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1. What is Computer

A computer is an electronic device, which executes software programs. It consists of 2

parts-hardware and software. The computer processes input through input devices like
mouse and keyboard. The computer displays output through output devices like monitor
and printer. The size of a computer varies considerably from very small to very big. The
speed of computers also has a very large range. Computers have become
indispensable in today’s world. Millions of people use computers all over the world

Standard Computer Model:

2. Computer organization at a glance

A basic computer consists of three major components: CPU (Central Processing Unit),
IO (Input/Output), and Memory as illustrated in Figure 1.

Data comes through Input and the CPU processes the data based on a program which
is in Memory. The result is returned to Memory or is presented to the user.

3. Primary system components of a PC:

There are several components can be used in a complete computer system.

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Figure : A Complete Computer System

The minimum hardware to understand a complete computer system are:

System Unit (It includes processor, motherboard, RAM and any other device).
Keyboard (It is used to input data).
Mouse (It is also used as an input device).
Monitor (It is used to give output data).

3.1 System Unit

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Figure: Inside System Unit

A computer system unit contains many parts.

Components of System Unit:

 Motherboard.
 CPU( Central Processing Unit) or Processor.
 Power supply unit.
 Fan.
 Heat sink.
 Expansion card such as video card, sound card
 Data cables.
 CD-ROM or DVD drive.
 Hard Disk Drive.
 Floppy Disk Drive.
 RAM

3.1.1 Power Supply

The power supply to a computer is its main source of power and it crucial for the
computer to run unless it can run off its own battery life e.g. a laptop. If a computers
power supply is cut then the system will turn off and work will be lost if not saved.

3.1.2 Central Processing Unit

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Central Processing Unit is the portion of a computer system that carries out the
instructions of a computer program, and is the primary element carrying out the
computer's functions. The central processing unit carries out each instruction of the
program in sequence, to perform the basic arithmetical, logical, and input / output operations
of the system.

3.1.3 CPU Fan

C P U F a n – used for cooling purposes, and may refer to fans that draw cooler air into
the case from the outside, expel warm air from inside, or move air across a heatsink to
cool a particular component.

3.1.4 CPU Heat Sink

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CPU Heat Sink -is a term for a component or assembly that transfers heat generated
within a solid material to a fluid medium, such as air or a liquid. Examples of heat sinks
are the heat exchangers used in refrigeration a n d a i r conditioning systems and the
radiator (also a heat exchanger) in a car. Heat sinks also help to cool electronic and
optoelectronic devices, such as higher-power lasers and light emitting diodes (LEDs).

3.1.5 Video Card

A v i d e o c a r d ,v i d e o a d a p t e r ,graphics accelerator card, display adapter,

or graphics card i s a n expansion card whose function is to generate output images
to a display.

3.1.6 RAM

RAM – random - access memory: the most common computer memory which can be

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used by programs to perform necessary tasks while the computer is on; an integrated
circuit memory chip allows information to be stored or accessed in any order and all
storage locations are equally accessible .

3.1.7 Modem

Modem - is a device that modulates an analog carrier signal to encode digital

information , and also demodulates such a carrier signal to decode the transmitted
information. The goal is to produce a signal that can be transmitted easily and
decoded to reproduce the original digital data. Modems can be used over any means of
transmitting analog signals, from driven diodes to radio.

3.1.8 Sound Card

Sound Card or Audio Card is a computer expansion card that facilitates the input and
output of audio signals to and from a computer under control of computer

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Programs. Typical uses
multimedia applications
presentation, education,
capabilities built in, while
capability.
of sound cards include providing the audio component for
such as music composition, editing video or audio,
and entertainment (games). Many computers have sound
others require additional expansion cards to provide for audio

3.1.9 Ribbon Cable

Ribbon Cable -(also known as a multi-wire planar cable) is a cable with many
conducting wires running parallel to each other on the same flat plane. As a result t he
cable is wide and flat. It is commonly seen for internal peripherals in computers, such as
hard drives, CD drives and floppy drives. On some older computer systems (such as the
BBC Micro ) they were commonly used for external connections as well. Unfortunately
the ribbon - like shape makes them awkward to handle, especially when there are a lot
of them, and so round cables have almost entirely replaced ribbon cables for external
connections.

3.1.10 SATA Cable

SATA Cable ( Serial Advanced Technology Attachment ) - is a computer bus interface

for connecting host bus adapterstomass storage devices such as hard disk drives
andoptical drives .

3.1.11 Motherboard

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Motherboard - is the central printed circuit board (PCB) in many modern computers
and holds many of the crucial components of the system, while providing connectors
for other peripherals. The motherboard is sometimes alternatively known as the main
board , system board , or, on Apple computers, the logic board.

3.1.12 DVD ROM DRIVE

DVD ( Digital Video Disc or Digital Versatile Disc ) ROM Drive- is an optical disc
storage media format, and was invented and developed by Philips , Sony , Toshiba ,
and Time Warner in 1995. Its main uses are video and data storage. DVDs are of the
same dimensions as compact discs (CDs ),but are capable of storing almost seven
times as much data.

3.1.13 HARD DISK DRIVE

Hard Disk Drive - is a non - volatile storage device for digital data. It features one or
more rotating rigid platters on a motor- driven spindle within a protective enclosure.

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Data is encode d magnetically by read/write heads that float on a cushion of air above
the platters.

3.1.14 FLOPPY DISK DRIVE

This is a disk drive that can read and write floppy disks, although they are obsolete
nowadays. These drives have been replaced by the USB flash disk drives in modern
machines.

3.1.15 CD ROM DRIVE

This is a high capacity optical data storage device with a removable disk. It writes data
onto or reads data from a storage medium.

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A CD-ROM drive may be connected to the computer via an IDE (ATA), SCSI, S-ATA,
Firewire, or USB interface or a proprietary interface.

4. Mainboard/Motherboard

The motherboard is sometimes called the system board or main board. It is the main
circuit board of a microcomputer. This component contains the connectors for attaching
additional boards. All other parts connect in one way or another to the motherboard.This
part typically contains the CPU, BIOS, memory, mass storage interfaces, serial and
parallel ports, expansion slots, and all the controllers required to control standard
peripheral devices, such as the display screen, keyboard, mouse, and disk drive.When
you are reading about motherboards, you won't fail to come across the term
motherboard form factors, which describes the general shape, the type of case, and the
power supply it can use. It also describes the physical organization of the motherboard.

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5. Basic PC Equipment and its connection (setting up)

Step 1

Unpack the monitor and computer case from the box. Remove any plastic covering or
protective tape. Place the monitor and computer case on a desk or work area.

Be sure to place your computer case in an area that is well ventilated and has good air
flow. This will help to prevent the computer from overheating.

Step 2

Locate the monitor cable. There are several types of monitor cables, so the one for
your computer may not look like the one in the image below.

If you're having trouble finding your monitor cable, refer to the instruction manual for
your computer. (If you have an all-in-one computer that's built into the monitor, you can
skip to Step 4).

Step 3

Connect one end of the cable to the monitor port on the back of the computer case
and the other end to the monitor. If you're using a VGA cable like the one in the picture
below, you'll want to tighten the screws on the monitor cable to secure it.

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Many computer cables will only fit a specific way. If the cable doesn't fit, don't force it or you
might damage the connectors. Make sure the plug aligns with the port, then connect it.

To figure out which cables belong in which ports, try Connecting Cables interactive.

Step 4

Unpack the keyboard and determine whether it uses a USB (rectangular) connector or
a PS/2 (round) connector. If it uses a USB connector, plug it into any of the USB ports
on the back of the computer. If it uses a PS/2 connector, plug it into the purple
keyboard port on the back of the computer.

Step 5

Unpack the mouse and determine whether it uses a USB or PS/2 connector. If it uses a
USB connector, plug it into any of the USB ports on the back of the computer. If it uses
a PS/2 connector, plug it into the green mouse port on the back of the computer.

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If your keyboard has a USB port, you can connect your mouse to the keyboard instead of
connecting it directly to your computer.

If you have a wireless mouse or keyboard, you may need to connect a Bluetooth dongle (USB
adapter) to your computer. However, many computers have built-in Bluetooth, so an adapter may
not be necessary.

Step 6

If you have external speakers or headphones, you can connect them to your
computer's audio port (either on the front or back of the computer case). Many
computers have color-coded ports. Speakers or headphones connect to the green
port, and microphones connect to the pink port. The blue port is the line in, which can
be used with other types of devices.

Some speakers, headphones, and microphones have USB connectors instead of the
usual audio plug. These can be connected to any USB port. In addition, many
computers have speakers or microphones built into the monitor.

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Step 7

Locate the two power supply cables that came with your computer. Plug the first
power supply cable into the back of the computer case and then into a surge
protector. Then, using the other cable, connect the monitor to the surge protector.

You can also use an uninterruptable power supply (UPS), which acts as a surge protector and
provides temporary power if there is a power outage.

Step 8

Finally, plug the surge protector into a wall outlet. You may also need to turn on the
surge protector if it has a power switch.

If you don't have a surge protector, you can plug the computer directly into the wall. However,
this is not recommended because electrical surges can damage your computer.

Step 9

If you have a printer, scanner, webcam, or other peripherals, you can connect them
at this point. Many peripherals are plug and play, which means they will be recognized
by your computer as soon as they are plugged in.

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Other peripherals may include software that needs to be installed before you can begin
using them. Use the instructions included with the device to install it if necessary.

Generally, peripherals are optional, and you can add new ones at any time; you don't have to add
all peripherals during the initial setup of your computer.

Setup complete!

That's it—you've finished setting up your computer, so it's time to start using it.

6.1Input Devices

A hardware device that sends information to the computer. Without any input devices a
computer would simply be a display device and not allow users to interact with it, much
like a TV. This is the way by which we give instruction to the computer to do something.
Some common input devices are:

6.1.1 Web Camera- most cameras like this are

used during live conversations. The camera
transmits a picture from one computer to another,
or can be used to record a short video.

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6.1.2 Compact Disc (CD) - CDs store information. The CD can then be put into another computer, a
Note: A CD-R or CD-RW can also be used as an OUTPUT device.3

6.1.3 Keyboard - The keyboard is a way to input letters or numbers into different applications or prog

6.1.4 Mouse – The Mouse is used to open and close files, navigate web sites, and click on a lot of

6.1.5 Digital Camera - A digital camera can be used to take pictures. It can be hooked up to a compu

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6.1.6 Drawing Tablet - A drawing tablet is similar to a white board, except you use a special pen to w

6.1.7 Microphone - A microphone is used to record sound. The sound is then saved as a sound file

6.1.8 Scanner - A scanner is used to copy pictures or other things and save them as files on the com

6.1.9Joystick - A joystick is used to move the cursor from place to place, and to click on various item

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6.1.10 Touch Screen - A touch screen is a computer screen or other screen that you can touch with

6.1.11Bar Code Scanner - A bar code scanner scans a little label that has a bar code on it. The info

6.2 Output Devices

An output device is any piece of computer hardware equipment used to communicate

the results of data processing carried out by computer) to the outside world. Some
common output devices are:

6.2.1 Monitor - A monitor is the screen on which words, numbers, and graphics can be seem. The

6.2.2 Compact Disk - Some compact disks can be used to put information on. This is called burni
NOTE: A CD can also be an input device.

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6.2.3 Printer - A printer prints whatever is on the monitor onto paper. Printers can print words, num

6.2.4 Speaker - A speaker gives you sound output from your computer. Some speakers are built in

6.2.5 Headphones - Headphones give sound output from the computer. They are similar to speak

6.2.6 Plotter - Plotter is a computer printing device for printing vector graphics. In the past, plotters

7. Maintenance

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Cleaning the keyboard

Dust, food, liquid, and other particles can get stuck underneath the keys on your
keyboard, which can prevent it from working properly. The basic cleaning tips below
can help keep your keyboard clean.

1. Unplug the keyboard from the USB or PS/2 port. If the keyboard is plugged into
the PS/2 port, you will need to shut down the computer before unplugging it.
2. Turn the keyboard upside down and gently shake it to remove dirt and dust.
3. Use a can of compressed air to clean between the keys.

4. Moisten a cotton cloth or paper towel with rubbing alcohol and use it to clean
the tops of the keys. Do not pour alcohol or any other liquid directly onto the
keys.
5. Reconnect the keyboard to the computer once it is dry. If you are connecting it
to a PS/2 port, you will need to connect it before turning on the computer.

Dealing with liquids

If you spill liquid on the keyboard, quickly shut down the computer and disconnect the
keyboard. Then turn the keyboard upside down and allow the liquid to drain.

If the liquid is sticky, you will need to hold the keyboard on its side under running water
to rinse away the sticky liquid. Then turn the keyboard upside down to drain for two
days before reconnecting it. Please note that keyboard may not be fixable at this point,
but the method above is probably the best option.

To prevent this situation altogether, we recommend keeping drinks away from the computer
area.

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Cleaning the mouse

There are two main mouse types: optical and mechanical. Each is cleaned in basically
the same way, although the mechanical mouse requires a bit more work.

 Optical mice require no internal cleaning because they do not contain any
rotating parts; however, they can get sticky over time as dust collects near the
light emitter. This can cause erratic cursor movement or prevent the mouse from
working properly.

 Mechanical mice are especially susceptible to dust and particles that can
accumulate inside the mouse, which can make it difficult to track—or move—
properly. If the mouse pointer does not move smoothly, the mouse may need to
be cleaned.

The basic cleaning tips below will help keep your mouse clean:

1. Unplug the mouse from the USB or PS/2 port. If the mouse is plugged into the
PS/2 port, you will need to shut down the computer before unplugging it.
2. Moisten a cotton cloth with rubbing alcohol, and use it to clean the top and
bottom of the mouse.

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3. If you have a mechanical mouse, remove the tracking ball by turning the ball-
cover ring counter-clockwise. Then clean the tracking ball and the inside of the
mouse with a cotton cloth moistened with rubbing alcohol.

4. Allow all of the parts to dry before reassembling and reconnecting the mouse.
If you are connecting it to a PS/2 port, you will need to connect it before turning
on the computer.

If you just want to give the mouse a quick cleaning, place it on a clean sheet of paper and move
the mouse back and forth. Some of the dust and particles should rub off onto the paper.

Cleaning the monitor

Dirt, fingerprints, and dust can make your computer screen difficult to read; however, it's
easy to clean your screen when needed. There are monitor-cleaning kits you can buy,
but they may damage your monitor if they're designed for a different type of monitor. For
example, a monitor cleaner that is designed for glass screens may not work with some
non-glass LCD screens. The safest method is simply to use a soft clean cloth
moistened with water.

Do not use glass cleaner to clean a monitor. Many screens have anti-glare coatings that can be
damaged by glass cleaner.

1. Turn off the computer.

2. Unplug the monitor from the power. If you are using a laptop, unplug the laptop.
3. Use a soft clean cloth moistened with water to wipe the screen clean.

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Do not spray any liquids directly onto the screen. The liquid could leak into the monitor and
damage the internal components.

Tips for cleaning other computer surfaces

From time to time, you should clean your computer case and the sides and back of the
monitor to avoid a buildup of dust and dirt. Here are a few tips you can use when
cleaning these surfaces.

1. Dust is your computer's main enemy. Use an anti-static cloth to lightly dust your
computer casing. Do not use furniture cleaners or strong solvents.

a.

2. Use a can of compressed air to blow out debris from the air intake slots.
3. Ammonia diluted with water—or glass cleaner comprised mostly of ammonia
and water—is a safe cleaning solution for computer surfaces. The milder the
solution, the better.
4. Clean the monitor housing and case (but not the monitor screen) by spraying a
safe cleaning solution onto a paper towel or anti-static cloth and wiping in a
downward motion.

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Keep it cool

Don't restrict airflow around your computer. A computer can generate a lot of heat, so
the casing has fans that keep it from overheating. Avoid stacking papers, books, and
other items around your computer.

Many computer desks have an enclosed compartment for the computer case. If you
have this type of desk, you may want to position the case so it is not against the back
side of the desk. If the compartment has a door, you may want to leave it open to
improve airflow.

8.Secondary Storage Devices

A secondary storage device refers to any non-volatile storage device that is internal or
external to the computer. It can be any storage device beyond the primary storage that
enables permanent data storage.A secondary storage device is also known as an
auxiliary storage device or external storage.

8.1 Examples of secondary storage

 Hard drive
 Solid-state drive
 USB thumb drive
 SD card
 CD
 DVD
 Floppy diskette
 Tape drive

8.2 Why is secondary storage needed?

Although RAM can store the data and program files used when a computer system is
actually running, it is volatile, meaning it loses its contents without a power source.

A secondary storage device is needed in a computer system to store data and program
files when the power supply is turned off. Secondary storage must therefore be non-
volatile, meaning it retains its contents without the need for a power supply. Secondary
storage may also need to have a larger storage capacity than RAM if it needs to store
operating system (OS) files, other program files and data files.

When a computer is running, the programs and data files in use are copied from the
secondary storage into RAM (loading) so the CPU can access them at an acceptable
speed. Any changes to the files are copied back to secondary storage from RAM before
the computer is closed down (saving).

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8.3 Maintenance of Secondary Storage Device

Computer faces many potential threats, including viruses, malware, and hard drive
failure. This is why it's important to do everything you can to protect your computer and
your files.

Malware is any type of software that is designed to damage your computer or gain
unauthorized access to your personal information. It includes viruses, worms, Trojan
horses, and spyware. Most malware is distributed over the Internet and is often
bundled with other software.

The best way to guard against malware is to install antivirus software, such as
Bitdefender, Norton, or Kaspersky. Antivirus software helps to prevent malware from
being installed, and it can also remove malware from your computer.

To keep your computer running smoothly, it's important to keep files and folders
uncluttered. Cluttered or unorganized folders make it more difficult to find the files you
need. Additionally, unwanted files can eventually fill up your hard drive, which will make
your computer slower and more difficult to use. Here are a few things you can do to
delete unwanted files and improve your computer's performance.

 Delete files: If you have any unwanted files, you can delete them manually. To
do this, drag them to the Recycle Bin or Trash, then empty it to permanently
delete the files.
 Run the Disk Defragmenter: Windows includes a Disk Defragmenter program
in the Control Panel. If your computer is running slowly, running Disk
Defragmenter can help to speed it up.

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 Run a Disk Cleanup: Windows also includes a Disk Cleanup program in the
Control Panel. It scans your computer for temporary files and other files that
can be deleted. You can then delete the files to free up space on your hard drive.

9. Cable Connection of UPS, Printer with PC

UPS stands for uninterruptible power supply, and a UPS is the best thing to use for
hooking up your computer system to the wall socket. Basically, a UPS is a power strip
combined with a battery. It can keep your computer running when the power goes out.

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This figure illustrates the proper way to set up your computer system with a UPS and
power strip. (Not shown is a USB cable, which is used on some UPS systems to alert
the computer about a power outage.) Leave the UPS on all the time. You need to turn it
off only after the power goes out and the computer has been properly shut down.

Exercise on windows operating System environment

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10. Windows Screen

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11. Show the windows screen and identify each item on desktop.

12. Open and Close a Document

You open a document, or file, to make changes to or print the document. When you are
finished with your work, you close the document. Follow these steps to open and close
a document:
Click the word File on any program’s menu bar, that row of words along the program’s top.

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When the File menu drops down, click Open.

Point at your desired document, and double-click it to open it.

When you are finished working with the file, click the red X in the upper-right corner.

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13. Find something using find command.

14. Start a program by using Run Command

First click on Start button then click on Run and after that type dfrg.msc.

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15. Computer Software

Software is a set of programs, which is designed to perform a well-defined function. A

program is a sequence of instructions written to solve a particular problem.

There are two types of software −

 System Software
 Application Software

System Software

The system software is a collection of programs designed to operate, control, and

extend the processing capabilities of the computer itself. System software is generally
prepared by the computer manufacturers. These software products comprise of
programs written in low-level languages, which interact with the hardware at a very
basic level. System software serves as the interface between the hardware and the end
users.

Some examples of system software are Operating System, Compilers, Interpreter,

Assemblers, etc.

Application Software

Application software products are designed to satisfy a particular need of a particular

environment. All software applications prepared in the computer lab can come under the
category of Application software.

Application software may consist of a single program, such as Microsoft's notepad for
writing and editing a simple text. It may also consist of a collection of programs, often
called a software package, which work together to accomplish a task, such as a
spreadsheet package.

Examples of Application software are the following −

 Payroll Software
 Student Record Software

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 Inventory Management Software

 Income Tax Software
 Railways Reservation Software
 Microsoft Office Suite Software
 Microsoft Word
 Microsoft Excel
 Microsoft PowerPoint

16. Introduction to MS Word

Any of you that have used Microsoft Word before and are now trying to use Word 2007
it is quite different from the old versions.

We are going to start with the basics and then move step by step through each tab at
the top to include the Home tab, Insert, Page Layout, and end with View. Let’s get
started.

Even with extensive computer background it took me some time to get use to Microsoft
Office 2007. Most beginner computer users will use Word for typing a letter to a family
member or friend, typing up a recipe or creating a fun card or flyer. We are going to
have a little fun with these tutorials and design a greeting card along with editing some
other types of documents. This will allow me to show you all of the features a basic
computer user will want to know. We will even show you how to create and print
envelopes for you to use to mail homemade cards.

This tutorial will take you through how to use the features located in the Microsoft Office
Logo in the upper left corner of Word 2007.

When you open Word 2007 it starts you with a new document. All of your basic
commands that you will use on most documents are located at the top of the screen by
clicking on the Microsoft office logo. Click the upper left corner on the Microsoft Office
logo to see the list of options.

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Even though you already have a new document open click on the New icon. The New
Document window will open and give you template options to choose from.

Click on Installed Templates. This will give you a list of templates you can uses that are
already installed on your computer and you do not have to download from the internet.
These can be time savers if you are in a hurry to create a professional looking
document.

Below the Installed Templates in a list of other templates you can download off the
internet. These are also great time savers. It just takes a few extra clicks to download
the document online.

Now click cancel. We are going to do things the hard way by designing our own. I just
wanted you to get a feel for all of the features New document has, besides just starting
with a blank page.

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We are going to do this tutorial in the order of the tabs at the top. So now that we have a
blank document open click on the Microsoft Office logo at the top left and click Save as.

The Word 2007 Save As is a little different than past versions. If you are planning to
send the document via email or save it to a disk and use another computer to open it

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click the Word 97-2003 Document. If the other computer does not have Word 2007 but
has an older version this selection lets you open the document in an older version of
Word.

If you plan on using Word 2007 to open the document each time click the top Word
Document selection.

Select the file location you would like to save the greeting card. Usually the file location
defaults to My Documents. Type greeting card in the File name: box and click save.

You can also change the document type to open in an older version of word in the Save
As Window by clicking the drop Save as type: down menu and selecting Word 97-2003
Document.

Now that the document is saved let’s close and reopen the document.
Click on the Microsoft Office icon in the upper left corner and at the very bottom click
Close.
There are 3 ways to reopen a document. 1. Double click on the My Documents folder
from your desktop and then double click on the greeting card.docx file. This will
automatically open Word 2007 and your saved document.

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2. Open Word 2007 and click on the Microsoft Office icon in the upper left corner. The
drop down menu will appear and you can either click on the Open Icon and it will take
you to your My Document folder where you can double click the greeting card.docx file
and open it, or

3. In the right hand column of the drop down menu you will see Recent Documents.
Scan down the list of documents until you find greeting card.docx file and click.

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Hardware & Software Requirement for MS- Word:

Familiarization with Various Tab (Home Tab):

Home Tab Has Clipboard Task Pane, Font Dialog Box, Paragraph Dialog Box, Styles
Dialog Box and Editing Box,

Familiarization with Various Tab (Insert Tab):

Pages Dialog Box, Table Pane, Illustrations Dialog Box, Links Pane, Header & Footer
Pane, Text Pane, Symbols Pane.

Familiarization with Various Tab (Page Layout):

Use of Themes, Page setup Dialog Box, Page Background Dialog Box, Paragraph
Pane, Arrange Pane

Familiarization with Various Tab (Review Tab):

Proofing (use of Spelling and Grammar), Comments, Tracking, Changes, Compare,

Protect.

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Familiarization with Various Tab (View Tab):

Document Views Pane, Show/Hide Pane, Zoom Pane, Window Pane

Familiarization with Various Tab (Office Button):

New, Open, Save, Save as, Print, Prepare, Send, Publish, Close

Working With Keyboard and Mouse:

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Some shortcut command :

Action Shortcut Command

File save Ctrl + S
File Open Ctrl + O
New File Ctrl + N
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Font dialog box Ctrl + D
Bold Ctrl + B
Italic Ctrl + I
Underline Ctrl + U
Left align Ctrl + L
Right align Ctrl + R
Center align Ctrl + E
Justify Ctrl + J
Superscript Ctrl + Shift + +
Subscript Ctrl + =
Font size increase Ctrl + }
Font size decrease Ctrl + {
Find Ctrl + F
Replace Ctrl + H
Go To Ctrl + G / F5
Print Ctrl + P
Print Preview Ctrl + F2
Undo Ctrl + Z
Case change Shift + F3
Minimize / Maximize Win Key + D
Create New Page Ctrl + Enter

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Spelling & Grammar F7

{} Ctrl + F9
Help F1
Go 1st page Ctrl + Home
Go last page Ctrl + End
Close Alt + F4

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Opening, Saving and Exiting From Word:

To Open an MS-Word File:Click Office Button> Then an word window will open

Saving an MS- Word File:After Open an MS-Word file then write something then
click to Office Button > Click Save.

Exiting From Word:Click Office Button> Click on Close.

Typing Practice:

Typing Practice in English:

When you type information into Microsoft Word, each time you press the Enter key
Word creates a new paragraph. You can format paragraphs. For example, you can
indent the first line of a paragraph, you can set the amount of space that separates
paragraphs, and you can align a paragraph left, right, center, or flush with both margins.
Styles are a set of formats you can quickly apply to a paragraph. For example, by
applying a style, you can set the font, set the font size, and align a paragraph all at
once. In this lesson, you will learn about the various formats you can apply to a
paragraph and about styles.

Typing practice in Bangla:

Bj¡cl ®cnle¡jh¡wm¡cnz H ®cn HL¢V ü¡d£e ®cnzh¡wm¡cnc£OÑeuj¡p lš²ru£ k¤-

Ülj¡dÉjf¡Lq¡e¡c¡l h¡¢qe£l L¡R ®bL 1971 p¡ml 16 C ¢Xpðlü¡d£ea¡ m¡iLlz HC
ü¡d£ea¡ k¤Ü ¢œnmr j¤¢š² L¡j£ Sea¡ n¡q¡c¡vhlZLlez

Working with File Menu (Opening, Page setup, Print Preview, Printing
and Exiting from word)

To Open an MS-Word File:Click Office Button> Then an word window will open

Page Setup:

Click the drop down button of Margins. a list will come like as bellow.

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Click to Custom Margins.a page setup dialog box will appear. In Margins tab set
Top/Bottom/Left/Right at 1” for the margin of a page.

Print Preview:Click on Office Button> Print> Print Preview

Printing Word File:Click on Office Button> Print> Print

Exiting From Word: Click Office Button> Click on Close.

Working With Quick Access Toolbar:

The Quick Access Toolbar: The Quick Access toolbar provides you with access
to commands you frequently use. By default Save, Undo, and Redo appear on the
Quick Access toolbar. You can use Save to save your file, Undo to rollback an action
you have taken, and Redo to reapply an action you have rolled back.

Figure: Quick Access Toolbar.

Now we can customize the toolbar as per requirement.

The Icon available here are the following:
New
Open
Save
E-mail
Quick Print
Print Preview

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Spelling & grammar

Undo
Redo
Draw table

Working With View Tab:

View Tab

Use of Documents Views dialog box:

To view the documents in Print Layout/Full Screen/Web Layout/Outline/Draft, click

individually every button of Documents Views dialog box.
Results:
Print Layout Full Screen

Outline

Use of Show/Hide dialog box:

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To view Ruler/Document Map/Gridlines/Thumbnails then checked every of options

Show/Hide dialog box.

Working with Picture, Word Art, Equation, Symbol:

To insert a picture, click Picture button the Insert Picture dialog box will appear. Find
out the picture from the appropriate location and then click Insert button.

Results:

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To modify a picture, select the picture and press Right button of the mouse. Option list
will appear like as bellow then click Format Picture.

From Format Picture we can change Fill

Color & line color using Colors & Lines tab.
To change size use Size tab.
Use Layout tab, select Behind text in wrapping style and select left/right/center/others
in Horizontal alignment for easily move the picture or move picture using
up/down/left/right Arrow.

To washout a picture, go to the Insert Picture dialog box then select Picture. Select
Washout from the drop down button of color in Image Control area.
Results:

Original Washout

To remove a picture, select the picture then press Delete from the keyboard.
To insert Clip Art, click Clip Art button then Clip Art pane will appear like as bellow.
Type car in the Search text box then click Go. If find clip art then will display like the
bellow picture. Select a picture then press Right button of the mouse and click Insert.

Results:

Figure: Format processing like as Insert Picture.

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To remove a clip art, select the clip art then press Delete from the keyboard.
To insert a Word Art, click drop down button of Word Art. A few list will appear then
select any one. Edit word art mode will appear then type your text on the text box. Also
change font from the font box. Then click Ok.

Results:

Format processing like as Insert Picture.

To remove a Word Art, select the Word Art then press Delete from the keyboard

To insert a Equation format to write Equation, click the drop down button of Equation
button. A list will appear like as bellow. Then select one and can write.

Results:

To insert any symbol, click the drop down button of Symbol button. A list will appear
like as bellow. Then select one and can write. Select any one then it will put in the
cursor position of the page.
Select More Symbols to get more symbols.

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Results: Bangladesh is our motherland. (This symbol get from more symbols)

Working With Page Layout Tab:

Use of Page Setup dialog box :

Click the drop down button of Margins. a list will come like as bellow.

Click to Custom Margins. A page setup dialog box will appear. In Margins tab set
Top/Bottom/Left/Right at 1” for the margin of a page.

Gutter used for Spiral Binding of documents.

Orientation Portrait/Landscape. Also used by Orientation button. Page will display like
as bellow.

Portrait Landscape

Bangladesh is beautiful country. Bangladesh is beautiful country.

Bangladesh is beautiful country. Bangladesh is beautiful country.
Bangladesh is beautiful country. Bangladesh is beautiful country.
Bangladesh is beautiful country. Bangladesh is beautiful country.

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To paper size, click Paper tab. Set width and height of the page. Also set by Size
button.
Click to Layout tab to set header/footer size.

To insert Line number, click Line Number drop down button, select continues.

Results :

1 Bangladesh is beautiful country.

2 Bangladesh is beautiful country.
3 Bangladesh is beautiful country.
4 Bangladesh is beautiful country.

To set Hyphenations, click Hyphenations drop down button, select Automatic.

Results:
Bangladesh is our home-
land
Bangladesh is our home-
land
Bangladesh is our home-
land

Use of Page Background dialog box :

Click Watermark dropdown button to set watermark in page. Like as bellow.

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Use Custom Watermark to set any text/picture in the page.

To remove watermark, Click Watermark dropdown button then click Remove

Watermark.

Working with Review Tab:

Use of Proofing dialog box :

To check Spelling & Grammar, Select your wrong word, Click Spelling & Grammar,
Spelling & Grammar dialog box will appear. Selected word will display in Not in
Dictionary box and a few suggestions will display in suggestions box. Appropriate
word select and click Change.

To check Thesaurus of a word, Click Research/Thesaurus button then window will

appear like as bellow. Type your word & click Search button (behind right).

To Translate of a word, Click Research/Translate button then window will appear like
as bellow. Type your word & click Search button (behind right).

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Working with table:

To create a table, click the drop down button of table pane then click Insert Table.
Insert table dialog box will appear. Put number of columns: 3 and number of rows: 2 and
fixed columns width: Auto

Results: Bellow table will be created.

To use Merge cell select two cell of the table like as bellow.

Then place the cursor on the selected area and press Right button, drop down list will
appear like as bellow. Click Merge Cells.
Results:

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To use Split cell, put cursor in a cell then click Right Button of the mouse, drop down
list will appear like as bellow. Click Split Cells.

Results:

Cell 1 split with 3 columns and 2 rows.

To change Text Direction, put the cursor in a cell and click Right Button of the mouse,
drop down list will appear like as above figure. Click Text Direction… then chose any
one of three directions.
Result:
BNA

BNA
BNA

To change border color/style, select the table the click Right Button of the mouse, drop
down list will appear like as above figure list2, click Borders and Shading, dialog box
will appear.

Here select style: three line style and color: Dark Blue. Bellow result will found.

To Insert Column/Row, put the cursor left/right cell of inserting column and above/bellow
cell of inserting row then click Right Button of the mouse, drop down list will appear like
as above figure list2, click Insert & select the target.

Inserted column

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To delete Column/Row, select the column /row then click Right Button of the mouse,
drop down list will appear like as above figure list2, click Delete columns/rows.

Result: Here one row deleted from two rows.

To insert quick table, click the drop down button of table pane then click Quick Tables
and select any one.
Results:
ITEM NEEDED
Books 1
Magazines 3
Notebooks 1
Paper pads 1
Pens 3
Pencils 2
Highlighter 2 colors
Scissors 1 pair

Working with Quick Parts, Date & Time, Header/ Footer, Object:

To insert any Field, click the drop down button of Quick Parts, click Field. Field list will
appear then select any one.
As a example: select Eq, click Equation Editor results will display like as bellow.

To insert Date & Time, click InsertDate & Time button, a list will appear then select any
format from available formats, click Ok.
Results: 18 December 2014

Use of Header & Footer pane:

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To use Header, click drop down button of Header. A few list will appear then select any
one. Header area will display in text page then type necessary text in Header. Now
double click in the main text area.
To Edit Header, click drop down button of Header. Click Edit Header. Then header
area will active to edit.
To Remove Header, click drop down button of Header. Click Remove Header. Then
header will remove.
To use Footer, click drop down button of Footer. A few list will appear then select any
one. Footer area will display in text page then type necessary text in Footer. Now
double click in the main text area.
To Edit Footer, click drop down button of Footer. Click Edit Footer. Then Footer area
will active to edit.
To Remove Footer, click drop down button of Footer. Click Remove Footer. Then
Footer will remove.
To insert aObjet, click the drop down button Insert Object, click Object. A object list
will appear. Select a object then click Ok.

Results: a MS Excel worksheet inserted bellow.

Figure: Format processing like as Insert Picture.

To remove an Object, select the Object then press Delete from the keyboard.

Working with Shapes (Line Draw, Arrow draw, Rectangle draw, Oval
Draw, Text box, fill color, Line Color, Group/ Ungroup):

Line Draw:

Figure: Line

Arrow Draw:

Figure: Arrow

Rectangle Draw:

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Figure: Rectangle.

Oval Draw:

Figure: Oval

Text Box:
To insert a text box, click drop down button of Text Box. A few list will appear then
select any one and selected box will display in the page like as bellow.

[Type a quote from the document

or the summary of an interesting
point. You can position the text box
anywhere in the document. Use
the Text Box Tools tab to change
the formatting of the pull quote text
box.]

To remove a text box, select the box then press Delete from the keyboard.

Click Fill Color dropdown button to set color in page. Page Layout> Page Color> select
desired color, Like as bellow.

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Figure: Fill Color

Line Color: Double click on Text Box > Format> Shape outline> Select Desired Color.

Figure: Line color

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Group / Ungroup:

3. Use of Grouping:

Insert Shapes

To insert Shapes, click drop down button of Shapes then Shapes gallery will appear like
as bellow. Select any one then mouse pointer will change to (+) and press the Left
button of the mouse continue and move the mouse.

Dhaka

Bangladesh CTG
Sylhet

Figure: Working with shapes

B. Group the shapes:

Select All Shapes by pressing Ctrl Button and then when selection arrow appeared then
click right button to select Grouping> Group

B. Ungroup the shapes:

Select All Shapes by pressing Ctrl Button and then when selection arrow appeared then
click right button to select Grouping> Ungroup

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17. Use of MIAPSS

Practical class will be taken in various workshop.

18.Revision and Examination

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