Recordings https://drive.google.com/drive/folders/1HFRyVNEXkwrk485lBKq1Q2YtC28GpynH?

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Notes https://drive.google.com/drive/folders/1-80-aSjtGGtyYWBsxVoNzHEisScY6-eu?usp=share_link
https://www.pmi.org/

1996 - 2021
5 Domains -- Initiation, Planning, Execution, Monitoring &Controlling, Closing
100% Predictive …..

200 questions … All MCQ .. Multiple Choice Questions

240 Min ….
175 gradeable….25 questions were pre-test…randomly added in the exam

PMBOK .. Project Management Body of Knowledge

PMI never gives sc ore…. No negative marking…. Grading… > Above Target, On Target, Below Targe
**Exam & Fee related document

Exam Fee Non Members: $555 USD

Re-Exam Fee: $375

PMI Membership:
$129 Annually + $10 Joining Fee
You get to download all PMI material
Exam Fee Members: $405
Re-Exam Fee: $275

Plan & Manage the Schedule Domain Process

Define the task, Sequence the task, Estimate Actvity Duration, Develop Schedule

Project A Temporary endevour undertaken to create a UNIQUE Product/Service / Result

Product Building Software Application

Service Asset Management, Customer Service, Value Added Service - Caller Tunes
Result Studies/Research --- Covid….

Temporary Start & End ….. Project Team

Unique Mobile 1 Mobile 2
Every product/service/result is unique as it's progressively elaborated….
Each product/service/result will have different conditions, different PM, different team etc…..
Project Manager: Saif
Duplex
3 BHK …..Ground Floor
3 BH + Study + Exercise

SOW - Statement of Work High level details about the project/requirement

Based on SOW the PM can a decision whether to take the project? Can this project be delivered?

SOW > Business Case High level plan … .Is it worth it….? Decision is taken ……Project
Economic Feasability … Yes……Whether we should go with Project A or B

SOW>Business Case…………… PM informs the Sponsor (Me) --- I can up this project..

SOW> Business Case > Project Charter Owner of the project charter: Sponsor

Project Charter: A document which authorizes the existence of the project and allows the PM to use orga

Mandatory in Project Charter: Roles & Responsibilities of Sponsor, Roles & Responsibility of PM
Optional Documents: Milestones, Cost, Schedule, Exit Criteria, Risk, Budgets, Project Description >>> Subs

Stakeholders:

Any individual or organization who is involved in the project or is impacted by the outcome of the project

Identifying the stakeholders:

Initiation: Sponsor, Wife, Kids

Planning: Team Members, Governments, Vendor, Contractor, Suppliers….
Execution: Neigbour ……Police, Enviornment Authorities
Monitoring & Controlling…>>> Need additonal contractors…..
Closing>>> Mother…. {Low Interest & High Impact}

"Interative" --- We may go through same processes again and again throughout the project

Collect Requirements:
Sponsor: Master Bed Room 600 sq ft Spouse - Kitchen - 400 sq ft
Wooden Flooring… Cabinet….
Wardrobe Modular Kitchen
Bed -- Size Dinner Table

Output>>>> He documents all this requirements ---- "Requirements Document"

 PM -- sits with team ….. 150 Requirements….

Define the Scope

Wooden Flooring ---- We don't have internal capability? Make/Buy Decision….

Identify Vendors>Bid registration >Bid evalation> Award the contract > Onboard Vendor>

This could be 50-60 pages long document……."Project Scope Statement"

WBS -- Work Breakdown Structure

We breakdown the Project Scope Statement into small manageable deliverable ……

There is no scope in Agile --- We only Backlog

Earthwork Structure Finishing Service

Ground Flr
Column, Slabs
First Floor
Column, Slabs

Deliverable --- Wall

Brickwork
Plaster
Painting

Estimating the cost --- Efforts (Cost), No. of Resources, Risk

Cost >>>> Esimated Cost + Contingency Reserve = Cost Baseline

Cost Baseline + Management Reserves = Project Budget

Risk>>
Uncertain event or condition which may be positive (oppourtunity) or negative (threat)
Risk (Threat) if it happens --- We call it Issue

Known Unknown Probability of happening….. Currency fluctuations, Fire, Weather conditions… Inflati
***Contingency Reserve…..

Unknown Unknown Absolutely unpredictable risk …..Earthquake, War(Ukraine-Russia) ----

***Management Reserve… **Contruction 10%, IT 15%, more critica
Quality
The degree to which a set of inherent characteristics of product/service/result fulfills the requirements…

1. Standard ISO9001, CMMI, Six Sigma

2. Process Way of working to meet the declared standard

QA Process Quality Assurance What we declared as a standard must be followed in the proc
QC Product Quality Control This team will audit the product --- NC (Non Conformance) ---
Prepare performance improvement pla

Crash Test --- Cars QC Helmets - QC Mobile -- Drop Test

Communication Management Plan

Identify Stakeholders >>>>>"Stakeholder Register" Stakeholder Management Plan will als

Frequency, Type of Communication, Method,

Communication Description Audience Method Frequency

Identify Risks >>>> Based on historical data (past experiences)

Based on discussion with the team members & Stakeholders….

Qualitative Risk Analysis>> P I Matrix - Probability Impact Matrix

Probability Impact Expected Monetary Value (EMV)

Fire 50% 10000 5000

Quantitative Risk Analysis >>> "Not Mandatory" --- Unless demanded by Customer

Monte Carlo Simulation Tree Diagram

Plan Risk Response: Fire : >>>Who is responsible for handling this risk>>> Person A

Fire Extinguisher, Water, Sand Options Available…..

Alternative Analysis >> We select the best option under a certa

Execution: Implement Risk Response….

Successful ….. He is able to control fire….

NO fire is visible…..

As a result of implementing the risk response…. Secondary risk may arise….

 Evacuation >> Contingency Plan

Homework:
PMI Code of Ethics
Agile Practice Guides…… 4 Values & 12 principles as Agile Manefesto

SEAM - Stakeholder Engagement Assessment Matrix

Stakeholder Unaware Resistant Neutral Supportive Leading

1 C D
2 C D
3 C D

Manage Project Knowledge:

The lessons learnt during execution must be stored & documented…. It will help in future….

Scope --- Execution … There is no work as it's a baseline…. All the work and only the work to be done…
For everything else is CR - Change Request

Some resources >>>> are in the planning stage --- Pre-Assignment

Making a Team: Co-locating…. Making sure everyone sits together…

Virtual Team members… How effectively you engage with these….
Ground Rules, Roles & Responsibility, Team Charter, Training, Team Bonding Excericise
We only get individual ,, PM has to work to make them a team

Manage the team: Conflict Management…..

Work Performance Data, Work Performance Information, Work Performance Report

Excavation ….. Dig the mud out ….. 5 Days …. Excavator --- 10 cubic mt / day
Total Area -- 50 cubic mtr….

Day 1 --- 8 Cubic mtr…. Work performance Data >>>> Direct & Manage Project Work
This is of no use…. It's just an output … you cannot understand is it good bad… unless you have baseline..

Work performance data >>>>>>> Controlling Process where it checked against baseline……>>>
Actual Target Variance
8 10 -2 >>> Work Performance Information This is meaningful informatio
We are behind the target….
Work Performance Information which output from Controlling Process will go as Input to >>

Monitor & Control Project Work >>>>>>Prepare Work Performance Report + Suggestions (Change Requests)

Work Performance Report along with CR (Change Request) >>> Goes as Input to >>> Perform Integrated Change Co
ICC -- Integrated Change Control …….>>> Managed by CCB -- Change Control Board (Sponsor & Decision M

Change Request …. 12,10,10,10 Denied

10.5,10.5,10.5,10.5 Accepted
This approved Change request will go as input to Project Management Plan …. This project Management plan
will go as input to Direct & Manage Project Work … Next Day…..Target is 10.5

Deliverable>>>(WBS)>>>>Execution>>>> Monitoring & Controlling…..

Validate Scope>>>> Internal >>>> Quality Team will validate it against the Quality Control
If it passes…….>>>>>>>>>>> Verified Deliverable …. (Internal)
If it fails>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Change Request….

Verified Deliverable>>>>>>>>>>>>> Audited by The customer >>>>>Okay ---- Accepted Deliverable

If denied >>> Change Request….

Software>>> Dashboard (Deliverable)

Internal >>> UNIT Testing>>>>Verified Deliverable
UAT (User Acceptance Testing) --- Customer >>> Accepted Deliverable

Controlling Schedule: Deliverable ……15 Days

Fast Tracking Doing work in parallel …..

Crashing Add extra resources…… Extra Cost
Risk of making error, re-work increases….

User Stories: This is collected from the customer / Stakeholders…/

I as ___________________ want ___________________ so that _____________________

User: I as __as End User____ want______ to login___________ so that ______I could see the dashboard

System Admin:

I as ____system admin____ want ___to Login ______ so that _____ I could manage the control panel &

Homework: PMBOK6 - Scope Pages 166 - 208

GpynH?usp=share_link {Expect 1 day delay}
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2021 Onwards
3 Domains -- People, Process, Business Acumen

180 Questions… 175 gradeable….5 pre-test questions

MCQ, Multiple Response, Fill in Blanks, Hotspot, Matching…

50% Predictive, 50% (Agile+Hybrid)

PMBOK 6 30 Hours
PMBOK 7 15 Hours
Agile Practice Guide 20 Hours
Rita Mulchay 10th Edition 30 Hours

35 Hours Training ………..

arget, On Target, Below Target, "Need Improvement"

t/Service / Result

ent PM, different team etc…..

 1000 yards
Project A

Decision is taken ……Project A

t charter: Sponsor >>> Live document

nd allows the PM to use organizational resources….

Responsibility of PM
, Project Description >>> Subsidiary Plan & Documents

by the outcome of the project positively or negatively

tractor, Suppliers….

ughout the project

Kitchen - 400 sq ft Kids: BTS --

Theme … BTS
Modular Kitchen Study Table…..
Dinner Table Image….
Colour….
y Decision…. We decide as a team to take services from a vendor
"We add another stakeholders"

e contract > Onboard Vendor>Provide the material>Audit of work>>Settle the bills>Close the contract>Release the vendor

Out put > Project Scope Statement

External Development

tive (threat)

e, Weather conditions… Inflation…..

raine-Russia) ----
ction 10%, IT 15%, more critical 25%
ult fulfills the requirements…

d must be followed in the process.. They monitor the process… Audits….

--- NC (Non Conformance) --- Statistical Sampling ----
erformance improvement plan>>>>QA as input>>>

Mobile -- Drop Test

er Management Plan will also be input to this

>>> Output >>> Risk Register

"Mandatory"

Monetary Value (EMV)

You need historical data

k>>> Person A

Options Available…..
the best option under a certain circumstance

Monitor if there is residual fire

Monitor Risk
ples as Agile Manefesto

Current Engagement Level - C

Desired Engagement - D

Unaware --- They have no clue about what's happening

Resistant - They are against the solution….
Neutral -- They would be happy if solution is implemented in case it's not they are still happy existing one
Supportive -- They need your solutions….
Leading -- Sponsor, PM, Team

>>>> OPA --- Organizational Process Assests

Lessons Learnt Documents

y the work to be done…

s CR - Change Request

e with these….
g Excericise

you have baseline..

This is meaningful information

ons (Change Requests)

Perform Integrated Change Control

ol Board (Sponsor & Decision Makers)

oject Management plan

against the Quality Control

-- Accepted Deliverable

er >>> Accepted Deliverable

User Authentication Module

_____________

could see the dashboard

manage the control panel & users

e the vendor
Project Manager: Saif
PROCESS GROUPS (5)
Processes (49) Initiation - 2 Planning - 24

Project
Integration Charter - 1 Project Management Plan - 1

Scope Management Plan, Collect

Scope Requirements, Define Scope, WBS - 4

Schedule Management Plan, Define

Activities, Sequence Activities,
Estimate Activity Duration, Develop
Schedule Schedule - 5
Knowledge Areas (10)

Cost Management Plan, Estimate

Cost Cost, Determine Budget - 3
Quality Quality Management Plan - 1
Resource Management Plan, Estimate
Resources Activity Resource - 2

Communication Communication Management Plan - 1

Risk Management Plan, Identify Risk,

Qualitative Risk Analysis, Quantitative
Risks Risk Analysis, Plan Risk Response - 5
Procurement Procurement Management Plan - 1
Identify
Stakeholders
Stakeholders -1 Stakeholder Engagement Plan - 1

Monday.com - Airtable
 PROCESS GROUPS (5)
Execution - 10 Monitoring & Controlling - 12 Closing - 1

Direct & Manage Project Work, Monitor & Control Project Work, Close Project /
Manage Project Knowledge - 2 Perform Integrated Change Control - 2 Phase - 1

These are baselines Validate Scope, Control Scope - 2

These are baselines Controlling Schedule - 1

These are baselines Control Costs - 1

Quality Assurance - 1 Quality Control - 1
Acquire Resource, Develop Team,
Manage Team - 3 Control Resources - 1

Manage the communication - 1 Monitor Communication - 1

Implement Risk Response - 1 Monitor Risk - 1

Conduct Procurement - 1 Control Procurement - 1

Manage Stakeholder Engagement - 1 Monitor Stakeholder Engagement - 1