RFB CONSTRUCTION CORPORATION

>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

JUNE 2 0 2 3

DEPARTMENT’S ACCOMPLISHMENTS / UPDATES

FROM MARCH 01 – 31, 2023

This report provides information on the audit activities and accomplishments for the month of
March 1-31, 2023.

DAILY AUDIT ACTIVITIES

 Checked and reviewed the payroll after cut-off dates (every 7 th and 22nd day of the month).
 Checked and reviewed vouchers, PCF liquidations, Sub-con ledger accounts, Accounts Payables,
Funding Liquidation and other tasks assigned by the top management.
DEPARTMENT’S ACCOMPLISHMENTS / UPDATES
FROM THE MONTH OF June 01 – 30, 2023

[1]
 RFB CONSTRUCTION CORPORATION
>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

This report provides information on the audit activities and accomplishments for the month of
June 1 to 30, 2023.

DAILY AUDIT ACTIVITIES

 Checked and reviewed the payroll after cut-off dates (every 7 th and 22nd day of the month).
 Checked and reviewed vouchers, PCF liquidations, Sub-con ledger accounts, Accounts Payables,
Funding Liquidation and other tasks assigned by the top management.

SUMMARY OF CHECK VOUCHERS FOR THE

MONTH OF APRIL 2023

Number of Check Vouchers

RFBCC
RBI
RFB REALTY
RFBCC-RBI ADMIN
TOTAL

AUDIT FINDINGS & INVESTIGATIONS

Status Audit Findings and Investigations:

AUDIT FINDINGS AND INVESTIGATIONS STATUS

01 An extensive physical inventory audit was A copy of the report has been submitted to the
conducted on June 6, 2023, for the tires that Office of the President on June ,2023.
were purchased from HH All Ventures
Enterprise Corp.

The purpose of the audit is to ensure the

adequacy of the inventory of tires and the
process and procedures of entry of items to the
stock card form by the Motorpool Department.

On review of the documents, it has been

determined that the delivery made by the said
supplier concurred with the actual physical
count conducted with enough justification as
to the supporting document provided by the

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 RFB CONSTRUCTION CORPORATION
>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

AUDIT FINDINGS AND INVESTIGATIONS STATUS

Motorpool, in which the delivery receipt
agrees with the geotag photo and stock card
control.

Moreover, the error that made the transaction

questionable and confusing was the mistaken
addition of another signature and date to the
invoice, making it appear like it was another
set of purchases. We have conducted a tracing
and interview of the persons involved and
have found out that the signature and date
placed on the invoice were not by the
Motorpool and were from the Main Office
Security Guard and the Receptionist when the
supplier delivered the invoice for the process
of billing.

02 Conducted comprehensive examination to all
relevant disbursement vouchers and
transaction folders of Doña Eduarlita Beach
Resort under Realty from January 1, 2022 to
December 31, 2022.
It was determined that there were
unliquidated cash advance that amounted to a
total of 780,571.00 of which composes the
Cash advance of Engr. Roy Bargasa, Engr.
Ranches Acuemo and Madam Coleen Santiago.
A letter was sent to the respective concerned
personnel to settle and liquidate the cash advance
on May 2, 2023.
As of this date, documents being requested is still
not submitted fully. A warning is now being
prepared to enable the personnel to take these
matters seriously.

03 The no reply or answer to the findings of the
Department of Audit on the disallowance in the
amount of P7,143.00 on the PCF of Engr. Jerson
Morales will now be final and executory as it is
deemed constructively accepted by subject
custodian due to his failure to rebut.
As of this date, implementation of deducting the
PCF disallowance to his salary has been started
on payroll cutoff May 23-June 8, 2023.
The status of the PCF on Project 21KB0191
which was reportedly not closed as of
December 31, 2022 has been already given
due process and is now CLOSED.

04 In relation to the liquidation of Cash Advance
of Engr. Ralf Saloma, where temporary receipts
were attached corresponding the payment that
was made to the DPWH for the Material
Testing. Said receipts were rejected by this
office, which required him to provide an
official receipt before the transaction could be
considered legitimate.
The promise by Engr. Ralph Saloma to submit
promptly the ORs once given by the DPWH has
no determinate date. It should be noted, given this
problem occurred being a while, Official Receipt
should be submitted already.

Said temporary receipt was disallowed by this Annotating this, an unannounced audit site
office during the process of verification as visit will be conducted and scheduled for July

[3]
 RFB CONSTRUCTION CORPORATION
>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

AUDIT FINDINGS AND INVESTIGATIONS STATUS

attachment by its liquidation were invalid as to 2023. OPEN
the payment was made to a government entity
whereby issuance of temporary receipt is
prohibited by law.

As to the aforementioned Engineer, he

promised to submit Official Receipt once the
Cashier of the DPWH will hand him the ORs. As
to the request of the Engineer also, to be
subjected for a cross checking all of his
Advances made to be done at Laguitas Project
Site.

SPECIAL SITE AUDIT

DATE SUBJECT FINDINGS / REMARKS

June 23, 2023 Verification of As of this date, report with regards to this
Delivered RCPC of matter is still being prepared.
supplier Optum
Enterprise to Project
Site Laguitas
To be scheduled Verification of
Unannounced Inventory of materials
delivered by BME
supplier in Project Site
Laguitas
To be scheduled Cross-Checking on the This in relation of his pending unliquidated balances
Material Testing of his cash advances made for the payment of material
unannounced testing.
Liquidations of Engr.
Ralf Saloma

WAY FORWARD

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 RFB CONSTRUCTION CORPORATION
>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

PLANNED ACTIVITIES OF THE DEPARTMENT OF AUDIT

LOGISTICS /
SCHEDULED AUDIT STATUS /
OBJECTIVE/S ESTIMATED
DATE ACTIVITIES REMARKS
BUDGET
July 22-23 Audit To develop high-performing Materials Needed =
Department audit personnel who are A tentative itinerary for
highly motivated to perform the activity has already
Team Building Honorarium / been drafted. Venue of
their tasks effectively and Token for Speaker the said activity is still
efficiently. It also helps the
and with subject for the approval
said audit personnel to of the President. And
Facilitators =
improve communication excess in the budget
skills, strengthen will be carried out by
relationships among co- Snacks and Lunch = the personnels under
auditors, improve overall the said Department.
effectiveness and morale, Cottage Rental =
enhance group and
individual decision-making TOTAL ESTIMATED
skills, stress ‘team play', and BUDGET =
have Fun.
TBS Tax Seminar To enlighten the accounting, Speaker’s
finance and auditing staff A planned activity of
(To be scheduled) and Audit Honorarium
on the tax concept and audit the department for the
Procedures = P 10,000.00 professional
and procedures and techniques.
development of the
Techniques Snacks/Meals
mentioned staff. The
venue will be the Main
and proper
P 150 x 2 meals Office Conference
documentation
(snack and lunch) x 20 Room, where there’s an
to be pax = P 6,000.00 invited speaker who is
participated to an expert on tax
concepts and auditing
by all TOTAL ESTIMATED procedures.
accounting, BUDGET = P
finance and 16,000.00
auditing staff.

Prepared by:

ELLA B DELA CERNA

Audit Staff

Reviewed by: Noted by:

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 RFB CONSTRUCTION CORPORATION
>General Engineering<>PCAB No.: 41742<>General Building<

Office of the Department of Audit

MR. REMIGIO C LUNA, JR MS. MERIAN B. AMOGUIS

AVP – Audit VP – Audit

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