a:

4D ~ Energy Department
Government of Pu'1iab
Pre-Qualification of EPC Applicants
for
Design and Construction of Net Zero Energy Building
Lahore, Punjab

Jan nary 2024

National Engineering Services Pakistan (Pvt) Limited

ic, Block N, Model Town Ext, Lahore 54700, Pakistan
Phone: +92-42-99090000 Fax: +92-42-99231950
Email: power@nespak.com.pk.info@nespak.com.pk
http://www.nespak.com.pk
 TABLE OF CONTENTS

DESCRIPTION PAGE NO.

1.0 INTRODUCTION 1

2.0 INVITATION FOR PREQUALIFICATION 3

3.0 INSTRUCTIONS TO APPLICANTS 5

3.1 Submission of Applications 5

3.2 Qualification Criteria 7
3.2.0 Eligibility Criteria 7
3.2.1 General 8
3.2.2 General Experience 9
3.2.3 Personnel Capabilities 10
3.2.4 Equipment Capabilities 12
3.2.5 Financial Position 13
3.3 Joint Venture (JV) 13
3.4 Updating Prequalification Information 14
3.5 Other Factors 14

4.0 EVALUATION CRITERIA 16

ANNEXURES

A. Letter of Application 17

Forms
Application Form A-I. General Information 20
Application Form A-2. General Experience Record 21
Application Form A-3. Joint Venture Summary 22
Application Form A-4. Particular Experience Record 23
Application Form A-5. Details of Contracts of Similar Nature and Complexity 24
Application Form A-6. Summary Sheet: Current Contract Commitments/
Works in Progress 25

(i)
 Pre-Qualification of EPC Contractors for
Design and Construction of Net Zero Energy Building in Lahore, Punjab

DESCRIPTION PAGE NO.

Application Form A-7. Personnel Capabilities 26

Application Form A-8. Candidate Summary 27
Application Form A-9. Equipment Capabilities 28
Application Form A-I O. Financial Capability 29
Application Form A-ll.Litigation History 31
Application Form A-12. Undertaking for LEED Gold Certification & Reduction in
Net Emission 32

(ii)
 1.0 INTRODUCTION

1.1 Introduction and Background

Energy Department Punjab (EDP), through its Project Management Unit (the Client),
intends to engage competent and qualified EPC Contracting firms, henceforth referred to
as ''the Applicant" for "Design and Construction of Net Zero Energy Building". This
building will be called "Energy Resource Center" CERC).
ERC would be a state-of-the-art Energy Efficient office building which will be "Gold"
LEED Certified. ERC shall perform two main purposes:

1. Serve as an office building for the Energy Department, Government of the Punjab,
and all its affiliate departments that are currently located at more than 6 different
locations across the city.
2. Serve as an educational space for disseminating information on the concept of
Energy Efficiency & Conservation; displaying renewable energy technologies and
possible prototypes in an Exhibition Room; use the auditorium for seminars on
Energy Efficiency & Conservation and all specific topics to be covered under it,
such as energy audits, creation of an Electricity Supply Company (ESCO) market,
standards and labelling of appliances, retrofitting, building codes etc.

The ERC will serve as a model for the first truly Energy Efficient building in
Pakistan that will catalyze the private sector to invest in more Energy Efficiency
& Conservation measures in buildings. The capabilities of the local firms will be
enhanced regarding the approach to design and construction of an Energy
Efficient facility. Cost- efficiency of such building designs will be highlighted to
enable the designing of further sustainable buildings, not only as showcase
projects but also as cost-efficient alternative to standard building designs.

The ERC will include the following features:

Sr.
No. Description Quantity

1 Office capacity for Persons Minimum 515

Minimum 186 cars & 161

2 Parking capacity for Vehicles
motorcycles

3 No. of Committee rooms Minimum 20 rooms

4 Auditorium 1

5 Masjid I

(1)

I
 Sr.
No. Description Quantity

6 Day care/child care area 1

7 Gymnasium 1

8 Monitoring room 1

9 Library 1

10 Meeting/conference room 1

11 Store room 1

12 Research area or testing labold 1

13 Drivers waiting area 1

14 Exibition Room 1

15 Kitchen One for each floor

16 Commercial Floor at Ground

The ERC may include other functionalities /features as per modem commercial
buildings and the latest requirements of LEEDs for Gold Certification, 62%
Reduction from Current Average Level (Annual Electricity Consumption per
Square Foot = 18.35 kWhNear/Sqft) for Net Emission (as per ADB's DLI-8).
The Applicant who has been awarded the Contract shall obtain aforementioned
certification and energy reduction from the concerned authority/body for ERC.

Location and Architectural features of the ERe

Address: 110 Gulberg II Ghaus-ul-Azam Road Lahore

Area of the Plot: 7 kanal
Total Project Area: -274,200 sq-ft
No. of Basements for Parking: 03
No. of Floors: G+ 10
Each Basement Covered Area: 27,224 sq-ft
Each Floor Covered Area: 14,409 - 15,518 sq-ft
Rooftop Garden
Solar South Facade & RoofTop Cover

(2)
 2.0 INVITATION FOR PRE-QUALIFICATION

Date: January, 2024

Contract No.(s) _

1. The PMU Energy Department, Government of Punjab has been entrusted by the
Government of Punjab and provided funds to finance the cost of Design and Construction
of Net Zero Energy Building to eligible payments under the contract(s) for which this
Invitation for Pre-qualification is issued.

2. The PMU Energy Deparment, Government of Punjab hereinafter the Employer intends to
prequalify Applicant for the following Works under this project: Design and Construction
of Net Zero Energy Building in Lahore, Punjab

3. It is expected that Invitation to Bid will be issued by January, 2024.

4. Pre-qualification is open to Applicants/firms/joint ventures of Applicants/firms (JV), who

shall have the nationality of Islamic Republic of Pakistan, and are registered with Pakistan
Engineering Council (PEC). The sole firm or lead partner of the JV shall be registered in
Category 'C-A' for works, whereas, the other partners to JV shall have valid license in the
appropriate category relevant to their share/nature of works, described in para 2 mentioned
hereinabove. Applications may be submitted for pre-qualification for the above Works.

In addition to above, incase of JV partner solely responsible for Design Services must have
valid licensees) in appropriate category ofPEC or PCATP or any relevant regulatory body.

5. Appropriate category PEC registered Applicants may obtain the prequalification

documents from the office of the Employer, at Project Management Unit (PMU) Office,
Energy Department, Lahore or may request to send the same through mail at the specified
address
Project Director (PMU)
Department. Government of Punjab

6. The request must clearly state "Request for Pre-qualification Documents" for Design and
Construction of Net Zero Energy Building in Lahore, Punjab. The documents are available
for a non refundable fee of PKR 5,000/-. The documents if requested by mail will be
promptly dispatched by registered mail for which cost of mail will be borne by the
Applicant, however, under no circumstances the Employer will be responsible for late
delivery or loss of the documents so mailed.

7. A minimum requirement for pre-qualification will be to have successfully completed i.e.

scoring of minimum 60% marks to get pre-qualified for the Project, whereas 30% marks
are required to be obtained under each sub-heading.

8. Applications for Pre-qualification must be delivered in sealed envelopes by hand or

through registered mail, to:-

(3)

I
 r

Project Director
Net Zero Energy Building
Project Management Unit
House No. 10-11, Block H-3 Johar Town, Lahore

not later than: 1100 hours on January 31, 2024 and be clearly marked "Application for
Pre-qualification for: Design and Construction of Net Zero Energy Building

9. The Energy Department, Government of Punjab reserves the right to not to accept the late
applications.

10. Applicants will be informed, in due course, of the result of the evaluation of applications.
Only the firms of Applicants and joint ventures prequalified under this process will be
invited to bid.

(4)
 3.0 INSTRUCTIONS TO APPLICANTS

3.1 Submission of Applications

3.1.1 Applications for pre-qualification (one original and two copies) must be
received in sealed envelopes to be delivered by hand or through registered mail
to:-
Project Director (PMU)
Department, Government of Punjab

not later than 1100 hours January 31, 2024

and be clearly marked "Application for Pre-qualification" for Design and

Construction of Net Zero Energy Building in Lahore, Punjab. The Employer
reserves the right not to accept the late applications.

3.1.2 The name and mailing address of the Applicant shall be clearly marked left
hand on the envelope.

3.1.3 The Application shall be typed or written in indelible ink and shall be signed
by a person duly authorized to sign on behalf of the Applicant.

The requirements regarding the legal instrument evidencing the authorization

to represent and sign on behalf of the Applicant shall be a Power of Attorney,
indicating that the person signing the Application has the authority to sign the
Application for Prequalification. The name and position held by each person
signing the authorization must be typed or printed below the signature. Power
of Attorney must contain the sample signatures of the person authorized to sign
the Application of Pre-Qualification.

3.1.4 The applications shall be prepared in the English language. Information in any
other language shall be accomplished by its translation in English. Employer
reserves the rights to dis-qualify in case of non-compliance of the above
requirement.

3.1.5 The Applicants must respond to all questions and provide complete
information as advised in this document. Any lapses to provide essential
information may result in dis-qualification of the Applicant.

3.1.6 The clarification meeting will be held. The time, date and place of the meeting
is as follows, where all prospective Applicants may request clarification about
the project and the evaluation criteria. However, the Applicant may seek
clarification post/other communication means not later than five days prior to
the date of submission of Application for Pre-Qualification.

Location: Committee Room, Project Management Unit, Energy

Department, Government of Punjab
Time: 1100 Hours
Date: 18-01-2024

(5)
3.1.7 At any time prior to the deadline for submission of Applications, the Employer
may amend the Prequalification Document by issuing addendum.

Any addendum issued shall be part of the Prequalification Document and shall
be communicated in writing to all who have obtained the Prequalification
Document from the Employer.

To give prospective Applicants reasonable time in which to take an addendum

into account in preparing their Applications, the Employer may, at its
discretion, extend the deadline for the submission of Applications

3.1.8 To assist in the evaluation of Applications, the Employer may, at its discretion,
ask any Applicant for a clarification of its Application which shall be submitted
within a stated reasonable period of time. Any request for clarification and all
clarifications shall be in writing.

If an Applicant does not provide clarifications of the information requested by

the date and time set in the Employer's request for clarification, the Employer
may proceed with the evaluation based on the information submitted with the
Application.

Any unsolicited information provided by the Applicant, shall not be considered

by the Employer for Pre-Qualification of the Applicant.

3.1.9 The Employer reserves the right to annul the prequalification process and reject
all Applications at any time, without thereby incurring any liability to
Applicants.

(6)
3.2 Qualification Criteria

3.2.0 EligibilityCriteria
1) An Applicant may be an entity or any combination of entities with a formal
intent to enter into an agreement or under an existing agreement in the form
of a Joint Venture. In the case of a Joint Venture,

(a) all partners shall be jointly and severally liable; and

(b) a Joint Venture shall nominate a Representative who shall have the
authority to conduct all business for and on behalf of any and all the
partners of the Joint Venture during the prequalification process; in
the event the Joint Venture is prequalified, during the bidding
process; and, in the event the Joint Venture is awarded the Contract,
during contract execution.

2) An Applicant, and all partners constituting the Applicant, shall have the
nationality of Islamic Republic of Pakistan. An Applicant shall be deemed
to have the nationality of Pakistan if the Applicant is constituted,
incorporated, or registered and operates in conformity with the provisions
of the laws of Pakistan. [See definition of Pakistani Constructor at PEC
Constrution and Operation of Engineering Works Byelaws No. 2Ua)]

3) An Applicant (in case of JV, all Partners to JV) shall be duly licenced by
the Pakistan Engineering Council (PEC). The sole firm or lead partner of
the JV shall be registered in Category 'C-A' for works, whereas, the other
partners to JV shall have valid license in the appropriate category relevant
to their share/nature of works. In case validity of licence has expired, the
Applicant must had applied for renewal of licence before submission of its
application and furnish the evidence/receipt of the renewal fee.

In addition to above, incase of JV partner solely responsible for Design

Services must have valid licensees) in appropriate category of PEC or
PCA TP or any relevant regulatory body.

4) An Applicant (in case of JV, all Partners to JV ) shall be registered in a

relevant category with concerned authorities of Income Tax, Sales Tax,
Provincial Sales Tax and must be on Active Taxpayer List of the concerned
authority at the time of submission of its Application.

5) An Applicant shall not be eligible to participate in this prequalification

process while under temporary suspension or debarmentlblacklisting by the
Employer, any Government/Semi GovernmentlPublic Department in
Pakistan (whether notified or not by Punjab Procurement Regulatory
Authority (PPRA) , and Public Procurement Regulatory Authority on its
website). An affidavit shall be provided by the Applicant confirming its
status as on the date of submission of application for pre-qualification.

6) Applicants shall not have a conflict of interest. All Applicants found to

have a conflict of interest shall be disqualified. Applicants may be
considered to be in a conflict of interest with one or more parties in the
prequalification process, if any of the following apply:
a) an Applicant participates in more than one Applications in this
prequalification process, either individually or as a partner in a joint
venture. This will result in the disqualification of all Applications in
which the Applicant has participated;

(7)
 b) two or more Applicants partially or wholly owned or directed by
common individuals, regardless of extent of their shares or interest
shall not be eligible to participate in the prequalification process. Either
only one such Applicant may participate or such Applicants may form a
joint venture to participate as one venture; and

c) The Applicant (including all members of a N) must not be associated,

nor have been associated in the past, with the design review and
construction supervision consultant of this project or any other entity
that has prepared the design, specifications, for this project, over the
last five years. Any such association may result in disqualification of
the Applicant.
7) All pending litigation and arbitration of the Applicant (in case of N, all
firms/partner to N), if any, shall be treated as resolved against the
Applicant and so shall in total not represent more than fifty percent (50%)
of the Applicant's net worth for the last year calculated as the difference
between total assets and total liabilities.
8) As a minimum, Applicant (in case of JV, the lead partner of N) average
net worth for the last 3 years, calculated as the difference between total
assets and total liabilities, shall be positive.
9) The Applicant shall submit an undertaking confirming that incase of award
of the contract LEED Gold Certification (BD+C) shall be achieved for the
ERC building in the prescribed performa (A12).

Applicants shall provide such evidence of their continued eligibility satisfactory to

the Employer, as the Employer shall reasonably request.

The Applicant who do not meet all of the above Eligibility Criteria shall be
disqualifedfrom the Pre-Qualification process.
3.2.1 General

Pre-qualification will be based on the criteria given in succeeding paras 3.2.2 to

3.2.5 regarding the Applicant's Financial Soundness, Experience Record,
Personnel Capabilities and Equipment Capabilities as demonstrated by the
Applicant's responses in the forms attached to this letter.

The Employer reserves the right to disqualify the Applicant if submitted

Application for Pre-qualifcation contains material deviation. A material
deviation is one in which capability of the Applicant in any criteria is not
substantiated from the provided information with the Application.

Sub-Applicant's experience and resources shall not be taken into account in

determining the Applicant's compliance with the qualifying criteria. However,
Joint Venture experience & resources shall be considered. Consortium or
Association of firms will be considered for similar treatment as in case of Joint
Venture. Prequalification Criteria is as follows:

(8)
 Sr. No. Catezorv Weightage/Marks
l. General Experience 50
2. Personnel Capabilities 20
3. Equipment Capabilities 10
4. Financial Position 20
Total: 100

Note: Prequalification status shall be decided on the basis of Pass/Fail

basis. The applicant must secure at least 30% score in each
category but not less than 60% commulatively.

The further detailed criteria is as follows:

3.2.2 GeneralExperience

Credit Marks for experience shall be awarded on the basis of following

qualifications:

Sr. Marks
Description Explanation for Marks Obtained
No. Assigned
i. Building Projects in last ten 20 • A = 10 Marks are given if the Applicant
years either as sole contractor has completed 2 projects of similar
or as partner to JV only. nature in last ten years.

Projects of similar nature A = (nl2) xl0

means n= No. of Projects completed in last
(Each of which has min. 01 ten years
basements, 5-Storeys Building
having min. building area of if number of completed projects are less
100,000 sq ft.) than one then total marks (C) shall be
Zero.

• If the Applicant has two (2) projects

other than those stated above, either
inhand or completed, Marks weightage
shall be used as
B = (nl2) xl0
n= No. of Projects inhand or
completed in last ten years
Total Marks (C) = A+B

(9)
Sr.
Description
No.
II. EPC based Projects in last ten
years as prime contractor or as
partner to JV only.
Projects of similar nature
means
(Each of which has min.
contracted value of PKR 400
Millions)
111. Number of LEED Certified
projects during the last ten
years.
Projects of similar nature
means
(Each of min. 4-Storeyed
Building Work or building
area of at least 90,000 sq ft.)
Categories of completed
IV.
LEED Certified Building
Total Marks Allocated
3.2.3 Personnel Capabilities
Credit Marks shall be awarded under this category using the following criteria:
Marks
Explanation for Marks Obtained
Assigned
20 • A = 10 Marks are given if the Applicant
has completed 2 projects of similar
nature in last ten years.
A = (nl2) xlO
n= No. of Projects completed in last
ten years
if number of completed projects are less
than one then total marks (C) shall be
Zero.
• If the Applicant has two (2) projects
other than those stated above, either
inhand or completed, Marks weightage
shall be used as
B= (nl2)xI0
n= No. of Projects inhand or
completed in last ten years
Total Marks (C) = A+B
5 • A = 2.5 Marks are given if the Applicant
has completed 1 project of similar nature
in last ten years.
if number of completed projects are less
than one then total marks (C) shall be
Zero.
• if the Applicant has two (2) projects
other than those stated above, either
inhand or completed, Marks weightage
shall be used as
B = (nl2) x2.5
n= No. of LEED Certified Projects
inhand or completed in last ten years
Total Marks (C) = A+B
• 5 Marks for Platinum/Gold Certified
Building
• 2.5 Marks for each Silver Certified
5
Building
• Upper score limit under this category
shall be 5
50
(10)
 Marks
Sr. No. Description Explanation for Marks Obtained
Assianed
i. LEED Accredited 5 • 5 Marks shall be awarded for LEED
Professional(s) Accredited Professional on the Project
Team
ii. M.Sc/M.S/B.ScfB.E 13 Experience (-Marks):
Engineers registered with Project Staff:
Pakistan Engineering • 2 Marks will be given if the Project
Council (PEC) Manager has M.Sc Civil/ Construction
Domain of Engineers Management Engineering, Professional
• Civil Engineer status as per PEC, and has
• Planning relevant experience of 15 years or
• Electrical above.
• Mechanical • 2 Marks will be given if the Construction
• Enviromental Manager has M.Sc Civil/ Construction
• Geotechnical Management Engineering, has
Professional Engineer status as per PEC,
• Structural and has relevant experience of 15 years
• HSE or above.
• 1 Mark will be given if the Planning
Manager has B.Sc Civil Engineering, has
Registered Engineer status as per PEC,
and has relevant experience of 7 years or
above and must have 5 years experience
of Primavera.
• 2 Mark will be given if the Firm has 02
B.Sc Electrical with Registered Engineer
status as per PEC, and has relevant
experience of 7 years or above.
• 2 Mark will be given if the Firm has 02
B.Sc Mechanical with Registered
Engineer status as per PEC, and has
relevant experience of 7 years or above.
• 1 Mark will be given if the Firm has 01
M.Sc Structural with Registered
Engineer status as per PEC, and has
relevant experience of7 years or above.
• 1 Mark will be given if the Firm has 01
B.Sc Environmental Engineering!
Sciences with Registered Engineer status
as per PEC, and has relevant experience
of7 years or above.
• 1 Mark will be given if the Firm has 01
M.Sc Geotechnical Engineering with
Registered Engineer status as per PEC,
and has relevant experience of 7 years or
above.
• 1 Mark will be given if the Firm has
OSHAINEBOSH Certified HSE
Manager and has relevant experience of
7 years or above.
No point is awarded in case of non-compliance to
the requirement. ---

(11 )
 Marks
Sr. No. Description Explanation for Marks Obtained
Assigned
Ill. Associates Engineers (DAE) 2 .0.5 Marks will be given for 02 Civil
Civil, Electrical, DAEs
Mechanical, Quantity .0.5 Marks will be given for 02 Electrical
Surveyors DAEs
·0.5 Marks will be given for 02
Mechanical DAEs
.0.5 Marks will be given for 01 Quantity
Surveyors

Total Marks Allocated 20

3.2.4 Equipment Capabilities

Credit Marks shall be granted on the basis of the following criteria for various
kinds of equipment relevant for the Project:

Marks
Sr. No. Description Explanation for Marks Obtained
Assigned
I. 30 Cubic MeterlHour 5 • 5 Marks for each equipment are given
Capacity Batching Plant (0 I if the Applicant meets the minimum
No.) requirements given In the
11. Concrete Pumps (03 Nos.) 5 prequalification document for each
item.
Ill. 30 Tonne Capacity Crane 5 • If the available quantity of each
Mobile (01 No.) equipment is less than specified limit
IV. 30 Meter Boom Crane Tower 5 give weightage as.
(01 No.) 5 x (A / Required Quantity)
v. Dumper Trucks (03 Nos.) 5 • If the available quantity of each
equipment is more than the minimum
vi. Shower/ Loader/ Backhoe 5 equipment requirement full marks will
. (03 Nos.) be given.
vii. Steel cutting & Bending 5 A = Available quantity against each
Machine (04 Nos.) Item.
VIII. 06 Cubic Meter/ Hour 5 • Total Marks =
Concrete Transit Mixer (Sum of Marks Obtained against each
(06 Nos.) Sr.No/60) * 10
IX. 1500 kg Capacity Cabin 5
Hoist (02 Nos.)
x. 15 HP Capacity Air 5
Compressor (04 Nos.)
xi Formwork (30,000 sft) 5

xii Scafolding (100,000 per ft) 5

Total Marks Allocated

10

(12)
 3.2.5 Financial Position

Credit Marks shall be awarded on the basis of the following criteria:

Sr. Marks
Description Criteria for Marks Obtained
No. Assizned
• 6 Marks are given if the Net Financial
Resources are equal to or more than PKR
Net Financial Resources 500 Million.
1. 6
(Form A-I0) • For Net Financial Resources of less than
PKR 500 Million, no points shall be
awarded .
11. Available Bank Credit Line • A = 4 Marks are given if the available bank
credit line limit is equal to PKR 500
Million.

The applicant should submit 6 if the available credit line is less than
valid documentary evidence PKR 500 Million then total marks (C)
shall be Zero .

• if the available credit line is greather than

111. Average Annual Turnover in
last 3 years based on Audited
Financial Statement
PKR 500 Million but less than or equal to
PKR 1000 Million, then marks weightage
shall be used as
B = (n/l000) x2
Where 500 < n =:: 1000
Total Marks (C) = A+B
8 • A = 4 Marks are given if the Average
Annual Turnover for last three years is
equal to PKR 500 Million.

if the average annual turn over is less than

PKR 500 Million then total marks (C)
shall be Zero.

• if the average annual turn over is greater

than PKR 500 Million but less than or
equal to PKR 1000 Million, then marks
weightage shall be used as
B = (n/IOOO) x2
Where 500 < n =:: 1000
Total Marks (C) = A+B
Total Marks Allocated 20

3.3 Joint Venture (JV)

3.3.1 Joint Venture must comply with the following requirements:-

a) Following are minimum qualification requirements:-

i) The lead partner shall meet not less than 50% percent of all
qualifying criteria given in paras 3.2 and 3.4 heretofore.

(13)
 ii) Each of the partners shall meet not less than 25% percent of all total
criteria given in paras 3.2 and 3.4 heretofore. Or, if partner to N is
Design Consultant, it shall meet not less than 50% percent of the
criteria given in Sub-Clause 3.2.2 (iii & iv) & 3.2.3 (i).

iii) The joint venture must collectively satisfy the criteria of paras 3.2,
and 3.3, for which purpose the relevant figures for each of the
partners shall be added together to arrive at the N's total capacity.
Individual members must satisfy each of the requirements of paras
3.4 and 3.5 heretofore.

b) Any change in a prequalified JV after prequalification, shall be subject to

the written approval of the Employer prior to the deadline for submission
of bids. Notwithstanding above, the Consultant evaluate the change in
prequalified according to the pre-qualification criteria and submits his
recommendations to the Employer for approval. Such approval shall be
denied if:-

i) Partner(s) withdraw from a N and remaining partners do not meet

the qualifying requirements;

ii) In the opinion of the Employer, a substantial reduction in

competition would result.

c) Bid shall be signed by all members in the N so as to legally bind all

partners, jointly and severally, and any bid shall be submitted with a copy
of the N agreement providing the joint and several liability with respect
to the contract.

3.3.2 The prequalification of a N does not necessarily prequalify any of its partners
individually or as a partner in any other JV or association. In case of dissolution
of a N, each one of the constituent firms may prequalify if they meet all the
prequalification requirements and any partner of J.V has requested/shall request
for the same and then his prequalification shall be subject to the written
approval of the Employer.

3.4 Updating Prequalification Information

3.4.1 Bidders shall be required to update the financial, personnel and equipment
information used for prequalification at the time of submitting their bids, to
confirm their continued compliance with the qualification criteria and
verification of the information provided at the time of prequalification. A bid
shall be rejected if the Applicant's qualification thresholds are no longer met at
the time of bidding.

3.5 Other Factors

3.5.1 Only firms and JVs that have been prequalified under this procedure shall be
invited to bid. A qualified firm or a member of a qualified IV may participate
only in one bid for the contract. If a firm submits more than one bid, singly or
(14)
 as a JV, all bids including that bidder will be rejected. This rule will not apply
in respect of bids which include specialist sub-contractors who are used by
more than one bidder.

3.5.2 The Employer reserves the right to:-

a) Amend the scope and value of any contract(s) to be bid, in which event
the bidder(s) will only bid among those prequalified bidders who meet the
requirements of the contract(s) as amended. However the Employer has to
review the disqualified bids who originally do not meet the specified
criteria for Pre-qualification.

b) Reject or accept any application; and

c) Cancel the prequalification process and reject all applications.

The Employer shall neither be liable for any such actions nor be under any
obligation to inform the Applicant of the grounds for rejection, however, may
be debriefed if solicited.

3.5.3 Applicants will be informed in writing by fax or mail within 30 days of the date
for submission of applications (para 8 of Chapter 2.0, Invitation for
Prequalification) of the result of their applications and may be debriefed if
solicited.

(15)
 4.0 EVALUATION CRITERIA

Applicants meeting the rmrumum requirements mentioned in Para 3.2 and 3.3 besides other
factors shall be considered for pre-qualification. No compromise shall be made on minimum
requirements of 30% score in each category by the JV alongwith passing score of cumulative 60%
of the total.

(16)
 Annex-A

Letter of Application

[Letterhead paper of the Applicant, or partner

responsible for a joint venture, including full postal
address, telephone no. ,fax no., telex no., cable and e-
mail addressJ

Date: .

To: Project Director

Net Zero Energy Building
Project Management Unit
Energy Department
Govt. of Punjab

Sirs,

1. Being duly authorized to represent and act on behalf of (hereinafter

''the Applicant"), and having reviewed and fully understood all the prequalification
information provided, the undersigned hereby apply to be prequalified as a bidder for the
Design and Construction of Net Zero Energy Building project.

2. Attached to this letter are copies of original documents defining':

(a) the Applicant's legal status;

(b) the principal place of business; and

(c) the place of incorporation (for applicants who are corporations); or

the place of registration and the nationality of the owners (for applicants who are
partnerships or individually-owned firms).

3. Your Agency and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information submitted
in connection with this application, and to seek clarification from our bankers and clients
regarding any financial and technical aspects. This Letter of Application will also serve as
authorization to any individual or authorized representative of any institution referred to in

For applications by joint ventures, all the information requested in the prequalification documents is to be
provided for the joint venture, if it already exists, and for each party to the joint venture separately. The lead
partner should be clearly identified. Each partner in the joint venture shall sign the letter.

(17)
 the supporting information, to provide such information deemed necessary and requested
by yourselves or the authorized representative to verify statements and information
provided in this application, or with regard to the resources, experience, and competence
of the Applicant.

4. Your Agency and its authorized representatives may contact the following persons for
further information", if needed.

General and Managerial Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

Personnel Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

Technical Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

Financial Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

5. This application is made with the full understanding that:

(a) bids by prequalified applicants will be subject to verification of all information

submitted for prequalification at the time of bidding;

(b) your Agency reserves the right to:

(i) amend the scope and value of any contract under this project; in such event
bids will only be called from prequalified bidders who meet the revised
requirements; and

(ii) reject or accept any application, cancel the prequalification process, and reject
applications; and

2
Application by joint ventures should provide information on a separate sheet information for each party to the
application.

(18)
 (c) your Agency shall not be liable for any such actions and shall be under no
obligation to inform the Applicant of the grounds for actions at 5(b) hereabove.

(d) your Agency shall not be liable for consequence of, and shall be under no
obligation to inform the applicant of the grounds for, actions taken under para 5(b)
hereabove.

Applicants who are not joint ventures should delete para 6&7 and initial the
deletions.

6. Appended to this application, letter of intent to form N or N Agreement, we give details

of the participation of each party, including capital contribution and profit/loss agreements,
to the joint venture or association. We also specify the financial commitment in terms of
the percentage of the value of the (each) contract, and the responsibilities for execution of
the (each) contract.

7. We confirm that in the event that we bid, that bid as well as any resulting contract will be.

(a) signed so as to legally bind all partners, jointly and severally; and

(b) submitted with a Joint Venture agreement providing the joint and several liability
of all partners in the event the contract is awarded to us.

8. The undersigned declare that the statements made and the information provided in the duly
completed application are complete, true, and correct in every detail.

Signed Signed

Name Name

For and on behalf of For and on behalf of

(name of Applicant or lead partner of a joint (name and signature of other
venture) partners of the joint venture)

(19)
Application Form A-I Page_ of __ Pages

General Information
All individual firms and each partner of a joint venture applying for prequalification are
requested to complete the information in this form. Nationality information is also to be provided
for applicants who are forming part of the Joint Ventures as required under the PEC Bye-Laws as
a Partnership/Joint Venture.

Where the Applicant proposes to use named sub-contractor for critical components of the works,
the following information should also be suppliedfor the specialist subContractor(s).

1. Name of Firm

2. Head Office Address

3. Telephone Contact Person:

Name:
Title:

4. Fax Telex

5. Place of Incorporation/Registration Year of incorporation/registration

NATIONALITY OF OWNERS

NAME NATIONALITY

1.
2.

3.

4.

5.

Attached are copies of the following documents.

1. Articles of incorporation or constitution of the legal entity named above along with list of
controlling shareholders, directors and legal representative.
2. Authorization to represent the firm named above.
(20)
Application Form A-2 Page_ of __ Pages

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a joint venture are requested to complete the information
in this form. The information supplied should be the annual turnover of the Applicant (or each
member of a joint venture), in terms of the amounts billed to clients for each year for work in
progress or completed over the past three years.

Use a separate sheet for each partner of a joint venture.

Annual Turnover
Year Turnover Equivalent Rupees in
(in actual currency) Millions*
1. 2020-2021
2.2021-2022
3.2022-2023

*Converted to PKR at the rate of exchange prevailing twenty-eight (28) days prior to deadline
for submission of Applications

(21)
Application Form A-3 Page_ of __ Pages

Joint Venture Summary

Names of all Partners of a Joint Venture
1. Lead Partner

2. Partner

3. Partner

Total value of annual turnover, in terms of work billed to clients,

Partner FormA-2 Year 1 Year 2 Year 3

Page No. FY 20-21 FY 21-22 FY 22-23

1. Lead
Partner

2. Partner

3. Partner

Total:

Attached are copies of the following documents.

1. Articles of incorporation or constitution of the legal entity named above along with list of
controlling shareholders, directors and legal representative.
2. Authorization to represent the finn named above.
3 Letter of Intent to form JV or JV Agreement; a statement to the effect shall be included in the
Letter of IntentlJV Agreement that all partners of the Joint Ventures shall at all times and
under all circumstances be liable jointly and severally for the execution of the Contract in
accordance with the Contract terms.

(22)

.•.
Application Form A-4 Page_ of __ Pages

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify, the Applicant shall be required to pass the specified requirements applicable to this
form, as set out in the.' Instructions to Applicants ".

On a separate page, using the format of Application Form A-5, each applicant or partner of a
Joint Venture is required to list all contracts of a value equivalent to Pak Rs 1,000 million, or of
similar nature and complexity to the contract for which the Applicant wishes to qualify,
undertaken during the last ten years. The information is to be summarized, using Application
Form A-5, for each contract completed or under execution by the Applicant or by each partner of
a Joint Venture.

Where the Applicant proposes to use named sub-contractor for critical components of the works,
the information in the afore-mentioned forms should also be supplied for each specialist sub-
Contractor.

Attached are the copies of the following documents

I. The Applicant shall submit authenticated documentary evidence which include but not
limited to Contract Agreements, Project Scope, Taking Over Certificate/Completion
Certificate of the contracts being claimed

(23)
Application Form A-S Page_ of __ Pages

Details of Contracts of Similar Nature and Complexity

Name of Applicant or partner of ajoint venture

Use a separate sheet for each contract.

I. Name of Contract

Country

2. Name of Employer

3. Employer Address

4. Nature of works and special features relevant to the contract for which the Applicant wishes to
prequalify

5. Contract Role (Tick One)

(a) Sole Contractor (b) Lead Partner to JV (c) Partner in a Joint Venture

6. Value of the total contract (in specified currencies) at completion, or at date of award for current
contract

Currency . Currency . Currency .

7. Equivalent in PakJRs.

8. Date of Award

9. Date of Completion

10. Contract Duration (Years and Months)

Years Months

II. Specified Requirements

Attached are the copies of the following documents

The Applicant shall substantiate the above information with documentary evidence, Le., Award of
Contract, Contract Agreements, Completion/taking over certificates, LEED Certifications and
Approved Project Schedule(s) etc.
(24)
Application Form A-6 Page_ of __ Pages

Summary Sheet: Current Contract CommitmentslW orks in

Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their current
commitments on all contracts that have been awarded, or for which a letter of intent or
acceptance has been received, or for contracts approaching completion, but for which substantial
Completion Certificate has yet to be issued.

Each Applicant or partner of a JV must jill in this form

Value of
Value of
Outstanding
Employer's Outstanding Estimated
Work
No. Name of Contract Contact Address, Work** Completion
[Respective
Tel, Fax [PKR Date
Currency _]
Equivalent)*

Total Value of Outstanding Work [PKR Equivalent)

* Converted to PKR at the rate of exchange prevailing twenty-eight days prior to deadline for
submission of Applications.

** The Applicant shall substantiate the above information for next four months with documentary
evidence, i.e., Award of Contract & Approved Project Schedule(s) etc.

The Applicant shall also provide the evidence of rate of exchange.

(25)
Application Form A-7 Page_ of __ Pages

Personnel Capabilities
I Name of Applicant

For specific positions essential to contract implementation, Applicants should provide the names
of candidates qualified to meet the specified requirements stated for each position. The data on
their experience should be supplied on separate sheets using one Form for each candidate
(Application Form A-8).

1. Title of Position

Name of Prime Candidate

Name of Alternate Candidate

2. Title of Position

Name of Prime Candidate

Name of Alternate Candidate

3. Title of Position

Name of Prime Candidate

Name of Alternate Candidate

4. Title of Position

Name of Prime Candidate

Name of Alternate Candidate

,'i'',"'-'
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'.J~;
~
e,,,.

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(26) ?\"'t-", ~
'c~~n~ .
Application Form A-8 Page_ of __ Pages

Candidate Summary

I Name of Applicant

Position Candidate [Tick appropriate one]

o Prime o Alternate
Candidate 1. Name of Candidate 2. Date of Birth
information

3. Professional Qualification

Present 4. Name of employer

employment

Address of employer

Telephone Contact (manager/personnel officer)

Fax Telex

Job title of candidate Years with present employer

Summarize professional experience, in reverse chronological order. Indicate particular technical

and managerial experience relevant to the Project.

Month/ Company / Project / Position / Relevant technical and

DateslY ears management experience

From To

(27)
Application Form A-9 Page_ of __ Pages

Equipment Capabilities
I Name of Applicant
The Applicant shall provide adequate information to demonstrate clearly that he has the
capability to meet the requirements for each and all items of equipment listed in the Instructions
to Applicants. A separate Form shall be prepared for each item of equipment listed in para 3.2.4
of the Instructions to Applicants, or for alternative equipment proposed by the Applicant.

Item of Equipment
Equipment 1. Name of manufacturer 2. Model and power rating
information

3. Capacity 4. Year of manufacture

Current 5. Current location

status

6. Details of current commitments

Source 7. Indicate source of the equipment

DOwned o Rented o Leased

Omit the following information if it is owned by the Applicant or partner.

Owner 8. Name of owner

9. Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rental/lease specific to the Project.

(28)
Application Form A-IO Page_ of __ Pages

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants, including each partner of a joint venture, should provide financial information to
demonstrate that they meet the requirements stated in the Instructions to Applicants. Each
applicant or partner of a joint venture must fill-in this form. If necessary, use separate sheets to
provide complete banker information. A copy of the audited financial statements should be
attached.

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize assets and liabilities in Pak Rupees (Equivalent at the current rate of exchange at the
end of each year) for the previous three years, based upon known commitments

Information from Financial Data for Previous Years from 2021 to 2023
Balance Sheet Year 1 Year 2 Year 3
(2020-2021) (2021-2022) (2022-2023)
1. Total Assets
(TA)

2. Total Liabilities
(TL)

3. Net Worth =
TA-TL

4. Current Assets
(CA)

5. Current
Liabilities (CL)

6. Working
Capital = CA -
CL ------ ~
..••.~n"~
-"'v~.
,.?;/'\"".~ ~~
(29) .r "3
" "".
 Information from Income Statement for Previous Years from
2021 to 2023
Year 1 Year 2 Year 3
(2020-2021) (2021-2022) (2022-2023)
l.Total Revenues

2.Profit Before
Taxes
3.Profit After
Taxes

Financial Resources

Specific proposed sources of financing such as liquid assets (Cash & Bank balances and
marketable security only), unencumbered real assets, line of credit, and other financial means to
meet the cash flow of the Project, net of current commitments (Instructions to Applicants, para
3.2.5).

Each Applicant or partner of JV must fill in this form

Amount
No. Source of Financing
JPK~
1

Total

Current Commitments [as per Form A-6]

Net Financial Resources = Total- Current Commitments

o Attached are copies of financial statements (balance sheets including all related
notes, and income statements) ,for individual applicant or each partner to JV, for the
last three years, as indicated above, complying with the following conditions.
• All such documents reflect the financial situation of the firm.
• Historic financial statements must be audited by a certified accountant! firms.
• Historic financial statements must be complete, including all notes to the financial
statements.
Historic financial statements must correspond to accounting periods already completed
and audited (no statements for partial periods shall be requested or accepted).

Note: Firms owned by individuals, and partnerships, may submit their balance sheets certified by
a registered accountant/firm, and supported by copies of tax returns, if audits are not required by
the laws of their countries of origin in case offoreignfirms.
(30)
Application Form A-ll Page_ of __ Pages

Litigation History
Name of Applicant or Partner of a Joint Venture

Applicants, including each of the partners of a joint venture, should provide information on any
history of litigation or arbitration resulting from contracts executed in the last five years or
currently under execution (Instructions to Applicants, para 3.2. O. 7). A separate sheet should be
usedfor each partner ofjoint venture.

Year Award FOR Name of client, cause of litigation, and Disputed

or matter in dispute amount
AGAINST (current value
Applicant PakRs.
or equivalent)

(31)
Application Form A-12 Page_ of __ Pages

Undertaking for LEED Gold Certification & Reduction in Net Emission

We, insert name of the Bidder, hereby undertake that if Contract is awarded to us, we guarantee
acquiring ofLEED Gold Certification (BD+C) and 62% Reduction from Current Average Level
(Annual Electricity Consumption per Square Foot = 18.35 kWhNear/Sqft) for Net Emission (as
per ADB's DLI-8) for the ERC building. In case of failure in acquiring aforementioned
certification, energy efficiency and reduction in net emission for ERC, the Employer has the
right to encash guarantee(s), and withhold payments (as determined by the Employer) due to the
Contractor.

Note: The Applicant shall submit this undertaking on 100 Rs. Duly notarized affidavit.

(32)