Payment on Receipt enables the user to automatically create

standard, unapproved invoices for payment of goods based on

receipt transactions. Invoices are created using a combination of
receipt and purchase order information, that eliminates duplicate
manual data entry. It automatically create invoices with multiple
items and distribution lines, and include sales tax. Payment on
Receipt is also known as Evaluated Receipt Settlement (ERS) and
Self Billing.

If the Alternate Pay Site is defined for the Supplier Site, then
invoice is created for the Alternate Pay Site, otherwise for the
Supplier Site on the Purchase Order is used.

 The amount on the invoice is determined by multiplying the

Quantity received by the Purchase Order Item Unit Price.
 The Payment Terms on the invoice default from the purchase
order payment terms.
 The Payment Currency defaults from the supplier site.
 Sales Tax is calculated based on the Tax Codes on each
Purchase Order Line.
Prerequisites:

1. Navigate to Purchasing Super User Responsibility -> Supply Base -

> Suppliers. Query the Supplier and click on Address
Book option.Search with Site Name and click on Update icon across
it. Ensure Payment and Purchasing check boxes are selected.
2. Click on Purchasing and then on Self Billing tab. The Pay On and
Invoice Summary Level fields are set as follows

Pay On => Receipt

If Pay On is set to ‘Receipt’, Invoice Summary Level settings may be
one of the following:

 Pay Site – Triggers one invoice per supplier pay site

 Receipt – Triggers one invoice per receipt
3. Navigate to System Administrator->Profile->System, enter the
profile option name as “PO: ERS Invoice Number Prefix” and click
on find button to see the value set at site level.
4. Navigate to Payables Super User->Setup->Options->Payables
Options and then click on Invoice Tab.

Under GL Date Basis, there are four options. The accounting date
will be based on the option selected here:
 Invoice Date (Invoice date entered on the Invoice in Accounts
Payable)
 System Date (Current/system date the invoice was entered in
Accounts Payable)
 Goods Received / Invoice Date (Invoice date entered on the
receipt in Accounts Receivable)
 Goods Received / System Date (Current/system date the
receipt was entered in Accounts Receivable)
1. Navigate to Purchasing Super User->Purchase Orders-
>Purchase Orders. Enter the Supplier and Site for which ERS setup
is done. Also enter the line & distribution details and save the PO.
Click on Terms button and ensure “Pay On” is set as Receipt.
Submit the PO for approval and get it approved.
Navigate to Purchasing Super User->Receiving->Receipts. Enter the
PO number so that the supplier and site will be defaulted.
Then click find.
Select the line details, enter the quantity to be received and save.
Then click on Header button to see the receipt number.
As soon as you save the receipt transaction, in the background the
below programs will be submitted: -

 Receiving Transaction Processor

 ADS (Pay on Receipt Auto Invoice)
 Payables Open Interface Import
View the output of the Payables Open Interface Import. You can
notice the creation of an invoice in AP Module as shown below:
Query the invoice in the AP Module and view the invoice and its
distribution details as shown below: