Entering and

Editing
Worksheet Data
Week 2.1.
Understanding What Excel Is Used For

An Excel workbook file can hold any number of worksheets, and

each worksheet is made up of more than 17 billion cells. A cell
can hold any of four basic types of data.
❑ A numeric value
❑ Text
❑ A formula
❑ An error
You can use values, text, and formulas to
create useful Excel worksheets.
Entering Text and Values
into Your Worksheets

❑ If you’ve ever worked in a Windows application, you’ll find that entering

data into worksheet cells is simple and intuitive. And while there are
differences in how Excel stores and displays the different data types, for
the most part it just works.
Formatting Your Worksheet
❑ Excel offers most of the same formatting
options as other Office applications like
Word or PowerPoint. As you might expect,
cell-related formatting like fill colour and
borders feature more prominently in Excel
than some of the other applications.

The Font tab of the Format Cells dialog

box gives you many additional font
attribute options.
Formatting Your Worksheet

 Ctrl+B: Bold
 Ctrl+I: Italic
 Ctrl+U: Underline
 Ctrl+5: Strikethrough
Formatting Your Worksheet
❑ Changing text alignment

The contents of a cell can be aligned

horizontally and vertically. By default, Excel
aligns numbers to the right and text to the left.
All cells use bottom alignment by default.
Formatting Your Worksheet
❑ Merging worksheet cells to
create additional text space.

You can't split an individual cell,

but you can make it appear as if a
cell has been split by merging the
cells above it.

Link for video: https://support.microsoft.com/en-us/office/merge-

and-unmerge-cells-5cbd15d5-9375-4540-907f-c673a93fcedf
Task 1
By using Merging worksheet cells to create the same table as below:
Applying Number Formatting
Applying Number Formatting

When you need more control over

number formats, use the Number
tab of the Format Cells dialog box.
Using Conditional Formatting

You can apply conditional formatting to a

cell so that the cell looks different
depending on its contents. Conditional
formatting is a useful tool for visualizing
numeric data. In some cases, conditional
formatting may be a viable alternative to
creating a chart.
Using Conditional Formatting
Conditional formatting lets you apply cell formatting selectively and automatically, based on
the contents of the cells.
Task 2.
Task. By using Merging worksheet cells to create the same table as below:
Task 3.
By using Merging worksheet cells to create the same table as below:
Switch between relative and absolute references $
By default, a cell reference is a relative reference, which means that the reference is relative to
the location of the cell. When you copy a formula that contains a relative cell reference, that
reference in the formula will change.

Windows: F4

Mac: Cmd + T
Task 4. Times table
Open “Task_4_Times table” worksheet

• Move the cursor down into cell A1 and

enter a number.
• Types B2 “Times Table”
• Create times table in cells A3 to B12.
• Column A hold the number to multiply
by
• Column B hold formulae to calculate
answer
Task Times table

• Move the cursor into cell B3 and enter

the formula =A3*?????

• Drag handle in cell B3 to replicate this

formula into the cell down to B12.

• The result should look like this

Task Times table

• To show the formulae used in the

spreadsheet:
• Select the FORMULAS tab and find the
Formula Auditing section.
• Click on the Show Formula icon.
• The Spreadsheet now looks like this.
The task for home.
By using Toggle Absolut References try to create the same
multiplication table as below:

Hint. You should write formulae by using Absolut reference $

Any
questions?

Week 1