Delhi Public School, Nerul, Navi Mumbai

Class VII Subject – English

Topic: Formal Letter Writing
Format.

1. Sender’s address: The address and contact details of the sender are written here.
2. Date: The date is written below the sender’s address after Leaving one space or line.
3. Receiver’s address: The address of the recipient, i.e. the editor, is written here.
4. Opening Salutation (Sir / Respected Sir / Ma’am)
5. Subject of the letter: The main purpose of the letter forms the subject. It must be written
in one line. It must convey the matter for which the letter is written.
6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -
Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
Paragraph 2: Give a detail of the matter.
Paragraph 3: Conclude by mentioning what you expect from the editor. (For example, you
may want him to highlight the issue in his newspaper / magazine).
7. Complimentary Closing
8. Sender’s full name
SAMPLE 1:
Q: You are Mohini Sharma/ Mohan Sharma. Write a letter to the Editor of a daily newspaper
complaining about the construction work on your road in the middle of monsoon season
causing inconveniences to the people of your locality.
D- 1801, Neptune Society
DS Marg, Lower Parel
Mumbai 400 008

14 January 2024
The Editor
The Hindustan Times
Mumbai

Respected Sir/ Madam,

Subject: Construction work in our locality during monsoon season causing us difficulties.
Through the medium of your esteemed and respected daily, I wish to inform the municipal
authorities of the difficulties the residents of my locality are facing due to the construction and
repair work currently happening in our area. Monsoon season has started a few days ago and
is compounding our problems.
The repair work has been ongoing for five weeks now and is falling way behind schedule. And
now with the current weather conditions, we are having persistent problems of water logging
and flooding in our area. Another worry is about the accidents that may occur due to the debris
lying around the road. Diseases caused due to waterlogging are another one of our concerns.

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Therefore, I wish to draw the attention of the concerned authorities with the help of your
newspaper. Hopefully, you will be able to help us in drawing their attention and resolving this
matter at the earliest.
Thanking you
Yours sincerely
Mohini Sharma

HW
You are Amar Singh / Raina Singh. You are concerned about the problem of improper waste/
garbage collection system in your area and all the health problems that it can cause. Write a
letter to the Editor of a national daily highlighting the need to improve this system.