PURCHASE

Doc #: MSC-QHSEP-16 Issue Date: 01-Nov-2022 Rev No: 00 Page 1 of 3

TABLE OF CONTENTS
1.0 PURPOSE................................................................................................................................ 2

2.0 SCOPE..................................................................................................................................... 2

3.0 ABBREVIATION....................................................................................................................... 2

4.0 RESPONSIBILITIES................................................................................................................. 2

5.0 PROCESS............................................................................................................................. 2-3

6.0 RECORDS................................................................................................................................ 3

Revision Date Record of Changes Prepared By Approved By

Mr. Sarwar Khan
Eng. Hosam Elbatal
(QHSE
(General Manager)
Representative)
00 01-11-2022 Initial Issue

1.0 PURPOSE
Printed copies are uncontrolled unless stamped. Un Authorized copying is strictly prohibited.
 PURCHASE

Doc #: MSC-QHSEP-16 Issue Date: 01-Nov-2022 Rev No: 00 Page 2 of 3

The activities associated with identification, evaluation, and selection of suppliers for spare parts, consumables,
capital equipment, technology and services based on the requirements for QHSE risks. The system is to monitor
intending, receipt, verification, and acceptance of purchased material, continuous monitoring and evaluation of
suppliers and storage of received materials/ consumables.
2.0 SCOPE
It is applicable for all critical purchases of products and services.

3.0 ABBREVIATION
3.1 MSC – Modern Silver Trading & General Contracting W.L.L
3.2 QHSE – Quality, Health & Safety, Environment (ISO 9001:2015, ISO 14001:2015, ISO 45001:2018)
3.3 P – Procedure
3.4 F – Form
4.0 RESPONSIBILITIES
4.1 QHSE Representative
4.2 Departmental Heads – Purchase
4.3 General Manager
5.0 PROCESS
5.1 External Provider Evaluation / Selection
5.1.1 The QHSE Representative / Purchase Coordinator evaluate new suppliers and forwarded to concerned
departmental in charge.
5.1.2 New suppliers are evaluated in accordance with the following criteria:
 Modify this list as needed.
 Pricing
 Availability
 Reputation / references
 Location
 Shipping terms and capabilities
 Quality system certification status (ISO 9001 certification preferred)
 Quality of samples received (incl. testing results)
 On-site audit results
5.1.3 Suppliers who meet any of the evaluation criteria, in the judgment of the person conducting the evaluation,
may then be entered into the purchasing system and items may be purchased.
5.1.4 However, the supplier is entered into the Approved External Provider List on a CONDITIONAL basis, pending
inspection or review of products or services rendered.
5.1.5 Upon successful receipt of review of products or services, the concerned manager will be approved the
supplier.
5.1.6 If the results of review of product or service received are insufficient or otherwise lacking, the buyer may then
elect to change the supplier’s status to DISAPPROVED, or to leave it at CONDITIONAL until further orders are
received and reviewed.

Printed copies are uncontrolled unless stamped. Un Authorized copying is strictly prohibited.
 PURCHASE

Doc #: MSC-QHSEP-16 Issue Date: 01-Nov-2022 Rev No: 00 Page 3 of 3

5.1.7 A supplier may also be listed as RESTRICTED, where certain purchasing restrictions are placed on the
supplier. This may be useful to limit what products may be purchased from a supplier, or to place other
conditions.
5.1.8 The Approved External Provider List indicates the supplier, location, approval status (Approved, Conditional,
Disapproved, Restricted), and the scope of approval (typically commodity type or product family). Re-approval
of suppliers is continual and ongoing based on the supplier’s ability to meet the criteria. For Restricted status,
a note of the restriction must also be included.
5.2 Purchasing
5.2.1 All the purchases will be carried out with Approved Purchase Requisition. The purchase department initiate to
make purchase from approved suppliers. Each PO must contain the following information at a minimum:
 Items to be ordered, identified clearly (typically to include catalog number, part number, etc.)
 Date of delivery desired
 Quantity
 Pricing
5.3 Non-Conforming Products or Services
5.3.1 If any non-conforming products found during receiving the purchase coordinator will take necessary action as
per Control of Non-Conformity & Corrective Action.
6.0 RECORDS
6.1 List of Approved External Providers MSC-QHSEF-49
6.2 Supplier Evaluation Form MSC-QHSEF-50
6.3 Purchase Requisition MSC-QHSEF-51 / E Mail
6.4 Purchase Order MSC-QHSEF-52
6.5 Supplier Re-evaluation Record MSC-QHSEF-53
6.6 Price Comparison Sheet MSC-QHSEF-54

Printed copies are uncontrolled unless stamped. Un Authorized copying is strictly prohibited.