Ie: BLGIO - 26¢4-—)- 1-077 us-7074 Republic ofthe Philppines ae DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ";? DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, West Triangle, Quezon Ci wo cig. aov.oh MEMORANDUM CIRCULAR No. 2024-006 To : ALL PROVINCIAL, CITY, AND MUNICIPAL GOVERNMENTS, DILG REGIONAL OFFICES, AND OTHERS CONCERNED SUBJECT : OPERATIONAL GUIDELINES ON THE IMPLEMENTATION OF THE SEAL OF GOOD LOCAL GOVERNANCE INCENTIVE FUND 2023 nit : JAN 18 2024 1, Background The Seal of Good Local Govemance (SGLG) Incentive Fund, a Performance Challenge Fund, was institutionalized by virtue of RA 11282 otherwise known as the Seal of Good Local Govemance Act of 2019, and is a Local Goverment Development Program managed by the Council of Good Local Governance (hereinafter as the Council), composed of various National Government Agencies (NGAs), The SGLG Incentive Fund evolved from one of the long-standing flagship programs of the Department which is the Performance Challenge Fund (PCF). Originally established in 2010, the program serves as a performance-based reform program of the DILG that seeks to rationalize intergovernmental transfers of the ational government to local government units (LGUs) and encourage the convergence of local development initiatives with national development agenda and priorities. The SGLG Incentive Fund shall be provided to LGUs which passed the Seal of Good Local Governance (SGLG) assessment criteria for the current year. “Matino, Mahusay at Masasahan” “Trunkline No," 8876-34-54 01 18-06% OFFICIAL 4, mrcone raurmans SRELEA2. Purpose This Memorandum Circular is issued to prescribe the general policies and procedures in the implementation of the SGLG Incentive Fund/PCF. It will serve ‘as a guide to the 1.) SGLG Incentive Fund LGU beneficiaries to be able to effectively and efficiently implement their respective program-funded projects; 2.) DILG on the management of SGLG Incentive Fund which includes release of financial subsidy, monitoring and reporting; and 3.) other concerned stakeholders. 3. Scope/Coverage All DILG Regional/Provincial/City Directors, Cluster Leaders, City and Municipal Local Government Operations Officers (C/MLGOOs), Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) Chief Minister, Governors and Mayors of ‘SGLG Incentive Fund Recipient LGUs, and others concemed. 4. Legal Bases/References Section 28, Chapter 4, Book VI of Executive Order No. 292, s. 1987, Instituting the “Administrative Code of 1987” Republic Act 7160 - Local Government Code of 1991 © Administrative Order No. 15 s.2011, amending Administrative Order No. 233, S. 2008 entitled “Reiterating the Prohibition on the Acquisition and Use of Luxury Vehicles and Directing Revisions of Guidelines on Government Motor Vehicles Acquisition” ¢ COA Circular No. 2016-003 dated August 16, 2016, amending COA Circular No. 2013-004 dated January 30, 2013 Re: Information and Publicity on Programs/Projects/Activities of the Government Agencies DBM Budget Circular No. 2016-5 dated August 22, 2016 Re: Revised Guidelines on the Acquisition and Use of Government Motor Vehicles ¢ DBM-DILG Joint Memorandum Circular 2017-1 dated February 22, 2017 Re: Updated Guidelines on the Appropriation and Utilization of the Twenty Percent (20%) of the Annual Internal Revenue Allotment (IRA) for Development Projects DBM Budget Circular No. 2019-2 dated March 4, 2019 Re: Guidelines Implementing Certain Provisions of Administrative Order No. 14, s. 2018 DBM Budget Circular No. 2019-3 dated May 16, 2019 Re: Guidelines to Implement the Centralized Procurement of Government Motor Vehicles Pursuant to Administrative Order No. 14, s. 2018 @ RA 11292 - SGLG Act of 2019 RA 9184 — Government Procurement Reform Act and its Implementing Rules and Regulations (IRR) © General Appropriations Act of the Current Year under the Local Government Performance Oversight and Recognition and Incentives Program of the Department of the Interior and Local Government Page 2 of 175. Guiding Principles © Support the current Philippine Development Pian (PDP) as the governing medium-term plan, anchored on the Ambisyon Natin 2040 that articulates the ipino people's collective vision of a MATATAG, MAGINHAWA, AT PANATAG NA BUHAY PARA SA LAHAT. © Support the government's advocacy of improving overall LGU performance in governance and delivery of basic services; © Expand opportunities for performing LGUs to accelerate local inclusive development, giving constituencies better access to education, health care, and tourism development among others; © Sustain the provision of incentives to LGUs commensurate to their performance level; © Foster and sustain cooperation among government stakeholders, development partners. NGOs, and CSOs to influence greater LGU performance; © Enhance the LGU's programiproject conceptualization, implementation, monitoring and evaluation; © Ensure that project processes are inclusive of and are responsive to concerns such as, but not limited to: gender-sensitivity, disability and social inclusivity, diversity, human development index, and other thematic concems that promote the welfare of the most vulnerable sectors in the community. 6. Policy Content and Guidelines 6.1. Eligibility Requirements 6.1.4, Eligible LGUs LGUs that passed the Seal of Good Local Governance (SGLG), according to the assessment of the DILG, for the current year with no pending (on-going and not-yet-started) PCF/SGLGIF project/s later than the year 2019 and their proposed project are included in their existing latest approved LDIP/PDIP, shall be eligible to avail the SGLG Incentive Fund. 6.1.2, Eligible Projects ‘The SGLG Incentive Fund subsidy shall be used to finance high-impact local development projects supportive of the following: © Good Fiscal or Financial Administration or Fiscal Sustainability (e.g. Real Property Tax Computerization, and Administration Technology, Procurement of equipment, Procurement of IT Infrastructure and Servers, etc.) © Disaster Preparedness (e.g. Flood control, Storm Drainage, Dikes, Seawall, Flood Gates and other Flood Protection Infrastructure, Slope Protection, Evacuation Centers, Rainwater Collection Facility, Early Waring Page 3 of 17,System/Devices, Rescue Equipment, and Rescue Vehicle, Construction of Emergency Operation Center, etc.) Social Protection and Sensitivity Program (e.g. Rehabilitation Center, Bahay Pag-asa/Child Development Center, Halfway Houses, Livelihood Training Center, All Gender Public Comfort Room, Water Projects/Systems, Pathways, Hanging Bridges, etc.) Health Compliance and Responsiveness (eg Rural Health Units/Health Centers, Birthing or Lying-in Facilities, COVID-19 Infrastructure/Equipment, TB - DOTS Facilities, X-RAY Machines, Emergency Ambulance, etc) Sustainable Education (e.g. School Buildings, ICT Equipment,and Daycare Centers, etc.) Business Friendliness and Competitiveness (e.g. Business One-stop Shop (under EODB program), Hardware and Software Infrastructure for modernization of business processes, Farm-to-market Roads, Core Local Roads and Bridges, Access Roads, Irrigation Systems, Post-harvest Facilities, Cold Storage Facilities, Public Markets, Ports and Wharves and other economic structures and growth enhancement projects, etc.) Safety, Peace and Order (e.g. Closed-Circuit Television (CCTV) compliant with NPC advisory 2020-04), Street lights, Traffic Signages, Patrol Vehicle, Early Warning Devices, etc.) Environmental Management (e.g. Garbage truck, Material Recovery Facility, Retaining Wall, Sanitary Landfill, Pumping station, Sewerage Treatment Plant, Green infrastructure, etc.) Tourism, Heritage Development, Culture and Arts (e.g Pasalubong Center, Museum, Parks, Tourist Information Center, etc.) Youth Development (e.g. Youth Center, Multi-purpose Building, Gymnasium, Library, Foundling Safe Haven Facility, etc.) The abovementioned eligible projects shall likewise be compliant with all applicable National Government Standards and Policies governing and regulating the said projects. 6.2. Prohibitions on the Use of SGLG Incentive Fund The SGLG Incentive Fund shall not be utilized for the following: Projects exclusively on training or capacity development; Financing of micro credits and loans; Administrative expenses such as cash gifts, bonuses, food allowance, medical assistance, uniforms, supplies, Page 4 of 17meetings, communication, water and light, petroleum products and the like; © Salaries, wages or overtime pay; © Travelling expenses, whether domestic or foreign; Registration or participation fees on training, seminars, conferences or convention; © Construction, repair or refurbishing of administrative offices; Renovation, maintenance, repair, or refurbishing of currenvexisting vertical projects; @ Road reblocking, road opening, and graveling of current/existing horizontal road projects; © Purchase of administrative office fumiture, fixtures, equipment or appliances; © Purchase of Lot; © Purchase, maintenance or repair of any motor vehicle or motorcycles not directly used for the SGLG undertaking, pursuant to Section 12 (d) of Republic Act No. 11292; and Loan Guarantee. Note: The proposed project to be funded by the SGLG Incentive Fund must be a new, whole, and single project and not a component of other projects. LGU counterpart for SGLG Incentive Fund Projects is allowed for not more than 80% of the total subsidy received. 6.3. Validity of SGLG Incentive Fund The SGLG Incentive Fund will be valid for utilization by recipient LGUs for a whole year from the date of issuance of the Notice To Implement (NTI). Any unutilized funds must be reverted to the National Treasury per the © For Cancelled Funds a) No Notice to Implement Secured - If in case 12 months after the release of the SGLG Incentive Fund check, an LGU recipient determines that the funds can no longer be utilized (i.e. when the project cannot be implemented for any reason or when the same has been funded from other sources or when the LGU failed to secure their Notice to Implement [6.4.4.]), the whole amount received by the said LGU shall be immediately reverted to the National Treasury. b) Notice to Implement has been Secured with no Implementation - If in case within nine (9) months after receipt of Notice to Implement, an LGU fails to begin the implementation of the project, the whole amount received by the said LGU shall be immediately reverted to the National Treasury, Page 5 of 17© For Unexpended Funds - Any unutilized funds for completed projects upon payment of the final billing, including liquidated damages, shall be reverted to the National Treasury. 6.4. Implementation Procedures 6.4.1. Issuance of Notice of Eligibility The DILG Regional Director shall issue the Notice of Eligibility (Annex A) to qualified LGUs within three (3) working days upon receipt of the final list of awardees of the Seal of Good Local Governance (SGLG) and the amount of subsidy from the DILG-Central Office. 6.4.1.1. Release of SGLG Incentive Fund Subsidy to Recipient LGUs The DILG Central Office shall immediately sub-allot SGLG Incentive Fund subsidy to DILG Regional Office upon receipt of Special Allotment Release Order (SARO) and Notice of Cash Allocation (NCA) from DBM; on the other hand, the DILG Regional Office will obligate and prepare payment to recipient LGU by issuing the SGLG Incentive Fund check or the List of Due and Demandable Accounts Payable — ‘Advice to Debit Account (LDDAP-ADA) upon receipt of the following documentary requirements: ‘© Accomplished Menu/Checklist of Projects indicating the proposed high-impact development project duly approved by the Local Chief Executive and attached a certified true copy of the existing approved Local Development Investment Program (LDIP) or Provincial Development Investment Program (PDIP) {page indicating the proposed project) by the Secretary to the ‘Sanggunian. The LGU should issue an Official Receipt (OR) to the Regional Office for subsidy received via SGLG Incentive Fund check. In case of fund transfer to LGU through LDDAP-ADA, the issuance of Official Receipt is no longer required. However, the LGU must submit a copy of Journal Entry Voucher (JEV) as proof of receipt of the subsidy thru LDDAP- ADA. The SGLG Incentive Fund Subsidy amount received should not be utilized by the recipient LGU prior to the receipt of Notice to Implement (NTI) from the DILG Regional Office. ‘The date of issuance of NTI to recipient LGUs shall be considered the day one (1) of the project implementations. 6.4.2, Conduct of Regional Orientation Page 6 of 17After the issuance of the notices of eligibility to the recipient LGUs, the DILG-CO shall download funds to the Regional Offices for the conduct of the Regional SGLG Incentive Fund Orientation on this Memorandum Circular. The orientation can be conducted via face-to- face or via any online platform whichever is preferred by the regional office. The following officials shall attend the Regional Orientation, or his/her representative who should provide a coaching or re-echoing of the orientation on the SGLG Incentive Fund Guidelines whenever necessary: © Concemed LCEs, Engineers or Budget Officer, Planning Officers or Accountants © Concemed DILG Provincial/City Directors; © Concemed DILG Cluster Leaders; © Concerned City/Municipal Local Government Operations Officers (CIMLGOOs); and © Concerned Provincial Focal Persons. 6.4.3. Submission of Complete Administrative Documents by the LGU for the issuance of NTI. The LGUs shall submit for review all of the following documentary requirements to the DILG Regional Office thru channels upon receipt of the SGLG Incentive Fund check/LDDAP-ADA not exceeding 90 calendar days. The Project Proposal (Annex C) and all its pertinent administrative requirements based on their submitted LDIP/PDIP. The physical and digitized copy of the Project Proposal, Certified true copy of LDIP/PDIP (page indicating the project) and high-resolution picture of the proposed project site or the site of the proposed deployment/exact location in case of motor vehicle/equipment must be submitted by the LGU for uploading to the SGLG Incentive Fund Web Application. LGU's Project Proposal shall include the following documents: © Administrative/Executive Order creating the LGU SGLG Incentive Fund Project Implementation Unit/Team; ¢ One (1) Picture of the proposed site (in high-resolution geotagged photos taken). a) For Infrastructure Projects (must be consistent with existing National Standards) Project Subtype General Requirements Page 7 of 17Vertical Projects Project Permits Detailed Engineering Design (DED) Detailed Estimates Program of Work Bar Chart/S-curve Billboards and Safety signages (drafsample design) Horizontal Projects Water Projects “All Infrastructure projects under SGLG Incentive Fund shall comply with existing laws on Accessibility, Gender Responsiveness, etc. LGUs shalll have the sole responsibility in securing necessary documents related to these standards and policies. b) For Non-infrastructure Projects Project Subtype General Requirements Procurement of Brand- © All Procurement and New Motor Vehicle Bidding Documents prior to the posting of Invitation Procurement of ICT to Bid (ITB) Equipment © Technical Specification Others (Medical Supplies, o Purpose of etc.) Vehicle/Equipment 2 Number of units and unit cost For Procurement of Brand-New Motor Vehicles The project proposal of the LGU must include the following requirements for the approval of the Authority to Purchase Brand New Molor Vehicles (APMV) and other requirements pursuant to Administrative Order No. 233 s. 2008 as amended by AO No. 15 s. 2011, DBM-Budget Circular Nos. 2022-1, 2019-02, 2019-03, 2017-01, 2016-05, 2010-02, National Budget Circular (NBC) No. 446 s. 1995, as amended by NBC. No. 446-A s. 1998, and BC No. 2017-1 amending BC 2016-5, DILG MC 2021-004 as amended by DILG 2021-102 and DILG MC 2022-105. © Technical Specifications of the Vehic! Unit Cost of the proposed Motor Vehicle; and © Report of the physical count of vehicle and heavy equipment Page 8 of 17The process owner of the APMV shall review the technical specifications and documentary requirements of the motor vehicle and submit recommendations to the SGLG Incentive Fund Regional Focal Person/Unit. Unless otherwise in cases of extreme necessity and emergencies, and/or in exigency of public service amid disasters, calamities, and pandemics, the procured motor vehicles shall strictly be used only for its intended purpose, pursuant to Administrative Order No. 239, s. 2008. Use of said motor vehicles for the above-cited special purposes shall only be permitted when supported by a document signed by the Local Chief Executive, or if used amid an extremely urgent concer, supported by a justification from the LCE issued immediately after the emergency has been addressed. Further, the markers for the vehicles must be compliant with the provisions of the governing General Appropriations Act (GAA) related to the Prohibition on the Attachment of the Name, Image, and Likeness of Public Officials on Government Projects. Note: DILG Regional Offices shall ensure the transfer of registration of acquired motor vehicles in the name of the LGU as Asset Account to protect the interest of the government. The Appraisal Review and Approval Form (ARAF) (Annex D) shall serve as checklist in the review of the LGU's compliance to the SGLG Incentive Fund administrative requirements. Whenever practicable, the DILG Provincial Office/HUC Office shall be responsible for the appraisal of the projects and the completeness of documents, while the DILG Regional Office shall be responsible for the Approval of the Project Proposal. The DILG Regional Office shall issue regular advisories or updates on the status of submission of documentary requirements to the concerned LGU beneficiaries. 6.4.4, Notice to Implement Within five (5) working days upon approval of the project proposal, the Regional Office shall issue a Notice to Implement (NTI) (Annex E) authorizing the LGU's start of the fund utilization given that the following have been conformed with: LGUs with previous PCF/SGLG Incentive Fund project(s) of the LGU have complied with all of the following requirements: Page 9 of 17Those that have completed the project and submitted all administrative documentary requirements and pertinent Annexes to DILG Regional Office; © Certification, with pictures of corrected or built items that were recommended during the final inspection or monitoring by the joint DILG and LGU team of the previous PCFISGLG incentive Fund projects © Those that have submitted to DILG Regional Office the following: © Project Completion Report; © Cettificate of Completion; © Final Statement of Work Accomplishment (SWA) with high resolution pictures; and © Copy of the Final Report of Disbursement duly- received by COA assigned in the LGU at the time of application if the ‘verified correct” Report of Disbursement is not yet available. In case the proposed project is Purchase of Motor Vehicle, LGU recipients should secure first the NTI issued by the DILG Regional Office before requesting the Authority to Purchase Motor Vehicle (APMV). Concerned Regional Office shall secure a receiving copy of the said NTI and upload it in the SGLG Incentive Fund Web Application. 6.45. Project Timeline All projects must be completed and liquidated wit the date of issuance of the Notice to Implement from the DILG Regional Office. The date of issuance of Notice to Implement (NT!) from the DILG regional office shall be considered the project's start-up date. All LGU recipients are expected to implement the project based on the approved Project Proposal and Program of Works. In case of change location of their project/s, recipient LGUs _ shall secure DILG Regional Office approval. In case of change order or deviation order, recipient LGU shall submit the revised Project Proposal for approval of the DILG Regional Office and furnish copies of the change order or deviation order. Variation order is not allowed in the last quarter of the implementation period or at its 85% nearby completion. ‘The LGU may request for an extension on the implementation of the SGLG Incentive Fund project, to be approved by the DILG Regional Office, as long as the following documents have been complied: a. Justification for the delayed implementation of the project (eg attachment document for Force Majeure, changes in project scope, delayed delivery of equipment, etc.); and Page 10 of 17 |b. Proposed/programmed Catch-up Plan/Schedule within the allowable leeway period (3 months) to complete the project “Total change of the approved project proposal is not allowed once the Notice to Implement was received. 6.5. Fund Management 6.6. 6.5.1. Entry to Regional Books of Account SGLG Incentive Fund Subsidy shall be taken up as an outright expense in the Book of Accounts of the Regional Offices. Upon release of the subsidy to LGUs, the entry should be Financial Assistance to Local Government Units. 6.5.2. Entry to LGU Books of Account Upon receipt of the subsidy, the entry in the LGU Books of Account shall be “Due to other Government Agencies” or its equivalent account used by the LGUs. Completed projects and procured motor vehicles/equipment shall be recognized in the LGU Books of Account as “Asset Account” which is debited and the Income Account (Subsidy from Other Gov't Agencies) is credited. 6.5.3. Refund of Unexpended Balance After Project Completion Unexpended balances shall be returned directly to the National Treasury within the implementation period (one full year from the date of receipt of NTI from the DILG Regional Office), following existing guidelines on the transfer of funds. Proof of such remittance/refund shall be submitted to the concerned DILG regional office (LGU to secure a copy), the same should be retained by the Regional Office copy furnished the Bureau of Local Government Development (BLGD). *Once retumed to the national treasury or claimed as “reverted”, requests for the use of said funds will no longer be allowed. Failure to revert unutilzed funds for projects that cannot be implemented (i.e. overlapping of funds, peace and order situations, legal concerns, and among others) within the recommended period shall be considered non-compliance to these Guidelines. Monitoring and Reporting 6.6.1. Progress Monitoring The LGU shall submit a Monthly Progress Accomplishment Report not later than the 25" day of the ensuing month using the Statement of Work Accomplished (SWA) (Annex F) to the Regional Office thru Page 11 of 17appropriate channels. Whereas, the Statement of Receipts and Disbursement (SORD) (Annex G) shall be submitted by the LGU as deemed necessary, whenever a progress billing is issued by the Contractor/Administration. LGUs shall use the prescribed SWA and ORD template to ensure uniformity and uploading/encoding purposes. 6.6.2. Conduct of Monitoring Visits The DILG Regional Team shall conduct regular quarterly monitoring visits to SGLGIF-subsidized projects or as offen as necessary. Whereas, SGLGIF Project Monitoring/Assessment Tool (Annex N) shall be used while conducting the visit. Upon notification of the DILG monitoring team of its findings, the concerned LGUs shall make the necessary corrections during the project implementation. The National SGLGIF Management Team shall also conduct monitoring and evaluation (M&E) through field validation and spot- checking on ongoing and/or completed projects, as deemed appropriate. 6.6.3. Data Uploading on the SGLG Incentive Fund Web Application To fast-track submission of SGLG Incentive Fund Project Accomplishment Reports, recipient LGUs shall submit electronic copies of pertinent documentary requirements to the concerned Cluster Leaders, SGLG Incentive Fund Provincial Focal Persons, and Regional Offices through channels. The concemed DILG Office/Personnel shall upload the said documents directly in the SGLG Incentive Fund Web Application on a monthly basis (not later than the 5th day of the ensuing month) in order to regularly update the status of LGU project implementation. Cluster Leaders shall encode the accomplishment reports of recipient component Cities/Municipalities under their coverage. Provincial Focal person shall encode the accomplishment report of recipients Provinces as well as oversee the reports encoded by their Cluster Leaders. Regional Office shall encode data for Highly-Urbanized Cities or LGUs that are not under the coverage of Cluster leader or Provincial Focal Person. It shall also oversee all the encoded data/reports within their respective regions. For ready reference of the concemed LGUs, below is a list of documentary requirements for submission to the concerned DILG Office/Personnel per project implementation phase: Start-up Phase © Project Proposal, Page 12 of 17Existing approved LDIP or PDIP (certified true copy by the Secretary to the Sanggunian of the page indicating the project); Project Fund (Proof of Fund Receipt — OR/JEV); Project Implementing Team (Executive Order); Detailed Engineering Design; Program of Works; and One (1) High-resolution geo-tagged Joint Photographic Experts Group (,jpeg) photos of the project site. Implementation Phase Copy of LGU stamped-received NTI; Project Permits or Certificates; Monthly Accomplishment Reports through Statement of Work Accomplished (SWA) vis-a-vis Program of Work (POW); Statements of Receipts and Disbursements (SORD), whenever necessary Procurement and Bidding Documents (Purchase Order, ITB, NOA, Contracts and NTP); Authority to Purchase Motor Vehicle from DILG or DBM; and One (1) High-resolution geo-tagged jpeg photos of the on- going project. Project Completion Phase List of corrective measures conducted based on the monitoring report of the DILG monitoring inspection team; Final Statement of Receipts and Disbursement (SORD) with proof of Refund (for unexpended balances); Final Statement of Work Accomplishment (SWA); Project Completion Report; Certificate of Completion; Certificate of Occupancy; Certificate of Turnover and Acceptance (if by Contractor); 12 months warranty certificate signed by the Contractor; One (1) High-resolution geo-tagged jpeg photos of the completed project (visible SGLG Incentive Fund marker); and Copy of OR/CR under the name of LGU for purchase of Brand-New Motor Vehicle Copy of Official Receipt of the Heavy Equipment (Backhoe, Bulldozer, Loader, and Graders) The Regional Focal Person shall conduct regular monitoring of SGLG Incentive Fund Web Application, updating by the Cluster Leader/ SGLG Incentive Fund Provincial Focal Persons and provide technical assistance as necessary. Page 13 of 17Regional Focal Persons/Cluster Leaders/Provincial Focal Persons are the only authorized personnel to upload and encode data in the SGLG Incentive Fund Web Application. LGU recipients shall not be given access to the said Web Application as it may create conflict of interest and affect the integrity of data. 6.6.4. Reporting of Completed Projects Within 10 calendar days of project completion, the LGUs sirall submit the copy of their Project Completion Reports (PCRs) (Annex H) to the DILG Regional Office thru channels. The PCRs to be submitted by LGUs shall include the following attachments: © Certificate of Project Completion by the Local Chief Executive; 12 months warranty certificate signed by the contractor; © Copy of Statement of Receipts and Disbursement (SORD); and ‘© One (1) High-resolution geo-tagged jpeg photos of the completed project; For projects involving acquisition of motor vehicles, the LGU shall accomplish and submit the Motor Vehicle Report Form (Annex J) within 15 calendar days upon delivery or completion of the procurement process. 66.5. Inauguration of Completed Projects In continuance of the Department in the implementation of LGU SGLG- IF/PCF supported projects, the Local Chief Executive shall submit a letter of invitation hereto referred as “Annex L” to the DILG Regional Office copy furnished to the BLGD, 15 days after completion of the project, a schedule of inauguration ceremony of completed projects and shalll ensure that the DILG Director/Provincial/ MLGOO/CLGOO is represented in these activities. Also, a picture of the said event shall be submitted by the recipient Local Government Unit to the DILG Regional Office 6.6.6. Permanent Markers ‘A Permanent Marker shall be installed in a noticeable, exposed place within the area for completed projects. Markers can be funded through the SGLG Incentive Fund by indicating said marker as part of the items in the Program of Works. © For horizontal projects, permanent markers must be placed or displayed at the beginning of the completed infrastructure on post signage (single or dauble mounted). Page 14 of 17 |Whereas for vertical projects, markers shalll be installed ‘on the wall near the entrance or main door, preferably within eye level. ifthe said installation is not applicable due to the materials/characteristics/appearance of the project, the permanent marker for the horizontal projects may be used instead. Material used for the marker of both horizontal and vertical projects should be weather- resistant, may be non-corrosive metal (brass, aluminum, etc.) or plastic (acrylic, fiberglass, corrugated, etc.) Please refer to Annex J for Sample Marker with corresponding specifications. * For vehicles, goods and IT equipmentisystems, permanent markers to be used are stickers. For vehicles, stickers shall be installed at the driver's side (left front door) of the vehicle whereas tor Goods/T Equipment, stickers shall be installed to the visible area where the equipment is placed and/or on the CPU of the main computer used. Scaling of the sticker may be considered depending on the size and type of equipment/vehicles (e.g. for vehicles - 8.5°x11”, for system/equipment/computers — 4°x4”, for birthing facilities — 3x3"). Please refer to Annex K for Sample Marker with corresponding specifications. For ready reference and ease of access, editable templates of the aforementioned markers may be downloaded through the following Google Drive: bit.ly/3PufxqK of the’ governing GAA particularly under Prohibition on the Attachment of the Name, Image, and Likeness of Public Officials on Government Projects. Generally, subject to the guidelines issued by the Department of Budget and Management, itis prohibited to affix, or cause to affix, the name, visage, appearance, logo, signature, or other analogous image of any public official, whether elected or appointed, on all Programs, Activities, Projects (PAPs) or its corresponding signage. 6.6.7. Reportorial Requirements under the General Appropriations Act (GAA) Based on the GAA, the DILG shall update the following: Department of Budget and Management (DBM) through the unified reporting system, House of Representatives, Senate of the Philippines, and the Commission on Audit (COA) with quarterly and annual reports that note financial and physical accomplishments of the SGLG Incentive Fund. The same report shall also be posted on the DILG website in compliance to such reportorial requirements; hence, submission of reports by the recipient LGUs through channels and up-to-date Page 15 of 17 aencoding of DILG Field Officers in the SGLG Incentive Fund Web Application ie necessary. 6.6.8. CSO Participation The DILG Regional Office, through channels, must ensure the regular monitoring of the implementation of SGLG Incentive Fund projects with the local CSOs such as faith-based organizations and other sectoral groups on a voluntary basis. CSO participation in field monitoring and evaluation is highly encouraged. 6.7. Transparency in the Implementation of Projects All recipient LGUs shall strictly follow the provisions of COA Circular No. 2013-004 dated January 30, 2013 entitled “Information and Publicity on Programs/Projects/Activities of Government Agencies’, as amended by COA Circular No. 2016-003 dated August 16, 2016. 7. Penal Provisions Non-compliance to the provisions of this Memorandum Circular shall be dealt with in accordance with pertinent laws, rules and regulations. 8. Dissemination All DILG Regional Directors and the BARMM Minister of Local Government are hereby directed to cause the immediate and widest dissemination of this Memorandum Circular within their respective areas of jurisdiction. 9. Effectivity This Memorandum Circular shall take effect immediately and shall remain in force unless otherwise superseded or modified by subsequent policies and other issuances 10. Separability Clause If any clause, part or provision of this MC is declared unconstitutional or invalid, the remaining parts or provisions not affected shall remain in full force and effect. 41, Amendments and/or Modifications All amendments to the provision of this MC shall be done separately by the DILG through the issuance of appropriate supplemental guidelines. Page 16 of 17,12.Feedback For related queries, kindly contact the Bureau of Local Government Development (BLGD) at Tel. Nos. (02) 8 876 3454, or e-mail address at ladd.sqlgif@amail.com. 13. Approving Authority eee yg 2 arry oun C/ABALOS, JR. Septétary 14.Annexes Annex A: Notice of Eligibility Annex B: Checklist of Projects Annex C: SGLG Incentive Fund Project Proposal Format Annex D: Appraisal Review and Approval Form (ARAF) Annex E: Notice to Implement Annex F: ‘Statement of Work Accomplished (SWA) Annex G: Statement of Receipts and Disbursements (SORD) ‘Annex H: LGU Project Completion Report Annex |: Motor Vehicle Report Form Annex J Permanent Markers Annex K: Motor Vehicle and Equipment Sticker Annex L: Certificate of Completion and Acceptance Annex M: Implementing Rules and Regulation for Project Implementing and Monitoring Team Annex N: SGLG Incentive Fund Project Monitoring/Assessment Tool ELGOAFSIAAMLADOIGRMUSMJLENaM Page 17 of 17Annex A: Notice of Eligibility (DILG REGION LETTERHEAD) Date: Hon. Province/City/Mun Dear Hon. We are pleased to inform you that the LGU of , being a Seal of Good Local Governance (SGLG) recipient for CY __(Year) _ can now access the Seal of Good Local Governance Incentive Fund subsidy in the amount of. Pesos (Php. . Kindly prepare the following documentary requirements to start the project implementation, to wit. 1. Accomplished Menu/Checklist of Projects indicating the proposed high-impact development project duly approved by the Local Chief Executive and attached a certified true copy of the existing approved Local Development Investment Program (LDIP) or Provincial Development Investment Program (PDIP) (page indicating the proposed project) by the Secretary to the Sanggunian. Please submit the said requirements within five (5) working days upon receipt of this notice. ‘Our warmest regards. Very truly yours, Regional DirectorB. MENU/CHECKLIST OF PROJECTS Region: SGLG Incentive Fund Recipient LGU: Province:, Income Class of LGU: This is to certify that the SGLG Incentive Fund _(Year)_ amounting to Php __M shal be utilized for the implementation ofthe following project/s with corresponding project cost Project Category Proposed Project Title Project Cost jal Administration or ‘= Real Property Tax Computerization and ‘Administration Technology 1G Procurement of Equipment ‘GIT Infrastructure and Servers 1 Others, specify Disaster Preparedness © Fleod control ‘2 Storm drainage 5 Dikes Seawall Flood Gates 1 Slope protection = Evacuation Centers ‘© Rainwater Collection ‘o Rescue Vehicle Early warning system/device 1 Others, specify Social Protection and Sensitivity Proaram ‘5 Rehabilitation center © Ghild development center! Bahay Pag-6sa ‘Halfway houses: Livelihood program 1 Alk-gender public comfort room 1 Water projects/systems Water tanker a Pathways: je Hanging Bridges Others, specify Health Compliance and Responsiveness t Rural Health Units/Health Centers 1 Birthing or Lying-in Facilities 1 COVID-19 Infrastructure/Equipment 1 Emergency Ambulance: 0 TB DOTS Facilities 7 Xray Machines Others, specify Prouram at A ‘3 School buildings OTCT Equipment Daycare Centers 1 Others, specify sm, Her velopment, Culture, and Arts‘5 Pasalubong Center Museum Parks 12 Tourist Information Center a Others, specify Business Friendlini iv 1a Business one-stop shop (Under EODB: program) a Hardware and Software infrastructure for the modernization of business processes ‘a Access Roads, Core local roads, and Bridges 10 Public market a Irrigation Systems 1a Cold Storage Facilities 1 Ports and Wharves 1 Post Harvest Facilities 15 Slaughternouse ‘a Automation of Permits and Licenses (hardware & software) 1a Others, specify Safety, Peace and Order 13 Closed-Circuit Television (CCTV) compliant with NPC Advisory 2020-04) 13 Street lights a Traffic Signages_ 1 Patrol vehicle a Early waming device Environmental Management 15 Material Recovery Facility Solid waste management equipment 1 Sewerage System 13 Garbage truck 1 Retaining wall 13 Sanitary land ‘3 Pumping stalion 10 Green infrastructure 1 Others, specify ‘Youth Development ‘a website development and equipment a Youth center 13 Multi-purpose building 1 Gymnasium a Librery 1 Foundling safe haven facility a Others, specify Confirmed/Certified by: Local Chief Executive Disclaimer: The above-stated projects are recommendatory, thus, LGUs have the option to propose other eligible projects which are not included in the menu.Annex C: SGLG Ine: fe Fund Project Proposal Format Project Code (ie., SDGs) Schoo! Building Seal of Good Local Governance Incentive Fund Project Proposal Format 1. Identifying Information Project tile: LGU: (Mun, Province) (Region/Cong. District) Project Location: Proposed start date: Proposed completion date: No. of Beneficiaries: Direct: Women : Men: Indirect: Men: Type of Beneficiary: (e.g.,Fisherfolk) LGU Income Class: (CE/Contact Person: Il. Project Description A. Brief Summary of the Project A description of what the project intends to do based on the problems it wants to address and Its immediate impacts. B. Problem Statement A description/statement of the problem it wants to address, substantiating the problem/s ‘or opportunityries. For example, the project wants to rehabilitate a 1-kilometer Access Road destroyed by flooding. To substantiate, state the number of families affected, theirsource of income, level of income, hectares planted to agricultural crops, etc., that ‘would warrant the approval of the project. C. Project Goal and Objectives Since the SGLG Incentive Fund projects are implementable only over a period of 12 months or less + Only one(1) goal should be stated; and, + Limit the statement of objectives to 2-3. These objectives should be SMART (Specific, measurable, attainable, realistic, and time bound). D. Project Components / Expected Output/s / Timetable = It is recommended that one(1) objective correspond to one(1) component. For example: OBJECTIVES ‘COMPONENT 1. Construction of Two- Classroom School Building ‘A. Construction of 2 Classrooms 2 ‘A Timetable or Project Implementation Plan is presented using the following table. For ‘example: COMPONENT | ACTIVITIES | EXPECTED | IMPLEMENTAT | PERSON OUTPUTS |IONPERIOD | RESPONSIB Le Construcio |1. Finalization | Final January 20___| Project nof2 of Surveying Engineer Classroom | Surveying | Work School ‘Work Building 2 Finalization | Final POWs | January =do- of Engineering Plans and Pows 3 Contract Feb BAC Procurement | signed 4. Construction | 2 ‘April Contractor Classrooms Constructed 8 cBudget Line Items | SGLG incentive Fund Subsidy | __ TOTAL PROJECT COST / Grant Amount Requested Total Project Management / Monitoring and Evaluation Name the key officers and staff (LGU Project Management Team) that will be directly accountable for the project and their tasks. Describe the monitoring and evaluation ‘schemes to be utilized in accordance with SGLG Incentive Fund guidelines. Project Sustainability Describe how the project will be sustained after SGLG Incentive Fund assistance in terms of policy, user's fees and charges (i.e., water tariff) and related resolutions/ordinances; office/unit responsible for the operation and maintenance. Risk Management Describe under what conditions the project will go wrong. Indicate what preventive and mitigation mechanisms need to be installedAnnex D: Appraisal Review and Approval Form Region:* Province: City/Municipality: Congressional District: Name of LCE: Income Class: Project Title: Appraised Project Cost: Contact Details: Civil Society Organization (CSO), f any ‘Subproject Stages and Requirements ‘Remarks PRE — QUALIFICATION 1. Seal of Good Local Governance Fund RA. 11292 Project Proposal 2. Certification that the project is included in the current Local Devel Investment Program (LDIP) or Provincial Development Investment Program (PDIP) 3. Program of Work (POW) with Detailed Estimates and Quantity Take-Off Institutional ee eke ened 1.1 Proof of tand ownership (Deed of Donation/Sale, Tax Deciaration, Transfer Cert. of Title, Certificate of Land Ownership under CARP, Certiticate/Title of Ancestral Domain) 1.2 Land Use/Zoning (agricultural, residential, commercial, institutional, public land) 1.3, Right of waylownership 1.3.1 Deed of Donation/Sale ~for roads/water supply 4.3.2 Waiver! consent letter of land ‘owners-for water supply system1.3.2 Waiver! consent letter of land ‘owners-for water supply system 1.4No non-compensable negative effects on affected indigenous peoples (IPs)imarginalized sectoris 1.5 Peace and order situation (proposed subproject site) 4.6 GEDSI Responsiveness ‘2. Technical 24. Infrastructure 2.1.1 The proposed site is not susceptible to excessive surface run-off or flooding except for small water impounding projects and inland fishery projects. 2.1.2 The proposed site is not located on a slope that is prone to landslide or erosion, 2.1.3 The proposed site is not located within oF near a faultiine. 2.14 The proposed site will not disturb historical and monumental markers. 2.1.5 Completeness of detailed engineering design (drawing plans) 2.1.6 Priced bill of quantities and detailed estimates 2.1.7 Construction schedule, bar chart/S-curve 2.1.8 Technical specifications 2.1.9 Pictures of the proposed project site 2.1.10 Installation of Permanent Marker 2.2 Goods/Equipment 2.2.1 Availability of Goods! Equipment to support the operation of the project 2.2.2 Specifications and quantities,2.2.3 Cost estimates based on the canvass made by the LGU and Validated by the RPCFT 2.2.4 Delivery schedule 2.3 Motor Vehicle/Equipment 2.3.1 Technical Specifications 2.3.2 Unit cost of the proposed Motor Vehicle 2.3.3 Report of the Physical Count of Vehicle/ Equipment 2.3.4. Proof of Ownership / Transfer of Registration IEE/ECCICNC/HNCINGIP Application, Tree cutting permit, if applicable 3.2 Water permits (water projects) 3.3 iWaSH - Integrated Safe Water, Sanitation and Hygiene 4.1 Unit/Personnel identified for the ‘operation and maintenance of the facility 4.2. Annual budget for operation and maintenance 4.3, Proposed users’ fees and charges for income-generating projects, if required (funding requirement) Imposed Resolutions/Ordinances 5.1 ADM 6.2 Salintubig 5.3 ete (epecily) Other Comments for consideration: Reviewed and Appraised By: PDMU Staf/RSGLGIF Team Member/Focal PersonAnnex E : Sample Notice to Implement (Date) Hon, Province/City/Municipality of Thru: Provincial Director Attention: MUGOOIKLGOO Dear Governor/Mayor i Pursuant to the completion of documents submitted to this level, you are hereby NOTIFIED TO IMPLEMENT the (Project Tile)_at (Project Location} to be charged against the Seal of Good Lacal Governance Incentive Fund in the amount of Php . Please be advised that the project must be completed and liquidated on or before (12 moni nr this Notice to Implement (NTI) from the DILG regional office). Failure to implement the proposed project within the prescribed timeline can be used as a ground for disqualification of your LGU in the next SGLG assessment. Moreover, kindly submit to this level, thru appropriate channels, the reports and other pertinent documents using the prescribed forms as stipulated in the DILG Memorandum Circular No. ted For your compliance. Very truly yours, Regional Director —eg 20 ‘enjewesaidey pazuouinyoreyiowenog Je0uj6u3 WOId panouddy ig pasedaig WIOL puna ep wy Te enqueouy 7 (4) eve g¢)uqUOW @U4 405 wicooy uo | Geen ps0 02" MeN OOS | oy aulusicuiosay | weuysiduioooy shud Auend | duoseapuon | “ON (dyg)swerl pied leoisfud BOL reorsfud Ssno|Aald 40 sue}] | al uoneuewejduy |eMoy ‘SHON JO wreIBOIE ‘eQueueA :uone|dwog jo seq ___vonequawia/du| o Weis enjoy Jo 12 — turnotty 92ND uno feo pelold junowy pun4 enyuscu] 9198 484 PuN4 AUBOL] OTS “UNIAN NOS “20h elOdd yo yUoU eWy 404 44Od3Y LNSWHSITdNOD9V SSIYOOUd ATHLNOW NN SALLNSONI SONVNYSAOD 1V901 GOOD 40 vas (WMS) Pousidulodoy YOM JO juaUIo}e}G 4 xouUy‘angeqaseidey pezioysny | oe WHOWBACD W/DId Joinseas WiOld quewunosoy IW/DId (uewesungsiq 0} sy) (uodey 04 sy) ‘hq penouddy PELOD PaylHeED J9210D payed sPeuod pue eng ave sjuawajeys BujoSe10} ay) yeyy Auped Aqevey | od OK SoURIER TeIOL HK HONK sjuolussingsic [eI KX KK syijeoay je}0) rel = oti :Aewwing anyenuing 00% xx Jose eouereg 00 10% 20K sjuawasingsig [2101 ON Jeyonon qu qunowy sieinomegjeekey — awasingsig ‘ON 994 area sjuewasingsig :ss27 2K KK 200K sydieoey IO. nowy Seno, «ON -PSUDTON UIBIESY aiea ‘spun, Jo ydiao0y 2X 2K seouejeg Buluuibag Aynb3 rol Sia "L809 LOSrOud ‘FULIL LOBPOUd 40 YyuoYy <4) 04 (GuOS) SLNSWASYNESIC GNV SidI303Y 30 LNSWS_W1S AD CNN SAILNSONI SONVNYSAOD 1¥907 GOOO JO Tvas- 911d 40 sound Jo Awediouny/Ay (aYOS) s}ueWesingsig pue s}disDey Jo JUOWA}e}g 15 XoUUYAnnex H: LGU Project Completion Report SEAL OF GOOD LOCAL GOVERNANCE INCENTIVE FUND-SUPPORTED PROJECT LGU Project Completion Report Identifying information Project Title LGU: (Province/Gity/Miun.) (RegioniGong, District) Project Location No. of Beneficiaries: Direct Women ‘Men : Indirect Women: Men ‘Sector/s Involved: (@.9..Fisherfolk) TSU Income Class: TCE/Contact Person Assessment of Accomplishments Stated Objectives Activities Conducted Achievement of Objectives ‘Outcomels (Contribution to Good fiscal, DRR, Social Protection, Health Compliance, Sustainable Education, Business friendliness, Peace and Order, Environmental Management, Tourism, Youth Development) vin. Difficulties Encountered and Measures Taken Unanticipated Benefits of the Project, if any Finances (Actual Expenditure vs. Budget) Sustainability (Funding Requirements to sustain the project, Resolutione/Ordinances, ote.) Recommendations Attachments (Pictorials (Projects, Permanent Markers, Stickers), 12 months warranty Certificate, Certificate of Completion, Certificate of Turnover and Acceptance if by Contractor, etc.) 1X. Propared by: (Sgd.)LGU-SGLG Incentive Fund Team Leader Date: Approved By: (Sgd)Local Chief Executive Date:sea saqea {uoneubisoq] Quewunosoy Ap/Ayedouunyy/fepuivoid] [owen paquiig 4000 aunyeusis] [owen pazuiid Jeno eumeubis] ‘Ag panouedy :he pauedaud unowy ajiyen eseyaing | uowhoideq vequny ees pue oaks jon wousoedsia | gy reo,” | 3293" | ONYORIO | orhuoMny | joe2yjo | esoding | subug TepoHy puesg ‘apHeA 0IGN 0 Sch) | OO jo.eyeq eouenss} | 4048) ‘Suopeoyjoods jeouyre|, 30 0N wos Hoday s1a142A 1010~ Pun eAgusdUl aUEUIeAOD [2907 Pood jo [eas [ssaippy AoueBy/eou0] {NOIDSY 40 3WNI [LAona9WA1440 4O AINWN] Souda @UN Jo SyGNdeR,Annex J: Permanent Marker for Completed Projects SIZE: 8.5 inches width x 11 inches height Material: Brass/Steel/Aluminum / Galvanized Iron This Project Title was constructed thru | | SEAL OF GOOD LOCAL GOVERNANCE | INCENTIVE FUND (SGLG IF, availed by the Province / City / Municipality of | for having passed the DILG- Seal of Good Local Governance in Year awarded | Project Completed on:Annex K: Motor Vehicle / Equipment Sticker LGU LOGO ‘SPECIFICATION: Size: Motor Vehicie: 8.5 inches width x 11 inches height (Minimum ~ Scalable per desired size) Equipment: As applicable (Scalable per desired size) Font Style: Century Gothic Color: Primary Color: Yellow (#FFDE13) — Red (##BF1C2D) - Blue (#2149CD) Other shades as necessary.NOILWAS13 YV3Y NOILWAS 13 LNOUS worossavont = —- 9¢0-— vorossaonL = —- 00 -~G— 1331S avMNANL HHL WNEXWAOSXWHCOT 1p e2ujoid /Ao /Auodorunw yA Petsno wosbelg -O11d 84} Muy Peyonysuo> SDMAnnex L: Certificate of Completion and Turnover/Acceptance Republic of the Philippines Province/City/Municipality of OFFICE OF THE Date) CERTIFICATE OF ACCEPTANCE ‘hereby certify that the project described below has been found satisfactorily completed in accordance with approved plans and specifications as certified by the Municipal Engineer or Authorized Representatives. Final payment is therefore recommended. Name of Project: NOTE: BY _(ADMINISTRATION/CONTRACTOR) _ Recommended by: Name of P/C/M Engineer POSITION Accepted by: (Name of Local Chief Executive) POSITIONRepublic of the Philippines ProvinceiCity/Municipality of OFFICE OF THE CERTIFICATE OF PROJECT COMPLETION This is to certify that the. (Title of the Project has been duly completed as of (Date of Completion) by __(this administration _/(Name of Coniractor) _ and that all works incorporated therein as to quantity and quality of materials were done in accordance with the approved plans, specifications and other requirements. Issued this _day of (Month, Year) in__(Location)_ Prepared by: Name of Contractor) Name of Authorized Representative) ‘CONTRACTOR Inspected by: Name of P/C/M En POSITION Recommended by (Name of Local Chief Executive) POSITION(DILG REGION/PROVINCIAL LETTERHEAD) (Date) CERTIFICATE OF TURNOVER AND ACCEPTANCE By way of the issuance of the Certificate of Completion for the: Project Title: Location: Source of Fund: Project Cost Date Started: Date Completed: The Department of the Interior and Local Government (DILG) is hereby formally turning over to the Local Government Unit (LGU) of _Province/City/Municipality _ the completed facility as, described above. Regional/Provincial Director ACCEPTANCE By virtue of this certificate, through the undersigned, hereby accepts the completed project ac above described and confirms assumption of responsibility with regard to custody, security, care ‘and maintenance of the structure and its facilities, NAME ‘Governor/City/Municipal Mayor Issued this __ day of (Month, Year).Republic of the Philippines Province/City/Municipality of OFFICE OF THE WARRANTY CERTIFICATE ‘We hereby warrant and guarantee all work performed to the (Title of the Project) for a period of 12 months from the _(Date of Completion). _(Name of Contractor) _ will repair or replace any defective work which we performed at no additional charge to the owner. Issued this___day of (Month, Year) in__(Location)_. Prepared by: (Name of Contractor Name of, CONTRACTOR Noted by: (Name of P: ineer) POSITION Recommended by: POSITIONRepublic of the Philippines Province/City/Municipality of OFFICE OF THE INVITATION LETTER Date: To: Name of DILG Official Designation ‘Organization, Office Address. Subject: Invitation to the Inauguration/Turn-over Ceremony Dear Sir/Madam, ‘We would like to cordially invite you to the Inauguration/Turnover of our new__Name of Project at the Location of the project, (Brief Summary of the Project). The said project was completed on __Date completion of the project Please note on the following details about the Inauguration/Turnover ceremony: Date: Place: Time: Prepared by: (Name of P/C/M Engineer) POSITION Noted by: (Name of Local Chief Execut POSITIONAnnex M: Project Implementing Unit (LGU LETTERHEAD) IMPLEMENTING RULES AND REGULATIONS OF RA. NO. 11202 (THE SEAL OF GOOD LOCAL GOVERNANCE ACT) AN ORDER CREATING THE SEAL OF GOOD LOCAL GOVERNANCE INCENTIVE FUND. (SGLGIF) PROJECT IMPLEMENTATION TEAM AND ITS TECHNICAL WORKING GROUP (TWG) OF THE (Name of LGU) WHEREAS, The Seal of Good Local Governance Incentive Fund (SGLG Incentive Fund), a Performance Challenge Fund, was institutionalized by virtue of Republic Act No. 11292 otherwise known as the Seal of Good Local Governance Act of 2019, and is a Local Government Development Program managed by the Seal of Good Local Governance Council (hereinafter as the Council), composed of various National Government Agencies (NGAS). WHEREAS, the SGLG Incentive Fund is a progressive incentive system given to an eligible LGU in the form of a counterpart fund to finance high-impact local development projects prioritized by the LGU, and to further influence and encourage the LGU to deliver public service more effectively; WHFRFAS, through the SGLG Incentive Fund, the LGU is encouraged to promote effective and honest governance through an intensive campaign on full disclosure policy, as the Seal of Good Local Governance is one of the criteria in order for the LGU to be eligible for the SGLG. Incentive Fund; WHEREAS, the __(Name of LGU) _ received a Notice of Eligibility dated from the (Name of Regional Director). DILG Region _ informing that this office passed the Seal of Good Local Governance (SGLG) FY and eligible to avail the SGLG Incentive Fund _(Year)_ subsidy in the amount of WHEREAS, one of the requirements in availing of the SGLG Incentive Fund is the creation of a Project Implementation Team to facilitate and monitor the implementation of the projects Prioritized by the LGU. NOW THEREFORE, |, _ (Name of Local Chief Executive) __ of __(Name of LGU)__ by virtue of power vested in me by law and the Constitution do hereby create the SGLGIF Project Implementation Team (SGLGIF-PIT) in the _(Name of LGU) _.Section 1. CREATION. There shall be created a SGLG Incentive Fund Project implementing Team tothe ___ (Name of LGU) Section 2. COMPOSITION. The SGLG Incentive Fund Project Implementing Team of the (Name of LGU) __ ehall be composed of the following membere: Chairman (Name of LCE) __ Co-Chairman (Name of Vice-Mayor/Governor) Members (Name of LGU Planning and Development Officer) yf ngineer Name of Budget Officer) Name of LGU Accountant —iName of LGU Administrator) _ (Name of M/ICLGOO) (Others, if applicable ‘Section 3. FUNCTION, DUTIES AND RESPONSIBILITIES. The SGLG Incentive Fund Project Implementation Team (SGLGIF-PIT) shall have the following function. duties and responsibilities 1. Ensure that the project implementation abides the provisions on the DILG MC 2022- dated 2. Facilitate the preparation and submission of all documentary requirements for the release of the SGLG Incentive Fund Subsidy; 3. Assist in the preparation of the project proposal to be submitted to the Chairman of the SGLGIF-PIT for review and approval; 4. Assist in the preparation of the Program of Works, Detailed Cost Estimate and Detailed Engineering Design in case of Infrastructure project; 5. Prepare the project action plan and budget, subject to the approval of the LCE; 6. Determine and approve propose project to be funded by the SGLG Incentive Fund; 7. Monitor the progress and oversee the implementation of the SGLG Incentive fund project; 8. Facilitate the preparation and submission to the DILG Regional Office progress reports of the following: ‘a. Monthly Submission of the Statement of Work Accomplished (SWA) every 5th day of the ensuing monthb. Submission of Statement of Report and Disbursement (SORD, as deemed necessary, when the contractor/administrator issues a progress billing cc. Reports on projects involving procurement of goods and services. 9. Submit Project Completion Report once project is completed supported with pictorials accompanied by the following: a. Cerlification of Completion b. Certificate of Turnover and Acceptance (if project is by contract) ¢. 12 months warranty certificate signed by the Contractor d. Final Report of Disbursements duly received and verified by the Local COA; 410. Performs such other functions related to the SGLG Incentive Fund Implementation and ‘management as may be prescribed by competent authorities. Section 4. MEETINGS. The SGLGIF-PIT shall have its meeting as it may deemed necessary, to discuss, assess, review, and evaluate any matters relative to its function as mentioned hereof. Section 5, REPEALING CLAUSE. Previous issuance or any portion thereof, which are inconsistent with the provision of this Act are hereby amended, modified, suspended or repealed accordingly. Section. 6. SEPARABILITY CLAUSE. If any section or provision of this Implementing Rules and Regulation is declared void, ineffective or invalid by a court of competent jurisdiction, the holding of such section or provision to be void or invalid for any cause whatsoever shall in no way affect the validity of the remaining sections and provisions, which shall remain in full force and effect. Section 7. EFFECTIVITY CLAUSE. This Implementing Rules and Regulation shall take effect immediately upon the date hereof and shall remain in effect until rescinded, repealed or amended. SO ORDERED. Done this __ th day of (Month, Year) at the Office of the __(Name of LGU) ___, Philippines. (Name of. Governor/Gity/Municipal MayorDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / ASSESSMENT TOOL ET PROJECT OBSERVATIONS AND ASSESSMENT TOOL (For Vertical Projects] [PROJECT LOCATION: | PROJECT START DATE: VERTICAL PROJECTS [Evacuation Center _ | Medical ‘School TMulti- Center/Hospital | Building purpose Butlding TAs per plan. Twith variation Description Location Concrete Test Result Availability Elevation Check Yes 1 As per plan Description Location RSB Test Result Availability Mill Certificate Availability Yes Yes 1No Description LocationDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / “Architectural TNot Applicable ‘Scope of work Description Location Floor finishes Ceiling/Roofing works Metal works Painting works Electrical TNot Applicable ‘Scope of work Description Location Lighting Layout Power Layout Electrical Fixtures 2 Panel Boards/EE room Plumbing TNot Applicable ‘Scope of work Description Location Waterlines Sewer lines Plumbing Fixtures Septic Tank ther Findings: Attached Photo HereDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / ASSESSMENT TOOL encore ere] Validator’s Signature over printed name Office/Designation: ‘Attached Photo Here Regional Focal Person Regional Director | TEU Representative |DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / ASSESSMENT TOOL | PROJECT OBSERVATIONS AND ASSESSMENT TOOL (For Horizontal P1 PROJECT TITLE: [PROJECT LOCATION: | PROJECT START DATE: HORIZONTAL PROJECTS 7 Gore Local Access Road 1 Farm-to-Market-Road ‘Type of Material (Flood Control Drainage Canal Concrete Asphalt Bridges 0 Seawall Gravel "Type of Construction Road Shoulders (Reference: POW/DED) Rehabilitation (Parallel to the Traffic Dincluded [iNew Construction TPerpendicular to Road Center ‘Weakened Plane Joint Cutting ‘Asphalt sealant application Proper Present TU Discrepancy in PCCP Length: Discrepancy in PCCP Thickness: improper ‘Uneven “Discrepancy in PCCP Width: 1 Other Findings: Description Does the SGLGIF Project have an incoming Variation Order UYes (NoDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / ASSESSMENT TOOL ST ‘Attached Photo Here Validator’s Signature —_ _— over printed name Sierra ES Regional Focal Person Regional Director LGU RepresentativeDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT SGLGIF PROJECT MONITORING / ASSN TL — PROJECT OBSERVATIONS AND ASSESSMENT TOOL (For Water Project] aT PROJECT START DATE: Water Supply. TD Sewage and Sanitation _[ Oi trrigation Level | (10-20 Iped) Level Il (60-80 Iped) | Ci Level Ill (100-120 Iped) liters/capita/day or lped) Ground [GElevated "Type of Material Reinforced Concrete | O Steel “Type of Starage TDReservair | Water Tanks ) Ferrocement Tank (Gistern Tank Ti faproper foundation aligamant 1 Poor welding connections i Painting of Steel Water Tank (If included in Ti Potable Water Quality Certificate POW) Does the SGLGIF Project have an incoming Variation Order (Yes No (1D Other Findings: Description Location 'SGLGIF Permanent Marker Installed_U Yes _11NoDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT A SGLGIF PROJECT MONITORING / 2, Photo Documentation: Attached Photo Here Remarks: Office Designation: Regional Focal Person Regional Director _ LGU Representative