
other
publicati
ons
Crop-
specific
DUS Test
Guidelin
Use of any
es;
available
Certificat Incorporate
Deferme data to
e of in the DUS PVP
Individual nt in the satisfy DUS
Plant guidelines Board;
R- Breeder approval criteria for
DSO2. Variety Incompl the 20 Working PVPO
Ex- and Bad of the grant of
Intensify Protectio ete data Macro 5 establishmen Days from Secretari Not
NSI- Breeding weather applicati Re-trial of the protection
protection n; on the External Environme 3 (Operati 15 High t of Reserve the at, PVP Applicabl Open
PVP Institution conditio on for applied variety (e.g. result of
of plant Database growing nt onal) trial (not the Approval of Examine e
O- s n Plant disease
varieties of trial same RORAP rs and
005 (PVP Variety resistance
Protecte location as Applican
applicants) Protectio trial) subject
d the Primary t
n for
Varieties trial)
deliberation
;
of the Board
PVP
Gazettes
and
other
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 33 of 141
publicati
ons
Certificat
e of
Variety
Registrat
ion;
Guidelin Unpaid
Individual Drafting and
DSO4. es / fees There is an
R- Breeder Regular Endorsemen
Strengthen Policies; No from existing DA 10 Working
Ex- and notification t of
plant Database written unclaime Growing Macro 1 Administrative Days from Council Not
NSI- Breeding Mediu to the guidelines to
registratio of NSIC CVR d collectibl External Environme 5 (Operati 5 Circular on the the Secretari Applicabl Open
PVP Institution m applicant on DA for
n and Register guideline Registrat es nt onal) collection of fees Approval of at e
O- s fees to be approval and
protection ed s ion for varietal RORAP
006 (CVR settled issuance of
services Varieties Certificat registration
applicants) DA Circular
; Seed es
Catalogu
es and
other
Publicati
ons
Data
DSO8.
Seed discrepa
Intensify Incorporate
SUCs, Catalogu Lack of ncy
R- Crop in the
relevant es, PVP control between Designate Issuance of 10 Working
Ex- Variety Confusio procedures
governme Gazettes; mechani the 2 personnel to erratum in Days from Council Not
NSI- and Plant n to Operationa Mediu manual the
nt agencies Passport sm to website Internal 4 (Reputa 8 directly upload the website the Secretari Applicabl Open
PVP Protection stakehol l Risk m counter
and other Data and check and tional) the data in the and updating Approval of at e
O- informatio ders checking
concerned other the internal website of database RORAP
007 n step for data
entities Publicati database data
manageme uploading
ons controlle
nt
r
DSO8. Council Unavaila Delay in Constant
R- Intensify and bility of the coordination Crafting of
10 Working
Ex- Crop Technical Technica attendee No delivery Designate with the written
4 Days from Council Not
NSI- Variety Secretariat l and s due to quorum of Operationa Mediu personnel in the meeting procedures
Internal 2 (Operati 8 the Secretari Applicabl Open
PVP and Plant ; TWGs; admin equally during a service l risk m coordination attendees in the
onal) Approval of at e
O- Protection PVP Board support importa meeting e.g. process regarding conduct of a
RORAP
008 informatio and PVP nt issuance their meeting
n Examiners matters of confirmation
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 34 of 141
manageme regulato
nt ry
documen
ts
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 35 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 36 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 37 of 141
Coordinate
Limited
with other
number
Limited government
of
Other number agencies for
Certificat Same trained Review the Review the External
DSO1. technical of inclusion of
R- e of personn technical attendance of attendance governme
Ensure personnel technical additional
Ex- Completi el were personn Macro technical of technical NSQCS nt
access of devolved personn Mediu Technical December
NSQ on for sent to el External Environme 4 2 8 personnel to the personnel to Manage agencies Open
farmers to under el from m Personnel in 29, 2021
CS- the attend engaged nt trainings the trainings ment involved
quality other other the Special
010 training the in Seed provided by our provided by in the
seeds governme governm Order to
attended training Certificat agency our agency process
nt agencies ent perform
ion
agencies Seed
Activitie
Certification
s
Activities
Personnel Section
Risk Identification Risk Assessment Risk Treatment (Action Plan) Risk Monitoring and Evaluation
Quality
Objective Contingency
(Division Risk Scenario (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions) Cause Issue Effect
Plan Risk happening)
2017- Scenario)
2022)
Personn
el
Comple A. Provide the
Departmen ment,req personnela a
DSO3. Late Personn
t of uest of incomple Delay on documents
R- Strengthen submissi requesting Issuance of el
Agricultur authorit te the checklist 10 working
EX- administra on of the Operationa for extension early Section, Not
e , Civil y and required delivery external 1 1 1 low B. Inform earlier days upon open
PSS- tive required l for the late memorandu BPI applicable
Service renewal documen of the Division, approval
001 support documen documents m employe
Commissio of COS, ts services units for the
services ts es
n appoint requirements
ment needed to submit
documen
ts
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 38 of 141
Under
DSO3. budget Personn
Departmen Lack of incomple Inform earlier
R- Strengthen Plantilla for requesting Issuance of el
t of Budget necessar te the Division, 10 working
EX- administra of personn Operationa for extension early Section, Not
and y required external 1 1 1 low units for the days upon open
PSS- tive Personn el l for the late memorandu BPI applicable
Manageme documen documen requirements approval
002 support el services documents m employe
nt ts ts needed to submit
services from es
DBM
Incompl
Lack of
DSO3. ete Inform the Personn
informat
R- Strengthen submissi personnel Issuance of el
ion of Delay of Issuance of 10 working
EX- administra Ombudsm on of Operationa regarding early Section, Not
SALN deadline submissi external 1 1 1 low Memorandum days upon open
PSS- tive an SALN of l the memorandu BPI applicable
of on for compliance approval
003 support BPI submission m employe
submissi
services employe of SALN es
on
es
Planning Management Office
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Delay in Propose the
the Online
Program
Unavaila submissi Check template System for
Monitori The
bility of on of effectiveness; BPI-
S09. ng and report
DA- informat justificat Modification of Monitoring
R- Ensure Evaluati submissi Constant 10 working
Monitoring ion ions to 2 Locked Report and Not
Ex- Efficient on ons lack Operationa Mediu follow-up to days from
and relative manage Internal 5 (Operati 10 which prohibit Evaluation PMO Applicabl Open
PMO Financial System the l m report the RORAP
Evaluation to under ment onal) the OUs from System (BPI- e
-001 Manageme (PMES) required officers approval
Division and over and submitting MES).
nt Report justificat
accompli other incomplete Through this,
(Monthly ion input
shments external reports. the Top
)
stakehol Management
ders and external
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 39 of 141
stakeholders
will see the
real time
accomplishm
ents and will
encourage
the OUs to
fully
scrutinize
their reports
before
submission.
The Review of
Reports perform submitted
Review of
with ance PMES report.
Program Inaccura submitted PMES
incomple card If there were
Monitori te data report. If there
te data provided errors/incon Conduct of
S09. ng and of were
DA- inputs or by DA- sistencies retooling of
R- Ensure Evaluati accompli 2 errors/inconsiste 10 working
Monitoring variance MED will found, PMO report Not
Ex- Efficient on shments Operationa (Service Mediu ncies found, PMO days from
and s with not Internal 4 8 calls the officers in PMO Applicabl Open
PMO Financial System are l Delivery m calls the the RORAP
Evaluation the reflect attention of the e
-002 Manageme (PMES) stored ) attention of the approval
Division submitte the the operating
nt Report and concerned OUs
d actual concerned units
(Monthly submitte and recommends
accompli accompli OUs and
) d to fix/edit the
shment shments recommends
report.
matrices of the to fix/edit
Bureau. the report.
The plan
to
Uncertai
establish
nty on
the
Program No the
Physical PMO, monitorin
Monitori regular validity Accomplishment
Accompl Budget g
S09. ng and actual of the Reports
DA- ishments Office, framewor
R- Ensure Evaluati on-site accompli 2 submitted are Conduct 10 working
Monitoring lack Establish a Accounti k is by
Ex- Efficient on monitori shment Operationa (Service Mediu verified vis-à-vis monitoring days from
and verificati Internal 5 10 monitoring ng 3rd Open
PMO Financial System ng to due to l Delivery m approved WFPs as the need the RORAP
Evaluation on and a framework Office, quarter to
-003 Manageme (PMES) validate absence ) and conduct arises approval
Division standard and OU give way
nt Report the of a monitoring as
ized Chiefs/O to the
(Monthly accompli monitori the need arises
quality ICs crafting
) shments ng
and
framewo
testing of
rk
the BPI-
MES.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 40 of 141
Projects
/Activiti
OUs may
es/
Errors in not be
Program Schedule
the able to
s in the
contents conduct
propose PMO, conduct
of the efficientl
d by Repetitive Contact the Budget of the
S09. DA- Work y their Conduct of
Operatin assessment of planning Office, planning
R- Ensure Planning and mandate 3 planning and
Work g Units proposed WFPs officer Accounti workshop
Ex- Efficient and Financial s as Operationa (Service budgeting
Program may be Internal 4 12 High through panel responsible 31-Jan-22 ng is Open
PMO Financial Programm Plan (e.g. WFPs l Delivery workshop
(Annual) over and small- for Office, dependen
-004 Manageme ing targets serve as ) for planning
targeted group/one-on- rectification and OU t in the
nt Division and the main officers
or under one reviews of targets Chiefs/O succeedin
budgetar basis for
targeted ICs g year's
y the PPAs
by the budget
require and
discretio cycle
ments) budgetar
n of the
y needs
operatin
g unit
PMO will
not be The
able to Bureau
Incompl provide program
Issuance of
ete semi- s and
memo
reposito annual projects
regarding
DS09. DA- Investme ry of non updates accompli
Require the OUs the
R- Ensure Investmen nt BPI on the shments 2 10 working
to submit their involvement Not
Ex- Efficient t Program funded status of relative Operationa (Service Mediu Not days from
Internal 3 6 respective list of of PMO in PMO Applicabl Open
PMO Financial Programm Proposal projects PIPs due to PIP l Delivery m applicable the RORAP
R&D Projects by the proposal e
-005 Manageme ing (Semi- for to lack of will not ) approval
fund source stage of all
nt Division Annual) Public informat be
non-BPI
Investme ion updated
funded
nt (Public due to
projects
Program Investme lack of
nt informat
Program ion
)
Accompl Variance Differenc
DS09.
ishment with e Require report Discuss and
R- Ensure AOM 2 Conduct of 10 working
Reports reports between officer to vet clarify with Not
Ex- Efficient issued to Operationa (Service Mediu retooling for days from
COA (Quarter submitte data Internal 3 6 submission OU the PMO Applicabl Open
PMO Financial PMO l Delivery m report the RORAP
ly and as d to COA submitte relative to the accomplishm e
-006 Manageme Chief ) officers approval
need and d by GPPA ent
nt
arises) reports operatin
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 41 of 141
submitte g units to
d by PMO,
operatin which is
g units sent to
COA
Inefficie
nt use of
Recurrin
resource
g and
s and
last
possible
minute Early
mistakes
changes Inform preparation
in Waste of
in the Early Planning of required
S09. setting resource
Departmen proposal preparation of Officer of documents
R- Ensure targets s and 3 20 working
t of Budget of the Macro required each for proposals Not
Ex- Efficient NEP and late (Service days from
and National External Environme 5 15 High documents for Operating as per the PMO Applicabl Open
PMO Financial (Annual) budgetar submissi Delivery the RORAP
Manageme Expendit nt proposals as per Unit to previous e
-007 Manageme y on of ) Approval
nt ure the previous submit directives,
nt require NEP to
Program directives given necessary based on the
ments DA
due to documents given
due to
directive deadline
delayed
s by the
provisio
DA and
n of
DBM
directive
s
Plant Product Safety Services Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 42 of 141
Laborato
ry
Analyses
(Pesticid
e
Food Residue
Business /
DSO2. Delay in
Operators, Microbio Use of
R- Strengthen Delay in the
Governme logical Unexpec Uninterrupted 5 working
Ex- plant the release PPSSD proposed
nt Analysis ted Operationa Power Supply Use of Purchase of days upon
PPSS regulatory conduct of Internal 3 1 3 Low Manage in tier 2- Open
Agencies, / power l Risk System (UPS) existing UPS back up UPS approval of
D- and of Certificat ment 2022
Private Biotoxin failure and Regular Back RORAP
001 laboratory analysis e of
Companies s/ up of Data
services Analysis
, and Heavy
individuals Metal
Analysis
/
Pesticide
Formula
tion)
Laborato
ry
Analyses
(Pesticid
e
Food Residue
Business /
DSO2. Delay in
Operators, Microbio
R- Strengthen Delay in the Regular Regular PALS,
Governme logical Regular 20 working
Ex- plant Equipme the release equipment equipment CLS,
nt Analysis Operationa equipment days upon annual
PPSS regulatory nt conduct of Internal 5 3 15 High calibration calibration PPSSD Open
Agencies, / l Risk calibration and approval of activity
D- and breakdo of Certificat and and Manage
Private Biotoxin maintenance RORAP
002 laboratory wn analysis e of maintenance maintenance ment
Companies s/
services Analysis
, and Heavy
individuals Metal
Analysis
/
Pesticide
Formula
tion)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 43 of 141
Laborato
ry
Analyses
(Pesticid
Unfair
e
treatmen
Food Residue
t or bias
Business / Request Adherence to Issuance of Issuance of
DSO2. in
Operators, Microbio to Republic Act No. SOP on SOP on
R- Strengthen conduct
Governme logical expedite 6713 – Code of Confidentiali Confidentiali 5 working
Ex- plant Occurren of test Macro PPSSD
nt Analysis release Conduct and ty (see QM4 ty (see QM4 days upon continuin
PPSS regulatory ce of and External Environme 1 1 1 Low Manage Open
Agencies, / of Ethical Standards Impartiality Impartiality approval of g activity
D- and biases processi nt ment
Private Biotoxin Certificat for Public and and RORAP
003 laboratory ng of
Companies s/ e of Officials and Confidentiali Confidentiali
services Result of
, and Heavy Analysis Employees ty) ty)
Laborato
individuals Metal
ry
Analysis
Analysis
/
Pesticide
Formula
tion)
Human Impositi
Continuous
DSO1. threat on of
observation
Ensure such as commun Adherence to
of PPSSD
R- complianc pandemi ity Delay in health and
precautionar 10 working Manage
Ex- e to food PhilGAP c quaranti the Macro Adherence to safety
Mediu y measures days upon ment, Not
PPSS safety Farmers Certificat restricti ne and delivery External Environme 2 4 8 health and safety protocols Open
m and approval of BPI Top applicable
D- requireme e ng other of nt protocols when
application RORAP Manage
004 nts of moveme health service conducting
of AWA ment
agricultura nt (e.g. safety inspection
when the
l crops Covid protocol
need arises
19) s
PhilGAP
Certificat
DSO1.
e, Lack of
Ensure
Inspectio Delay in available Continuous Continuous
R- complianc Delay in
Farmers, n for the trained training/reto training/reto 20 working AIS,
Ex- e to food the Continuous
Food Food conduct personn Operationa oling and oling and days upon PPSSD Not
PPSS safety delivery Internal 4 3 12 High training of Open
Business Safety of el to l Risk updating of updating of approval of Manage applicable
D- requireme of inspectors
Operators complian inspectio conduct SO for SO for RORAP ment
005 nts of service
ce, n inspectio inspectors inspectors
agricultura
Licensin n
l crops
g of Cold
Storage
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 44 of 141
Warehou
se
PhilGAP
Certificat
e,
DSO1. Unable Delay in
Inspectio
Ensure to the
n for
R- complianc Inclemen conduct delivery
Farmers, Food 10 working
Ex- e to food t necessar of Macro Reschedule the Reschedule Reschedule
Food Safety Mediu days upon Not
PPSS safety weather y activity service; External Environme 4 2 8 conduct of the conduct the conduct AIS Open
Business complian m approval of applicable
D- requireme conditio (e.g. release nt inspection of inspection of inspection
Operators ce, RORAP
006 nts of ns Field of
Licensin
agricultura Inspectio certificat
g of Cold
l crops n) e
Storage
Warehou
se
PhilGAP
Certificat
e,
Inspectio Secure a
n for copy of
DSO1. Unable Delay in Proper
Farmers, Food protocol
Ensure Peace to the Proper coordination
Food Safety regarding
R- complianc and conduct delivery coordination with
Business complian procedure 10 working
Ex- e to food order necessar of Macro with authorities authorities PPSSD As the
Operators, ce, Mediu for entering days upon
PPSS safety conflict y activity service; External Environme 3 3 9 to secure to secure Manage need Open
Food Laborato m conflicted approval of
D- requireme in (e.g. release nt personnel who personnel ment arises
Testing ry areas and RORAP
007 nts of producti Field of will conduct field who will
Laboratori Accredit ensure
agricultura on areas Inspectio certificat inspection conduct field
es ation, availability
l crops n) e inspection
Licensin of approved
g of Cold Travel Order
Storage
Warehou
se
DSO1. Limited Limited Coordinate
R- Other Certificat Same Review the Review the
Ensure number number with other 10 working
Ex- technical e of personn Macro attendance of attendance PPSSD
complianc of of Mediu government days upon Not
PPSS personnel Completi el were External Environme 4 2 8 technical of technical Manage Open
e to food technical trained m agencies for approval of applicable
D- under on for sent to nt personnel to the personnel to ment
safety personn technical inclusion of RORAP
008 other the attend trainings the trainings
requireme el from personn additional
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 45 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 46 of 141
Delay in
consolid
Governme
ation of Issuance of Coordination
nt
S09. Submissi PPMPs Issuance of Memo for with
Procureme Late Delay in 10 working Procure
R- Ensure on of into APP Memo for submission Procurement
nt Policy submissi the days upon ment
Ex- Efficient Annual which Operationa Mediu submission of of approved Focal Not
Board and on of delivery Internal 3 3 9 the Manage Open
PMS Financial Procure will also l Risk m approved PPMPs PPMPs on Persons for applicable
Departmen approve of approval of ment
-003 Manageme ment cause on within the within the compliance
t of d PPMPs services the RORAP Section
nt Plan delay in given deadline given with the
Agricultur
submissi deadline Memo
e
on of
APP
Property and Supply Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Implement
All Lack of
Office
required documen Late
Policies
documen ts delivery The
regarding
ts attached of goods procuring
delivery of
attached to the and Delay in Close entity will
goods and
To to the Purchase services the Coordination impose
services. 10 working
R- strengthen External - Purchase Order/c from operatio with suppliers in penalty for
Must follow days upon Property Not
Ex- administra Suppliers/ Order ontract supplier n and Operationa Mediu compliance to the delay of
Internal 1 5 5 the the & Supply Applicabl Open
PSS- tive contractor /Contrac may s based activities l Risk m the specific delivery of
Implementin approval of Section e
001 support s t for the cause from the of the requirements on goods and
g Rules and the RORAP.
services delivery delay on approve concerne the delivery of services
Regulations
of goods the d d units. goods/services. incurred by
under RA
and delivery Purchase suppliers/co
9184
services of goods order/C ntractors
otherwise
from & ontract.
known as the
supplier Services.
Gov't.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 47 of 141
s/contra Procurement
ctors. Law.
Records Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Provision of
Dispatch
scheduling
Documents
Receivin plan in
Departmen Unavaila Failure are
DSO3. g/ Documents are accordance
t of bility of to Delay of dispatched/f 5 working Records
R- Strengthen releasing dispatched/ to the
Agricultur Service deliver Docume orwarded to days upon Section/
Ex- administra of official Operationa forwarded to the available Not
e and vehicle papers/ nt/s Internal 2 2 4 Low the the General Open
RES- tive documen l Risk concerned service applicable
other to cater documen Processi concerned approval of Services
001 support t, letters, agency thru vehicle
Governme Records ts in due ng agency thru RORAP Section
services commun public transit. needed to
nt Agency staff time public
ication cater records
transit.
staff in due
dispatch
date.
Contact the
Incompl
document's Provision of
DSO3. ete Contact the
Failure Delay of sender for the 5 working
R- Strengthen Mailing details of document sender
to Docume the Transmittal- days upon
Ex- administra of the Operationa for the receiver's Records Not
Post Office deliver nt/s Internal 2 2 4 Low receiver's Information the Open
RES- tive documen receiver l Risk complete and up- Section applicable
documen Processi complete slip for approval of
002 support ts of the to-date
ts ng and up-to- document to RORAP
services documen information.
date be sent
ts given
information.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 48 of 141
by the
sender
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 49 of 141
Activity
Storage
DSO1. to be
facility
Ensure Improve conducte
becomes
R- access of cooling d on the
conduciv
Ex- farmers to Request Prolonge Establishment of system of 4th
Farmers/s e for Low Macro 3 Use of
BNC quality planting d power Mediu seed storage; Use seed storage; October 29, Producti Quarter
takeholder pest and quality External environme 3 (Operati 9 backup Open
RDP semi- material interrupt m of backup Propose 2021 on of FY2021
s diseases; of seeds nt onal) generator
SC- temperate s ion generator additional based on
Reduced
003 vegetable backup approved
germinat
seeds and generator work and
ion rate
fruit crops financial
of seeds
plan
Los Baños National Crop Research Development and Production Support Center
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Early
preparation
of project
Errors in proposal
budget Project proposal based on the
R- SO1. Top
Urgent alignmen being submitted Research
Ex- Ensure Rushed 1 Revision of Manage
call for t, Macro to and reviewed and
LBN access of Funding Project proposal (Operati Very work and ment,
proposal require External Environme 1 1 by the Research Development Open
CRD farmers to Agencies Proposal preparat onal Low financial Researc
submissi ment nt Coordinator and and
PSC- quality ion Risk) plan h
on and Acting Extension
001 seeds Section
physical Accountant Agenda and
targets Program
(RDEAP) of
the funding
agency
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 50 of 141
Early
preparation
of project
proposal
Docume Late
based on the
R- SO1. Project nt being release Top No
Delayed Research
Ex- Ensure Proposal coursed of 2 Revision of Manage budget
impleme Macro and
LBN access of Funding (Work through budget (Operati Mediu Continuous work and December ment, released
ntation External Environme 3 6 Development Open
CRD farmers to Agencies and various for onal m follow-up financial 29, 2021 Researc yet for
of nt and
PSC- quality Financial processe approve Risk) plan h internatio
activities Extension
002 seeds Plan) s and d Section nal funds
Agenda and
agencies proposal
Program
(RDEAP) of
the funding
agency
Data/IEC Unable
Material to
s produce
/provide
Resourse quality
Speakers services
State /Technic like
Universitie al data/IEC
s and Assistan material
Colleges ce/Exhib s,
Current Displace
(SUCs), its/Devel speakers
BPI- ment of On- Continuous BPI
National, oped ,
R- SO1. LBNCRD BPI- farm/Farmer consultation Administ
Regional Technol technical
Ex- Ensure PSC land LBNCRD 5 's field seed for legal ration
and Local ogies assistanc Macro Still
LBN access of is being PSC (Operati Extre Secured Legal production advice and December and
Governme e, External Environme 4 20 under Open
CRD farmers to claimed office onal me assistance and conduct assistance to 29, 2022 Property
nt Units, On the develope nt litigation
PSC- quality by a and Risk) of secure land and
Farmers/S Job d
003 seeds private experim participatory title named Supply
tudents Training technolo
individu ental research to BPI-LB Unit
and other gies,on-
al area
stakeholde Research the-job
rs (public and training,
and Project research
private) Collabor & project
ation collabor
ations
Seeds, and
Seedling planting
s and material
Other s
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 51 of 141
Planting
Material
s
Data/IEC
Material
Unable
s
to
produce
Resourse
/provide
Speakers
quality
/Technic
services
al
State like
Assistan BPI
Universitie data/IEC
ce/Exhib Executiv
s and material
its/Devel e
Colleges s, Lobby to
oped Manage
(SUCs), speakers DBM and
Technol Devoluti On- ment,
National, Transfer , House of Mandanas
R- SO1. ogies on of farm/Farmer BPI
Regional of technical Representati ruling will
Ex- Ensure function 5 Justify retention 's field seed Center
and Local facilities assistanc Macro ves to be
LBN access of On the s to (Operati Extre of production production December Technica
Governme to Local e, External Environme 5 25 exempt the implemen Open
CRD farmers to Job Local onal me and experimental and conduct 29, 2022 l
nt Units, Governm develope nt Center from ted
PSC- quality Training Governm Risk) areas of Working
Farmers/S ent units d transfer of starting
004 seeds ent units participatory Group
tudents (LGUs) technolo land and 2022
Research (LGUs) research on DA
and other gies,on- facilities to
and Devoluti
stakeholde the-job LGU
Project on/
rs (public training,
Collabor Transiti
and research
ation on Plan
private) & project
collabor
Seeds,
ations
Seedling
and
s and
planting
Other
material
Planting
s
Material
s
R- SO1. State Data/IEC Streamli Unable On- Lobby to BPI
Mandanas
Ex- Ensure Universitie Material ning in to 5 Justify retention farm/Farmer DBM to Executiv
Macro ruling will
LBN access of s and s the Reductio produce (Operati Extre of production 's field seed retain December e
External Environme 5 25 be Open
CRD farmers to Colleges national n of staff /provide onal me and experimental production existing 29, 2022 Manage
nt implemen
PSC- quality (SUCs), Resourse governm quality Risk) areas and conduct organization ment,
ted
005 seeds National, Speakers ent services of al structure BPI
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 52 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 53 of 141
seminar
d.)
d.) Constant Formation of
monitoring from trained first
superiors aid unit
e.)
Partnership
(MOA) with
medical
institution
(LBDH)
State
a.) Off-
Universitie
season
s and
planting or
Colleges
planting Top
(SUCs), Damage Unable
a.) Use of under Manage
National, Seeds, d to to
R- SO1. protective protective ment
Regional Seedling standing produce Physical area
Ex- Ensure 2 structures in structures Unit,
and Local s and crops quality (improveme
LBN access of Operationa (Operati Mediu farming November General Proposal
Governme Other Flooding and/or seeds Internal 5 10 nt)- Open
CRD farmers to l Risk onal m b.) Execution 30, 2022 Support submitted
nt Units, Planting land and agricultural
PSC- quality Risk) b.) Maintenance of catch up Services
Farmers/S Material unsuitab conduct engineering
007 seeds of drainage plan (e.g. Unit and
tudents s le for research
system increase in Engineer
and other planting trials
planting area ing Unit
stakeholde
for the next
rs (public
cropping
and
season)
private)
State
Universitie a.) Increase
Uncontr
s and in
olled a.) Top
Colleges production
access to Stealing a.) Securing the Improvemen Manage
(SUCs), Seeds, area to
R- SO1. the of area by t of ment, Happens
National, Seedling compensate
Ex- Ensure Center's produce 3 perimeter fence perimeter General mainly
Regional s and Unable Organizati losses
LBN access of premises and (Operati Mediu fence June 30, Support during
and Local Other to attain External onal well- 3 9 Open
CRD farmers to by damage onal m b.) Regular 2022 Services harvestin
Governme Planting target being b.) Plant
PSC- quality outsider to Risk) roving of b.) Tighten and g season
nt Units, Material crops in
008 seeds s standing assigned security the security Security of crops
Farmers/S s different
(pilferag crops guards in entry Personn
tudents locations to
e/trespa points el
and other serve as
ssing)
stakeholde buffer
rs (public
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 54 of 141
and
private)
a.)
Formulation
of seed
a.) Conduct of handling and Top
seed and seed storage Manage
State storage facility protocols ment,
Universitie fumigation Producti
s and b.) Damaged on
Colleges b.) Regular seed disposal Section,
Incidenc
(SUCs), Old and monitoring of protocol Crop
e of seed Renovation
National, Seeds, sub- seed storage Protecti
R- SO1. contami and
Regional Seedling standard facilities c.) on Unit,
Ex- Ensure nants 2 upgrading of Budget
and Local s and seed Poor Application Organic
LBN access of (biotic Operationa (Operati Mediu seed storage and
Governme Other storage seed Internal 5 10 c.) Use of pest of seed July 2022 Seed Open
CRD farmers to and l Risk onal m and design for
nt Units, Planting facilities quality baits and traps storage Producti
PSC- quality abiotic) Risk) establishmen approval
Farmers/S Material and lack technologies on
009 seeds and t of drying
tudents s of drying d.) Manual Group,
postharv facilities
and other facilities removal of d.) Engineer
est pests
stakeholde damaged seeds Outsource ing Unit,
rs (public pest control Plant
and e.) services for Genetic
private) Implementation saved seeds Resourc
of First in First and seed es (PGR)
out (FIFO) policy storage Unit
facilities
(such as
fumigation)
State a.) Improve Top
Universitie Seeds, Poor Low maintenance Manage
s and Seedling mainten volume and upgrade ment,
R- SO1. Regular
Colleges s and ance and of of equipment Producti
Ex- Ensure 3 monitoring Budget
(SUCs), Other malfunct Degradat quality Replacement of on
LBN access of Operationa (Operati Mediu of storage and
National, Planting ioning of ion of seeds Internal 2 6 worn-out b.) July 2022 Section, Open
CRD farmers to l Risk onal m condition design for
Regional Material equipme seeds available aircondition unit Implementat Crop
PSC- quality Risk) and seed approval
and Local s (OPV nt in the for ion of Protecti
010 seeds health
Governme Vegetabl storage distribut regular on Unit,
nt Units, e Seeds) facilities ion calibration of Organic
Farmers/S equipment Seed
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 55 of 141
tudents Producti
and other c.) Repair of on
stakeholde malfunctioni Group,
rs (public ng seed Engineer
and storage ing Unit,
private) equipment PGR Unit
d.)
Acquisition
of new
equiptment
a.)
Promotion of
BPI products
through IEC Top
materials Manage
a.)
Lack of b.) Develop ment,
State a.) Address Establishme
relevant and Producti
Universitie complaints nt of seed
informat distribute on
s and immediately quality
ion on seed kits for Section,
Colleges Complai database of
processe different Procure
(SUCs), nts on b.) Offer processed
d seeds vegetable ment
National, Seeds, seed/pla replacement of seeds for
R- SO1. and groups Manage
Regional Seedling nting Decrease seeds distribution
Ex- Ensure planting 3 c.) ment For
and Local s and material in (e.g. seed
LBN access of material Reputation (Reputa Mediu Intentional January Unit, inclusion
Governme Other s quality patronag Internal 3 9 c.) Formulation germination Open
CRD farmers to s for al Risk tional m distribution 2023 Seed in 2022
nt Units, Planting from e of BPI of guidelines in rate,
PSC- quality distribut Risk) d.) Distribut budget
Farmers/S Material unsatisfi products addressing viability,
011 seeds ion and Establishme ion
tudents s ed complaints seed health,
incomple nt of techno- Team,
and other custome etc.)
te seed demos on Knowled
stakeholde r/s d.)
packet different ge and
rs (public Implementation b.)
label and sites Technol
and of First in First Enhancemen
record e.) Organize ogy
private) out (FIFO) policy t of seed
keeping activities in Manage
packaging
Technology ment
and label
Commerciali Unit
zation Center
(e.g. harvest
festivals)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 56 of 141
Restricti
on due Compliance
Delayed
to Delayed Implement rules to Inter-
R- SO1. attainme
Inspectio Corona impleme on the Agency Top
Ex- Ensure nt of 4
n Virus ntation Macro imposition on Preparation Taskforce for Manage
LBN access of Contractor physical (Health December On-going
(Accomp Disease of External Environme 4 16 High penalties and of catch-up Emerging ment, Open
CRD farmers to s targets and 2022 pandemic
lished 2019 infrastru nt late delivery of plan Infectious Engineer
PSC- quality and fund Safety)
work) (COVID- cture goods and Diseases ing Unit
012 seeds utilizatio
19) projects services (IATF)
n
pandemi Resolution
c
Baguio National Crop Research Development and Production Support Center / Los Baños National Crop Research Development and Production Support Center
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic External of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Early
preparation
of project
Errors in proposal
budget Project proposal based on the
SO1. Top
R- Urgent alignmen being submitted Research 5 working
Ensure Rushed 1 Revision of Manage
Ex- call for t, Macro to and reviewed and days upon
access of Funding Project proposal (Operati work and ment, Not
CEN proposal require External Environme 1 1 Low by the Research Development the Open
farmers to Agencies Proposal preparat onal financial Researc applicable
TER- submissi ment nt Coordinator and and approval of
quality ion Risk) plan h
001 on and Acting Extension RORAP
seeds Section
physical Accountant Agenda and
targets Program
(RDEAP) of
the funding
agency
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 57 of 141
Early
preparation
of project
proposal
Docume Late
based on the
SO1. Project nt being release Top No
R- Delayed Research
Ensure Proposal coursed of 2 Revision of Manage budget
Ex- impleme Macro and
access of Funding (Work through budget (Operati Mediu Continuous work and December ment, released
CEN ntation External Environme 3 6 Development Open
farmers to Agencies and various for onal m follow-up financial 29, 2021 Researc yet for
TER- of nt and
quality Financial processe approve Risk) plan h internatio
002 activities Extension
seeds Plan) s and d Section nal funds
Agenda and
agencies proposal
Program
(RDEAP) of
the funding
agency
Data/IEC Unable
Material to
s produce
/provide
Resourc quality
e services
State Speakers like
BPI
Universitie /Technic data/IEC
Executiv
s and al material
e
Colleges Assistan s, Lobby to
Manage
(SUCs), ce/Exhib speakers DBM and
Devoluti On- ment,
National, its/Devel Transfer , House of Mandanas
SO1. on of farm/Farmer BPI
R- Regional oped of technical Representati ruling will
Ensure function 5 Justify retention 's field seed Center
Ex- and Local Technol facilities assistanc Macro ves to be
access of s to (Operati Extre of production production December Technica
CEN Governme ogies to Local e, External Environme 5 25 exempt the implemen Open
farmers to Local onal me and experimental and conduct 29, 2022 l
TER- nt Units, Governm develope nt Center from ted
quality Governm Risk) areas of Working
003 Farmers/S On the ent units d transfer of starting
seeds ent units participatory Group
tudents Job (LGUs) technolo land and 2022
(LGUs) research on DA
and other Training gies, on- facilities to
Devoluti
stakeholde the-job LGU
on/
rs (public Research training,
Transiti
and and research
on Plan
private) Project & project
Collabor collabor
ation ations
and
Seeds, planting
Seedling material
s and s
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 58 of 141
Other
Planting
Material
s
Data/IEC
Material
s Unable
to
Resourc produce
e /provide
Speakers quality
/Technic services
State al like
BPI
Universitie Assistan data/IEC
Executiv
s and ce/Exhib material
e
Colleges its/Devel s,
Manage
(SUCs), oped speakers
On- ment,
National, Technol , Mandanas
SO1. Streamli farm/Farmer Lobby to BPI
R- Regional ogies technical ruling will
Ensure ning in 5 Justify retention 's field seed DBM to Center
Ex- and Local assistanc Macro be
access of the Reductio (Operati Extre of production production retain December Technica
CEN Governme On the e, External Environme 5 25 implemen Open
farmers to national n of staff onal me and experimental and conduct existing 29, 2022 l
TER- nt Units, Job develope nt ted
quality governm Risk) areas of organization Working
004 Farmers/S Training d starting
seeds ent participatory al structure Group
tudents technolo 2022
research on DA
and other Research gies, on-
Devoluti
stakeholde and the-job
on/
rs (public Project training,
Transiti
and Collabor research
on Plan
private) ation & project
collabor
Seeds, ations
Seedling and
s and planting
Other material
Planting s
Material
s
R- State Seeds, Uncontr Stealing a.) Securing the a.) Increase a.) Top
SO1. 3 Happens
Ex- Universitie Seedling olled of Unable Organizati area by in Improvemen Manage
Ensure (Operati Mediu June 30, mainly
CEN s and s and access to produce to attain External onal well- 3 9 perimeter fence production t of ment, Open
access of onal m 2022 during
TER- Colleges Other the and target being area to perimeter General
farmers to Risk) harvestin
005 (SUCs), Planting Center's damage b.) Regular compensate fence Support
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 59 of 141
Accounting Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Risk Scenario Existing Control Timeline Remarks
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 60 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Obligatio
n
Request
and
Status/B
udget
Utilizatio
n
Delayed
SO no. 7. Request Provide
Late impleme Budget
R- Ensure and Inform/coordina checklist to
All submissi Late ntation Section/ recurring
In- efficient Status, Operationa Mediu te with the Not ensure Dec 29 of
Operating on of release of Internal 3 3 9 Accounti every Open
ACS- financial Disburse l m concerned applicable completenes every year
Units documen of funds program ng year
001 manageme ment operating unit/s s of
ts s and Section
nt Voucher, documents
activities
Approve
d WFP,
PPMP,
and
Request
Letter
for
Funds
ORS/BU
Late
RS, DV,
submissi
SO no. 7. Daily Provide
on of Inform/coor
R- Ensure time Delayed Inform/coordina checklist to Budget/
Contract of documen Late dinate with recurring
In- efficient record, salary of Operationa Mediu te with the ensure Dec 29 of Accounti
Service/Jo ts or release Internal 3 5 15 the every Open
ACS- financial and COS/JO l m concerned completenes every year ng
b Orders incomple of funds concerned year
002 manageme timely workers employees s of Section
te employees
nt release documents
require
of
ments
salaries
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 61 of 141
Late
submissi
SO no. 7. Delayed Provide
on of Inform/coor
Ensure salary of Inform/coordina checklist to Budget/
ORS, DV, documen Late dinate with recurring
efficient Permanent permane Operationa Mediu te with the ensure Dec 29 of Accounti
DTR, and ts or release Internal 3 5 15 the every Open
financial Employees nt l m concerned completenes every year ng
Payroll incomple of funds concerned year
manageme employe employees s of Section
te employees
nt es documents
require
ments
Agricultural Engineering Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Provision of
trainings/se
minars/
The More than
short
Training tasks of one staff will
courses for
Opportu AED are Delay in work on Subject to
Prioritization of current and
nity, demandi issuance same project availabilit
Not all request design incoming
SO6. Filling ng in / technical y of funds,
staffs and estimates AED staffs.
R- Upgrade Agricultur up of beyond detailed assistance. AED, Subject to
can cater based on the Tracking of
In- infrastruct al vacant the plans / Operationa Screening March 30, Personn the action
as fast to Internal 5 3 15 High client's target status on Open
AED ure and Engineerin positions current output. l Risk the requests 2022 el of PSB
technical time. / Screening hiring for
-001 support g Division , Hiring Manpow Less for technical Section and
assistanc of request within plantilla
facilities of er and focus on assistance if appointin
e AED capacity / positions.
COS/Job the the AED it should be g
capability Coordinate
Order staff’s Mandate. catered by authority
with
specializ AED
personnel
ations. Exclusively
section when
hiring
COS/Job
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 62 of 141
Order
Personnel
Short
Involvement
notice
from of
Design clients for Agricultural
plans, constructi Prioritization of Engineering
Insufficie Agricult
technical on/repair request design Division in
nt and Notify the ural Subject to
SO6. specifica and estimates the
coordina improvem client of the Engineer availabilit
R- Upgrade tions, Delay in 2 based on the infrastructur
All tion with ents of delay of the ing y of funds,
In- infrastruct scope of work Operationa (service mediu client's target e project March 30,
Operating clients infrastruc Internal 5 10 preparation Division, subject to Open
AED ure and work, ture plan l Risk delivery m time / planning of 2022
Units (other of design and Other timely
-002 support quantity projects schedule ) Screening of other
divisions cost Division coordinat
facilities and with request within divisions/
/centers estimates. s/Center ion
budget limited AED capacity / centers;
) time to s
estimate capability Benchmarki
s prepare ng; (thru
the
Memorandu
document
s. m)
Involvement
Prepare of
Design
Agricult design and Agricultural
plans,
ural Prepare design estimate Engineering Agricult
technical
Limited engineer and estimate based on the Division in ural Subject to
SO6. specifica Project
budget ing is not based on the client's given the Engineer availabilit
R- Upgrade tions, will not
All of some involved 2 client's given budget infrastructur ing y of funds,
In- infrastruct scope of fully Financial mediu March 30,
Operating of the in Internal 5 (financi 10 budget ceiling. Or ceiling; e project Division, subject to Open
AED ure and work, serve its Risk m 2022
Units infrastru infrastru al) limit scope of propose for planning of Other defined
-003 support quantity targeted
cture cture work to align additional other Division priority
facilities and purpose.
projects project with the budget for divisions/ s/Center works.
budget
planning available budget. the centers; s
estimate
of other completion (thru
s
divisions of the project Memorandu
m)
Assistant Director's Office for Regulatory
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Relevant Require Risk Scenario Risk Rating Contingency Treatment Respons Status
ID Risk Likeli Conseq Risk
Objective Interested ments Source Matrix Existing Control (Once the (Prevent Timeline ible Remarks (Open/
No. Cause Issue Effect Category hood uence Level
(Division Parties (Needs (External/ (LxC) risk the Cause in Person Close)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 63 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 64 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 65 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 66 of 141
Malfunct General
ioning/U Services
Ensure Budget
Insufficie nservice Section,
all constraint
nt in- able Report and Informat
R- DSO3. equipme Limited Immediate Hire and/or since
house equipme repair ion and
In- Strengthen nt (e.g. available 2 reporting of train Budget
All monitori nt which defective Compute
ADO administra vehicles, and Operationa (Operati Mediu defective personnel; for 2021
Operating ng and will Internal 5 10 equipment June 2022 r Open
OTP tive telephon trained l Risk onal m equipment Outsource has
Units mainten cause despite Section,
S- support e lines, manpow Risk) necessary for service already
ance of delay in limited Property
003 services etc) are er service delivery providers been
equipme the manpower Section,
functioni appropria
nt delivery Personn
ng well. ted.
of el
service Section
as per
Personnel
,
implemen
Regular meeting Formulation tation of
Unaware Facilitate
R- Insufficie with staff to and Personn PRIME-
DSO4. ness of Delay on Operationa skill transfer
In- nt 3 improve the implementat el HRM has
Enhance Newly Instituti new the l from
ADO transfer (Operati system/Work ion HR December Section/ no
human hired onal personn delivery Internal Risk/Orga 4 12 High immediate Open
OTP of onal under Development 2021 All schedule
resource personnel knowled el on the of nizational supervisor to
S- knowled Risk) observation of Plan (ex. Operatin yet, still
capability ge work service Well-being concerned
004 ge immediate PRIME- g Units coordinat
system personnel
supervisor HRM) ing with
CSC, but
target is
within
this year
Bureau
Increase
R- was not Provide
DSO4. Limited in
In- given 4 better For
Enhance Administra More administ workloa Macro Proper duty January/ Personn
ADO authorit (Operati justification overhead
human tive plantilla rative d to External environme 4 16 High none alloacation February el Open
OTP y to add onal for adding agencies'
resource Division positions plantilla existing nt to personnel 2022 Section
S- more Risk) new plantilla approval
capability positions employe
005 plantilla positions
es
positions
Limited Under- Delay in Use of
R- DSO3.
Efficient awarene utilizatio acting logbook/manual
In- Strengthen 3 Reiteration Retooling of
All documen ss of the n of upon the Organizati documentation; All Not
ADO administra (Operati of the staff in the
Operating t features salient matters Internal onal Well- 4 12 High Receiving office June 2021 Operatin Applicabl Open
OTP tive onal memorandu use of
Units tracking of the features concerni being does not accept g Units e
S- support Risk) m issued DocTrack
system documen of online ng the noncompliant
006 services
t documen bureau operating unit
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 67 of 141
tracking t
system tracking
system
Biotechnology Office
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Incompl
ete or Preparation
untimely of briefers
Delay in
briefing Delay in Conduct of and way
the Constant update
of the meetings forward
Updates resolutio of biotech
R- biotech delivery within the plans for the 5 working
DSO1, Chair of on n of regulations- Biotechn
In- issues of Operationa Biotech Core resolution of days from Not
DSO2, Biotech biotechn biotech Internal 3 1 3 Low related concerns ology Open
BIO- and service l Risk Team and issues the RORAP applicable
DSO4 Core Team ology regulatio to the Chair of Office
001 concerns and consultation related to approval
matters ns- Biotech Core
to the operatio with Biotech regulations
related Team
Chair of ns consultants. of GM crops
matters
Biotech in the
Core Philippines.
Team
Draft Adjustment
Delay in Delay in Delay in
biosafety in the
the the the Timely
permit Constant follow- timeline of
R- preparat signing delivery preparation 5 working
DSO1, with up to the other sub- Biotechn
In- Director's ion of and of Operationa of biosafety days from Not
DSO2, briefer Internal 2 1 3 Low Directors Office processes in ology Open
BIO- Office biosafety approval service l Risk permits and the RORAP applicable
DSO4 for for the signing of the process Office
002 permits of the and technical approval
approval BPI Director. of issuance
for biosafety operatio reports.
of of biosafety
signing permits. ns
genetical permits.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 68 of 141
ly- of the
modified Director.
(GM)
crop
applicati
ons
NPQSD
Delay in
Delay in informs
the
National Untimely the Biotech
Review importat Coordination Expediting
R- Plant review delivery Office once 5 working
DSO1, of SPSIC ion of with the NPQSD the review Biotechn
In- Quarantine of SPSIC of Operationa there is a GM days from Not
DSO2, for GM GM Internal 2 1 2 Low for updates and procedure of ology Open
BIO- Services for GM service l Risk commodity the RORAP applicable
DSO4 commod crops in concerns related SPSIC Office
003 Division commod and for approval
ities the to SPSIC review. applications.
(NPQSD) ities. operatio importation
Philippin
ns of
es.
Philippines.
Informat Non-
ion on complian Advising the
Mandatory
GM ce of Seed Delay in seed
application
events registran registrati the Involvement of registrants
National for biosafety
R- with ts to on of GM delivery NSIC-Executive ahead of 5 working
Seed permit for Biotechn
In- DSO1, biosafety biosafety crops of Operationa Secretary time that a days from Not
Industry Internal 2 1 2 Low commercial ology Open
BIO- DSO4 permit regulatio with no service l Risk designate to the biosafety the RORAP applicable
Council propagation, Office
004 for ns/biosa valid and Biotech Core permit for approval
(NSIC) referral to
commer fety biosafety operatio Team. commercial
Biotech
cial permit permits. ns propagation
Office.
propagat procedur is required.
ion es.
Delay in
Endorse
the
d GM
issuance
applicati
of Conduct of
on for Delay in Delay in Stringent
biosafety trainings and
Plant review the the coordination
permit capacity
R- Product of submissi delivery Constant follow- with PPSSD- 20 working
DSO1, for building Biotechn
In- Safety PPSSD- on of of Operationa up on the RAR FSRAT on days from Not
DSO2, Direct Internal 4 3 12 High activities for ology Open
BIO- Services Food risk- service l Risk submissions of the progress the RORAP applicable
DSO4 Use as assessors, Office
005 Division Safety assessm and PPSSD-FSRAT. of their approval
Food including
(PPSSD) Risk ent operatio review of GM
and PPSSD-
Assessm reports. ns applications.
Feed, or FSRAT.
ent
for
Team
Processi
(FSRAT)
ng
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 69 of 141
Budget Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Obligatio
n
Request
and
Status/B
udget
Utilizatio
n
Delayed
SO no. 7. Request Incompl Inform/coor
impleme Budget
R- Ensure and ete Late Inform/coordina dinate with
All ntation Propose in Section/ recurring
In- efficient Status, attachme allocatio Operationa Mediu te with the the Dec 29 of
Operating of Internal 3 3 9 the following Accounti every Open
BUS- financial Disburse nts of n of l m concerned concerned every year
Units program fiscal year ng year
001 manageme ment documen funds operating unit/s operating
s and Section
nt Voucher, ts unit/s
activities
Approve
d WFP,
PPMP,
and
Request
Letter
for
Funds
Crop Pest Management Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Relevant Require Risk Scenario Risk Rating Contingency Treatment Respons Status
ID Risk Likeli Conseq Risk
Objective Interested ments Source Matrix Existing Control (Once the (Prevent Timeline ible Remarks (Open/
No. Cause Issue Effect Category hood uence Level
(Division Parties (Needs (External/ (LxC) risk the Cause in Person Close)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 70 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 71 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 72 of 141
proficiency
testing
Capsule
proposal
;
Detailed
Train
proposal
technical
; Work
staff to
and
submit
Financial
quality
Plan; 10
R- DSO9. Necessar No new proposal on
Gender Consult working
In- Increase Limited y R&D technolo 3 Submit research pest
Banner and Operationa Mediu experts days Not
CPM external funds for not gies Internal 2 (Operati 6 proposals to management CPMD Open
Programs Develop l risk m outside the from the applicable
D- fund R&D conducte develope onal) funding agencies ; Collaborate
ment bureau RORAP
006 resources d d with
Assessm approval
stakeholders
ent Plan;
in
and
conducting
Line
Research &
item
Development
budget /
summar
y of
budget
Crop Research and Production Support Division
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
R- Imprope Safety precaution Strictly
DSO6. Injured/ 4 First aid 10 working CRPSD;
In- Training r use of Workpla during handling observe
Upgrade Permanent exposed Health and (Health Mediu treatment days upon AED; Not
CRP Opportu equipme ce Internal 1 4 of equipment and protocols on Open
infrastruct Employees personn Safety and m and the RORAP GSS; applicable
SD- nity nt/hazar accident hazardous handling
ure and el Safety) subsequent approval NPAL
001 dous chemicals equipment
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 73 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 74 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Clearanc
e,
Liquidati
Transitio
on Conduct This is
BPI n/Chang
SO9. Report Political/ briefing to subject to
Manageme e in Craft
R- Ensure and governm Shift in Adherence to the new the
nt; leadersh Macro succeeding All
In- efficient documen ent prioritie Mediu Special Orders/ management December political
National ip or External Environme 1 5 5 strategic concern Open
DO- financial ts to leadershi s and m Presidential ; Adapt to the 2022 election
Governme manage nt plan of the ed Units
001 manageme ensure p thrusts Appointments new and
nt ment in bureau
nt efficient changes priorities appointm
Agencies the
and and thrusts ents.
Bureau
effective
transitio
n
Top
Manage
ment/Di
Occurren Strictly saster
Revisit/upda
ce of implement Risk
te and
Approval natural the Disaster Reductio
Delay of strengthen
of phenom Issuance of work Risk n and
R- BPI products Health and Disaster Risk
Memora enon suspension and Reduction Manage Not
In- SO1-SO6; Manageme Climate and Safety; Extre Reduction April 9,
nda for such as External 5 5 25 implementation and ment Applicabl Open
DO- SO9 nt and change services Operationa me and 2021
Work calamitie of health and Management Team/H e
002 Employees to be l; Financial Management
Suspensi s, safety protocol Plan, and ealth
rendered , and health
on disease health and and
and safety
outbreak safety Safety
protocols
s protocols Officer/
General
Services
Section
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 75 of 141
Approval
of
Internal/ Brain Top
External drain Provide Manage
Better
trainings (high Loss of more ment/Pe
SO7. career Encourage
R- BPI , demand well- trainings and rsonnel
Enhance opportu Organizati employees to Not
In- Manageme worksho of agri performi Mediu promote Hire new March 26, Section/
human nities External onal Well 5 1 5 apply for Applicabl Open
DO- nt and ps, experts ng m scholarship personnel 2021 All
resource outside Being plantilla e
003 Employees seminars from employe programs to Concern
capability the positions
, and other es the ed
bureau
Skill countrie employees Operatin
Enhance s) g Units
ment
activities
BPI Inflict
Approval Delay in Establish Implement Top
Manageme damage
of Peace the protocol protocol Manage
R- nt, to
Memora and provisio Macro Cancellation/pos regarding regarding ment/ Not
In- Employees properti April 9,
SO1 - SO10 nda for order in n of External environme 5 3 15 High tponement of the conduct the conduct Concern Applicabl Open
DO- and es and 2021
Work conflict products nt activities of activities of activities ed e
004 Involving safety of
Suspensi areas and in conflict in conflict Operatin
Parties or personn
on services areas area g Units
Agencies el
Increase
in
workloa
d to Exhausti Conduct of
Interested existing on to recreational
Approval Lobbying with
SO7/DSO4. individuals employe employe activities Personn
R- of oversight
Enhance , BPI Unfilled es; es Organizati Immediate such as el Not
In- Memora agencies April 9,
human Manageme plantilla Numero leading Internal onal Well 4 4 16 High processing of sportfest, Section/ Applicabl open
DO- ndum regarding the 2021
resource nt and positions us to Being applications team Concern e
005 for Open unfilled plantilla
capability Personnel contract underpe building, and ed units
Positions positions
section ual and rforman other related
job ce matters
order
employe
es
General Services Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Relevant Require Risk Scenario Risk Rating Contingency Treatment Respons Status
ID Risk Likeli Conseq Risk
Objective Interested ments Source Matrix Existing Control (Once the (Prevent Timeline ible Remarks (Open/
No. Cause Issue Effect Category hood uence Level
(Division Parties (Needs (External/ (LxC) risk the Cause in Person Close)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 76 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 77 of 141
service Operatin
vehicle g Units
Non- Lockdow
conformi n of
DSO3. ty on Office
BPI Work from home Immediate
R- Strengthen Health due to Delay in
Division Safe Operationa arrangement; suspension General
In- administra and spread delivery Ongoing
and other workpla Internal l/Health 5 3 15 High Daily monitoring of physical March 2021 Services Open
GSS- tive Safety of Covid of activities
Operating ce and safety of janitorial appearance Section
004 support Protocol 19 services
Units activities to office
services on variants
janitorial in the
services bureau
Insufficie
nt
impleme Equip
Lockdow
ntation Security
DSO3. n of
BPI of Health Personnel Strict
R- Strengthen Office Delay in
Division and Operationa Daily monitoring with Implementat General
In- administra due to delivery Ongoing
and other Safety Internal l/ Health 5 3 15 High of security protective ion of Health March 2021 Services Open
GSS- tive spread of activities
Operating Protocol risk services gears and and Safety Section
005 support of Covid services
Units on health Protocol
services 19
providin monitoring
variants
g devices
security
services
Late
processi
DSO3. ng of
Cash Early
R- Strengthen voucher Delay in
Budget, Voucher Uninsure Early processing payment preparation General
In- administra due to delivery Operationa Very January Ongoing
Accounting & Official d RP Internal 1 1 1 of document subject for of document Services Open
GSS- tive late of l Low 2021 activities
& Cashier Receipt Vehicle requirements reimbursem requirement Section
006 support submissi services
ent s
services on of
require
ments
Late
DSO3. processi
Cash Early
R- Strengthen Voucher; ng of Delay in
Budget, Unregist Early processing payment preparation General
In- administra LTO voucher delivery Operationa Very January Ongoing
Accounting ered RP Internal 1 1 1 of document subject for of document Services Open
GSS- tive Official due to of l Low 2021 activities
& Cashier Vehicle requirements reimbursem requirement Section
007 support Receipt late services
ent s
services submissi
on of
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 78 of 141
require
ments
Internal Audit Unit
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Recordin
g and
forwardi
ng of
documen
ts to the
respectiv Classify
Massive e section Documents
Accompl Classify
number accordin according to
ished Documents in
of gly to its the intended
Purchase accordance to
documen documen recipient; Internal
DSO3. Request the intended
ts to be t's Disapproval Audit
R- Strengthen and recipient; For
All verified classifica Delay in 3 of Travel Hiring of Unit/
In- administra Accompl Operationa Disapproval of February request of
Operating and tion service Internal 4 (Operati 12 High Order with additional Personn Open
IAU- tive ished l Risk Travel Order 28, 2022 Budget
Units processe (Purchas delivery onal) incorrect Personnel el/
001 support Travel with incorrect Allocation
d; e details for Budget
services Order details for
Return request, correction Section
from correction and
of Voucher and
respectiv verification of
Docume and IAR) verification
e units the End User
nts is done of the End
by only User
one staff;
Incorrect
/
incomple
te
details/
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 79 of 141
attachm
ents on
Travel
Order
Recordin
g and
forwardi
ng of
documen
ts to the
Massive
respectiv
number
e section
of
accordin
Voucher documen Internal
DSO3. gly to its
s funded ts to be Classify Classify Audit
R- Strengthen documen For
and verified Delay in 3 Documents Documents Hiring of Unit/
In- administra Accounting t Operationa February request of
signed and service Internal 4 (Operati 12 High according to the according to additional Personn Open
IAU- tive Section classifica l Risk 28, 2022 Budget
by the processe delivery onal) intended the intended Personnel el/
002 support tion Allocation
Budget d; recipient recipient Budget
services (Purchas
Chief Return Section
e
of
request,
Docume
Voucher
nts
and IAR)
is done
by only
one
staff/em
ployee
Recordin
g and
Massive
forwardi
number
Complet ng of
of
e documen
documen Internal
DSO3. Attachm ts to the
ts to be Classify Classify Audit
R- Strengthen ents and respectiv For
Bids and verified Delay in 3 Documents Documents Hiring of Unit/
In- administra reviewe e section Operationa February request of
Awards and service Internal 4 (Operati 12 High according to the according to additional Personn Open
IAU- tive d and accordin l Risk 28, 2022 Budget
Committee processe delivery onal) intended the intended Personnel el/
003 support verified/ gly to its Allocation
d; recipient recipient Budget
services approve documen
Return Section
d PR t
of
from IAU classifica
Docume
tion
nts
(Purchas
e
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 80 of 141
request,
Voucher
and IAR)
is done
by only
one
staff/em
ployee
Incorrect
/ Rechecking
Disapproval
incomple of attached
Duly of Travel
te details Disapproval of documents
prepared Order with
DSO3. and Travel Order needed
Director' s Travel Delay in note to 5 working Internal
R- Strengthen Disappro attachm with note to beforehand
Office/ Order Docume 2 inform end days upon Audit Not
In- administra ved ents that Operationa inform end user to avoid
Assistant with nt Internal 2 (Operati 4 Low user the Unit/ All Applicabl Open
IAU- tive Travel has been l Risk regarding mistake
Director's necessar Processi onal) regarding approval of Operatin e
004 support Order inputted incomplete or before taking
Office y ng incomplete RORAP g Unit
services on the incorrect details in to the
attachm or incorrect
Online identified Online
ent details
Travel Travel Order
identified
Order System
System
Late
Complet
inspectio
e
n of the
Delivery Insufficie
delivere
of Items nt
d
and commun Property
supplies Delay of Formulation
DSO3. Accompl ication Immediate Section/
and Docume Immediate of guidelines
R- Strengthen ished between inspection is 20 working Internal
material nts 3 inspection is on Delivery- Not
In- administra Property Inspectio concerne Operationa Mediu done upon days upon Audit
s/ Processi Internal 3 (Operati 9 done upon Inspection Applicabl Open
IAU- tive Section n d OUs l Risk m notification the RORAP Unit/To
Equipme ng onal) notification of terms of e
005 support Acceptan regardin of the end- approval p
nt ; within the end-user supplies and
services ce g user Manage
Unfound the day equipment
Report delivery ment
/
(IAR) of
incomple
before supplies
te
inspectio
delivere
n
d items
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 81 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 82 of 141
ICS- Manageme (except networki nt ICT of first-serve basis the need preventive approval of r Section preventiv
003 nt BPI ng, Failure equipme service 2) Involve ICT- arises maintenance RORAP and ICT e
centers) cabling nt TWG to conduct TWG maintena
and corrective member nce
repair; maintenance 3) s in each
Maintain Refer to ICT Operatin
ed and repair shops g Unit
repaired
ICT
equipme
nt.
a.)
Reiteration
a.) If ICS is
of the (BPI
not available,
Memo No.
OU staff
141 s. 2019)
documents
Guidelines in
a) ICS documents the event
event
events and and uploads
Stakehol documentati Informat
Importa Stakehol activities and in their
ders on and ion and
Enhance nt and ders are prepare write- respective
have Submission 10 working Compute
R- promotion major not able 2= ups b) ICS FB
All Event limited of articles for days upon r
In- of events/a to join or Operationa (Service Mediu requests for page Not
operating Docume knowled Internal 3 6 posting in the Section, Open
ICS- opportunit ctivities benefit l Risk Delivery m photos and applicable
units ntation ge on the BPI approval of Operatin
004 ies in are not from BPI ) information, b.) OU
BPI website or RORAP g Units
agriculture all program prepares write staff/
program FB page b.) and
documen s ups and publish submits
s Collect the Centers
ted in the FB page write ups
schedule of
and website. and photos
activities of
to ICS for
different OUs
uploading in
thru issuance
the BPI FB or
of
website.
memorandu
m
IEC Newly Farmers Farmers a.) Issue 1) a.) Request
Material develope or walk- or available IEC to Photocopy, from
Enhance s of d in stakehol requesting scan and re- Operating
20 working Informat
R- promotion develope technolo stakehol ders do 4 (S client b.) print Units and
Farmers, days upon ion and
In- of d gies/gui ders/clie not have Operationa ervice Refer to available IEC centers their Not
students, Internal 3 12 High the Compute Open
ICS- opportunit technolo delines nteles access to l Risk Delivery agriculturist or materials 2) updated IEC applicable
researchers approval of r
005 ies in gies/ and their are updated ) technical staff on Refer to materials
RORAP Section,
agriculture Producti e-files unaware producti duty in the other DA and provide
on are not of on concerned agencies' copies to the
Guides all available guides/ division sites Library and
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 83 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 84 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Data
DSO8.
List of discrepa
Intensify Incorporate
R- registere Lack of ncy
Crop in the
In- d control between Designate Issuance of 10 Working
Variety NSQCS, Confusio procedures
NSIC varieties, mechani the 2 personnel to erratum in Days from Council Not
and Plant CRPSD and n to Operationa Mediu manual the
- passport sm to website Internal 4 (Reputa 8 directly upload the website the Secretari Applicabl Open
Protection BPI stakehol l Risk m counter
PVP data, check and tional) the data in the and updating Approval of at e
informatio Centers ders checking
O- guideline the internal website of database RORAP
n step for data
001 s and database data
manageme uploading
policies controlle
nt
r
National Seed Quality Control Services
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Result of Demand
DSO1. Crop Sudden
R- Laborato for seeds Lack of Back staffing Have
Ensure Research Result of increase
In- ry to be manpower Seed Analysts of authorized Hiring of NSQCS requested
access of and Laborato of Operationa December
NSQ Analysis tested by to conduct 4 1 4 Low render overtime personnel additional Manage additional Open
farmers to Production ry submitte l Risk 29, 2022
CS- for Seed NSQCS additional services from other personnel ment budget
quality Support Analysis d seed
001 Certificat increase workload unit for COS
seeds Division samples
ion s
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 85 of 141
and BPI
Centers
Crop Noncom Incompl
Remind
DSO1. Research Plant pliance ete
R- Delay in Regional/ 10 working
Ensure and Material of submissi Deferment of Use of
In- processi Macro Satellite days upon NSQCS
access of Production Certificat applican on of Mediu application with checklist for Not
NSQ ng of External Environme 4 2 8 Office the Manage Open
farmers to Support es and ts with documen m lacking screening of applicable
CS- Certificat nt regarding approval of ment
quality Division Certificat the tary documents; documents
002 ion the lacking RORAP
seeds and BPI ion Tags require require
document
Centers ments ments
Personnel Section
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 86 of 141
Request
Letter
for
Funds
ORS/BU
RS, DV, Late
Daily submissi
time on of
SO no. 7. record, documen Provide
Ensure and ts or Inform/coor checklist to
R- efficient timely incomple Delayed Inform/coordina dinate with ensure Budget/
In- financial Contract of release te Late salary of te with the the completenes Accounti recurring
ACS- manageme Service/Jo of require release COS/JO Operationa Mediu concerned concerned s of Dec 29 of ng every
002 nt b Orders salaries ments of funds workers Internal l 3 5 15 m employees employees documents every year Section year Open
Late
submissi
on of
SO no. 7. documen Delayed Provide
Ensure ts or salary of Inform/coor checklist to
R- efficient incomple permane Inform/coordina dinate with ensure Budget/
IN- financial ORS, DV, te Late nt te with the the completenes Accounti recurring
ACS- manageme Permanent DTR, and require release employe Operationa Mediu concerned concerned s of Dec 29 of ng every
003 nt Employees Payroll ments of funds es Internal l 3 5 15 m employees employees documents every year Section year Open
Planning and Management Office
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
S09. Late Unavaila Irreconci Follow up to the Follow up to Convening of
R- Ensure submissi bility of lable operating unit the BPI- 10 working
All S/D/OPC 2 Not
In- Efficient on of informat data Operationa Mediu concerned operating Performance days from
operating R (Semi- Internal 4 (Operati 8 PMO Applicabl Open
PMO Financial targets ion compari l m relative to the unit Management the RORAP
units annual) onal) e
-001 Manageme and relative son submission of concerned Team to approval
nt accompli to unit between S/D/OPCR relative to discuss and
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 87 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 88 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Result of
Pesticide
Residue
DSO2. Delay in
Analysis, Use of
R- Strengthen Delay in the
and Unexpec Uninterrupted 5 working
In- plant the release PPSSD proposed
PhilGAP Microbio ted Operationa Power Supply Use of Purchase of days upon
PPSS regulatory conduct of Internal 3 1 3 Low Manage in tier 2- Open
Unit logical power l Risk System (UPS) existing UPS back up UPS approval of
D- and of Certificat ment 2022
and failure and Regular Back RORAP
001 laboratory analysis e of
Chemical up of Data
services Analysis
Contami
nants
Analyses
Result of
Pesticide
Residue
DSO2. Delay in
Analysis,
R- Strengthen Delay in the Regular Regular PALS,
and Regular 20 working
In- plant Equipme the release equipment equipment CLS,
PhilGAP Microbio Operationa equipment days upon annual
PPSS regulatory nt conduct of Internal 5 3 15 High calibration calibration PPSSD Open
Unit logical l Risk calibration and approval of activity
D- and breakdo of Certificat and and Manage
and maintenance RORAP
002 laboratory wn analysis e of maintenance maintenance ment
Chemical
services Analysis
Contami
nants
Analyses
DSO1. Risk Limited Delay in
Ensure Assessm number Same the
Continuous Continuous Risk
R- complianc ent of personn submissi
Biotech training/reto training/reto 10 working Assessm
In- e to food Report trained el were on of Continuous
Technical Operationa Mediu oling and oling and days upon ent Unit, Not
PPSS safety of DOST- technical sent to Risk Internal 4 2 8 training of Open
Advisory l Risk m updating of updating of approval of PPSSD applicable
D- requireme DA- personn attend Assessm assessors
Group official list of official list of RORAP Manage
003 nts of DENR- el the ent
assessors assessors ment
agricultura DOH- engaged training Report
l crops DILG in the (RAR)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 89 of 141
Joint conduct
Departm of risk
ent assessm
Circular ent
(JDC) 1,
s. 2016
Applicati
ons for
Direct
Use and
Propagat
ion
Limited
number
DSO1. of Delay in
Endorse
Ensure trained Same the
ment of Continuous Continuous Risk
R- complianc National technical personn submissi
Exporter Continuous training/reto training/reto 10 working Assessm
In- e to food Plant personn el were on of
s for Operationa Mediu training of oling and oling and days upon ent Unit, Not
PPSS safety Quarantine el sent to Risk Internal 4 2 8 Open
Food l Risk m additional updating of updating of approval of PPSSD applicable
D- requireme Services engaged attend Assessm
Safety assessors official list of official list of RORAP Manage
004 nts of Division in the the ent
Complia assessors assessors ment
agricultura conduct training Report
nce
l crops of risk (RAR)
assessm
ent
Property and Supply Section
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
R- To Property Unprepa Non Delay of Office Update
Accounting Immediate Property Not
In- strengthen acknowl red and submissi submissi Operationa Memorandum Inventory December
and COA Internal 2 1 2 Minor submission & Supply Applicabl Open
PSS- administra edgemen outdated on and on of l Risk issued to all Reports and 31, 2021
Office of updated Section e
001 tive t receipt, Inventor incomple Inventor concerned submit on
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 90 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 91 of 141
Copies of
issuance Classify
Limited
s such as documents
Imprope Classify Records on-the-
directive based on its
r documents based Training and Section/ spot
s, Releasin type only;
DSO3. handling Loss of on its type only; Workshops Personn training
memora g of input of
R- Strengthen of Docume 3 input of on el and
All nda, confiden sensitive/
In- administra documen nts / Operationa (Operati Mediu sensitive/ Doument/ February Section, actual
Operating circulars, tial and Internal 2 8 confidential Open
RES- tive ts with Data/ l Risk onal m confidential Records 31, 2022 Budget workshop
Units and sensitive clause prior
002 support sensitive Data risk) clause prior on Management Section, s, Limited
other informat on
services cases or leakage dissemination of among Top staff who
relevant ion disseminatio
failure of documents thru Records Staff Manage holds
documen n of
system email. ment plantilla
ts for documents
item
dissemin thru email.
ation
Lack of
Copies of
space for Printed
issuance
storage documen Safekeeping of
s such as
of record ts are documents in
directive
files, e.g. prone to other location/
s, Records
DSO3. 201 of hazardo proper storage; Back-up
memora Building Section,
R- Strengthen Internal - Personn us Loss of 4 Disposition of storage of
nda, Renovation; Top for
In- administra All el and incidents organiza Operationa (Operati records based on files February
circulars, Internal 4 16 High Request for manage budgetary Open
RES- tive Operating other such as tional l Risk onal National (Database)/ 31, 2022
and regular pest ment, approval
003 support Units governm fire, data risk) Archives of the Storage for
other control Budget
services ent flood, Philippines Record Files
relevant section
documen etc. and General Records/
documen
ts, Fire pest Provision of Fire
ts for
Hazard control Extinguisher
dissemin
material problem
ation
s
Copies of Lack of Records a.) Maintain
issuance space for staff proper
s such as storage that are humidity and
Allocate General
directive Exposur of record exposed clean storage
DSO3. Storage Services
s, e to dust files, e.g. to dust area with
R- Strengthen 2 Room for 10 working Section/
All memora of 201 of particles complete
In- administra Health and (Health Mediu Wearing of face 201 files and days from Records Accompli
Operating nda, records Personn can Internal 4 8 facilities b.) Open
RES- tive Safety and m masks other the RORAP Section/ shed
Units circulars, Section el and cause Transfer
004 support Safety) agency- approval Personn
and staff other asthma, access of 201
services related el
other within governm triggers files to
documents Section
relevant the area ent allergic Personnel as
documen documen rhinitis per CSC rule
ts for ts etc. (turnover
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 92 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 93 of 141
ual gies;
Property Generate
Office d
registrati technolo
on (IPO) gies are
or being
Internati privatize
onal d.
Standard
Serial
Number
(ISSN)
Human
Limited
Resourc
R- plantilla Tap other Proposed Subject to
DSO 7. e Plan, Multi- Delay in
In- positions technical additional the
Enhance Office of WFP, tasking the 3 Administ
BNC for Operationa Mediu Hiring of job staff to plantilla December approval
Human the Center SPMS, of delivery Internal 3 (Operati 9 rative Open
RDP administ l Risk m order positions perform positions for 23, 2022 of the
Resource Chief R&D technical of onal) Section
SC- rative administrati administrati Rationaliz
Capability proposal staff services
003 function ve functions ve functions ation Plan
s and
s
reports
Incompl
Delayed
ete Updated
delivery
R- DSO9. Complet submissi Lengthy checklist of
of
In- Ensure Procureme e on of processi Follow- up suppliers 10 working
supplies, Macro 3 Follow- up
BNC efficient nt Procure mandato ng time Mediu requirement who are days from Not
and External environme 3 (Financi 9 requirements BAC Open
RDP financial Manageme ment ry for the m s from the compliant to the RORAP applicable
obligatio nt al) from the dealers
SC- manageme nt Team Require documen payment dealers the approval
n/
004 nt ments ts from s requirement
disburse
the s
ment
dealers
Los Baños National Crop Research Development and Production Support Center
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario Contingency
Objective (Once the Treatment
Require
(Division Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Strategic Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
Objective Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
(DSO) in (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
BPI Internal of effect in from Office
tions)
Strategic Risk happening)
Plan Scenario)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 94 of 141
2017-
2022)
Approve Limited
d WFP, budget
Strategic allotted
Perform on utility
ance expenses
Manage based on
Low Top
ment the
budget Manage
System downloa
allotmen Higher ment,
SO1. (SPMS), ded
t for Budget for utility allotment for Planning
Ensure Human National 4 Work from
Office of utilities Service payment is being utility Unit and
access of Resourc Expendit Financial (Operati home setup December
the Center (electrici disconne Internal 4 16 High sourced out from expenses for Accounti Open
farmers to e (HR) ure Risk onal for office 2021
Chief ty, ction other projects or the ng,
quality Plan, Program Risk) staff;
water, fund source succeeding Budget
seeds Center's (NEP)
telephon years and
Research despite
e, Cashier
, the
internet) Unit
Develop submitte
ment d
and proposal
Extensio for
n specific
Agenda codes
Research
Experim
SO5. Projects Reductio
ental
R- Generate Research n in the
areas Decreasi Reduction in plot
In- new and Reports/ treatmen Conduct of
converte ng 3(Opera size to Open new
LBN relevant Research Outputs ts and Operationa experiment December Resarch
d into experim Internal 5 tional 15 High accommodate all area for Open
CRD agricultura Section Experim replicate l Risk outside the 2021 Section
facilities ental Risk) treatments and experiment
PSC- l ental s of the Center
for area replicates
002 technologi AreaUtili experim
research
es tiesManp ent
activities
ower
SO5.
R- Generate Supplies Malfunct
Decrease Schedule
In- new and and ion of Barrowing General
Research seed regular
LBN relevant Equipme 24/7 aircondit Operationa Mediu from other December Services
Section quality Internal 3 3 9 Repair of the unit cleaning and Open
CRD agricultura nt usage ioning l Risk m offices or 2021 Section
(PGR Unit) in monitoring
PSC- l unit (2 laboratories PGR Unit
storage of the unit
003 technologi Utilities units)
es
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 95 of 141
No
identifie
d
SO5.
personn
R- Generate Temporarily
Retireabl el for Lag in Labor pool or Personn
In- new and assign a farm
Research e Farm training transfer request of labor el Unit
LBN relevant Manpow Operationa worker from Assign new January
Section Worker and of Internal 3 4 12 High for the Researc Open
CRD agricultura er l Risk other farm worker 2022
(PGR Unit) by April turnover responsi performance of h
PSC- l projects or
2022 of bilities specific tasks Section
004 technologi units
responsi
es
bilities
in field
works
Pest
Pre- infestati
treatmen on in the
t of the field and
Reduced Soil
SO5. greenho greenho
yield and rehabilitatio
R- Generate use for use
Research quality n in the
In- new and insect Crop
Research Projects of experimental
LBN relevant incidenc a. Operationa Use of other December protecti
Section harveste Internal 3 4 12 High Crop rotation field and Open
CRD agricultura es before Greenho l Risk area 2021 on Unit
(PGR Unit) Land d seeds treatment of
PSC- l planting use PGR Unit
Area for greenhouse
005 technologi (whitefli
conserva against
es Continuo es)
tion whiteflies
us use of
area for b. Field
planting (bacteria
l wilt)
Producti
on areas
R- SO1. converte
Producti
In- Ensure d into Decreasi Planting in small
on Unable 3(Opera Preparation Open new Producti
LBN access of Production facilities ng Operationa spaces between December
AreaPro to attain Internal 5 tional 15 High of catch-up area for on Open
CRD farmers to Section for non- producti l Risk experimental 2021
duction target Risk) plan experiment Section
PSC- quality seed on area areas
Facilities
006 seeds producti
on
activities
Sourced out Top
R- SO1. 3 Conduct of group
Limited Unattain Preparation funds from Manage
In- Ensure Production Manpow Limited Operationa (Operati labor or borrow January
manpow ability of Internal 4 12 High of catch-up other ment, Open
LBN access of Section er budget l Risk onal laborers from 2022
er target plan funding Producti
CRD farmers to Risk) other projects
agencies on
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 96 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 97 of 141
salaries,
wages,
and
infrastru
ctures
Complet
e
procure
ment
documen
ts and its
attachm
ents for
supplies
and
other
services
Approve
d
research
proposal
s, signed
memora
ndum of
agreeme
nt and
notice to
proceed
of newly
approve
d
projects
Accompl a) Efficient
Delayed a.) Dialogues and Top
ishment implementat
submissi regular meetings Manage
reports ion of
on of Frequent with all Conduct ment,
SO9. for Complai process
In- Accounting liquidati delays in concerned staff regular Personn
Ensure salaries, nts from owners on
LBN , Budget on pay-off Financial/ 4(Reput per section/ per meetings/dia el Unit, Not
efficient wages, contract Mediu the existing December
CRD and report of Internal Operationa 2 ational 8 banner program logues with Accounti Applicabl Open
financial and ual m procedures 2021
PSC- Cashier resulting salaries l Risk Risk) b.) Formation of the ng e
manageme infrastru employe manual to
011 Unit to and grievance concerned Budget
nt ctures es address
delayed wages committee to personnel and
DTRs delayed
budget handle such Cashier
with submission
release cases Unit
attachm b.) Frequent
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 98 of 141
entsCom follow-up of
plete budget
procure releases
men from funding
documen sources and
ts and its channelsc.)
attachm Strict
ents for adherence to
supplies process flow
and concerning
other to salary
services releases
PPMP
Complet Absence
e of
Delayed Preparation
SO9. Mandato signatori Delayed Early
In- processi Delivery of of Procure
Ensure Procureme ry es onsite procure 3 preparation
LBN ng of documents to justification ment
efficient nt Procure due to ment of Operationa (Operati and December
CRD procure Internal 5 15 High and from the for the Manage Open
financial Manageme ment official goods l Risk onal processing of 2021
PSC- ment respective homes utilization of ment
manageme nt Unit Require travel/w and Risk) procurement
012 documen of signatories unexpended Unit
nt ments/S ork from services documents
ts balance
upportin home
g schedule
Docume
nts
Stateme
nt of
Asssets,
liabilities
and Net
Late
Worth Informat Not
submissi
(SALN)D ion meeting Preparation Provide
In- SO7. on and Constant
aily Time verificati the of assistance to
LBN Enhance re- 2(Opera reminder of set
Personnel Records on and deadline Operationa Mediu communicati personnel Personn
CRD human submissi Internal 5 tional 10 deadlines and March 2022 Open
unit with incomple set by l Risk m on for with el Unit
PSC- resource on of Risk) completeness of
attachm te the delayed attachment
013 capability accompli submissions
ents(DT attachme Central submission preparation
shed
R)Perso nts Office
forms
nal Data
Sheet
(PDS)/Cr
edentials
of
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 99 of 141
Center's
staffIPCR
Training
Monitori
ng
ReportL
eave
Applicati
onMagna
carta
require
ments
Property
Acknowl
edge
Receipt
(PAR)Inv
entory
Custodia
n Slip
(ICS)Req
Unavaila
uesitioni No
ble and
ng Issue system Misplace Creation of
unservic
SO6. Slip of d tools tracing
In- eable
Upgrade (RIS)Wa tracing and Repair of system by Property
LBN Property machine 2(Opera Tracing of
infrastruct ste users of equipme Operationa machineries, the use of and
CRD and Supply ries, Internal 3 tional 6 Low previous July 2021 Close
ure and Material machine nt and l Risk tools and logbook, Supply
PSC- Unit tools and Risk) user/borrower
support ReportG ries, unmonit equipment borrower's Unit
014 equipme
facilities ate Pass tools and ored form and
nt for the
for equipme users gate pass
next
Equipme nt
user
nt/Machi
neriesBo
rrower's
request
Form for
Equipme
nt and
Machine
ries
SO6. General Travel Cannot Cannot 3 a.) Renting of Renting of Top
In- Limited
Upgrade Support Order serve all meet the Operationa (Operati service vehicle; Rescheduling service Not Manage
LBN number Internal 5 15 High Close
infrastruct Services and Trip request target l Risk onal of trip vehicle and Applicable ment,
CRD of
ure and Unit Ticket for for Risk) b.) Repair of continuous General
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 100 of 141
Manpow
er
Mainten
ance
plan of
acilities,
service
vehicle,
equipme
nt and
machine
ries
a.)
Concern
on
worker
safety i.e.
snake
and
Limited Unkept other Job orders
SO6.
In- manpow landscap pest for the
Upgrade General 1(Healt General
LBN er solely e and occurren Conduct of group regular
infrastruct Support Manpow Health and h and Availability December Support
CRD for cleanline ce in the Internal 2 2 Low labors to clean maintenance Open
ure and Services er safety risk safety of first aid kit 2021 Services
PSC- mainten ss of the fieldb.) the areas of the
support Unit risk) Unit
016 ance surroun Poor surrounding
facilities
activities dings represen s
tation of
the
Center to
visitors
and
clientele
s;
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 101 of 141
Centers'
Procedur
Change
e's
in
Manual;
schedule
Legal
due to
Docume Unavaila Assignment
SO1. last
In- nts, bility of Delay in of For the
Ensure minute 1 Rescheduling
LBN Guidelin process audit Early notice of representati Internal Internal
access of Internal issuance Operationa (Operati of audit with
CRD es and owner schedule Internal 3 3 Low the audit ve to attend Audit Quality Close
farmers to Audit Unit and l Risk onal the process
PSC- Memora despite and schedule equally Unit Audit of
quality announc Risk) owner
017 nda set targets important processes
seeds ement of
schedule engagement
memora
PPMP,
ndum/m
Procure
eeting/d
ment
eadlines
Docume
nts
Approve Limited
d WFP, budget
Strategic allotted
Perform on utility
ance expenses
Manage based on
Low Top
ment the
budget Manage
System downloa
allotmen Higher ment,
SO1. (SPMS), ded
t for Budget for utility allotment for Planning
Ensure Human National 4 Work from
Office of utilities Service payment is being utility Unit and
access of Resourc Expendit Financial (Operati home setup December
the Center (electrici disconne Internal 4 16 High sourced out from expenses for Accounti Open
farmers to e (HR) ure Risk onal for office 2021
Chief ty, ction other projects or the ng,
quality Plan, Program Risk) staff;
water, fund source succeeding Budget
seeds Center's (NEP)
telephon years and
Research despite
e, Cashier
, the
internet) Unit
Develop submitte
ment d
and proposal
Extensio for
n specific
Agenda codes
Los Baños National Crop Research Development and Production Support Center / Baguio National Crop Research Development and Production Support Center
Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Risk Scenario Existing Control Timeline Remarks
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 102 of 141
Quality
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Approve Limited
d WFP, budget
Strategic allotted
Perform on utility
ance expenses
Manage based on
Low Top
ment the
budget Manage
System downloa
allotmen Higher ment,
SO1. (SPMS), ded
R- t for Budget for utility allotment for Planning
Ensure Human National 4 Work from
In- Office of utilities Service payment is being utility Unit and Subject to
access of Resourc Expendit Financial (Operati home setup December
CEN the Center (electrici disconne Internal 4 16 High sourced out from expenses for Accounti budget Open
farmers to e (HR) ure Risk onal for office 2021
TER- Chief ty, ction other projects or the ng, approval
quality Plan, Program Risk) staff;
001 water, fund source succeeding Budget
seeds Center's (NEP)
telephon years and
Research despite
e, Cashier
, the
internet) Unit
Develop submitte
ment d
and proposal
Extensio for
n specific
Agenda codes
Delay due
Delay in Delayed to travel
SO6. Delayed
R- the impleme Constant follow- restrictio
Upgrade completi
In- conduct ntation 3 up of Preparation ns
infrastruct Engineerin Approve on of Financial Not February Engineer
CEN of post- of External 4 (Financi 12 High procurement of catch-up implemen Open
ure and g Unit d PPMP engineer Risk Applicable 2022 ing Unit
TER- qualifica engineer al Risk) document in the plan ted due
support ing
002 tion ing Central Office to COVID-
facilities projects
activities activities 19
pandemic
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 103 of 141
MAR,
Approve
d WFP,
OPCR,
Wrong
SPCR,
estimati Planning
PMES
on of Unit.
PIR
potential Conduct of Accounti
Presenta
accompli strategic ng,
tions,
SO1. shment planning Budget Consider
R- Narrativ Under Attaining Continuous 20 working
Ensure (Benefici 5 workshop and the last
In- e targeting too high coordination days upon
access of Planning aries and Operationa (Operati Provide ahead of Cashier five year
CEN Reports, of percent Internal 3 15 High with Project the Open
farmers to Unit Quantity l Risk onal justification WFP Unit. actual
TER- Approve accompli accompli leaders for approval of
quality of Risk) preparation Producti accomplis
003 d shment shment proper targeting RORAP
seeds Seeds/Pl for the on hment
Research
anting following Section,
Proposal
material year Researc
s,
s/other h
Internal
material Section
Perform
s)
ance,
Monitori
ng
Report
Approve
d WFP
(Financi
al
Targets)
Accompl
Incompl a.) Hire All
ishment Limited Budget
SO9. ete additional Project
R- Accounting reports manpow Delayed constraint
Ensure submissi Provide canvasser Leaders,
In- , Budget for er in delivery 3 ; Not
efficient on of Financial Mediu Constant follow justification January Procure
CEN and salaries, canvassi of goods Internal 3 (Financi 9 included Open
financial necessar Risk m up and catch up b.) Tap other 2022 ment
TER- Cashier wages, ng goods and al Risk) in the
manageme y plan staff to assist Manage
004 Unit and and services FY2021
nt documen the ment
infrastru services budget;
ts canvasser Unit
ctures
Complet
e
procure
ment
documen
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 104 of 141
ts and its
attachm
ents for
supplies
and
other
services
Approve
d
research
proposal
s, signed
memora
ndum of
agreeme
nt and
notice to
proceed
of newly
approve
d
projects
Accompl a) Efficient
ishment implementat
reports ion of
for process
salaries, owners on
a.) Dialogues and
wages, Delayed the existing Top
regular meetings
and submissi procedures Manage
with all
infrastru on of Frequent Conduct manual to ment,
SO9. Complai concerned staff
R- Accounting ctures liquidati delays in regular address Personn
Ensure nts from 4 per section/ per
In- , Budget on pay-off Financial/ meetings/dia delayed el Unit, Subject to
efficient contract (Reputa Mediu banner program December
CEN and DTRs report of Internal Operationa 2 8 logues with submission Accounti budget Open
financial ual tional m 2021
TER- Cashier with resulting salaries l Risk the ng approval
manageme employe Risk) b.) Formation of
005 Unit attachm to and concerned b.) Frequent Budget
nt es grievance
ents delayed wages personnel follow-up of and
committee to
budget budget Cashier
handle such
Complet release releases Unit
cases
e from funding
procure sources and
ment channels
documen
ts and its c.) Strict
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 105 of 141
attachm adherence to
ents for process flow
supplies concerning
and to salary
other releases
services
PPMP
Complet Absence
e of
Delayed Preparation
SO9. Mandato signatori Delayed Early
R- processi Delivery of of 20 working Procure
Ensure Procureme ry es onsite procure 3 preparation
In- ng of documents to justification days upon ment Not
efficient nt Procure due to ment of Operationa (Operati and
CEN procure Internal 5 15 High and from the for the the Manage Applicabl Open
financial Manageme ment official goods l Risk onal processing of
TER- ment respective homes utilization of approval of ment e
manageme nt Unit Require travel/w and Risk) procurement
006 documen of signatories unexpended RORAP Unit
nt ments/S ork from services documents
ts balance
upportin home
g schedule
Docume
nts
Stateme
nt of
Assets,
liabilities
and Net
Worth
(SALN)
Late
Daily Informat Not
submissi
Time ion meeting Preparation Provide
R- SO7. on and Constant 10 working
Records verificati the 2 of assistance to
In- Enhance re- reminder of set days upon Not
Personnel with on and deadline Operationa (Operati Mediu communicati personnel Personn
CEN human submissi Internal 5 10 deadlines and the Applicabl Open
unit attachm incomple set by l Risk onal m on for with el Unit
TER- resource on of completeness of approval of e
ents(DT te the Risk) delayed attachment
007 capability accompli submissions RORAP
R) attachme Central submission preparation
shed
nts Office
forms
Personal
Data
Sheet
(PDS)/Cr
edentials
of
Center's
staff
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 106 of 141
IPCR
Training
Monitori
ng
Report
Leave
Applicati
on
Magna
carta
require
ments
Travel
Order
and Trip
Ticket
Fuel/Gas
oline
Job
Order Cannot a.) Renting of Renting of
Top
SO6. Request Cannot meet the service vehicle; service
R- Limited 20 working Manage
Upgrade General Slip serve all target 3 vehicle and
In- number days upon ment, Not
infrastruct Support request for Operationa (Operati b.) Repair of Rescheduling continuous
CEN of Internal 5 15 High the General Applicabl Open
ure and Services Manpow for outside l Risk onal serviceable of trip proposal for
TER- transpor approval of Support e
support Unit er service activities Risk) vehicle; acquisition
008 t vehicle RORAP Services
facilities vehicles and of new
Unit
Mainten project c.) Carpooling vehicle
ance
plan of
facilities,
service
vehicle,
equipme
nt and
machine
ries
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 107 of 141
a.)
Concern
on
worker
safety i.e.
snake
and
Limited Unkept other Job orders
SO6.
R- manpow landscap pest 1 for the
Upgrade General General
In- er solely e and occurren (Health Conduct of group regular Subject to
infrastruct Support Manpow Health and Availability December Support
CEN for cleanline ce in the Internal 2 and 2 Low labors to clean maintenance availabilit Open
ure and Services er safety risk of first aid kit 2021 Services
TER- mainten ss of the field safety the areas of the y of funds
support Unit Unit
009 ance surroun risk) surrounding
facilities
activities dings b.) Poor s
represen
tation of
the
Center to
visitors
and
clientele
s;
Centers'
Procedur
Change
e's
in
Manual;
schedule
Legal
due to
Docume Unavaila Assignment
SO1. last
R- nts, bility of Delay in of 5 working For the
Ensure minute 1 Rescheduling
In- Guidelin process audit Early notice of representati days upon Internal Internal
access of Internal issuance Operationa (Operati of audit with
CEN es and owner schedule Internal 3 3 Low the audit ve to attend the Audit Quality Open
farmers to Audit Unit and l Risk onal the process
TER- Memora despite and schedule equally approval of Unit Audit of
quality announc Risk) owner
010 nda set targets important RORAP processes
seeds ement of
schedule engagement
memora
PPMP,
ndum/m
Procure
eeting/d
ment
eadlines
Docume
nts
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 108 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 109 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 110 of 141
Biosafety is possible
Committee 3. Assign
, DA-BAI personnel to
Biotech monitor risk
Team, DA- assessment
Fertilizer portal
and submissions
Pesticide and updates
Authority 4.
Consultation
with the DA-
Legal Service
regarding
provisions
on the ARTA
and EODB
Law.
1. Conduct of
Biosafet
virtual post-
y Permit
Virtual approval
for
post- monitoring Virtual
Technolog Direct
approval of GM crops monitorin
y Use,
monitoring using online g will
developers Field
Delay in of GM crops platforms commenc
(Private Trial, Complac
the Continu (c/o PAMG created by e at
Sector and and ency of
DSO1. submissi ous and/or technology certain
Public Commer assigned Delay in
O- Ensure on of follow- RCPC) on developers. 5 working timelines
Research cial external the Macro Biotechno
Ex- access of IRM up to the sentinel 2. Consoli- days from every
Institution Propagat staff delivery External Environme Low 4 5 20 High logy Open
BIO- farmers to (post- RFO/NP sites dation of the RORAP season
s), DA- ion, leading of nt Office
002 quality approval QSD resulting to post- approval per
Regional Provide to service
seeds ) personn a more approval applicatio
Offices IRM missing
monitori el accurate monitoring n and per
Regulatory updates forms
ng forms and timely forms/data technolog
Division and
consolidati analysis y
(formerly informat
on of submitted by developer
RCPC) ion on
monitoring technology .
IRM
data. developers
monitori
on a timely
ng
manner.
Technolog Biosafet Occurren Delay in Delay in Educate Virtual 1. Conduct of Virtual
O- DSO1. 5 working
y y Permit ce of the post- the Macro monitor post- virtual post- Biotechno monitorin
Ex- Ensure days from
developers for accident approval delivery Internal Environme Low s to approval 4 5 20 High approval logy g will Open
BIO- access of the RORAP
(Private Direct s outside monitori of nt practice monitoring monitoring Office commenc
003 farmers to approval
Sector and Use, workpla ng and service safety of GM crops of GM crops e at
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 111 of 141
quality Public Field ce (ex. Field guidelin (c/o PAMG using online certain
seeds Research Trial, during Trial es and/or platforms timelines
Institution and monitori monitori during RCPC) on created by every
s), DA- Commer ng ng monitor the sentinel technology season
Regional cial activities ing. sites to developers. per
Offices Propagat ) minimize 2. applicatio
Regulatory ion, health and Consolidatio n and per
Division Provide safety n of post- technolog
(formerly IRM concerns. approval y
RCPC) updates monitoring developer
and forms/data .
informat analysis
ion on submitted by
IRM technology
monitori developers
ng on a timely
manner.
Delay in Conduct
Conduct of
the of
More regular
Needs an Delay in approval emerge
accurate meetings
ample the of ncy
Project review of within the
O- Funding time to submissi project meeting 15 working
Proposal project- Biotech Biotechno
Ex- DSO9, Agencies consult on of as a Financial Mediu s to days from Not
and Its External proposals 2 3 6 Medium Office to logy Open
BIO- DSO10 (oversight with the project- source of Risk m discuss the RORAP applicable
Attachm resulting to discuss Office
004 agencies) Biotech proposal financial project- approval
ents high- project-
Office revisions support proposa
quality proposal
group. . to l related
proposals. related
Biotech concern
concerns.
Office. s.
Coordination
with the
DA-
Prepara Biotech
Biotechnol
Delay in Halt in tion of Secretariat Accompli
ogy
the Delay in the accompl Regular and other shment
Program
consolid the funding ishment noting and concerned reports
O- Office and 5 working
Accompl ation of submissi of reports updating of individuals Biotechno are
Ex- DSO9, DA-Bureau Financial Mediu days from
ishment inputs on of project External before inputs for 3 5 15 High for the logy required Open
BIO- DSO10 of Risk m the RORAP
reports for the accompli proposal the accomplish preparation Office as needed
005 Agricultur approval
accompli shment s or schedul ment of by the
al
shment reports. realignm ed reports. accomplishm oversight
Research
reports. ents. deadlin ent reports. agencies.
(oversight
e. This will
agencies)
result to a
more timely
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 112 of 141
and accurate
output.
Urgent
issues
and Close
Other concerns coordinatio
Conduct of
commit cannot Designa n of DOST-
regular
ments of Non- be tion of BC
meetings Some of
the BPI attendan resolved alternat secretariat
Represe within the the DOST-
represen ce of the immedia e and BPI-
O- ntation Biotech Core 15 working BC
DOST- tative/s BPI tely. represe representat Biotechno
Ex- DSO7, of DA- Operationa Mediu Team and days from meetings
Biosafety are in represen Difficulty External ntatives ives to the 5 2 10 Medium logy Open
BIO- DSO8 BPI in l Risk m Biotech the RORAP are
Committee place tative/s in for the Biotech Office
006 the Secretariat approval postpone
during to the cascadin DOST- Office staff
DOST-BC to discuss d/cancell
the DOST-BC g BC for
recent ed
DOST-BC meetings informat meeting updating of
development
meeting ion s. recent
s.
dates. discusse developme
d on the nts.
meetings
.
Delay in
Close
the
coordinatio
Internatio submissi
Untimely Continu n with
nal on of GM Delay in
cascadin ous internation
Organizati Requeste crop the Conduct of
g of monitor al Informati
ons, d data on adoption preparat regular
informat ing and organizatio on
Governme GM crop data ion and Biotech
ion to follow- ns, materials,
nt and adoption from website Office
the up of governmen including
O- Non- and technolo posting meetings to 25 working
concerne GM crop t and non- Biotechno GM crop
Ex- DSO4, Governme other gy of GM Operationa discuss days from
d RIPs. External Low adoptio governmen 2 2 4 Low logy adoption Open
BIO- DSO8 nt relevant develope crop l Risk requests or RORAP
Delay in n data t Office data is
007 organizati informat rs/RCPC adoption information approval
providin from organizatio regularly
ons, Local ion for s and data and particularly
g technol ns, LGUs, posted on
Governme public other other GM crop
requeste ogy and other the
nt Units, disclosur relevant public adoption
d develop stakeholder website.
and other e informat informat data.
informat ers and s to
stakeholde ion for ion.
ion. RCPCs. facilitate
rs public
their
disclosur
requests.
e.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 113 of 141
Designation
of a former
and
Incompl Preparation
Constan existing
ete or of briefer
t update support
untimely and
Delay in of staff of
briefing Delay in information
the biotech Biotech
of the materials for
Updates resolutio regulati Office as
O- biotech delivery the Biotech 5 working
DSO1, Chair of on n of ons- technical Biotechno
Ex- issues of Operationa Core Team days after Not
DSO2, Biotech biotechn biotech Internal Low related and 5 4 20 Extreme logy Open
BIO- and service l Risk Chair with RORAP applicable
DSO4 Core Team ology regulatio concern support Office
008 concerns and the aid of a approval
matters ns- s to the staff of the
to the operatio former and
related Chair of Office of
Chair of ns existing
matters Biotech Asst. Dir.
Biotech support staff
Core for
Core of Biotech
Team Regulatory
Team Office.
(Chair of
Biotech
Core Team)
Cashier Section
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic External (C) Office
tions)
Plan
2017-
2022)
1. Hiring of
Processes Incompl
Delayed Receipt additional
and ete
payment of personnel to
releases Stakeholde Release informat
O- to complain Macro Consiste develop the 20 working
payments, rs - of checks ion (ex. Hasten the 5
IE- supplier ts from External/I environme Mediu nt system, Cashier days upon Not
claims & Internal / signatur disburseme 3 (Opera 15 High Open
CAS- and supplier; nternal nt/Operati m follow- facilitate, Section approval of applicable
remittance and payment e, nt process tional)
001 other Delay in onal up encode, and RORAP
of External s account
stakehol service conduct data
employees number,
ders. delivery validation.
& creditors etc.)
2.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 114 of 141
Procurement
of additional
ICT
equipment’s
related to the
development
of payment
database
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 115 of 141
ion; and
Pest
manage
ment
recomm
endation
Crop Research and Production Support Division
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic External (C) Office
tions)
Plan
2017-
2022)
Provisio
n of
technical
Distrust
assistanc
and low Tap
e thru Increase
DSO3. Departmen Misinfor satisfacti existing
conduct employee
O- Enhance t of mation on rating technica Conduct of
of Unsatisfi work 3 10 working
Ex- promotion Agricultur during from Organizati l capacity
training, ed efficiency (Reput days upon Not
CRP of e and trainings beneficia Internal onal well- Low personn 3 9 Medium building on CRPSD Open
crop beneficia through the ational RORAP applicable
SD- opportunit other /client ries. being el training
producti ries conduct of ) approval
001 ies in governme consultat Receipt within management
on capacity
agriculture nt agencies ion of the
technolo building
complain division
gies and
ts
planting
material
s
Farmers, Distrust Perform Purchase Propose Purchase
DSO1. Provisio Low
O- Students, Occurren and, low pest barcoding budget for of
Ensure n of quality 3 10 working
Ex- Researcher ce of satisfacti Macro manage equipment purchase of barcoding
access of quality of Mediu (Reput days upon
CRP s. pest on rating External Environme ment and 3 9 Medium barcoding CRPSD equipmen Open
farmers to planting distribut m ational RORAP
SD- Agricultur infestati from nt practice program equipment. t for
quality material ed ) approval
002 al on. beneficia s and for accurate Capacity proposal
seeds s planting
extension ries identific inventory building on to any
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 116 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 117 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 118 of 141
Referen
ce
docume
nts and
other
necessa
Additional
ry
able PQ
docume
personnel to
nts such
accommodat
as
e on cue
Phytosa
clients for
nitary
the
require
preparation
ments
of PC's
of
importi
Avail a 3rd
ng
party service
DSO1. countrie
Complai provider
Ensure s, list of
Manual Delayed nts that Paperless (Intercomme
complianc Issuance NPPO of
O- issuance issuance may transaction rce);
e to of differen
Ex- of of arise due Macro s for fast Not
phytosanit Phytosa t
NPQ Exporters Phytosan Phytosa to delay External Environme High and 3 5 15 High Development NPQSD applicable Open
ary nitary countrie
SD- itary nitary in the nt efficient of DA- wide
requireme Certificat s, list of
001 Certificat Certificat delivery clientele system for e-
nts of e scientifi
e e of service phyto
agricultura c names
service
l crops of
Consult with
commo
BPI IT's to
dity are
develop a
readily
more
availabl
efficient and
e to all
harmonized
technica
system for
l staff
the
handlin
processing,
g
issuance and
Phytosa
reporting of
nitary
PC.
Certifica
te (PC)
issuanc
e.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 119 of 141
Systema
tic,
organiz
ed and
able
personn
el
implem
enting
the
existing
procedu
res (
evaluati
on of
applicat
ion,
encodin
g and
printing
of PC)
for the
issuanc
e of PC.
Clients
are
informe
d of the
docume
ntary
require
ments
(e.g
Import
permit,
CITES
Permit,
and
other
commo
dity
clearanc
es from
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 120 of 141
the
other
agencie
s) and
procedu
res to
be taken
prior to
submiss
ion of
their
applicat
ions.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 121 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 122 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 123 of 141
PMO scrutinize
calls the their
attentio reports
n of the before
concern submission.
ed OUs
and
recomm
ends to
fix/edit
the
report.
Accomp The plan
lishmen to
Uncertai
t establish
nty on
Reports the
Program No the
Physical submitt monitorin
Monitori regular validity
Accompl ed are g
S09. ng and actual of the
DA- ishments verified 2 framewor
O- Ensure Evaluati on-site accompli
Monitoring lack vis-à-vis Capacity (Servic Establish a k is by
Ex- Efficient on monitori shment Operationa Mediu
and verificati Internal approve building of 5 e 10 Medium monitoring PMO July 2021 3RD
PMO Financial System ng to due to l m
Evaluation on and a d WFPs PMO staff Delive framework quarter to
-002 Manageme (PMES) validate absence
Division standard and ry) give way
nt Report the of a
ized conduct to the
(Monthly accompli monitori
quality monitor crafting
) shments ng
ing as and
framewo
the testing of
rk
need the BPI-
arises MES.
Plant Product Safety Services Division
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic External (C) Office
tions)
Plan
2017-
2022)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 124 of 141
Laborato
ry
Analyses
(Pesticid
Food e
Use of
Business Residue
Uninter
Operators, /
rupted
DSO1. Governme Microbio Unable PPSSD
O- Power
Ensure nt logical Delay in Unexpec to Managem
Ex- Supply Request for Request for Request
access of Agencies, Analysis conduct ted conduct Operationa ent/PALS
PPSS Internal Low System Additional 3 1 3 Low budget - of Budget Open
farmers to Private / of power analysis; l Risk /CLS/Bud
D- (UPS) UPS allocation Allocation
quality Companies Biotoxin analysis failure Loss of get
001 and
seeds , and s/ data Section
Regular
individuals Heavy
Back up
; PhilGAP Metal
of Data
Unit Analysis
/
Pesticide
Formula
tion)
DSO1. PhilGAP
Lack of
Ensure Certificat
Delay in available Continu
O- complianc e, Delay in
Farmers, the trained ous PPSSD
Ex- e to food Inspectio the Training Training
Food conduct personn Operationa training Managem continuin
PPSS safety n for delivery Internal High plan 4 3 12 High plan - Open
Business of el to l Risk of ent/PALS g activity
D- requireme Food of preparation preparation
Operators inspectio conduct inspecto /CLS/AIS
002 nts of Safety service
n inspectio rs
agricultura complian
n
l crops ce
Procurement Management Section
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic External (C) Office
tions)
Plan
2017-
2022)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 125 of 141
Posting of
Sending
System bid
Obtain e-mail
error in documents Posting of all
canvass Failure or hard
PhilGEPS in the bid
DSO3. forms/ to view copy to
making Delay in official documents Procurem
O- Strengthen request the supplier
the the website of in the official ent
Ex- administra Suppliers/ for documen Operationa s/bidde June 30, Not
documen delivery External High BPI for 5 3 12 High BPI website Managem Open
PMS tive Bidders quotatio ts and l Risk rs who 2021 applicable
t of further and on ent
-001 support n, the are
unavaila services advertisem conspicuous Section
services bidding require requesti
ble for ent to places in the
documen ments ng the
downloa prospective office
ts docume
d suppliers/
nt
bidders
Issuanc
e of
Delay in
Memo
consolid
Governme for
ation of Coordinatio
nt submiss Continuous
DSO3. Submissi PPMPs n with
Procureme Late Delay in ion of coordination Procurem
O- Strengthen on of into APP Procureme
nt Policy submissi the approve with ent
Ex- administra Annual which Operationa Mediu nt Focal June 30, Not
Board and on of delivery Internal d 2 4 8 Medium Procurement Managem Open
PMS tive Procure will also l Risk m Persons for 2021 applicable
Departmen approve of PPMPs Focal ent
-002 support ment cause compliance
t of d PPMPs services on Persons for Section
services Plan delay in with the
Agricultur within compliance
submissi Memo
e the
on of
given
APP
deadlin
e
Baguio National Crop Research Development and Production Support Center / Los Baños National Crop Research Development and Production Support Center
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic External (C) Office
tions)
Plan
2017-
2022)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 126 of 141
State Training of
Universitie personnel in
s and the Internal
Colleges Formation Quality
(SUCs), of Internal Assurance
Seeds, Individu
National, Quality post-storage
SO1. Seedling al
O- Regional Decrease Assurance assessment
Ensure s and Outdated approac 5
Ex- and Local Low in Team of seeds; Subject to
access of Other seed Operationa Mediu h in (Opera Technical December
CEN Governme quality patronag Internal resulting to 1 5 Medium Scheduling availabilit Open
farmers to Planting storage l m seed tional Staff 29, 2021
TER- nt Units, seeds e of BPI better of Internal y of fund
quality Material practices quality Risk)
001 Farmers/S products manageme Audit in the
seeds s (OPV mainten
tudents nt of seeds Center's
Seeds) ance
and other in the Activity for
stakeholde storage Internal
rs (public Quality
and Assurance of
private) seed produce
State a) Revision
Universitie of Master
s and Developme
Colleges nt Plan
No
(SUCs), resulting to
Seeds, existing Harvesti
National, establishme
SO1. Seedling Molecula ng from
O- Regional Planting nt of Top
Ensure s and r and healthy 3 Institutional
Ex- and Local material Spread additional Managem Not
access of Other Biotechn Operationa Mediu plants (Opera Development December
CEN Governme s are of plant Internal facilities 5 15 High ent, applicable Open
farmers to Planting ology l m and tional Grant 2022
TER- nt Units, virus diseases b) Package Research
quality Material Laborato seed Risk) Proposal
002 Farmers/S infected research Section
seeds s (OPV ry for selectio
tudents proposals
Seeds) disease n
and other related to
indexing
stakeholde molecular
rs (public studies
and (biotechnol
private) ogy)
State Sub- Use of Proposal and
Seeds
Universitie Seeds, standard readily acquisition
easily Use of
SO1. s and Seedling packagin availabl of new seed
O- deterior Decrease standard
Ensure Colleges s and g e 3 packaging
Ex- ates and in seed Not
access of (SUCs), Other material Operationa Mediu packagi (Opera materials Productio January
CEN difficulty patronag Internal packaging 5 15 High applicable Open
farmers to National, Planting and l m ng tional other than n Section 2023
TER- in e of BPI and
quality Regional Material incomple material Risk) the existing
003 tracing products labeling
seeds and Local s (OPV te seed s polypropyle
bad materials
Governme Seeds) packagin (sealed ne plastic
seeds
nt Units, g label plastics) packets; Lay-
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 127 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 128 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 129 of 141
e
budget.
Assistant Director's Office for Regulatory
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic Internal (C) Office
tions)
Plan
2017-
2022)
Timely
processi
ng of
incomin
g and
outgoing
documen Budget
Increased
ts, Lack of for
Conduct manpower
approval manpow FY2021
S07.Encha of and
of er and Difficulty has been
nce human training capacity to
memora technical in the Possible already
resource to conduct Wait for the
O- nda, knowled supervisi delay in 20 working appropria
capability familiari office hired
In- All technical ge on on of the the ADO for days ted;
Operationa Mediu ze in functions. Very personnel
ADO Operating documen transacti mandate impleme Internal 5 4 20 Regulator from the Pending Open
DSO4. l Risk m process Trainings High and
R- Units t, on d ntation y RORAP approval
Enhance flow for conducted participation
001 administ processe regulato of approval of the
human the related to in trainings.
rative s of ry activities budget
resource newly office
documen newly services proposal
capability hired functions
ts, hired for
staff. and
policies, staff. overhead
process.
Purchase agencies
requests,
travel
orders
and
handling
of
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 130 of 141
complain
ts.
Importa
nt
Delay in properti
the office es and
work equipm
Training
Unfuncti Possible flow and ent are
and
onal theft and incurrin locked
assigning of
window loss of g in Coordinate
SO9. Inventor a dedicated ADO for
O- locks in property addition cabinets with 20 working
Ensure y of personnel Regulator
In- Property the and al cost Organizati when Property days Not
efficient Property to conduct Very y
ADO and Supply Office of equipme for Internal onal well Low leaving 5 4 Section for from the applicable Open
financial and and handle High &
R- Section Assistant nt kept replace being the guidance in RORAP
manageme Equipme inventory Property
002 Director by ADO ment of office. official forms approval
nt nt of Section
for for stolen Doors and process.
properties
Regulato regulato property are
and
ry. ry. or locked
equipment.
equipme when
nt, or leaving
both. the
premise
s.
Biotechnology Office
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic Internal (C) Office
tions)
Plan
2017-
2022)
Draft Delay in Delay in Delay in Constan Strong Preparation
O- biosafety the the the t follow- coordinatio of briefer 10 working
DSO1, Biotechno
In- Director's permit preparat signing delivery Operationa up to n with the and days after Not
DSO2, Internal Low 5 3 15 High logy Open
BIO- Office with ion of and of l Risk the BPI information RORAP applicable
DSO4 Office
001 briefer biosafety approval service Director Director to materials for approval.
for permits of the and s Office support the BPI
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 131 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 132 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 133 of 141
2017-
2022)
Capsule
proposal
;
Detailed
proposal
; Work
and
Financial Submit Training on
Plan; researc utilization of
O- DSO9. Necessar No new Capacity
Gender h procured 10 working
In- Increase Limited y R&D technolo building of 3
Banner and Operationa Mediu proposa equipment; days from Not
CPM external funds for not gies Internal existing 2 (Opera 6 Medium CPMD Open
Programs Develop l risk m ls to and the RORAP applicable
D- fund R&D conducte develope technical tional)
ment funding expansion of approval
001 resources d d staff
Assessm agencie technical
ent Plan; s skills
and
Line
item
budget /
summar
y of
budget
Crop Research and Production Support Division
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic Internal (C) Office
tions)
Plan
2017-
2022)
O- Imprope Safety Capacitate Capacity 20 working
DSO6. Injured/ 5
In- Training r use of Workpla precauti employees building on days based
Upgrade Permanent exposed Health and Mediu (Healt CRPSD;
CRP Opportu equipme ce Internal on on safety 3 15 High safety upon Open
infrastruct Employees personn Safety m h and Personnel
SD- nity nt/hazar accident during measures measures hiring of
ure and el Safety)
001 dous handlin (equipment (equipment, the
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 134 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 135 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 136 of 141
ts,
policies,
Purchase
requests,
travel
orders
and
handling
of
complain
ts.
Approval
Employ
of
ees
Internal/ Brain
enrolled Encouragem
External drain
Better in Access to ent to pursue
trainings (high Loss of
SO7. BPI career Organizati Graduat Internation graduate
O- , demand well- 20 working
Enhance Employees opportu onal Well es al and local studies for Personnel
In- worksho of agri performi days upon Not
human and nities External Being/ High studies trainings/ 4 3 12 High continuous Section/O open
DO- ps, experts ng approval of applicable
resource Personnel outside Operationa on their scholarship knowledge Us
002 seminars from employe RORAP
capability Section the l own offers to and
, and other es
bureau and/or Employees capability
Skill countrie
through competence
Enhance s)
scholars
ment
hips
activities
Use of
Approval
Social
of MOs Insufficie Reduced Linkages in
SO3. Media Continuous
and nt public's public
Enhance BPI Limited platfor communicati
O- other coordina awarene Private 30 working
promotion Manageme informat ms/ on with Top
In- Commun tion ss to the Operationa Partnership days upon Not
of nt and ion Internal Major MOUs in 5 4 20 Extreme stakeholders Managem open
DO- ication across bureau's l LGU SUC approval of applicable
opportunit Informatio dissemin relation in relation to ent/OU
003 Letters the program and other RORAP
ies in n Section ation to programs of
relevant organiza s and governmen
agriculture projects the Bureau
to the tion services t agencies
of the
Bureau
Bureau
Approval Brain
Better Encoura Existence of Initiate
of drain Loss of Top
SO7. career ge more work-life
O- Internal/ (high well- Managem 20 working
Enhance opportu Organizati employ favorable balance for
In- BPI External demand performi ent/Perso days upon Not
human nities External onal Well High ees to professiona 4 3 12 High all open
DO- Employees trainings of agri ng nnel approval of applicable
resource outside Being apply l employees
004 , experts employe Section/ RORAP
capability the for opportuniti (Contractual
worksho from es OU
bureau plantilla es local and or regular)
ps, other
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 137 of 141
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 138 of 141
BPI
Strategic
Plan
2017-
2022)
One at a
time
basis for
Recordin
recordi
g and
ng and
forwardi
processi
ng of
ng of
documen
docume
ts to the
nts Request for
respectiv
based budget
Volumin e section Electronic
Delay of from allotment/ Internal
DSO3. ous accordin verification
Docume the allocation Audit
O- Strengthen Applicab number gly to its of
All nt docume 3 for Unit/ Request
In- administra le of documen Operationa submitted
Operating processi Internal High nt's 4 (Opera 12 High additional Personnel 2022 of Budget Open
IAU- tive documen documen t l Risk documents;
Units ng classific tional) hiring of staff Section/ Allocation
001 support ts ts to be classifica Additional
within ation with consent Budget
services processe tion hiring of
the day before of the Section
d. (Purchas staff
forward personnel
e
ing to section .
request,
the
Voucher
concern
and IAR)
ed
is done
section/
by only
unit
one staff
done by
only one
staff
Information and Computer Section
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective Require
Relevant Conse Responsi
(Division ments Risk Likeli
Interested Existin Identified quenc Rating Opportu ble Status
ID Strategic (Needs Source Risk Risk hood
Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. Objective and Cause Issue Effect (External/ Category Level Rating
(RIPs) - Control ty Rating (LxC) Level Unit / Close)
(DSO) in Expecta Internal) (L)
Internal (C) Office
BPI tions)
Strategic
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 139 of 141
Plan
2017-
2022)
Outdated Procureme
Slow PC
and Perform nt and Procure and
Applicab Perform Delay in 3
O- insufficie System deployment deploy ICT Informati
ICT All le ICT ance / the (Servic Subject to
In- nt Operationa Mediu remedia of ICT equipment on and December
developme Operating supply/e Unstable delivery Internal 3 e 9 Medium availabilit Open
ICS- number l Risk m tion and equipment and Computer 2021
nt Units quipmen network of Delive y of funds
001 of ICT troubles and infrastructur Section
t Connecti service ry)
equipme hooting infrastructu e
vity
nt re
Forms
are
Most of Hiring of IT
Most of downlo Informati
Applicab the Delay in Personnel 3 Hire IT
O- the adable on and
Systems All le ICT processe the to develop (Servic Personnel Subject to
In- processe Operationa Mediu and Computer December
Developme Operating supply/e s are still delivery Internal systems/ 3 e 9 Medium for ICS and availabilit Open
ICS- s are still l Risk m accept Section/ 2021
nt Units quipmen done of automate Delive other Offices y of funds
002 done submiss OUs or
t manuall service BPI's key ry) or Divisions
manually ions Divisions
y processes
through
e-mails
Connect
to
availabl
e
Downti internet Subscribe to
Applicab Delay in Dedicated 3
O- Poor me to connecti fiber-optic Informati
ICT All le ICT the Internal internet (Servic Subject to
In- internet online Operationa Mediu on from internet with on and December
developme Operating supply/e delivery and connection 3 e 9 Medium availabilit Open
ICS- connecti service l Risk m other fixed and Computer 2021
nt Units quipmen of External to minimize Delive y of funds
003 vity applicati offices, higher Section
t services downtime ry)
ons or use bandwidth
mobile
data or
pocket
wifi
National Seed Quality Control Services
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Relevant Risk Scenario Conse Responsi
Require Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID ments Source Risk Risk hood
(Division Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. (Needs Cause Issue Effect (External/ Category Level Rating
Strategic (RIPs) - Control ty Rating (LxC) Level Unit / Close)
and Internal) (L)
Objective Internal (C) Office
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 140 of 141
(DSO) in Expecta
BPI tions)
Strategic
Plan
2017-
2022)
Changes
in
require
Approve Incompa Work
ments Propose Submit Tier
DSO1. d budget tible within
O- from the additional 2 proposal to
Ensure WFP is not Financial the Every
In- time of budget on different NSQCS
access of Budget (Financi compati Targets Operationa Mediu existing Corporate Not
NSQ budget Internal top of the 3 2 6 Medium fund sources Managem Open
farmers to Section al ble with (BED 1) l Risk m or planning applicable
CS- proposal approved for ent
quality Targets) the with the approve workshop
001 to the (Tier 1) additional
seeds require current d
time of budget budget
ments situation budget
WFP
preparat
ion
Records Section
Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Quality Risk Scenario
Objective
(Division
Require
Strategic Relevant Conse Responsi
ments Risk Likeli
Objective Interested Existin Identified quenc Rating Opportu ble Status
ID (Needs Source Risk Risk hood
(DSO) in Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. and Cause Issue Effect (External/ Category Level Rating
BPI (RIPs) - Control ty Rating (LxC) Level Unit / Close)
Expecta Internal) (L)
Strategic Internal (C) Office
tions)
Plan
2017-
2022)
Copies of Classify
No
issuance Imprope docume
Releasin Capacity available
DSO3. s such as r Loss of nts Provide Record
g of building of training
O- Strengthen directive handling Docume based training to Section/P
All confiden records and on
In- administra s, of nts / Operationa on its staff for ersonnel
Operating tial and Internal High personnel 2 5 10 High 2022 the spot Open
RES- tive memora sensitive Data/ l Risk type capability Section/B
Units sensitive for effective actual
001 support nda, cases or Data only; enhancemen udget
informat delivery of workshop
services circulars, failure of leakage input of t Section
ion services s due to
and system sensitiv
pandemic
other e/
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 141 of 141
relevant confide
documen ntial
ts for clause
dissemin prior on
ation dissemi
nation
of
docume
nts thru
email.
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CONTROL OF EXTERNAL PROVIDERS
Page No.: 1 of 2
The Bureau of Plant Industry (BPI), through its Procurement Service, ensures that the
procurement activities are implemented in a timely manner and the determination of
eligibility of external providers/suppliers is within the requirements of the Republic Act
9184 known as “Government Procurement Reform Act” and its Implementing Rules and
Regulations. Control of external providers of products and services, facilities and equipment
and outsourced processes is done through issuance of contracts, Terms of Reference (TORs),
purchase orders and other related documents.
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
CONTROL OF EXTERNAL PROVIDERS
Page No.: 2 of 2
C. Outsourced Processes
Processes Controls
Training Services from Private Institutions Purchase Orders
Training Services from Government Agencies MOA or Contract
Janitorial Services Contracts, TORs
Security Services Contracts, TORs
Consulting Services Contracts, TORs
Contract of Service Personnel Contracts, Qualification Standards
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 1 of 30
CORE PROCESS
Development of
Research and
Development Proposal
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 2 of 30
BIOTECHNOLOGY OFFICE
Process Sub-Process References
Issuance of biosafety DOST-DA-DENR-DOH-DILG JDC No. 1
permit for field trial s2016
Issuance of Biosafety
permit for Issuance of Certificate
Commercial of Field Trial
Propagation Completion
DA MC No. 06 s2004
DA MC No. 05 s2007
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 3 of 30
DA MC No. 08 s2004
DA MC 2 s2006
(Guidelines on the Conduct of Field Tests of
Plants Derived from Modern
Biotechnology)
DOST-DA-DENR-DOH-DILG JDC No. 1
s2016
DA MC 2 s2006
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 4 of 30
DA MC 2 s2014
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 5 of 30
Immediate control
Plant Pest strategies; Management of crop pest and diseases
Diagnostics Generation of new (EO 366 and EO 116); Rationalizing and
knowledge related to the Strengthening the Crop Pest
pests; Management Functions, Services, and
Related Tasks of the DA (DO 9 s- 2020);
Forwarding of
Citizen’s charter, Procedures Manual of
information for the use of
Pest Diagnosis and Management
crop insurance and
disaster risk reduction;
Drafting of regulatory
policy related to pest;
Reduction of pests;
Yield loss reduction
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 6 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 7 of 30
Maintenance of seed
Procedure manual on “Maintenance of
storage and Maintenance of seed
seed storage and distribution of quality
distribution of quality storage
seeds for productivity”
seeds for productivity
Maintenance of seed
storage and Distribution of quality Republic Act 7308, “Seed Industry
distribution of quality seeds for productivity Development Act of 1992”
seeds for productivity
Maintenance of seed
storage and Distribution of quality
Request letter
distribution of quality seeds for productivity
seeds for productivity
Maintenance of seed
storage and Distribution of quality
Requisitioning Issue Slip
distribution of quality seeds for productivity
seeds for productivity
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 8 of 30
Maintenance of seed
storage and Distribution of quality Memorandum on Inbred Rice Varieties for
distribution of quality seeds for productivity National Seed Production and Distribution
seeds for productivity
Maintenance of seed
storage and Distribution of quality Republic Act. 7900 (High Value Crop
distribution of quality seeds for productivity Development Act of 1995)
seeds for productivity
Maintenance of seed
Republic Act 10068 (Organic Agriculture
storage and Distribution of quality
Act of 2010) Implementing Rules and
distribution of quality seeds for productivity
Regulations
seeds for productivity
Maintenance of seed
storage and Implementing Guidelines on Seed
Bufferstocking
distribution of quality Bufferstocking Program
seeds for productivity
Maintenance of seed
storage and Republic Act 7308 (Seed Industry
Bufferstocking
distribution of quality Development Act of 1992)
seeds for productivity
Maintenance of seed
Department Circular. No. 15 Series 2018,
storage and
Bufferstocking “Amending the Buying and Selling Prices of
distribution of quality
Inbred Rice Seeds”
seeds for productivity
Maintenance of seed
storage and General Guidelines on Seed Production of
Bufferstocking
distribution of quality Open Pollinated Corn Varieties (OPV)
seeds for productivity
Maintenance of seed
Special Order No. 312 Series 2018
storage and
Bufferstocking (Designation of DA-RFO Personnel as
distribution of quality
Regional Seed Coordinators)
seeds for productivity
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 9 of 30
Production and
Production of quality Flowchart on plant propagation and
distribution of quality
planting materials nursery management
planting materials
Production and
Distribution of quality
distribution of quality Request letter
planting materials
planting materials
Production and
Distribution of quality
distribution of quality Requisition Issue Slip
planting materials
planting materials
Production and
Distribution of quality Republic Act 7308, “Seed Industry
distribution of quality
planting materials Development Act of 1992”
planting materials
Production and
Distribution of quality Republic Act. 7900 (High Value Crop
distribution of quality
planting materials Development Act of 1995)
planting materials
Research and
Research and
development Approved research proposal and workplan
development
technology transfer
Research and
development Technology transfer Flowchart
technology transfer
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 10 of 30
Research and
development Technology transfer Powerpoint Presentation
technology transfer
Distribution of tissue-
cultured planting Not Applicable Procedure manual
materials
Distribution of tissue-
cultured planting Not Applicable Request letter
materials
Distribution of tissue-
cultured planting Not Applicable Requisitioning Issue Slip
materials
Production of
Production Guides on different species of
different quality
Not Applicable mushroom such as Oyster, Shiitake, Milky,
mushroom culture
King Oyster and Straw
and spawn
Distribution of
Procedure manual, “Distribution of
different quality
Not Applicable different quality mushroom culture and
mushroom culture
spawn”
and spawn
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 11 of 30
Distribution of
different quality
Not Applicable Request letter
mushroom culture
and spawn
Distribution of
different quality
Not Applicable Requisitioning Issue Slip
mushroom culture
and spawn
Germplasm collection
Not Applicable Procedure manual
and management
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 12 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 13 of 30
Post-entry Post-entry
quarantine International Standard for
Phytosanitary Measures 34: Design
and Operation of post-entry quarantine
stations for plants
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 14 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 15 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 16 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 17 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 18 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 19 of 30
Plant Material
Certification A. O. No. 36 S. 2000 (Revise Criteria for
Accreditation of Seed Potato Producers
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 20 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 21 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 22 of 30
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 23 of 30
Extension Support
Training and On-the-Job Training Citizens charter, Training schedule
Extension Services
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 24 of 30
Distribution of
Information,
Education &
Communication
materials
Production Support Executive Order No. 366
Production of Seed
Disease Indexing Citizens charter; BPI-BNCRDPSC Mandate
and Plant Materials
Production and
distribution of Citizens charter , Protocol in the
biological control production of BCA
agents
Drafting, Submission/
Development of R&D Required Format and Documents of the
Revision, Approval of
Proposal Funding Agency, Procedures Manual
Proposal
Laboratory
Experiments, Field
Experiments, Survey
Conduct of R&D Approved Work and Financial Plan,
and Documentation,
Projects/Studies Procedures Manual
Assessment,
Participatory
Research
Collection,
Characterization, Food and Agriculture Organization’s
Plant Genetic International Plant Genetic Resources
Evaluation,
Resources (PGR) & Institute (IPGRI) Standards and Descriptor
Conservation,
Crop Improvement
Regeneration, and
Utilization
Procedures Manual
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 25 of 30
National Cooperative
National Seed Industry Council (NSIC)
Trial (NCT) / Regional
Standards TWG Guidelines
Yield Trial (RYT)
Introduction,
National Seed Industry Council (NSIC)
evaluation and
Standards TWG Guidelines
selection (IES)
Laboratory Bio-
Crop Protection &
assays, Field Approved Project Proposals and Work
Culture and
Experiments, Pest Plans
Management
surveillance
Laboratory
Experiments, Field
Experiments, Survey
Conduct of Special Approved Project Proposals and Work
and Documentation,
Projects Plans
Assessment,
Participatory
Research
Lectures, Hands-on
Conduct of Trainings Training Designs and Manuals
Demonstrations
Demonstration of Establishment and
technologies Maintenance of Based on approved work plan
developed Techno-Demo areas
Answer to queries
Technical Assistance/ through
BPI-LBNCRDPSC Mandate
Consultation telecommunication
devices and couriers
Preparation and
updating of IEC
Materials,
Distribution of IEC BPI-LBNCRDPSC Mandate, Procedures
Dissemination during
Materials Manual
trainings, info-
caravan, lectures, fora
and field days
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 26 of 30
Coordination with
organizer, showcasing
Participation to Letter of Invitation, BPI-LBNCRDPSC
of products and
Exhibit Mandate
developed
technologies
Approval of request,
Distribution of Preparation/ packing BPI-LBNCRDPSC Mandate, Procedures
vermicompost of vermicompost, Manual
Delivery/ pick-up
Planting of lowland
vegetables, RA No. 7308 (Seed Industry Development
propagation of Act of 1992); BPI Production Guides;
culinary and
medicinal herbs and
Production of Quality
spices, propagation of
Planting Materials
fruit tree seedlings,
ornamentals, sweet BPI-LBNCRDPSC Mandate, Procedures
potato cuttings and Manual
cassava planting
materials
Procedures Manual
Collection of
substrate, anaerobic BPI Production Guide;
Production of
and aerobic
vermicompost BPI-LBNCRDPSC Mandate;
decomposition,
harvesting Procedures manual
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 27 of 30
Maintenance of
Foundation Scion Weeding, watering,
Grove (FSG) and Seed fertilization, pruning, BPI-LBNCRDPSC Mandate
Gardens/Mother pest management
Trees
SUPPORT PROCESS
ACCOUNTING SECTION
Process Sub-Process References
BUDGET SECTION
Process Sub-Process References
CASHIER SECTION
Process Sub-Process References
Disbursement, Report
Preparation of
of collection and
reports,
deposits (RCD) ,
disbursement Government Accounting Manual
Report of checks
and collection
issued and cancelled
procedures
(RCIC)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 28 of 30
PERSONNEL SECTION
Process Sub-Process References
Updating of
Personal Data Internal Memoranda
Sheet (PDS)
Accomplishment
CSC Memorandum Circular No. 16, s. 2017
of training
Training (PDS)
contract
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 29 of 30
Internal Memoranda
Updating of PDS,
IPCR and Service CSC MC 1, s. 2001
Submission of
Record
nominees for awards
Nomination
Internal Memoranda
form
Application of On-the- Application
Internal Memoranda
Job Training Form
Public Bidding,
Direct
Contracting,
Procurement of Shopping, &
Goods, Infrastructure Negotiated Republic Act 9184 and Implementing Rules and
Projects and Procurement Regulations
Consulting Services (Small Value,
Agency to
Agency, & Two
Failed Bidding)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
REFERENCE MATRIX
Page No.: 30 of 30
Distribution of
Government Form (GAM) No. 3 *Requisition and
goods to the end
Issues Slip
users
Government Form (GAM) No. 4 *Inventory
Maintains Custodian Slip
records of issued Government Form (GAM) No. 71 *Property
goods. Acknowledgement Receipt.
Government Form No. 27 *Stock Card
Conduct Physical
Inventory of
Government Form (GAM) No. 12 *Inventory and
Disposal unserviceable
Inspection Report of Unserviceable Property
properties and
equipment
RECORDS SECTION
Process Sub-Process References
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 1 of 38
Timely communication
with other divisions
regarding the current Request letter
and future seed related
facilities projects
Percentage of
request for Prioritize seed related
Ensure access of seed related Designs and estimates
facilities projects December
farmers to quality facilities 80% 80% AED
31, 2021
seeds designs and
estimated Involve agricultural
addressed engineering division in
the infrastructure
project planning of
other division prior to
fund allocation for
efficient budget
utilization
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 2 of 38
Preparation and
submission of research
proposal based on the
Research and
Development and
Approved research and
Extension Agenda and
December development, sectoral
completed 1 1 Program (RDEAP), AED
Generate new and 31, 2021 meeting output, RDEAP,
roadmap, sectoral
relevant work-plan schedule
meeting output and
agricultural timely monitoring of
technologies the approved research
and development
work-plan schedule
completed
Timely monitoring of Approved research and
conducted / the approved research December development, work-plan
2 3 AED
ongoing and development 31, 2021 schedule, printed
work-plan schedule manuscript
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 3 of 38
BIOTECHNOLOGY OFFICE
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
No. of days to
facilitate
approval of Approval
Ensure access permit for Efficient processing of the Registry of GM
December 31,
of farmers to Com. 8 days 5 days application and timely BIOTECH crops for
2021
quality seeds Propagation assessment commercial
after propagation
endorsement
of DA-BC
Ensure No. of days it
compliance to took to
food safety facilitate Approval
Efficient processing of the
and approval of December 31, Registry for GM
10 days 5 days application and timely BIOTECH
phytosanitary permit for 2021 crops for direct
assessment
requirements direct use after use
of agricultural endorsement
crops of DA-BC
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 4 of 38
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 5 of 38
Note: Target
setting is
proportional to
budget allocation
Generate new and
relevant
Number of research
agricultural
technologies
To be completed
based on the Pest Forecasting December
On-going 2 National terminal report
specific target Section 31, 2022
date
Upgrade
Number of Plant Health and
infrastructure and Maintenance of 1 December
pest museum 1 Pest Status Accomplishment report
support facilities pest museum 31, 2021
maintained Section
services
Number of Plant Health and
Maintenance of 1 December
pest clinic 1 Pest Status Accomplishment report
pest clinic 31, 2021
maintained Section
Increase external
Number of R&D proposals funded
fund resources
To be completed
based on the Pest Forecasting December Progress report; National
Local 2
specific target Section 31, 2022 terminal report
date
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 6 of 38
Number of
quality
planting Planting materials to be Inventory; Field
December 31,
materials 5,926 8,000 distributed will be 100% CRPSD inspection;
2021
Ensure access distributed tagged, if applicable. Monthly Report
of farmers to based on
quality seeds standards
and planting
materials
Volume of
seeds (kg) Basic production guide to be
December 31, Inventory; Monthly
distributed 450 618 attached in the seed CRPSD
2021 Report
based on seed packaging
standards
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 7 of 38
Conduct training on
Vegetable Production, Plant
Number of Propagation Techniques
December 31, Feedback form,
trainings 15 25 and Mushroom Culture and CRPSD
2021 attendance sheet
conducted Cultivation Technology with
Enhance
a satisfactory rating of the
promotion of
customers
opportunities
in agriculture
Provide clients with
Number of technical assistance, seeds
December 31, Log sheet,
customers 16,500 20,000 and planting materials CRPSD
2021 Feedback form
served having a satisfactory
feedback
December 31,
completed 2 2 For journal publication CRPSD Published journal
2021
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 8 of 38
Completion report
Establishment of CRPSD
established 1 3 CRPSD 2021 of Engineering
Rice Storage Facility
Division
Upgrade
infrastructure Maintenance of 3 seed
and support storage facilities, 2 plant Accomplishment
facilities maintained 10 12 CRPSD 2021
nurseries, and 7 report
services greenhouses
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 9 of 38
Key Baseline
Target Responsible Completion
Objective Performance Data Action Plan Monitoring Method
(2021) Unit Date (2021)
Indicator (2020)
Number of registered/ accredited/ licensed
Ensure compliance to farmers / Information December
578 180 NPQSD Certificates Issued
food safety and growers Dissemination 31, 2021
phytosanitary packing Information December
184 80 NPQSD Certificates Issued
requirements of facilities Dissemination 31, 2021
agricultural crops
Number of registered/ accredited/ licensed
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 10 of 38
Information December
importers 1,007 550 NPQSD Certificates Issued
Dissemination 31, 2021
Information December
exporters 76 111 NPQSD Certificates Issued
Dissemination 31, 2021
Percentage of
Regular Audit
licensed / Licensed Licensed
Inspection of the December Actual Site Inspection
accredited Importer - Importer - NPQSD
Registered 31, 2021 and Documentation
stakeholders 0% 1%
Importers
audited
Constant
Percentage of communication
Strengthen plant
Regulatory with Office of the December
regulatory, SPSIC – SPSIC – Approved Import
Documents Director NPQSD 31, 2021
laboratory and pest 86% 100% Clearance (SPSIC)
issued within regarding
management
prescribed time endorsed
applications
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 11 of 38
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 12 of 38
% of varietal
To process 100% registration
20
of varietal and plant
meetings;
registration and variety
3 25 Conduct of meetings consolidation
plant variety protection
Distinctness, meetings (TWG, TechSec, December 31, of reports,
protection applications NSIC-PVPO Staff
Uniformity, 5 DUS Council, Examiner, & 2021 data gathering
applications with processed
and Stability evaluation Board) and conduct of and analysis
systematic with defined
(DUS) DUS evaluation
approach/ procedures
evaluation
procedures and
requirements
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 13 of 38
To distribute
812
Varietal
gazettes; 250 Distribution of IEC
Registration and
260 catalogs gazettes; materials to DA-RFOs,
PVP IEC Number of
(e-copies, 190 BPI Centers, NSQCS December 31, Distribution
materials to IEC materials NSIC-PVPO Staff
based on catalogs regional offices, 2021 list
breeding and distributed
website (printed universities, and other
other relevant
download copies) relevant offices
institutions/
counter)
entities
Key Baseline
Target Responsible Completion
Objective Performance Data Action Plan Monitoring Method
(2021) Unit Date (2021)
Indicator (2020)
Number of seed
growers issued Issue 1,600 Encourage more
with certificate certificates seed growers to
Check the number of
of accreditation of apply for Seed
To issue certificate of 1,550 Seed NSQCS December seed growers who
within 5 accreditatio Grower's
accreditation Growers Management 31, 2021 applied for
working days n to seed accreditation
Accreditation
upon receipt of growers through technical
documents with within 2021 briefing
no error
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 14 of 38
Number of seed
tests conducted
within the
Conduct
prescribed 4,000 seed Conduct of seed Submission of weekly
4,500 seed
To conduct seed testing period testing testing analysis NSQCS December and monthly
testing
testing analysis based on analysis within the Management 31, 2021 accomplishment
analysis
approved Seed conducted prescribed period report on seed testing
within 2021
Testing Manual
and ISTA Rules
with no error
Number of
results of
analysis
released within
2 working days
Release results of
after the seed
seed testing
test had been 2,000 Release Submission of weekly
analysis within 2
To release results of completed results of 2,050 results NSQCS December and monthly
working days
analysis within the analysis of analysis Management 31, 2021 accomplishment
after the seed test
prescribed released within 2021 report on seed testing
had been
testing period
completed
based on
approved Seed
Testing Manual
and ISTA Rules
with no error
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 15 of 38
Key Completion
Baseline Target Responsible
Objective Performance Action Plan Date Monitoring Method
Data (2020) (2021) Unit
Indicator (2021)
To increase Number of
awareness of Food orientation/sem
Business Operators inar/training Prepare training Monthly
(FBOs), Food Safety conducted for a. 1 a. 2 modules for the December Accomplishment
Regulators (FSRs), PPSSD-AIS
a. FBOs b. 2 b. 13 conduct of 31, 2021 Report, Training
and Local b. FSRs c. 3 c. 2 orientation Evaluation Form
Government Units c. LGUs
(LGUs) on the
impacts of food safety
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 16 of 38
Designation of
To develop GM food Number of staff who will
Monthly
safety assessment database work on data December
1 2 PPSSD-AIS Accomplishment
database for developed / gathering and 31, 2021
Report
reference maintained development of
database
To enhance human
resources through Percentage of Monthly
attending technical staff Accomplishment
Prepare training December
trainings/scholarshi trained/granted 70% 90% PPSSD Report, Travel
plan 31, 2021
p programs relative scholarship Reports, Echo-
to food safety programs Seminars
regulations
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 17 of 38
BAGUIO NATIONAL CROP RESEARCH, DEVELOPMENT, AND PRODUCTION SUPPORT CENTER (BNCRDPSC)
Key
Baseline Data Target Responsible Completion Monitoring
Objective Performance Action Plan
(2020) (2021) Unit Date (2021) Method
Indicator
Strengthen
plant 500 bags 2128 bags
Improve production
regulatory, Number of BCA Trichoderma Trichoderma December 31,
facilities BNCRDPSC Monthly report
laboratory produced and 5,000 pcs , 5000 pcs 2021
and pest Diadegma Diadegma
management
Number of technologies generated and patented
Package the December 31,
generated 100% 100% BNCRDPSC Terminal report
completed project 2021
Prepare and submit
Generate new December 31,
Patented/ISSN 0 2 (ISSN) needed BNCRDPSC IEC material
and relevant 2021
requirements
agricultural
technologies Number of Research
Promote generated
completed 100% 100% BNCRDPSC 2021 Terminal report
technology
Conducted/On
10 11
going
New 2 3
Number of infrastructure facilities
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 18 of 38
Regular monitoring
of facilities December 31,
maintained 100% 100% BNCRDPSC report
and implement the 2021
maintenance plan
Upgrade Improve one (1) December 31,
upgraded 1 1 BNCRDPSC report
infrastructur greenhouse 2021
e and support Number of equipment
facilities
services Implement the December 31,
maintained 100% 100% BNCRDPSC report
maintenance plan 2021
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 19 of 38
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 20 of 38
LOS BAÑOS NATIONAL CROP RESEARCH, DEVELOPMENT, AND PRODUCTION SUPPORT CENTER (LBNCRDPSC)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 21 of 38
Monthly
Number of Accomplishment
vermicompost Reports (MAR)/
Production of December 31,
distributed 3,000 11,500 LBNCRDPSC Project
vermicompost 2021
based on Monitoring and
standards Evaluation Sheet
(PMES)
Approval of
request,
Volume of seeds
Preparation/
(kg) distributed December 31,
4,387.22 9,547.00 packing of lowland LBNCRDPSC MAR/PMES
based on seed 2021
vegetables and
standards
legumes, Delivery/
pick-up
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 22 of 38
Coordination and
Number of
conduct of training December 31,
trainings 1 4 LBNCRDPSC MAR/PMES
on developed 2021
conducted
technologies
Approval of
request, Technical
Assistance,
553 group
Distribution of IEC
Number of beneficiaries 257(group
Materials, December 31,
beneficiaries out of the beneficiaries LBNCRDPSC MAR/PMES
Preparation/ 2021
served target 193 )
packing of
(287%)
seeds/planting
materials,
Delivery/ pick-up
Generate new
and relevant
agricultural Number of research
technologies
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 23 of 38
Submission of
proposal and
Submitted and
conduct of
approved
approved Research
proposals, MOA
Projects based on December 31,
completed 4 8 LBNCRDPSC (Memorandum of
Research and 2021
Agreement),
Development, and
project reports
Extension Agenda
and outputs
and Programs
(RDEAP)
Submission of
proposal and
Submitted and
conduct of
9 out of the 9 7 out of the 7 approved
approved Research
approved approved proposals, MOA
conducted / Projects based on December 31,
research research LBNCRDPSC (Memorandum of
ongoing Research and 2021
based on GAA based on Agreement),
Development, and
(100%) GAA (100%) project reports
Extension Agenda
and outputs
and Programs
(RDEAP)
Upgrade
infrastructur
e and support Number of transportation vehicle
facilities
services
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 24 of 38
Submission of
Research Proposals Submitted and
8 out of the 8 6 out of the 6
based on Research approved
approved approved December 31,
Increase local and Development, LBNCRDPSC proposals, MOA
R&D R&D 2021
external fund and Extension (Memorandum of
proposals proposals
resources Agenda and Agreement)
Programs (RDEAP)
Submission of Submitted and
4 out of the 4 4 out of the 4
Research Proposal approved
approved approved December 31,
international based on the fund LBNCRDPSC proposals, MOA
R&D R&D 2021
source’s research (Memorandum of
proposals proposals
priorities Agreement)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 25 of 38
ACCOUNTING SECTION
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
Improvement Collection of BPI’S records
Submission of
of the and reports for data
Implementation Accounting December 31, quarterly
Section’s 35% 65% buildup
of E-NGAS Section 2021 Financial
reporting Hire and Train Accounting Reports
system Staff
BUDGET SECTION
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 26 of 38
CASHIER SECTION
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 27 of 38
Key
Baseline Data Target Responsible Completion Monitoring
Objective Performance Action Plan
(2020) (2021) Unit Date (2021) Method
Indicator
Strict implementation of the
Affix tracking
Use of the Doctrack System
Number/QR
for every document
code for every
Continuous document
Use of Log Book,
To improve enhancement Office of the
DocTrackSystem Require Operating Unit/s
the use of /implementat Director, December 31,
(online) and 1 (OUs) to use the “Update
Doctrack ion of Operating 2021 Filing/consolid
Feedback Forms Remarks” function in the
System tracking Units/Divisions ation of
(hardcopy) Doctrack system and submit
system submitted
monthly feedback
monthly
form/action take on the
feedback forms
documents routed to their
offices
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 28 of 38
Key Baseline
Target Responsible Completion Date Monitoring
Objective Performanc Data Action Plan
(2021) Unit (2021) Method
e Indicator (2020)
(1) Ensure that
Office of the
hard copies of
Implementat Customer Assistant
CSFs are always
ion of Feedback Director for
Use of hard copy, QR and google available in the
Customer form, Regulatory, December 31,
0 1 link of CSF forms for receiving area.
Service Form Monthly Operating 2021
customer/unit feedbacks (2) QR’s/link
after Analysis of units &
are available in
transactions CSF Customers/
desktops and
Clients
laptops.
To
Continuous Ensure that
implement a
enhancement every document
process flow Office of the
/ Strict implementation of the use received has a
and tracking Assistant December 31,
implementati 0 1 of the DocTrack system for every tracking no. and
in Director for 2021
on of the document QR code affixed
handling/pro Regulatory
tracking to it
cessing
system
documents
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 29 of 38
OFFICE OF THE ASSISTANT DIRECTOR FOR OPERATIONS AND TECHNICAL AND PRODUCTION SERVICES
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 30 of 38
Corrective and
Preventive
Maintenance Plan
To prevent
Number of
equipment Request for
Divisions Strict monitoring of scheduled
failure before General Maintenance Form
scheduled for preventive and corrective December
it occurs to 0 8 Services
maintenance maintenance for equipment (AC 31, 2021
avoid further Section
every six (6) unit) Pre-Evaluation
damage and
months Report Form
costly repair
Post-Evaluation
Report Form
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 31 of 38
avoid further
damage and Request for
costly repair Maintenance Form
Pre-Evaluation
Report Form
Post-Evaluation
Report Form
Corrective and
Preventive
To prevent Maintenance Plan
building and
facility Number of
Strict monitoring of scheduled Request for
damages Divisions General
preventive and corrective December Maintenance Form
before it scheduled for 0 8 Services
maintenance for Building and 31, 2021
occurs to maintenance Section
Facilities Pre-Evaluation
avoid further monthly
damages and Report Form
costly repair
Post-Evaluation
Report Form
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 32 of 38
Key Baseline
Target Responsible Completion Date Monitoring
Objective Performance Data Action Plan
(2021) Unit (2021) Method
Indicator (2020)
Development Monitoring of
Installation of ICT infrastructure, Information
of BPI ICT December 31, the development
0 1 LAN, structure cabling and and Computer
Infrastructur 2021 status every end
telephony Section
e of the month
Evaluation of
Development Information
Upload or encode data/ library December 31, the development
of Library 0 1 and Computer
materials in the system 2021 every end of the
Database Section
Integrate month
information Development Monitoring of
management Information
of Document Enhance functionality of the December 31, the development
0 1 and Computer
Tracking system 2021 status every two
Section
System (2) months
Enhancement
Monitoring of
of Travel Enhance functionality of the Information
the development
Order 0 1 system and create mobile app for and Computer June 2021
status every
Processing ALL users Section
month
System
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 33 of 38
Key Completion
Baseline Target Responsible
Objective Performance Action Plan Date Monitoring Method
Data (2020) (2021) Unit
Indicator (2021)
Training and
seminars on
To ensure a highly Internal Audit
qualified and trained Number of and other Internal December Attendance,
Staff concerning Training and 0 2 courses Audit Unit 31, 2021 Training/ Seminar
Internal Audit seminars concerning the Report and
functions attended Internal Audit Certificates
function and
tasks.
PERSONNEL SECTION
Key Completion
Baseline Target Responsible
Objective Performance Action Plan Date Monitoring Method
Data (2020) (2021) Unit
Indicator (2021)
Completion of the
PRIME HRM Level II BPI PRIME HRM December CSC-BSP FO Status
Level I Level II Personnel
Accreditation Accreditation Action Plan for CY 31, 2021 Reports
2021
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 34 of 38
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 35 of 38
Key Baselin
Target Responsible Completion Date Monitoring
Objective Performance e Data Action Plan
(2021) Unit (2021) Method
Indicator (2020)
Availability of
BPI-Monitoring To create a centralized
Google Sheets
and Evaluation reporting system across BPI- December 31,
To improve 0 1 PMO to all
System (Google Operating units using Google 2021
the Operating
Drive) developed Drive
monitoring Units
and
evaluation Special Project-
system of Program
PMO To conduct PIR for Special December 31,
Implementation 0 2 PMO PIR Report
Project 2021
Review (PIR)
conducted
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 36 of 38
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
Regular attendance to
Training
To ensure procurement related seminars
December 31, Report or
efficient and trainings for updates on
2021 Certificate of
procurement No, of trained 15% of 100% of the government procurement
Attendance
process of concerned procure procurem reform act Procurement
goods, personnel on ment ent staff Management
infrastructure procurement staff trained Section
, and process trained staff Training
consulting Training of end-users, TWG
December 31, Report and
services Members, on their role on the
2021 Attendance
procurement process
Sheet
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 37 of 38
Key
Baseline Data Target Responsible Completion Monitoring
Objective Performanc Action Plan
(2020) (2021) Unit Date (2021) Method
e Indicator
Monthly
Ensure Improvement/ Expansion
Percentage of Accomplishmen
efficient of Warehouse/ Bodega
delivered Property and December 31, t Report and
delivery of 75% 90%
supplies/ Supply Section 2021 record of
goods and
property Additional/ Hiring of Purchase Order
services
Manpower conforme
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 38 of 38
RECORDS SECTION
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
To ensure records staff are
appropriately qualified, trained Number of Training on Basic Training
June 30,
or experienced and that all staff training 0 1 Records Records Section Report and
2021
understand the need for records attended Management Attendance
management
To ensure selection and disposal Number of Conducted Records
June and Certificate of
decisions can be explained by Records Appraisal and
0 2 Records Section November of Disposal from
careful documentation of the Disposal Disposal as per NAP
2021 NAP
appraisal and disposal of records Conducted set Standard
Prepared by:
BPI QMS Team
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.