CON 2013.module 4

Project
managing,
Scheduling and
Jobsite
Planning II
Module 4: Create Project
Schedule
1
Project Managing, Scheduling and Jobsite Planning II
Module 3 Review
Cost Management
Cost Estimating & Budgeting
Project Budget Components
MODULE 4- Create Project Schedule 2

PMBOK-Figure 7-1:Project
Cost Management Overview

Project Budget Components

Cost Baseline & Project Budget

Project
Budget
Cost
Baseline
Cost
Estimate

Cost Contingency Cost

Estimate Reserve Baseline
Management Project
Cost Baseline
Reserve Budget

Module 4 Agenda
Project Time Management Overview
Create Project Schedule
Construction Project Schedule
Cost Control Overview

Project Time Management Overview

• Project Time Management includes the processes required to
manage the timely completion of the project.
Estimate Estimate
Plan Time Define Sequence Develop Control
Activity Activity
Management Activities Activities Schedule Schedule
Resources Duration

Time Management Overview

Time Management Overview

Fundamentals of Scheduling
WBS
Work Package
Activity

The WBS is a hierarchical decomposition of the total scope of
work to be carried out by the project team to accomplish the
project objectives and create the required deliverables.
The WBS organizes and defines the total scope of the
project, and represents the work specified in the current
approved project scope statement.

The planned work is contained within the lowest level of WBS
components, which are called work packages.
A work package can be used to group the activities where
work is scheduled and estimated, monitored, and controlled.
In the context of the WBS, work refers to work products or
deliverables that are the result of activity and not to the
activity itself.
Activity is a distinct, scheduled portion of work performed
during the course of a project.

Activity Relationships
•Finish to Start (FS)
•Start to Start (SS)
•Finish to Finish (FF)
•Start to Finish (SF)
Dependency Determination
• Mandatory
• Discretionary
• External
• Internal
Mandatory dependencies are those that are legally or
contractually required or inherent in the nature of the work.
Discretionary dependencies are sometimes referred to as
preferred logic, preferential logic, or soft logic. Discretionary
dependencies are established based on knowledge of best
practices within a particular application area or some unusual
aspect of the project where a specific sequence is desired,
even though there may be other acceptable sequences.

External dependencies involve a relationship between
project activities and non-project activities.
Internal dependencies involve a precedence relationship
between project activities and are generally inside the project
team’s control.

Leads & Lags
A lead is the amount of time whereby a successor activity can be advanced
with respect to a predecessor activity.
A lag is the amount of time whereby a successor activity will be delayed with
respect to a predecessor activity.

Introduction to construction project schedule&cost

• Project duration and cost
– Major project parameters
– Contractor controls
• Means of monitoring control effectiveness
– Construction scheduling
– Computerized cost control accounting
MODULE 4- Create Project Schedule Copyright © 2017 Cengage Learning Mincks, Johnson- 4th edition 21
Project Duration Control

• Owner’s date for project completion
– Establishes project parameters and maximum duration
– Rarely has a direct relationship to actual time needed
– Based on owner’s need for the facility
• Not expected construction duration
Project Duration Control

• Owner’s date for project completion
– A school project will be required to be completed in July or August, allowing
time for equipment move-in so that the facility can be in operation in early
September at the start of the school year.
– A retailer will want its facility completed in late summer to be able to stock
goods and train personnel prior to the holiday retail season.
– These completion dates establish a maximum construction duration, but
the contractor may be able to complete the facility prior to the completion
date.
Project Duration Control (cont’d.)

• Project plan considerations:
– Activities, duration, and sequencing
– Interrelationship of subcontract activities
– Equipment requirements
– Utilization of subcontractors
– Field management personnel, crew size, and project staffing of
craftspeople
Project Duration Control (cont’d.)

– Anticipated material delivery dates
– Weather planning: anticipated lost days, weather protection
– Anticipation of delays: other contracts, labor strikes, and owner-based
changes
– Alternative solutions to sequencing
Scope of Activities
• Activities must:
– Be described as a separate function such as “formwork for footings”
– Have a labor crew, with attributable crew hours for the activity
– Have a specific duration attached
– Be able to be monitored by comparing planned duration with actual
duration
Sequence of Activities
• Sequence types:
– Finish to Start
• Second activity does not start until first is completed
– Start to Start
• Two activities begin at the same time
– Finish to Finish
• Two activities completed at the same time despite differing durations
FIGURE 12–1
Example Sequence
Comparison
Delmar/Cengage Learning
Copyright © 2017 Cengage Learning Mincks, Johnson- 4th edition 28

FIGURE 12–2 Example
Sequence Cost
Comparison

Duration of Activities
• Activity duration:
– Must be relative to labor hours in the estimate
– Should relate to quantity of work
– Should consider weather concerns
– Should consider item delivery
– May be affected by subcontractor involvement
The Project Schedule

• Manifestation of the project plan
– Written or graphical depiction
• Communication tool to share project plan
– Many forms
• bar charts, Gantt charts
• Network charts
– Method varies depending on target
The Project Schedule (cont’d.)

• Majority are done with scheduling or project management software
– Full scheduling software
• Calculates critical path
• Considers dependencies of predecessors
– Updating is necessary
• Periodic basis
• Variety of methods
FIGURE 12–3 Schedule Data

Project Cost Control

• Actual cost versus estimated cost comparison during the project
– Accurate measure of success
– Opportunity to adjust factors involved
• Computer software programs
– Variety available
• Cost accounting and control
Project Cost Control

• Cost control can range from a simple collection of costs for labor,
material, equipment, and subcontractors, organized in projects or
subprojects, to detailed compilation and analysis for every work activity.
• The overhead cost of cost control increases as the detailed collection
and expected reporting detail increases. Therefore, contractors need to
determine how much information they want from their cost systems,
according to their managers and the needs of their risk partners, such as
banks and bonding companies, and compare this to the staff costs to
compile this information.
• Cost control involves construction expertise from construction engineers
or project controls specialists as well as accounting staff.
Project Cost Control (cont’d.)

• Cost control can:
– Determine profitability
– Determine the source of overruns
– Compare actual to estimated costs
– Use comparison data for historical data
– Use analysis of problems for “lessons learned” that can be applied to future
work
– Compare costs to baseline estimate
Realistic Cost Control Activities

• Major concerns:
– Ensuring cost control accounts are of proper scope
– Relating crew assignment directly to cost control activity
– Results can be used as historical cost data
– Field personnel should realize the purpose
Realistic Cost Control Activities (cont’d.)

– Comparison of actual and estimated cost should be done immediately
– Feedback system should be in place
– Thank crews when tasks are accomplished under estimated cost
– Encourage crews when costs are over the estimate
Cost Account
Analysis
Time & Material

Sheet

Cost Control
Spreadsheet

Summary
• Control of time and cost
– Most important tasks of field management
– Project plan:
• Method for project construction
– Schedule:
• Communications tool of project plan
– Cost control:
• Compares estimated and actual cost
Review
Project Time management processes?
How to create project schedule?
Construction Project Schedule?
Importance of Cost control?

Topic for Oral Presentation

Define all activities delivered by all sub-contractors needed for
each phase of a typical project:
For each phase of project, list all the subcontractors
Define activities that are delivered by subcontractors

Next Module
Project time and cost control

Thank you for your Attention

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Project

Cost Estimating & Budgeting

Project Budget Components

MODULE 4- Create Project Schedule 2

MODULE 4- Create Project Schedule 3

Project Budget Components

MODULE 4- Create Project Schedule 4

Cost Baseline & Project Budget

MODULE 4- Create Project Schedule 5

MODULE 4- Create Project Schedule 6

Cost Contingency Cost

MODULE 4- Create Project Schedule 7

Create Project Schedule

Construction Project Schedule

Cost Control Overview

MODULE 4- Create Project Schedule 8

Project Time Management Overview

MODULE 4- Create Project Schedule 9

MODULE 4- Create Project Schedule 10

MODULE 4- Create Project Schedule 11

MODULE 4- Create Project Schedule 12

MODULE 4- Create Project Schedule 13

MODULE 4- Create Project Schedule 15

MODULE 4- Create Project Schedule 18

MODULE 4- Create Project Schedule 19

MODULE 4- Create Project Schedule 20

Introduction to construction project schedule&cost

Project Duration Control

Project Duration Control

Project Duration Control (cont’d.)

Project Duration Control (cont’d.)

Copyright © 2017 Cengage Learning Mincks, Johnson- 4th edition 28

Copyright © 2017 Cengage Learning Mincks, Johnson- 4th edition 29

The Project Schedule

The Project Schedule (cont’d.)

Copyright © 2017 Cengage Learning Mincks, Johnson- 4th edition 33

Project Cost Control

Project Cost Control

Project Cost Control (cont’d.)

Realistic Cost Control Activities

Realistic Cost Control Activities (cont’d.)

Time & Material

MODULE 4- Create Project Schedule 40

MODULE 4- Create Project Schedule 41

How to create project schedule?

Construction Project Schedule?

Importance of Cost control?

MODULE 4- Create Project Schedule 43

Topic for Oral Presentation

Define activities that are delivered by subcontractors

MODULE 4- Create Project Schedule 44

MODULE 4- Create Project Schedule 45

Thank you for your Attention

MODULE 4- Create Project Schedule 46

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