PETRONAS CARIGALI IRAQ HOLDING B.V.

TO: TO WHOM IT MAY CONCERNED DATE: January 27, 2017

ATTN: APPROVED BIDDERS REF.: PCIHBV/2017/GAO/M&E/1619
EMAIL:
TEL NO.:
Transmitted via PETRONAS
FAX NO.:
Tender Secretary Email
FROM:
TENDER SECRETARIAT 06

TENDER NO. : PCIHBV/2017/GAO/M&E/1619

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE STACK
PAINTING CONSUMABLES FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
SUBJECT : REQUEST FOR QUOTATION

PETRONAS Carigali Iraq Holding B.V. (“PCIHBV”) is pleased to invite your company to submit a
quotation for the items as specified in the attached form. The submission of your quotation shall be
strictly in accordance with the instructions below:

BID INSTRUCTIONS

1. The Bidder shall acknowledge the receipt of this Request for Quotation by submitting the Bid
Acknowledgment Form as per the format provided in APPENDIX I hereof by email to
tender_iraq06@petronas.com.my upon receipt of this fax/email.

2. The Bidder shall submit its quotation in two (2) separate sealed envelopes, which shall be labeled
as the Unpriced Technical Proposal and the Commercial Proposal respectively. The envelopes
shall be clearly marked as "CONFIDENTIAL" on the top left hand corner of the envelopes, and shall
also be marked with the proposal type (Unpriced Technical or Commercial), the Bidder’s Name, the
Tender Number and the Tender Title as below:

TENDER NO. : PCIHBV/2017/GAO/M&E/1619

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE STACK
PAINTING CONSUMABLES FOR PETRONAS CARIGALI IRAQ HOLDING
B.V.

The submission of quotations by email or in soft copy is not acceptable.

Any further information which may be required by the Bidder in order to complete its Bid Proposal or
any interpretation thereof must be obtained by sending a request for information to PCIHBV via
email (tender_iraq06@petronas.com.my) or by writing sent to the address given under item 3 below,
marked:

ATTENTION : TENDER SECRETARIAT 06

PETRONAS CARIGALI IRAQ HOLDING B.V.
TENDER NO. : PCIHBV/2017/GAO/M&E/1619
TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE STACK
PAINTING CONSUMABLES FOR PETRONAS CARIGALI IRAQ HOLDING
B.V.

Any such requests for information must be made not later three (3) calendar days prior to the BID
CLOSING DATE.


Tender No. PCIHBV/20176/GAO/M&E/1619
Page 1 of 8
PETRONAS CARIGALI IRAQ HOLDING B.V.

If the Bidder has any technical clarifications, the Bidder may submit such clarification together with
its Technical and Unpriced Proposal. Technical clarifications shall not be submitted in the
Commercial Proposal, failing which the Bidder’s Bid Proposal shall be deemed invalid and the
Bidder shall be disqualified.

3. The Bidder shall submit its Bid Proposal by hand or by courier services to the following address:
PETRONAS CARIGALI IRAQ HOLDING B.V
(LOGISTICS OPERATION - BASRA OFFICE)
LOBBY OFFICE 3, BASRA INTERNATIONAL HOTEL
CORNICHE SHATT AL ARAB, AL ASHAR
P.O. BOX 86538 - ASHAR
BASRA, IRAQ
EMAIL : tender_iraq06@petronas.com.my
ATTENTION : SECRETARY, TENDER SECRETARIAT

For Iraqi Bidders:

If the Bidder’s Bid Proposal cannot be submitted to the above address, the Bidder may alternatively
submit its Bid Proposal to the following address:

Garraf Base Camp (GBC) – PETRONAS

Garraf Oil Field, Qalat Sukkar District,
Thi Qar Province, Republic of Iraq
Attention: TENDER SECRETARIAT

The Bidder is required to fill in the attached GBC SECURITY ENTRY FORM and forward the
completed form to PCIHBV by email to tender_iraq06@petronas.com.my for submission at
Garraf Base Camp (GBC) – PETRONAS, Republic of Iraq no later than ONE (1) DAY BEFORE
THE BID CLOSING DATE.

4. The Bidder's Bid Proposal must reach PCIHBV not later than UNITED ARAB EMIRATES LOCAL
TIME (GMT+4) 1700 HOURS February 12, 2017 OR not later than IRAQ LOCAL TIME (GMT+3)
1600 HOURS, February 12, 2017 (Sunday) (“BID CLOSING DATE”). LATE BIDS SHALL NOT
BE ENTERTAINED.

5. PCIHBV requires all bids to be valid SIXTY (60) DAYS FROM THE BID CLOSING DATE (the “BID
VALIDITY PERIOD”). The Bidder can assume that it has not been successful if no notification is
received within the BID VALIDITY PERIOD.

6. Any discount(s) shall be stated separately from the Bidder’s submitted unit price(s).

7. Any deviation(s) from the enquiry specifications is strongly discouraged and may result in the
Bidder’s Bid Proposal being disqualified. With this in mind, should the Bidder still wish to submit any
exceptions, any such proposals for alternative or equivalent offers shall conform to the required
specifications and any relevant supporting information such as catalogues and/or brochures must be
submitted together with the Bidder’s proposed alternatives.

8. All costs involved in the preparation of this enquiry/tender shall be borne by the Bidder.

9. The Bidder’s Bid Proposal shall include all applicable taxes and duties.

10. PCIHBV reserves the right to accept ALL, PART or NONE of Bidder’s quotation.


Tender No. PCIHBV/20176/GAO/M&E/1619
Page 2 of 8
PETRONAS CARIGALI IRAQ HOLDING B.V.

11. The Bidder must indicate to PCIHBV its intention to bid or to decline and the same must be
communicated through fax or email to tender_iraq06@petronas.com.my before the BID CLOSING
DATE, giving the Bidder’s reasons therefor.

12. Any services required by PCIHBV resulting from this enquiry shall be made in accordance with this
Enquiry Document, which consists of the following documents:
APPENDIX-I - Bid Acknowledgement
ATTACHMENT A - Bidder’s Questionnaire
ATTACHMENT B - Form of Proposal
ATTACHMENT C - PURCHASE ORDER Form (Standard Terms & Conditions)
EXHIBIT I - Scope of WORK
EXHIBIT II - Schedule of Compensation
EXHIBIT III - Administrative Procedures
EXHIBIT IV - DDP Incoterms 2010

13. All communication/correspondence with regard to bid clarifications (during bidding) shall be made to
the following address:
PETRONAS CARIGALI IRAQ HOLDING B.V
(LOGISTICS OPERATION - BASRA OFFICE)
LOBBY OFFICE 3, BASRA INTERNATIONAL HOTEL
CORNICHE SHATT AL ARAB, AL ASHAR
P.O. BOX 86538 - ASHAR
BASRA, IRAQ
EMAIL : tender_iraq06@petronas.com.my
ATTENTION : SECRETARY, TENDER SECRETARIAT

14. Any purchase made by PCIHBV resulting from this enquiry shall be made in accordance with
PCIHBV’s standard terms and conditions (as per Attachment C – PURCHASE ORDER TERMS
AND CONDITIONS Form). PCIHBV will not entertain any exceptions to the terms and
conditions of the PURCHASE ORDER. The Bidder’s quotations shall reflect full compliance
to all PCIHBV’s standard terms and conditions, failing which the Bid Proposal shall be
deemed invalid and the Bidder shall be disqualified.

Thank you.

Yours faithfully,
FOR PETRONAS CARIGALI IRAQ HOLDING B.V.

TENDER SECRETARIAT


Tender No. PCIHBV/20176/GAO/M&E/1619
Page 3 of 8
 APPENDIX I
BID ACKNOWLEDGEMENT
PETRONAS CARIGALI IRAQ HOLDING B.V.

Please confirm the receipt of this document by email this page to the address below:

(Company’s Letterhead)

TENDER NO. : PCIHBV/2017/GAO/M&E/1619

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE STACK
PAINTING CONSUMABLES FOR PETRONAS CARIGALI IRAQ HOLDING
B.V.

We, the undersigned, certify that we have received, read and understood the subject request for
Quotation (RFQ) for the PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE STACK
PAINTING CONSUMABLES FOR PETRONAS CARIGALI IRAQ HOLDING B.V.

We acknowledge that we have thoroughly reviewed the RFQ and confirm that we received a complete
RFQ with no missing / incorrect page(s).

We also hereby confirm that we will submit a Bona Fide Bid Proposal before the BID CLOSING DATE.

Furthermore, we acknowledge that all communication / correspondence with regard to bid clarifications
(during bidding) shall be made to the following address:

PETRONAS CARIGALI IRAQ HOLDING B.V

(LOGISTICS OPERATION - BASRA OFFICE)
LOBBY OFFICE 3, BASRA INTERNATIONAL HOTEL
CORNICHE SHATT AL ARAB, AL ASHAR
P.O. BOX 86538 - ASHAR
BASRA, IRAQ
EMAIL : tender_iraq06@petronas.com.my
ATTENTION : SECRETARY, TENDER SECRETARIAT

From: ...............................
(Company’s Name)

...............................
(Company’s Address)

...............................
(Telephone & Fax)

(Company’s Stamp)

Date: ...............................

Page I-1
 ATTACHMENT A
BIDDER’S QUESTIONNAIRE

PETRONAS CARIGALI IRAQ HOLDING B.V.

General
The Bidder is required to answer the questionnaire below and submit the same to PCIHBV in Bidder’s
Technical Proposal:

Bidder’s
No. PCIHBV Requirements Bidder’s Remarks
Response
1 Compliance to PCIHBV Payment Terms Bidder to
Bidder confirm to comply Payment Terms as per comply:
PCIHBV SOC,: YES / NO
2 Compliance to Scope of Work
Bidder to
Bidder confirm its understanding and compliance with
comply:
all the scope of supply as per Exhibit I – Scope of
YES / NO
Supply and Technical Specifications.
3 Compliance to Schedule of Compensation
The Bidder is able to quote an all-inclusive price and Bidder to
rates for the GOODS according to PCIHBV’s comply:
requirements in this RFQ, including delivery charges, YES / NO
taxes etc.
4 PCIHBV Standard Terms & Conditions
The Bidder confirms its understanding of PCIHBV’s
Bidder to
standard terms and conditions. The Bidder confirms that
comply:
it will fully comply and adhere to PCIHBV’s standard
YES / NO
terms and conditions and all PCIHBV requirements
stated therein.
5 Warranty Bidder to
The Bidder shall provide a warranty for all GOODS for a comply:
WARRANTY PERIOD of two (1) years. YES / NO
6 Bid Validity
Bidder to
The Bidder confirms its ability to comply with the bid
comply:
validity period of sixty (60) days from the BID
YES / NO
CLOSING DATE.
7 Delivery Period Bidder to
Bidder confirm its ability to deliver all GOODS Specify
“Delivered Duty Paid (DDP) (Incoterms 2010 edition) to
Garraf Base Camp, Qala’at Sukkar, District of Rifa’I, Thi _____ week
Qar, Republic of Iraq” within Ten (10) weeks upon (s) from
issuance of "Purchase Order" (PO). Purchase
Order.
8 PRODUCT CERTIFICATE OF ORIGIN
Bidder Confirms that the Material to be supplied from
(Certificate of Origin) is KOREA, JAPAN, USA or
WESTERN EUROPE only. Bidder to
comply:
Bidder to confirm COO of Goods and Endorsed COO by YES / NO
commerce chamber will be submitted with delivery of
material.

9 Iraqi Social Security Requirement

Is your company registered with the Iraqi Social Security Bidder to
Department? Comply:
(Please answer YES or NO) _________ YES / NO

Tender No. PCIHBV/2017/GAO/M&E/1619

Page A-1
 ATTACHMENT A
BIDDER’S QUESTIONNAIRE

PETRONAS CARIGALI IRAQ HOLDING B.V.

Bidder’s
No. PCIHBV Requirements Bidder’s Remarks
Response
If yes, please provide the registration letter, number &
list of registered employees. If not, the Bidder shall
provide a written undertaking to complete registration on
or before the EFFECTIVE DATE should it be the
successful Bidder.
10 Iraqi Tax Requirement
Has your company registered with Iraqi Tax Authorities
(General Commission of Taxes)?
(Please answer YES or NO) _______
Bidder to
If yes, please provide the Tax registration letter & List of Comply:
registered employees. If not, the Bidder shall provide a YES / NO
written undertaking to complete registration on or before
the EFFECTIVE DATE should it be the successful
Bidder.

12 All-Inclusive Rates

The Bidder is able to provide all-inclusive rates for the

Bidder to
supply and delivery of the GOODS, inclusive of delivery,
Comply:
services, tax, customs charges and all other costs and
YES / NO
expenses required to effect the supply and delivery of
the GOODS to PCIHBV.

Tender No. PCIHBV/2017/GAO/M&E/1619

Page A-2
 ATTACHMENT B
FORM OF PROPOSAL

PETRONAS CARIGALI IRAQ HOLDING B.V.

INSTRUCTIONS:

The Bidder shall submit this Attachment B – Price Schedule in two (2) formats, namely the Technical
and Unpriced Proposal format and the Commercial Proposal format.

1. TECHNICAL AND UNPRICED PROPOSAL

The Bidder shall submit the Technical and Unpriced Proposal as per Attachment C and EXHIBIT
II – SCHEDULE OF COMPENSATION by completing EXHIBIT II as follows;

IMPORTANT:

a) NO PRICES OR COST QUOTATIONS ARE TO BE SHOWN IN THE QUOTATION

FORMATS SUBMITTED IN THE TECHNICAL PROPOSAL.

b) THE BIDDER IS REQUIRED TO INDICATE WHETHER OR NOT IT IS BIDDING FOR

EACH ITEM BY PRINTING THE WORD “QUOTED” TO REPLACE THE PRICE AND “NO
QUOTE” IF NO PRICE HAS BEEN QUOTED FOR EACH ITEM THAT HAS BEEN PRICED
(OR NOT) IN THE COMMERCIAL PROPOSAL.

c) IN CASE OF “NO QUOTE”, THE BIDDER SHALL SPECIFY THE REASON FOR NOT
QUOTING. THE BIDDER SHALL IN NO CIRCUMSTANCE DELETE OR ALTER ANY
WORDING OF EXHIBIT II.

d) ANY FURTHER INFORMATION WHICH MAY BE REQUIRED BY THE BIDDER IN ORDER

TO COMPLETE ITS BID PROPOSAL OR ANY INTERPRETATION THEREOF, MUST BE
OBTAINED BY EMAIL (tender_iraq06@petronas.com.my) OR BY WRITING SENT TO
THE ADDRESS GIVEN UNDER ITEM 2 ABOVE, MARKED:

ATTENTION : TENDER SECRETARIAT (06)

PETRONAS CARIGALI IRAQ HOLDING B.V.

TENDER NO. : PCIHBV/2017/GAO/M&E/1619

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ATM AND LP FLARE
STACK PAINTING CONSUMABLES FOR PETRONAS CARIGALI
IRAQ HOLDING B.V.

Any such request must be made not later than three (3) calendar days prior to the BID
CLOSING DATE. If the Bidder has any technical clarifications, the Bidder shall submit its
clarifications together with the Technical and Unpriced Proposal. Technical Clarifications shall
not be submitted in Commercial Proposal, failing which the Bid Proposal shall be invalid and
the Bidder shall be disqualified.

2. COMMERCIAL PROPOSAL
The Bidder shall submit its Priced Quotation as per Exhibit III – SCHEDULE OF COMPENSATION
indicating the prices/costs.

Tender No. PCIHBV/2017/GAO/M&E/1619 B-1

 ATTACHMENT C
PURCHASE ORDER TERMS AND CONDITIONS

PETRONAS CARIGALI IRAQ HOLDING B.V.

Please refer to the attached standard terms and conditions.

Tender No. PCIHBV/2017/GAO/M&E/1619 C-1