DATA PRIVACY AGREEMENT

The National Federation of Junior Philippine Institute of Accountants (NFJPIA)

primarily prioritizes the confidentiality of personal data. This document details how
the organization uses and protects personal data to obtain the consent of data
subjects, in accordance with the Data Privacy Act of 2012 (DPA), its Implementing
Rules and Regulations (IRR), other issuances of the National Privacy Commission
(NPC) and other relevant laws of the Philippines.

PERSONAL DATA
To avoid confusion regarding the terms “personal data” and “information”, please
read the definitions below about personal data.

Personal data refers to all types of:

● Personal information – “any information, whether recorded in a material form
or not, from which the identity of an individual is apparent or can be reasonably
and directly ascertained by the entity holding the information, or when put
together with other information would directly and certainly identify an
individual”;
● Sensitive personal information – “personal information about an individual’s
race, ethnic origin, marital status, age, color, religious/philosophical/political
affiliations, health, education genetic or sexual life, legal proceedings,
government-issued identifiers, and other information specifically established by
an executive order or an act of congress to be kept classified”; and
● Privileged information – “any and all forms of information which, under the
Rules of Court and other pertinent laws, constitute privileged communication,
such as, but not limited to, information which a person authorized to practice
medicine, surgery or obstetrics may have acquired in attending to a patient in a
professional capacity.”

Collection of Information
We collect your personal data including those you provide us during your
application, registration, and other information we acquire or generate upon your
membership or participation and until the validity of your membership.

Access to Information
As a general rule, NFJPIA does not and will not share personal data with third
parties except as necessary for the proper execution of processes related to a
declared purpose, or the use or disclosure is reasonably necessary, required, or
authorized by or under law. For purposes of the event, we use and share your
information as permitted or required by law to pursue our legitimate interests as an
organization, including a variety of academic, non-academic, administrative,
historical, and statistical purposes.
Sharing of Information
For purposes of the event, the Organization will share your personal data with our
event partners and other partners that are necessary for the execution of the event.
However, NFJPIA only uses personal data for the purpose disclosed in this
document and may not use it for any other purpose.

Validity
NFJPIA, particularly the Secretariat Department stores personal data in online and
local storage, such as Google Drive, One Drive, Cloud, etc., and physical document
storage facilities. Personal and health data are retained for five (5) federation years
from the date of acquisition. Subject to applicable laws, rules, and regulations, the
data subject may request personal data to be deleted from the Organization’s
systems, databases, and hard copies within a reasonable requested date.

Rights of Data Subject

Data subjects have the following rights: the right to be informed; right to object;
right to access; right to rectify or correct erroneous data; right to erase or block;
right to secure data portability; right to indemnify for damages; and the right to file
a complaint. The organization’s decisions to provide access, consider requests for
correction or erasure, and address objections to process personal data as it appears
in the organization’s official records, are always subject to applicable and relevant
laws and/or the DPA, its IRR, and other issuances of the NPC.

Information Protection
NFJPIA implements all appropriate technical and organizational measures
necessary to ensure a level of security, as required pursuant to the Data Protection
Act and other measures necessary for the organization to comply with the security
requirements set out in the Agreement or otherwise required by other prevailing
laws. NFJPIA informs the data subject of the technical and organizational measures
that will be implemented to protect the personal data being processed. Suppose the
processor of data makes changes that could affect the protection of personal data.
In that case, the data subject shall be informed of this well in advance before such
changes are implemented.

Data Incident
Any data security incident or breach that comes to the knowledge of NFJPIA will be
recorded and reported as required by law. The organization will take all necessary
and reasonable steps to address such incidents or breaches and mitigate any
negative effects of such incidents or breaches. If there is a strong suspicion that an
incident affects your personal information, NFJPIA will notify you of such an
incident appropriately.
Contact Information
Should you have any inquiries, feedback, and/or complaints, you may contact:

CLAIRICE ANDREA M. MOSCOSA DAISYRIE R. SALVERON

0995-482-1102 0928-168-2448
nvpcommsnorthluzon.nfjpia2324@gmail.com nvpcommssouthluzon.nfjpia2324@gmail.com
NVP Communications - North Luzon NVP Communications - South Luzon

JOHN JOMER B. MARFIL MICHAEL VAUGN TRAVIS A. TESORO

0956-679-7172 0975-527-4549
nvpcommsvisayas.nfjpia2324@gmail.com nvpcommsmindanao.nfjpia2223@gmail.com
NVP Communications - Visayas NVP Communications - Mindanao
 CONSENT

By signing this Data Privacy Agreement, I consent to the collection, generation, use,
processing, storage, and retention of my personal data by the organization for the
purpose(s) described in this document. I assure you that I have thoroughly read and
understood the terms above before signing.

I also authorize the organization to disclose my information to accredited/affiliated

third parties or independent/non-affiliated third parties, whether local or foreign, in
the following circumstances:
• As necessary for the proper execution of processes related to the declared
purpose; and
• The use or disclosure is reasonably necessary, required, or authorized by or
under law.

Moreover, I have read this form, understood its contents, and consented to the
processing of my personal data. I understand that my consent does not preclude
the existence of other criteria for the lawful processing of personal data and does
not waive any of my rights under the Data Privacy Act of 2012 and other applicable
laws.

Signed by:

Nicole Angela G. Dequiña

________________________
09-27-23
_______________
Signature Over Printed Name Date

Noted by:

ROSEMAR KRISTHEL I. SONGCO

Project Secretariat, Chamber of Secrets
National Secretary-General

JOHN KRIZNER D. CABRERA

Project Head, Chamber of Secrets
National Vice President for Non-Academics
YSSABELLE N. CALLAÑGA
National Council President

CONRAD ALLAN M. ALVIZ, CPA, CISA, CIA, CSRS, CMPC

National Council Adviser

JOHN MICHAEL R. MUJER, CTT, CFMP, CEPP, CRPP

National Council Adviser