APPROVED PROGRAMME FOR THE CONDUCT OF ADMINISTRATIVE UNITS (VILLAGE &

PARISH) AND WOMEN COUNCILS/ COMMITTEES (VILLAGE - NATIONAL) ELECTIONS, 2023

TABLE 1; BASIC DATA
No. Items Statistics as of Sept 2023
1. Number Districts / Cities 146
2. Number of Sub counties /Town 2,191
Councils / Municipal
Divisions/City Divisions
3. Number of Parishes/ Wards 10,717
4. Total number of villages 71,230
5. Statutory deadline for filling of Friday 5th January,2024
vacancies at Admin Units level
6. Mode of elections for:
i. Village Chairpersons Universal Adult Suffrage by lining up behind a Candidate or Candidate’s Portrait or
Candidate’s Agent or Candidate’s Symbol
ii. Village Executive Committees Village committee members shall be nominated by the elected Village Chairperson from
among members of the council present and approved by the council.
iii. Parish Chairpersons Electoral College by lining up behind a Candidate or Candidate’s Portrait or Candidate’s
Agent or Candidate’s Symbol
iv. Parish Executive Committees Parish committee members shall be nominated by the elected Parish Chairperson from
among members of the Parish council present and approved by the council.
v. Village Women Committees Willing Registered Women Residents in the village by lining up behind a Candidate or
Candidate’s Portrait or Candidate’s Agent or Candidate’s Symbol
vi. Parish/Ward Women Electoral College comprising village women committees within the parish/ward, by lining up
Committees behind a Candidate or Candidate’s Portrait or Candidate’s Agent or Candidate’s Symbol
vii. Sub-county/Town Electoral College comprising parish/ward women committees in the
Council/Municipal Division Subcounty/Town/Municipal Division , by lining up behind a Candidate or Candidate’s
Women Committees Portrait or Candidate’s Agent or Candidate’s Symbol
viii. District Women Committees Electoral College comprising Subcounty/Town/Municipal Division women committees in the
District, by secret ballot
Proposed Programme for Elections of LC I & II and Women Councils/Committees 2023. Page 1 of 7
No. Items Statistics as of Sept 2023
ix. National Women Committee Electoral College comprising the chairpersons of all district women committees and one
woman with disabilities, by secret ballot
7. Category of Election Village, Parish/Ward Administrative Units (LC I and LC II) & Women Councils/Committees
from Village to National level

Table 2: Schedules of activities

Responsibility
Item Activities Duration Period Control measures
Center
A. Preparatory Activities
Consideration of Program and Budget by All directorates to participate, approved
1. Secretary/EC, D/OPs
Management 1 day Wed, 4th October, 2023 programme by Management
Approval of Program and budget by the All directorates to participate, programme
2. Secretary/EC
Commission 1 day Thur 5th October, 2023 presented and approved by Commission
Communication of the program to Political 1 day Fri, 6th October, 2023
3. Secretary/EC Notice to Political Parties/Organisations
Parties and Organisations
Notices, Reports on Voter Education
Fri, October, 2023
6th made, Voter Education Programme,
4. Publicity and Voter Education 77 days PR, VE&T
Fri, 21st December,2023 Media Programmes, Messages, List of
Officials
Fri, 6th October, 2023 HODs &Section
5. 8 days Internal Memos for Requisition
Requisition of Funds (internally) Fri, 13th October, 2023 Heads
Submission of gazette notices for: - Legal, FOD, EM,
Fri, 6th October, 2023
6. • Nomination Days and venue 1 day VDM Gazette notices prepared and submitted.
• Polling days and Venue
Procurement requisitions and progress
7. Fri, 6th October, 2023 All Depts reports, User department to prepare
Procurement of Materials 15 days
Fri, 20th October, 2023 (Form PP 5)
Preparation, Production and Packing of
Elections Materials (Register Compilation 15 days Fri, 6th October, 2023 EM, ADMIN, VDM, Election materials prepared, packed and
8.
Materials, Guidelines, Display, Nomination Fri, 20th October, 2023 FOD delivered
Forms, Guidelines, Polling Forms, Guidelines)
Packing of election materials Sat, 7th October, 2023 EM, ADMIN, VDM, Election materials prepared, packed and
9.
20 days Thur, 26th October, 2023 FOD delivered
10. Press Briefing 1 day Tue 10th October, 2023 PR/SEC/EC Press briefing held.

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 Responsibility
Item Activities Duration Period Control measures
Center
Adverts for Recruitment of Sub county, Parish 7 days Thur, 12th October, 2023
11. FOD/RO / HRM Adverts and announcements made
and Village Election Officials Wed 18th October, 2023
Recruitment of Sub-county and Parish 1 day Thur, 19th October,2023 Sub-county and Parish Supervisors
12. FOD/RO / HRM
Supervisors recruited
Recruitment of Village Election Officials 2 days Fri, 20th October,2023
13. RO / FOD Lists of officials recruited
Sat, 21st October,2023
National Workshop for Staff 1 day Wed, 25th October, 2023 Workshop held
14. SEC/EC.
Dispatch of Election materials to Districts 1 day Thur, 26th October, 2023 EM, ADMIN, VDM,
15. Election materials delivered
FOD,STOREs
Training and Deployment of Sub-county Attendance lists, training manuals, training
16. Election Officials at district level 1 day Sat, 28th October,2023 VE&T,ROs reports, appointment letters, List of
Trainers, Control Forms
Sensitization workshops for Stakeholders 1 day Mon, 30th October,2023 VET, PROC.,
17. at Regional centres ADMIN,DEAs,REOs, Workshops held
FOD
Public display, at Parish/Ward, of Lists of Mon, 30th October,2023 Lists of officials recruited and
18. RO / FOD
Village Election Officials 8 days Mon, 6th November,2023 displayed/RO to issue appointment letters.
Delivery of Election materials to Sub-counties Register Compilation
19. 1 day Tue, 31st October,2023 ADM/FOD/SEC Materials/Guidelines, Nomination
Forms/Guidelines delivered
Training of Village Election Officials and Attendance lists, training manuals, training
20. distribution of Register Compilation Materials 1 day Tue, 31st October,2023 VE&T,ROs reports, appointment letters, List of
at Subcounty level Trainers, Control Forms
B. Village Level Activities
Compilation of Village Registers and List of village residents Compiled
21. update/verification of Village Women’s 3 days Wed, 1st November,2023 FOD, ROs, EM &VDM Village General Voters Register and
Register Fri, 3rd November,2023 Village Women’s Register
22. Cut-off of compilation of voters registers 1 day Fri, 3rd November,2023 SEC/LEGAL/VDM End of registration
Display of Village Register and Village 2 days Mon, 6th November,2023
23. ROs, VDM, FOD Progress and supervision reports
Women’s Register Tue, 7th November,2023
Issuance of Nomination Forms, at Parish/ward 2 days Mon, 6th November,2023 EM, VDM, FOD,ROs,
24. Nomination forms issued
level, to Aspiring Candidates Tue, 7th November,2023 IT, Legal
Conduct of nominations, at parish/ward Wed, 8th November,2023 EM, VDM, FOD,ROs,
25. Nomination returns
level, of Candidates for Election of 5 2 days Thur, 9th November,2023 IT, Legal
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 Responsibility
Item Activities Duration Period Control measures
Center
Members of Village Women Committee in
compliance with multiparty dispensation at
Sub county/Town/Division Headquarters
Candidates’ campaigns for Election of Village 4 days Fri 10th November,2023 Campaign programs
26. FOD, ROs, EM
Women Committee Mon, 13th November,2023
Polling Day for Election of 5 Members of Polling returns and reports
Village Women Committee (Lining, 1 day Tue, 14th November,2023 D/OPs, FOD, ADMIN,
27.
Counting, Filling Forms, Declaration) VDM, ROs, IT,LEGAL

Conduct of nominations of Candidates for

Village Chairperson in compliance with 2 days Wed 15th November,2023 EM, VDM, FOD, ROs,
28. Nomination returns submitted to EM
multiparty dispensation at Sub Thur, 16th November,2023 IT, Legal
county/Town/ Division Headquarters
Candidates’ campaigns for Election of Village 4 days Fri, 17th November,2023
29. FOD, ROs, EM Campaign programs
Chairperson Mon, 20th November,2023
Polling Day for Election of Village
Chairperson(Lining, Counting, Filling 1 day Tue 21st November,2023
D/OPs, FOD, ADMIN,
30. Forms, Declaration, Nomination and Polling returns and reports
VDM, ROs, IT,LEGAL
approval of executive by the Village
Council Meeting)

C. Parish/Ward Level Activities

Compilation of Parish/Ward Voters Register List of village residents Compiled
FOD, ROs, EM AND
31. and Parish/Ward Women’s Register 1 day Tue 21st November,2023 Parish/Ward General Voters Register and
VDM
Parish/Ward Women’s Register
Display of Parish/Ward Voters Register and 2 days Wed 22nd November,2023
32. ROs, VDM, FOD Progress and supervision reports
Parish/Ward Women’s Register Thur 23rd November,2023
Conduct of nominations for Candidates for 2 days Thur 23rd November,2023
Election of Parish/Ward Women Committee in Fri 24th November,2023 EM, VDM, FOD,ROs,
33. Nomination returns
compliance with multiparty dispensation at IT, Legal
Sub county/Town/Division Headquarters
Candidates’ campaigns for Election of 3 days Mon 27th November,2023
34. FOD, ROs, EM Campaign programs
Parish/Ward Women Committee Wed 29th November,2023
Polling Day for Election of Parish/Ward 1 day Thur, 30th November,2023 D/OPs, FOD, ADMIN,
35. Polling returns and reports
Women Committees VDM, ROs, IT,LEGAL
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 Responsibility
Item Activities Duration Period Control measures
Center
Conduct of nominations for Candidates for 1 day Fri, 1st December, 2023
Parish/Ward Chairpersons in compliance with EM, VDM, FOD,ROs,
36. Nomination returns
multiparty dispensation at Sub IT, Legal
county/Town/Division Headquarters
Candidates’ campaigns for Election of 4 days Fri, 1st December, 2023 Campaign programs
37. FOD, ROs, EM
Parish/Ward Chairperson Mon, 4th December, 2023
Polling Day for Election of Parish/Ward 1 day Tue, 5th December, 2023 D/OPs, FOD, ADMIN,
38. Polling returns and reports
Chairpersons VDM, ROs, IT,LEGAL

D. Sub-county/ Town/ Municipal Division Level Activities for Women Councils/ Committees
Compilation of Sub county/Town/Municipal 1 day Tue, 5th December, 2023 List of Sub county/Town/Municipal
Division Women’s Register Division residents Compiled Sub
FOD, ROs, EM & county/Town/Municipal Division General
39.
VDM Voters Register and Sub
county/Town/Municipal Division Women’s
Register
Display of Sub county/Town/Municipal 1 day Wed, 6th December, 2023
40. ROs, VDM, FOD Progress and supervision reports
Division Women’s Register
Conduct of nominations for Candidates for 1 day Wed, 6th December, 2023
Election of Subcounty/Town/Municipal
EM, VDM, FOD, ROs,
41. Division Women Committee in compliance Nomination returns
IT, Legal
with multiparty dispensation at Sub
county/Town/Division Headquarters
Candidates’ campaigns for Election of 2 days Wed, 6th December, 2023
42. Subcounty/Town/Municipal Division Women Thur, 7th December, 2023 FOD, ROs, EM Campaign programs
Committee
Polling Day for Election of 1 day Fri, 8th December, 2023
D/OPs, FOD, ADMIN,
43. Subcounty/Town/Municipal Division Polling returns and reports
VDM, ROs, IT,LEGAL
Women Committee

E. District/City Level Activities

Compilation of District/City Women’s Register 1 day Sat 9th December, 2023 FOD, ROs, EM AND Compiled Voters Register and
44.
VDM District/City Women’s Register
45. Display of District/City Women’s Register 1 day Mon, 11th December, 2023 ROs, VDM, FOD Progress and supervision reports

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 Responsibility
Item Activities Duration Period Control measures
Center
Conduct of nominations for Candidates for 1 day Tue, 12th December, 2023
Election of District/City Women Committee in
EM, VDM, FOD,ROs,
46. compliance with multiparty dispensation at Nomination returns
IT, Legal
Returning Officers’ offices

Candidates’ campaigns for Election of 2 days Wed, 13th December, 2023

47. FOD, ROs, EM Campaign programs
District/City Women Committee Thur, 14th December, 2023
Production of ballot papers for District/City 2 days Wed, 13th December, 2023
48. FOD, ROs,REOs, EM Ballot papers printed
Women Committee Elections Thur, 14th December, 2023
Polling Day for Election of District/City 1 day Fri, 15th December, 2023 Polling returns and reports
D/OPs, FOD, ADMIN,
49. Women Committee
VDM, ROs, IT,LEGAL

F. National Conference for National Women Committee elections

Delivery of Polling Returns to EC HQs 5 days Sat, 16th December,2023
50. FOD, EM, ROs Delivered polling returns
Tue, 19th December,2023
Capturing, Sorting and Compiling of Election 21 days Sat, 16th December,2023 Report on Election Results for
51. P&R, EM, Legal
Results for Publication/Gazetting Fri, 5th January,2023 Publication/Gazetting
Compilation of National Women Council 1 day Mon, 18th December,2023
52. EM,FOD, VDM Compiled National Women’s Register
Register
Display of National Women’s Register 3 days Tue 19th December,2023 Progress and supervision reports
53. Thur, 21st December,2023 VDM, FOD

National Conference for Women 2 days Thur, 21st December,2023 D/OPs, FOD, EM,
54. Committee Elections Fri, 22nd December,2023 VDM, ADMIN, LEGAL Polling returns and reports
IT

G. Post-Election Activities
55. Election Results Publication/Gazetting 1 day Mon, 8th January,2024 EM, LEGAL Results gazzetted
Post-Election Evaluation 2 days Wed, 24th January,2024
56. VET, P&R Evaluation Report
Thur, 25th January,2024
Compilation and submission of Election 15 days Mon, 29th January,2024
57. S/EC, H/P&R, H/FOD Election Report
Report Mon, 12th February,2024

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