Republic of the Philippines

Province of Albay
Municipality of CAMALIG
Barangay TINAGO

OFFICE OF THE BARANGAY DISASTER RISK REDUCTION

AND MANAGEMENT COMMITTEE

EXCERPTS FROM THE MINUTES OF 1 ST BARANGAY DISASTER RISK REDUCTION

AND MANAGEMENT COMMITTEE MEETING HELD ON NOVEMBER 16, 2023 AT
BARANGAY SESSION HALL, TINAGO, CAMALIG, ALBAY.

See Attendance Sheet:

RESOLUTION NO. __, SERIES OF 2023

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RESOLUTION UPDATING THE BARANGAY GRIEVANCE REDRESS COMMITTEE AND

CONFIRMING THE SELECTED COMMUNITY VOLUNTEERS IN BARANGAY TINAGO,
CAMALIG FOR THE KALAHI CIDSS-NCDDP AF DISASTER RESPONSE OPERATIONS
PROCEDURES (DROP) IMPLEMENTATION

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WHEREAS, the KALAHI-CIDSS Additional Financing Program (KC NCDDP - AF) is

one of the poverty alleviation programs of the Philippine government being implemented by
the Department of Social Welfare and Development (DSWD).

WHEREAS, the KALAHI-CIDSS is geared towards the implementation of the

Community-Based Response to COVID-19 (CBRC) that has been renamed into NATIONAL
COMMUNITY DRIVEN DEVELOPMENT – ADDITIONAL FINANCING (KC - NCDDP AF),
with the same intent and purpose in the integration of DROP and Barangay Local
Development Processes which will primarily empower the communities in target
municipalities for them to achieve improve access to basic services and to participate in
more inclusive local planning, budgeting and implementation to address at the impact of the
pandemic;

WHEREAS, the Grievance Redress System (GRS) is a feature of KC - NCCDP AF

designed to attend to complaints, problems and issues arising out from program
implementation with the end of promoting social accountability, anchored on the basic
principles of Participation, Transparency and Accountability;

WHEREAS, grievances may include non- contentious questions/clarifications relative

to the program or sub-projects, issues and concerns arising from non-performance of
obligation of any of the concerned parties as well as those which may pertain to non-
conformance with KC – AF government procurement and finance guidelines such as misuse
of funds, allegations of corruption and falsification of public documents, among others.

WHEREAS, the formation of the Barangay Development Council – Technical

Working (BDC – TWG) Group aims to improve community participation in local governance
and involvement in the identification, preparation and implementation of poverty reduction
interventions;
 WHEREAS, in conformance with the Community-Driven Development Support to
COVID-19 Disaster Response, there is a need to form a Barangay Grievance Redress
Committee (BGRC) and Barangay Development Council – Technical Working Group (BDC –
TWG) for KC NCCDP– AF DROP implementation in the barangay.

NOW THEREFORE, on motion of HON. PEARLY ANN L. MIRANDA, duly seconded

by the BDRRMC Members present, be it RESOLVED, as it is HEREBY RESOLVED, to
update the Barangay Grievance Redress Committee and confirm the selected
community volunteers to be composed of:

Barangay Grievance Redress Committee

NAME AND DESIGNATION

Chairperson : Virgilio Naz

Members : 1. Rolando Salomon

2. Manuel Mostera

Grievance Monitor/Intake Officer : MARIA YVETTEE C. BOHOLANO

Community Empowerment Facilitator

Barangay Development Council – Technical Working Group Committee

NAME OF COMMITTEE CHAIRMAN MEMBERS

BDC-TWG CHAIRMAN JENNY SADIA N/A
COMMUNITY BOOKKEEPPER ANALYN MOSTERA N/A
TREASURER RUBY A. ARCIGA N/A
SECRETARY JAILA D. VIBAR N/A
BARANGAY REPRESENTATION 1.JENNY SADIA
CARLO A. MORADA
TEAM (BRT) 2. CARMELA OGORIDA
PROJECT PREPARATION TEAM 1. RHEA MARCAYDA RODRIGO
CEFERINO NOVA
(PPT) 2. MARLYN NOCOMORA
AUDIT & INVENTORY TEAM 1. ANALYN MOSTERA
CARMELA OGORIDA
(AIT) 2. LORENZO NERO
PROJECT IMPLEMENTATION 1. ELMER NAÑOZ
JEFFREY NACARIO
TEAM (PIT) 2. ARMANDO NERO
BID & AWARDS COMMITTEE 1. RUBY A. ARCIGA
JESSICA NOVA
(BAC) 2. CEFERINO NOVA
ANALYN MOSTERA 1. MARGIE NICERIO
PROCUREMENT TEAM (PT)
2. MARLYN NOCOMORA
OPERATION & MAINTAINANCE JOHN NAÑOZ 1. JEFFREY NACARIO
TEAM (O&MT) 2. BERNABE NANTES
MONITORING & INSPECTION FLORENDA LOMENARIO 1. CEFERINO NOVA
TEAM (MIT) 2. JESSIE BERZUELA
GRIEVANCE & REDRESS VIRGILIO NAZ 1. ROLANDO SALOMON
SYSTEM (GRS) 2. MANUEL MOSTERA
COMMUNITY MONITORING 1. GERLIE NAPAY
THELMA MOSTERA
TEAM 2. JOVEN BOSQUILLOS
 RESOLVED FURTHER, that the roles and responsibilities of the Barangay
Grievance Redress Committee and Barangay Development Council – Technical Working
Group shall consist of the following:

a. The BGRC shall act as the fact-finding body who, after intake of the grievance or the
Problems, Issues, Needs, Concerns and Observations (PINCOS) by the CEF, may
immediately conduct fact-finding or verification process, as may be deemed necessary to
discuss/resolve the intaked grievance/s.

b. The BGRC should as much as possible link up with the Lupon Tagapamayapa or other
existing grievance resolution bodies in the locality and endeavor to harmonize the extant
systems in resolving grievances.

c. The BGRC shall ensure that copies of all the means of verification such as but not limited
to Feedback Report, Intake Form, attendance sheets, minutes forms and photo
documentation of the grievance are secured and turned over to the CEF or his authorized
representative for safekeeping and encoding/updating in the Program Information
Management System (PIMS) of KC NCCDP– AF.

d. The BGRC shall ensure the speedy disposition of all grievances, in accordance with the
established principles of the GRS.

e. The BGRC shall ensure the observance of all government protocols on COVID-19
response, such as the LGU, DOH and IATF issuances, in the resolution of PINCOS and
grievances.

f. Sub-project Management Executive Committee (Execom)

Composition. BDC-TWG Chairperson, Punong Barangay, One Kagawad chosen by the

Barangay Council, Treasurer, Heads of the different Teams and Chairperson of the
Project Preparation Team.

Functions.
o Approves Weekly Schedule of Disbursements.
o Elects one (1) member for Bids and Awards Committee.
o Convenes to discuss and approve reports, clarifies issues and prepare
narrative/explanatory report, catch up plan and revised Schedule of Fund Release if
necessary.
o Holds Barangay Assembly to present status of physical and financial
accomplishments and addresses issues and questions raised.
o As a transparency measure, the Execom should see to it that up to date simple
financial data on the community information board be posted in the barangay hall.

g. Participatory Situation Analysis (PSA) Volunteers- Lead in the conduct of participatory

situational analysis, from data gathering to community validation.

h. Project Preparation Team (PPT)- Assist in the preparation of community proposals which
will be recommended by the barangays for prioritization during the MIBF.

i. Barangay Representation Team (BRT)- Represent the barangay in the Municipal Inter-
Barangay Forums.
j. Barangay Development Council – Technical Working Group (BDC-TWG) Chairperson-
Directly responsible for the overall management of the sub-project.

k. Audit and Inventory Committee (AIC)

o Acts as the community’s watchdog since they are independent from other
implementation units.
o Its Head sits as non-voting member of the Bids and Awards Committee (BAC).
o Checks compliance of the (BDC-TWG) with the provisions of the KC NCCDP– AF
Community Finance Manual/Guidelines. As such the team shall:
 Review Disbursement Vouchers and its supporting documents to ascertain
validity, accuracy and completeness of the procurement and financial
transactions.
 Conduct surprise cash counts.
 Conduct regular inventory of all properties acquired under the sub-project.
 Pre-audit petty cash replenishments.
 Visit the sub-project to validate physical and financial status.
 Review and certify records and reports of the Bookkeeper.
o Provides feedback report to Barangay Development Council (BDC).

l. Project Implementation Team (PIT)

o Co-prepares and endorses Weekly Schedule of Disbursements to the Execom.
o Prepares the following documents for the approval of the BDC-TWG Chairperson:
 Daily Construction Logbook
 Physical Accomplishment Reports
 Statement of Works Accomplished
o Reviews and signs time sheets and community employment record sheets as
recommending authority for labor payments.
o Its team head approves requests for petty cash fund.

m. Bids and Awards Committee (BAC)

o In charged of ensuring that the BDC-TWG abides by the standards set forth in the
Community Procurement Manual.
o Specifically, they are tasked to:
 Advertise/Post invitation to bid
 Conduct pre-procurement and pre-bid conferences
 Determine eligibility of prospective bidders
 Receive bids
 Conduct the evaluation of bids with assistance of the TWG
 Undertake the post-qualification proceedings
 Recommend the award of contract to BDC-TWG Chairperson. When BDC-
TWG Chairperson disapproves the recommendation, such disapproval shall
be based on valid, reasonable and justifiable grounds to be expressed in
writing, copy furnished the BAC.

n. Monitoring and Inspection Team (MIT)

o In charged of monitoring the progress of sub-project implementation.
o Validates the physical accomplishments based on reports prepared by the
Implementation Team and the approved detailed work and financial plan and make
appropriate recommendations to BDC-TWG Chairperson. (Note: May refer to the
Community Infrastructure sub-manual for infrastructure related sub-projects).
o Ensures that delivery of material, supplies and services and its utilization are properly
accounted and monitored. As such the team shall:
 Spot check actual deliveries and utilization of construction materials; and
  Check entries made in the construction materials record, tools and equipment
record, construction daily logbook and other records of the sub-project.

o. Procurement Team (PT)

o In charged of procurement for the sub-project. As such, the team shall:
 Prepare procurement documents
 Act as Canvassers
 Prepare and finalize Planned Community Procurement Packaging (PCPP)
and Community Employment Record Sheet (CERS) with the assistance of
Technical Facilitator
 Assist in the presentation of PCPP and CERS during Barangay Assembly
 Receive and record bids/quotations
 Assist in updating the status of PCPP and CERS
o Prepares the community procurement plan based on the community procurement
sub-manual.
o Act as Secretariat to the Bids and Awards Committee.

p. Treasurer
o The Barangay Treasurer is automatically designated as the BDC-TWG Treasurer.
o Acts as one of the co-signatories of the community’s bank account. She/He ensures
that funds are utilized as intended.
o Custodian over the funds and properties of the sub-project.
o Acts as the disbursing officer of the sub-project.
o Prepares the following documents:
 Breakdown of estimated sub-project cost in the Program of Work, if there’s no
contracted Service Provider.
 Proposed Schedule of Fund Releases/Tranches
 Local Counterpart Contribution Plan
 Vouchers for receipts of LCC for SPI
o In charged in the preparation of Requests for Fund Release (RFR) and gathering of
its supporting documents.
o Posts list of donors and amount of donations in the Barangay Hall or public place.
o Submits original Disbursement Vouchers (DV) and its supporting documents to the
RPMT thru the AC.
o Reports financial status during barangay assemblies.
o Maintains a complete set of photocopies of all RFRs, DVs and other financial
documents.
o Regularly updates the checkbook (i.e., cash in, cash out, cumulative balance).

q. Community Bookkeeper
o Records TAF receipts and utilization in the TAF Journal.
o Records all receipts and utilization of funds in the Cash Journal.
o Records all LCC deliveries in the LCC Journal.
o Prepares Status of Sub-project Fund Utilization on a monthly basis or when
requesting for fund release.
o Prepares monthly Bank Reconciliation Statement.
o Ensures that books are updated.

RESOLVED FURTHER, that depending on the nature and gravity of the grievance or
those which may not be resolved by mutually agreeable terms through amicable settlement
between and/or among parties, the BDRRMC shall be considered as the decision-making
body where actions and resolution shall be decided by majority vote of all the attendees.
 RESOLVED FINALLY, that copies of this Resolution be furnished to the Barangay
Local Government Unit, the Department of Social Welfare and Development and such other
agencies or organizations which may help the barangay towards the resolution of any
grievances that may be brought by any concerned stakeholder/s.

ADOPTED this 16th day of November, 2023.

UNANIMOUSLY APPROVED

We Hereby Certify to the Correctness of the Foregoing Resolution.

JAILA D. VIBAR
BDRRMC Secretary

HON. CARLO A. MORADA

BDRRMC Chairperson