Software Requirement Specification (SRS)

For
DigiKhata WebApp

1. Introduction
1.1 Purpose
The purpose of this document is to present detailed
description of the DigiKhata WebApp. It will explain the
purpose and features of the system, the interfaces of the
system, what the system will do, the constraints under which
it must operate and how the system will react to external
stimuli.

1.2 Scope
The scope of the DigiKhata app encompasses the following
features and functionalities:
User Registration and Login:
Users can create accounts by providing necessary
information. Secure login mechanisms will be in place, such
as username, phone no and password or biometric
authentication (e.g., fingerprint or face recognition).
Customer Management:
Shopkeepers can add, view, edit, and delete customer
details. Customers' names, contact information, and
purchase history can be recorded. The application allows for
easy search and retrieval of customer information.
Transaction Recording:
Users can record various types of financial transactions,
including sales, purchases, and expenses. Transactions are
categorized and include fields for date, amount, description,
and related customer information.
Credit Tracking and Reminders:
The app enables users to manage customer credit accounts.
Users can record credit transactions, monitor outstanding
balances, and set credit limits.
Automated reminders can be scheduled to notify customers
about pending payments.
Reporting and Analytics:
DigiKhata provides reporting features to generate financial
reports and summaries. Analytics tools offer insights into
sales trends, expense patterns, and customer behaviour.
Users can export reports for further analysis or sharing. Data
Backup and Synchronization:
The application supports data backup to prevent data loss.
Data can be synchronized across multiple devices, ensuring
that users can access their records from any device with the
app installed. Synchronization is done securely to protect
user data.

Security and Authentication:

Robust security measures are in place to protect user data.
Users will be required to authenticate themselves during
login.
Data is encrypted to maintain confidentiality.
2. Overall Description
2.1 Product Perspective
DigiKhata's Place in the Market: DigiKhata is a digital
accounting tool for small businesses, fitting into the market
as an efficient financial management solution. It stands
independently, not relying on other software or systems. It's
a self-contained app designed for the specific needs of small
businesses.

2.2 Product Features

DigiKhata's Key Features: DigiKhata offers features like
transaction recording, credit management, automated
reminders, reporting, data backup, and secure
authentication. It simplifies financial management for users.
2.3 User Classes and Characteristics
Who Uses DigiKhata: DigiKhata is designed for shopkeepers,
small business owners, and entrepreneurs. Users may not
have advanced accounting knowledge but need an easy-to-
use financial tool.

2.4 Operating Environment

Where DigiKhata Works: DigiKhata is available on various
platforms like Android, iOS, and the web. Users can access it
on their phones and computers, providing flexibility in how
and where they manage their finances.

3. Specific Requirements
3.1 External Interface Requirements
Data Import/Export: DigiKhata should allow users to import
and export financial data in common formats (e.g., CSV,
Excel) for compatibility with external systems.
Integration: DigiKhata may integrate with external services,
such as email for sending reminders, and payment gateways
for financial transactions.
3.2 Functional Requirements
User Registration and Login:
Users can register by providing basic information. Secure
login mechanisms include username and password or
biometric authentication.
Profile Management for Shopkeepers:
Shopkeepers can create and edit their profiles.
Profile information may include business name, contact
details, and a profile picture.
Customer Management:
Users can add, view, edit, and delete customer details.
Customer profiles include names, contact information, and
transaction history.
Transaction Recording and Management:
Users can record sales, purchases, and expenses.
Transactions are categorized and include fields for date,
amount, description, and related customer information.
Credit Tracking and Reminders:
DigiKhata enables users to manage customer credit accounts.
Users can record credit transactions, monitor outstanding
balances, and set credit limits.
Automated reminders can be scheduled to notify customers
about pending payments.
Reporting and Analytics:
DigiKhata provides reporting features to generate financial
reports and summaries. Analytics tools offer insights into
sales trends, expense patterns, and customer behaviour.
Users can export reports for further analysis or sharing.
Data Backup and Synchronization:
DigiKhata supports data backup to prevent data loss. Data is
synchronized across multiple devices, ensuring users can
access their records from any device with the app installed.
Synchronization is done securely to protect user data.
Security and Authentication:
The app implements robust security measures to protect
user data. Users are required to authenticate themselves
during login. Data is encrypted to maintain confidentiality.
3.3 Non-functional Requirements
Performance and Response Time: DigiKhata should provide
fast and responsive performance, ensuring quick access to
data and functions.
Security and Data Privacy: Data security is a top priority, with
encryption and privacy safeguards in place to protect
sensitive information.
Scalability: The app should be able to handle an increasing
number of users and data as the user base grows.
User Experience (UI/UX) Design: DigiKhata's user interface
should be intuitive and user-friendly, promoting an excellent
user experience.
Compatibility: The app should work seamlessly on various
devices (phones, tablets, computers) and operating systems
(Android, iOS, web).
Localization and Internationalization: DigiKhata should
support multiple languages and currencies to accommodate
a global user base.

4. System Design