What is Word Processor?

A word processor is an application software used for

creating, editing, formatting, and printing documents. It is
a computer program specifically used for working with text-
based documents. Word processing software is the most
widely used type of application software.

What is word processing?

Word processing is the process of creating, editing,
formatting, and manipulating of textual content using a
computer or electronic device.
Word processing has changed the way, how documents are
created and managed, replacing traditional typewriters and
handwritten documents. It has significantly increased productivity
and efficiency in various fields, including education, business,
publishing, and personal communication.

Word Processing Software

Word processing is used by business organizations, government
agencies, and individuals for creating different types of
documents. Some examples of word-processing software are
Microsoft Word, Pages, and Word Perfect.

Key Point

 Word processing software is used to create, edit, and format documents

such as letters, reports, and resumes.
 Word processing software is the most widely used type of application
software.
 Word processing software provides many features: word wrap, formatting,
printing, find and replace, spelling and grammar, AutoCorrect, thesaurus,
tables, columns, headers and footers, AutoText, templates, mail merge,
and voice recognition.
 Word processing software is commonly used in offices to prepare letters,
applications, notices, faxes, memorandums, legal pleadings, meeting
agendas, calendars, resumes, and reports.
 Popular word processing software includes Microsoft Word and Open
Office.

Features of Word Processing

Software
Some important features of word-processing software are as
follows:
1: Word Wrap
The word processor automatically moves to the next line when
the user has one line filled with text and adjusts the text if the
margins are changed.

2: Formatting
Word processing software provides a wide range of formatting
facilities. The user can change the codes, background color, and
size style of a text. The formatting can be applied to characters,
paragraphs, or whole pages.

3: Printing
Word processing software provides a printing facility. The user
can print the document to get a hard copy. The user can print the
whole document or any range of pages.

4: Find and Replace

The Find feature is used to find a certain character word or
phrase in the document. The Replace feature is used to find a
certain character word or phrase in the document and replace it
with another.

5: Spelling and Grammar

Spelling and Grammar features are used to detect and correct
spelling and grammatical mistakes in the documents the

6: AutoCorrect
Word processing software automatically corrects many commonly
misspelled words and capitalization errors with the AutoCorrect
feature

7: Thesaurus
This feature provides the synonyms for a word in the document. A
word with the same meaning is known as a synonym
8: Tables
Word processing software provides the facility of tables to
organize data. A table is a collection of rows and columns. The
user can easily add rows and columns from a table without
disturbing data.

9: Column
Word processing software allows dividing the page in the form of
columns. The user can use any number of columns in the
document. A page with columns looks like text in a newspaper or
magazine

10: Header and Footer

Word processing software provides the facility to insert headers
and footers in a document. The header is the text that appears at
the top of each page. The footer is the text that appears at the
bottom of each page. Page numbers, company names, or dates
are normally used in headers and footers

11: AutoText
The word processing software provided the feature to store text
permanently for use repeatedly in documents.

12: Template
A template is a preformatted document that serves as a model to
create new documents. It is used to create professional letters,
memos, and reports easily.
13: Mail Merge
Mail merge is the process of combining a form letter with the
contents of the database. It is usually a name and address list.
The mail merge feature makes it easy to send the same letter to a
list of different people with the correct name and address printed
on each letter.

14: Voice Recognition

Some latest word processing software provides a voice
recognition facility. The user speaks into the microphone and the
words are written in the document. It can also recognize different
commands.

Uses of Word Processing Software

for Office Work
Word processing software can be used to manage office work in
the following ways.
Preparing Letters
Word processing software can be used to manage office work in
the following ways Word processing software can be used in the
office for composing letters to various consumers, government
officials, or officials. Through letters written in Microsoft Word,
office staff can communicate with a variety of individuals.

Preparing Applications
Applications to various officials or governmental authorities can
be written using word processing software at the office. Word
processing provides many facilities for writing attractive and
effective applications.

Preparing Notices
Important announcements that need to be distributed to various
employees can be prepared in the office using word processing
software. An organization issues different types of notices to its
employees and workers.

Preparing Faxes
Word processing software can be used in the office to prepare
important faxes. Fax is an important way to communicate with
people. It also provides predefined styles of faxes.

Preparing Memorandums
Word processing software can be used in the office to prepare
memorandums Word processor also provides predefined styles of
memorandums.

Preparing Legal Pleadings

Word processing software can be used in offices to prepare legal
pleadings against different people or organizations to get your
rights. Word processor also provides predefined styles of legal
pleadings.

Preparing Meeting Agendas

Word processing software can be used in offices to prepare
agendas for different meetings. These agendas can be distributed
to different members of the meeting. It also provides predefined
styles of agendas.

Preparing Calendar
Word processor also provides predefined styles of calendars.
Word processor also provides predefined styles of calendars.

Preparing Resumes
Different types of resumes can be created in the office using word
processing software. People can apply for employment using
these resumes. Word processor also provides predefined styles
of resumes.

Preparing Reports
Word processing software can be used in the office to prepare
different reports. These reports are very important for making
critical decisions in the office. Word processor also provides
predefined styles of legal pleadings.

Examples of word processing

software
The popular word processing software is as follows:
Microsoft Word

Microsoft Word is the standard word processor used by many

people today. It is a simple program that is easy to use and is
compatible with almost any operating system. It is a great tool for
writing papers, reports, letters, and resumes.
You can easily add pictures, tables, and charts to make your
document look professional. If you have ever written anything
before, then you already know how to use this program.

Open Office
Open Office is a free alternative to Microsoft Word. It is similar to
Microsoft Word in terms of functionality, but it does not require a
subscription fee. It comes with various features including spell
check, grammar check, and templates. It is also fully compatible
with Microsoft products.

Apple Pages
Apple Pages is a word processing application developed by Apple
Inc. It is designed specifically for Mac users and is a good option
if you prefer using a Macintosh computer. It is easy to learn and
offers many useful tools. It is compatible with Microsoft products
and is available for both Windows and Mac computers.

Google Docs
Google Docs is a web-based word-processing application that
works well on any device. It is completely free and is compatible
with Microsoft products. It is easy to use and offers many helpful
features. It is also highly secure and reliable.

LibreOffice
LibreOffice is a free open-source office suite that is compatible
with Microsoft products, making it easy to switch between them. It
is a powerful program that offers many different features. It is
easy to install and use and offers many useful tools for writers
and students. It is also compatible with Microsoft products.