City Government of Addis Ababa Mega Projects Construction Office

1/1/2024

Covered Topics:-

➢ Process Evaluation Plan for Construction Project

➢ Theory of Change for Process Evaluation of Construction Project
➢ Checklist for Evaluation Mission

Project monitoring and evaluation Team

MEGA PROJECTS
Table of Contents
I. Introduction ....................................................................................................... 2
II. Objectives .......................................................................................................... 2
III. Methodology .................................................................................................... 2
IV. Activities ........................................................................................................... 3
V. Timeline ............................................................................................................. 4
VI. Roles and Responsibilities ................................................................................. 4
VII. Reporting and Communication ........................................................................ 4
I. Goal .................................................................................................................... 5
II. Assumptions ...................................................................................................... 5
III. Inputs ................................................................................................................ 5
IV. Activities ........................................................................................................... 5
V. Outputs.............................................................................................................. 6
VI. Outcomes ......................................................................................................... 6
VII. Impact.............................................................................................................. 7

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Process Evaluation Plan for Construction Project

I. Introduction
The process evaluation plan is designed to assess the management and implementation of a
construction project commissioned by the Addis Ababa City Administration Mega Project Office,
in collaboration with BKW as the consultant and China Communication Corporation Comp
(CCCC) as the contractor. The plan outlines the approach, activities, and timeline for conducting
the evaluation.

II. Objectives
The objectives of the process evaluation are as follows:
1. To assess the adequacy and effectiveness of the project management process.
2. To identify challenges and gaps in the project implementation process.
3. To evaluate the contractor's performance against the contract requirements.
4. To identify and recommend good practices and areas for improvement for future projects.

III. Methodology
The process evaluation will utilize the following methods:
1. Document review: Review project documents, including the project plan, construction log,
progress reports, and relevant contracts.
2. Stakeholder interviews: Conduct interviews with key stakeholders, including project
managers, contractors, and consultants, to gather insights and perspectives on the project
process.
3. Site visits: Visit project sites and construction work areas to observe the implementation
process and assess compliance with standards and regulations.
4. Data analysis: Analyze project data, including cost and schedule performance metrics, to
evaluate project management effectiveness.
5. Comparative analysis: Conduct a comparative analysis of similar projects to benchmark
performance and identify best practices.

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IV. Activities
The process evaluation will involve the following activities:
1. Preparatory Phase:
o Develop the process evaluation plan.
o Prepare data collection tools, including interview guides and checklists.
o Schedule interviews with key stakeholders.
o Identify and gather relevant project documents.
2. Data Collection Phase:
o Conduct document review, collecting and analyzing project documents.
o Conduct interviews with key stakeholders, recording and transcribing responses.
o Conduct site visits, documenting observations and compliance with standards.
3. Data Analysis Phase:
o Analyze project data, including cost and schedule performance metrics.
o Analyze interview responses and identify recurring themes and challenges.
o Conduct a comparative analysis of similar projects.
4. Findings and Recommendations Phase:
o Consolidate findings from the data analysis.
o Identify strengths, weaknesses, opportunities, and threats related to project
management and implementation.
o Generate recommendations for improvements and best practices.
5. Reporting and Presentation Phase:
o Prepare a comprehensive process evaluation report, including findings,
conclusions, and recommendations.
o Develop a summary report for project stakeholders.
o Prepare a presentation to project stakeholders, highlighting key findings and
recommendations.
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V. Timeline
The timeline for the process evaluation is as follows:
• Start Date: 19/12/2023
• End Date: 19/01/2024
The timeline includes the following phases:
1. Document Review
2. Stakeholder Interviews
3. Site Visits
4. Data Analysis
5. Comparative Analysis
6. Report Writing and Presentation
Note: The timeline and phases are subject to change based on the availability of stakeholders and
the complexity of data collection and analysis.

VI. Roles and Responsibilities

The roles and responsibilities for the process evaluation are as follows:
• Addis Ababa City Administration Mega Project Office: Provide access to project
documents and facilitate stakeholder interviews.
• BKW: Coordinate the evaluation process, conduct data analysis, and prepare the evaluation
report.
• China Communication Corporation Comp (CCCC): Collaborate in data collection, provide
necessary information, and participate in interviews.
• Stakeholders: Participate in interviews, provide relevant information, and offer insights on
the project process.

VII. Reporting and Communication

Regular communication will be maintained among the evaluation team, the Addis Ababa City
Administration Mega Project Office, BKW, and China Communication Corporation Comp
(CCCC). The evaluation findings will be presented and shared with project stakeholders, and
confidentiality and data protection measures will be observed throughout the process.

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Theory of Change for Process Evaluation of Construction Project

I. Goal
The goal of the process evaluation is to ensure the effective and efficient implementation of the
construction project, meeting quality, safety, and schedule requirements.

II. Assumptions
The process evaluation is based on the following assumptions:
1. Access to required project documents: The evaluation team will have access to all relevant
project documents, including project plans, progress reports, and contracts.
2. Cooperation and availability of stakeholders: Key stakeholders, including project managers
and contractors, will be willing and available to participate in interviews and provide
necessary information.
3. Unrestricted access to project work areas: The evaluation team will have unrestricted
access to project sites and work areas to conduct site visits and observe the implementation
process.
4. Reliable data availability: Sufficient and reliable data will be available for analysis,
including cost and schedule performance metrics.

III. Inputs
The inputs for the process evaluation include:
1. Documents: Relevant project documents, including project plans, progress reports, and
contracts.
2. Stakeholders: Key stakeholders, including project managers and contractors, who will
provide insights and information.
3. Project sites and work areas: Access to project sites and work areas for site visits and
observation.
4. Data analysis tools: Tools and techniques for analyzing project data and performance
metrics.

IV. Activities
The activities involved in the process evaluation are as follows:

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 1. Document review: Review project documents to gain an understanding of the project
management process and requirements.
2. Stakeholder interviews: Conduct interviews with key stakeholders to gather perspectives
on project implementation and assess challenges and gaps in the process.
3. Site visits: Visit project sites and work areas to observe the construction process, assess
compliance with standards and regulations, and identify potential areas for improvement.
4. Data analysis: Analyze project data, including cost and schedule performance metrics, to
evaluate project management effectiveness and contractor performance.
5. Comparative analysis: Conduct a comparative analysis of similar projects to identify best
practices and benchmarks for improvement.

V. Outputs
The outputs of the process evaluation include:
1. Comprehensive evaluation report: A report summarizing the findings, conclusions, and
recommendations from the evaluation process, identifying strengths, weaknesses,
opportunities, and threats related to project management and implementation.
2. Summary report for stakeholders: A concise report highlighting key findings and
recommendations for project stakeholders.
3. Presentation to stakeholders: A presentation to project stakeholders to share the evaluation
findings and recommendations.

VI. Outcomes
The process evaluation is expected to achieve the following outcomes:
1. Improved project management processes: Identification of areas where project
management processes can be strengthened and improved for future projects.
2. Addressed challenges and gaps: Recommendations for addressing challenges and closing
the gaps identified in the project implementation process.
3. Contractor performance evaluation: Assessment of the contractor's performance against
contract requirements, potentially leading to contractual adjustments or improvements in
future contractor selection processes.
4. Improved practices and future project recommendations: Identification and
recommendation of good practices and areas for improvement for future projects,

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 contributing to improved project outcomes and success.

VII. Impact
The impact of the process evaluation is an effective and efficient construction project that meets
quality, safety, and schedule requirements, contributing to the overall development and
infrastructure goals of the Addis Ababa City Administration.
Checklist for Evaluation Mission
During the evaluation mission, the following checklist can be used to guide the evaluation process:
1. Review project documents:
o Are project plans clearly documented?
o Is the construction log complete and accurate?
o Do progress reports provide sufficient information about the project's progress?
2. Conduct interviews with key stakeholders:
o Have project managers been involved in decision-making processes?
o Are contractors able to meet project requirements and deadlines?
o How effective has the consultant's role been in providing guidance and support?
3. Perform site visits:
o Are project sites and construction work areas in line with the project plans?
o What is the quality of construction processes observed during site visits?
4. Analyze project data:
o How does the project's cost performance compare to its objectives and
requirements?
o Has the project's schedule been successfully adhered to?
5. Evaluate project management processes:
o Are planning, monitoring, and reporting processes being effectively implemented?
o Are there any gaps or areas for improvement in project management processes?
6. Assess contractor performance:
o To what extent has the contractor adhered to the contract requirements?
o Have there been any issues or challenges with the contractor's performance?
7. Evaluate contract management and oversight:

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 o Has contract management been in compliance with relevant regulations and
standards?
o Has sufficient oversight been provided during the project implementation?
8. Analyze communication and stakeholder engagement:
o How effective have communication strategies been in engaging stakeholders?
o Are there any areas for improvement in stakeholder engagement?
9. Conduct comparative analysis:
o How do the findings of this evaluation compare to similar construction projects?
o What best practices can be identified from the comparative analysis?
10. Prepare process evaluation report:
o Does the report clearly present the findings, conclusions, and recommendations?
o Are the recommendations actionable and feasible for future projects?
11. Create a summary report for project stakeholders:
o Does the summary report effectively highlight key findings and recommendations?
o Are the findings and recommendations communicated in a clear and concise
manner?
12. Present evaluation findings to project stakeholders:
o Have the evaluation findings been effectively communicated to project
stakeholders?
o Have the recommendations been presented in a way that encourages action and
improvement?
Note: The checklist is based on general evaluation principles and can be customized to fit the
specific needs of the construction project.