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Shah Tabraiz - Lab Manual of Ms word
Computer Science (University of Engineering and Technology Lahore)
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Computer Assignment MS Word
Submitted To: Sir Sayed Tariq Shah
Submitted By: Shah Tabraiz
Discipline: DPT
Date: April 26th, 2022

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Table of Contents
Computer 1
Microsoft Word (MS Word) 1
Important Tools and Bars in MS Word: 1
Standard Toolbar 3
Status Bar 4
Home 5
Clipboard 5 Font
6 Paragraph 7
Editing 8 Insert
9
Pages 9 Tables
10 Illustrations 10
Texts and Symbols 12 Draw
13 Design 15
Page Layout 17
Page Setup 17
Paragraph 18
Arrangement 19
References 20
Table of Contents 20
Footnotes 21
Citations and Bibliography 21
Captions 22 Index
22 Table of Authorities 22
Create 23 Start
Mail Merge 24 Write and
Insert Fields 24 Preview Result
25 Finish 26
Proofing 26 Speech
27 Using "Text to Speech" in Word: 27
Accessibility 27 How
to use the Checker in Word 28 Comments
29 Tracking 29
Changes 30
Compare 31 Protect
31 Ink 32
View 32
Components of View 33
Immersive 33 Show
34 Zoom 34
Window 35 Macros
36 Share Point 36
Help 37
Table of Figures
Figure 1 13
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Figure 2 12
Figure 3 13
Figure 4 13
Figure 5 14
Figure 6 15
Figure 7 16
Figure 8 16
Figure 9 17
Figure 10 17
Figure 11 18
Figure 12 19
Figure 13 19
Figure 14 110
Figure 15 111
Figure 16 112
Figure 17 112
Figure 18 113
Figure 19 115
Figure 20 115
Figure 21 116
Figure 22 117
Figure 23 210
Figure 24 210
Figure 25 211
Figure 26 211
Figure 27 212
Figure 28 212
Figure 29 213
Figure 30 213
Figure 31 213
Figure 32 214
Figure 33 215
Figure 34 215
Figure 35 216
Figure 36 216
Figure 37 217
Figure 38 217
Figure 39 218
Figure 40 218
Figure 41 219
Figure 42 310
Figure 43 310
Figure 44 311
Figure 45 311
Figure 46 312
Figure 47 312
Figure 48 313
Figure 49 313
Figure 50 314

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Figure 51 315
Figure 52 316
Figure 53 316
Figure 54 317
Figure 55 317

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Lab no. 1
Computer
A computer is a device that receives information (in the form of digitalized data) and manipulates it
to produce a desired output based on a program, software, or set of instructions on how to process the
data.
Application of computer
The various applications of computers in today's arena:
1. Business
2. Education
3. Marketing
4. Banking
5. Insurance
6. Communication
7. Health Care
8. Military
9. Engineering Design
Business
A computer has high speed of calculation, diligence, accuracy, reliability, or versatility which made it an
integrated part in all business organizations. Computer is used in business organizations for: Payroll
calculations, Sales analysis, Budgeting, Financial forecasting, Managing employees database and
Maintenance of stocks etc.
Education
Computers have its dominant use in the education field which can significantly enhance performance in
learning. Even distance learning is made productive and effective through internet and video-based classes.
Researchers have massive usage of these computers in their work from the starting to till the end of their
scholarly work.
Marketing
In marketing, uses of computer are:
Advertising - With computers, advertising professionals create art and graphics, write and revise copy, and
print and disseminate ads with the goal of selling more products. Home Shopping - Home shopping has
been made possible through use of computerized catalogues that provide access to product information and
permit direct entry of orders to be filled by the customers.

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Banking
Today banking is almost totally dependent on computer. Banks provide the facilities of:
Banks provide online accounting facility, which includes current balances, deposits, overdrafts, interest
charges, shares, and trustee records. ATM machines are making it even easier for customers to deal with
banks. Insurance
Insurance companies are keeping all records up-to-date with the help of computers. The insurance
companies, finance houses and stock broking firms are widely using computers for their concerns.
Communication
Communication means to convey a message, an idea, a picture or speech that is received and understood
clearly and correctly by the person for whom it is meant for. Some main areas in this category are:
Chatting, E-mail, Usenet, FTP, Video-conferencing and Telnet.
Health Care
Most of the medical information can now be digitized from the prescription to reports. Computation in the
field of medicine allows us to offer varied miraculous therapies to the patients. ECG’s, radiotherapy wasn’t
possible without computers.
Military
Computers are the main tools which help in developing missiles and other equipment in the deference
system. Designing and the maintenance are possible only through computers. Computer builds the links
between the soldiers and commanders through the satellite. Construction of weapons and controlling their
function is not possible without the aid of computers. The list of the criminals and the records of the cops
are maintained regularly in the system.
Engineering Design
As per the title, computers aid in designing buildings, magazines, prints, newspapers, books and many
others. The construction layouts are designed beautifully on system using different tools and software’s.
Computer is a machine or device that performs processes, calculations and operations based on instructions
provided by a software or hardware program. It has the ability to accept data (input), process it, and then
produce outputs.
Shortcut Keys
Ctrl+0
Toggles 6pts of spacing above the paragraph.
Ctrl+A
Select all contents of the page.
Ctrl+B
Bold highlighted selection.

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Ctrl+C
Copy selected text.
Ctrl+D
Open the font preferences window.
Ctrl+E
Aligns the line or selected text to the center of the screen.
Ctrl+F
Open find box.
Ctrl+I
Italic highlighted selection.
Ctrl+J
Aligns the selected text or line to justify the screen.
Ctrl+K
Insert a hyperlink.
Ctrl+L
Aligns the line or selected text to the left of the screen.
Ctrl+M
Indent the paragraph.
Ctrl+N
Opens new, blank document window.
Ctrl+O
Opens the dialog box or page for selecting a file to open.
Ctrl+P
Open the print window.
Ctrl+R
Aligns the line or selected text to the right of the screen.
Ctrl+S
Save the open document. Like Shift+F12.
Alt+F, A
Save the document under a different file name.
Alt+X
Show the Unicode code of a highlighted character.
Ctrl+T
Create a hanging indent.
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Ctrl+U
Underline the selected text.
Ctrl+V
Paste.
Ctrl+W
Close the currently open document.
Ctrl+X
Cut selected text.
Ctrl+Y
Redo the last action performed.
Ctrl+Z
Undo last action.
Ctrl+Shift+A
Sets the selected text to all capital letters.
Ctrl+Shift+D
Adds double underline to the selected text.
Ctrl+Shift+E
Enable or disable revision tracking.
Ctrl+Shift+F
Opens Font window to change the font.
Ctrl+Shift+L
Quickly create a bullet point.
Ctrl+Shift+>
Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+]
Increase selected font +1pts.
Ctrl+Shift+<
Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[
Decrease selected font -1pts.
Ctrl+/+C
Insert a cent sign (¢).
Ctrl+'+<char>

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Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you
wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the
opposite accent mark, often found on the tilde key.
Ctrl+Shift+*
View or hide non printing characters.
Ctrl+Left arrow
Moves one word to the left.
Ctrl+Right arrow
Moves one word to the right.
Ctrl+Up arrow
Moves to the beginning of the line or paragraph.
Ctrl+Down arrow
Moves to the end of the paragraph.
Ctrl+Del
Deletes word to right of cursor.
Ctrl+Backspace
Deletes word to left of cursor.
Ctrl+End
Moves the cursor to the end of the document.
Ctrl+Home
Moves the cursor to the beginning of the document.
Ctrl+Spacebar
Reset highlighted text to the default font.
Ctrl+1
Single-space lines.
Ctrl+2
Double-space lines.
Ctrl+5
1.5-line spacing.
Ctrl+=
Set selected text as subscript.
Ctrl+Shift+=
Set selected text as superscript.
Ctrl+Alt+T
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Insert trademark (TM) symbol.

Ctrl+Alt+1
Changes text to heading 1.
Ctrl+Alt+2
Ctrl+Alt+3
Ctrl+Alt+F2
Open new document.
Ctrl+F1
Open the Task Pane.
Ctrl+F2
Display the print preview.
Ctrl+Shift+>
Increases the font size of selected text by one point.
Ctrl+Shift+<
Decreases the font size of selected text by one point.
Ctrl+Shift+F6
Switches to another open Microsoft Word document.
Ctrl+Shift+F12
Prints the document.
F1
Open help.
F4
Repeat the last action performed (Word 2000+).
F5
Open the Find, Replace, and Go To window in Microsoft Word.
F7
Spellcheck and grammar check selected text or document.
F12
Save As.
Shift+F3
Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every
word.
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Shift+F7
Runs a Thesaurus check on the selected word.
Shift+F12
Save the open document. Like Ctrl+S.
Shift+Enter
Create a soft break instead of a new paragraph.
Shift+Insert
Paste.
Shift+Alt+D
Insert the current date.
Shift+Alt+T
Insert the current time.
You can also utilize the mouse to perform many common actions. The following section contains examples
of mouse shortcuts.
Mouse shortcuts
Description
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go.
Double-click
If double-clicking a word, selects the complete word.
Double-click
Double-clicking the left, center, or right of a blank line makes the alignment of the text left, center, or right
aligned.
Double-click
Double-clicking anywhere after text on a line sets a tab stop.
Triple-click
Selects the line or paragraph of the text where the mouse is triple-clicked.
Ctrl+Mouse wheel
Zooms in and out of documents.
Microsoft Word (MS Word)
Microsoft Word is a word processor that was created by the company Microsoft. It offers comprehensive
capabilities that let you format and modify your files and documents in
The most efficient way possible.

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Important Tools and Bars in MS Word: -
Figure 1
Title Tool Bar

The title bar is located at the very top of the screen. The file name and the application
You’re now using are shown in the title bar.
Three buttons are located to the right of the title. Close, Minimize, Maximize, or Restore.
• Minimize will minimize Microsoft Word and place it on the Task Bar at the bottom of
your screen.
• Restore will restore the window to its original size.
• Shut will close both Microsoft Word and your document.
• Maximize will increase the size of the window.

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Figure 2
Menu Bar

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The Menu bar is directly below the Title bar and it displays the menu. The menu begins with the word file
and continues with Edit, View, Insert, Format, Tools, Tables, Windows and Help.
Figure
3
Standard Toolbar
The Standard toolbar is docked right underneath the Menu bar by default, and it offers buttons for
completing activities that are comparable to those available in the Menu bar. It has buttons for New,
Open, Save, and Print, among other actions.
Figure 4
Formatting Toolbar

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By default, the Formatting toolbar is next to the Standard toolbar. It has buttons for font, text size, bold,
numbering, and bullets, among other text editing options. Click the tiny arrow in Word to see the whole
Formatting toolbar.
Status Bar
In Microsoft Word, the status bar is at the bottom of the document window. It shows you the current
condition of anything you're looking at in the window. The status bar shows you where you are in a
document and which features are presently active. The page and section numbers, the current and total
page count, the line number and column number, and the current and total page count are all shown on
the left side of the status bar.
Figure 5
Lab no. 2
Home

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In Microsoft Word, the Home tab is the default. There are five categories of instructions that are connected to
each other.
 Clipboard
 Font
 Paragraph
 Styles
 Editing
Figure
6
Clipboard
You may copy up to 24 things from Office documents or other programs and paste them into
another Office document using the Office Clipboard. You can paste text from an email message,
data from a workbook or datasheet, and a graphic from a presentation into a document, for
example. You may organize the copied objects in the document as you wish using the Office
Clipboard.
You can do simple cut, copy, and paste the way you're used to, either by using the buttons on the
ribbon or the keyboard shortcuts CTRL+X (Cut), CTRL+C (Copy), CTRL+V (Paste), and
CTRL+SHIFT+C(Format Painter).
Figure 7

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Font
Fonts are the entire set of characters (letters, digits, and symbols/icons) included inside a font,
which is the character design. Arial, for example, is the typeface, whereas Arial Bold, Italic,
Narrow, Extended (Wide), Black, and other typefaces, or font families, are the fonts.
Figure 8
Example
My name is Fatima Anwar.
In this sentence the font used is Arial (Body CS) and the font size is 12.
My name is Fatima Anwar.
And in this sentence the font used is New Times Roman and the font size is 14.
Paragraph
To format paragraphs, use the Paragraph dialogue box (Alt+H). Text alignment, indents, line
spacing, line breaks, and paragraph breaks can all be formatted. You don't have to choose a
paragraph to format it; simply click within it to position the insertion point.
Figure 9
Style

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A style is a specified font, color, and size combination that may be applied to any text in your
project. Styles may help your papers seem and feel more professional. Styles may also be used to
swiftly update several elements in your document at once.
Figure 10
Editing
The process of making modifications or edits to a document is known as editing. It includes
making changes to the text, moving or copying elements to different positions, and
applying formatting options to the document and its contents.
In this tool we can also find the options to find any word or sentence in the document by using
the shortcut CTRL+F and we also replace and word in the document with another word by using
the shortcut CTRL+H.

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Figure 11
Lab no. 3
Insert
The Ribbon's second tab is the Insert tab. It's used to insert or add more features to your document, as the
name implies. Tables, photos, clip art, shapes, page numbers, and other elements are frequently included.
Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols are the seven groupings of linked
commands on the Insert tab.
Figure 12
Pages
In this tool the user is given the command to add a new cover page which is customized by the
user. Another option which is given to the user is to add a new clear page at the place of cursor
and insert a new page and start at the same position.

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Figure 13
Tables
Tables divide text into rows and columns, making it easier to input, modify, and format while
maintaining proper space in your document. A cell is the intersection of a row and a column in a
table, while a cell is the intersection of a row and a column in a table.
Word provides four ways to create a table:
• Click the Insert tab, click the Table icon, and then highlight the number of rows and
columns for your table (up to a maximum of eight rows and ten columns).
• Use the Insert Table dialog box.
• Draw the size and position of the table with the mouse.
• Convert existing text (divided by a delimiter character such as a tab or a comma).
Figure 14

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Illustrations
Pictures, shapes, smart art, and charts may all be inserted into your document using the
Microsoft Illustrations group. These choices will improve the appearance and layout of your
papers. When a graphic image is chosen, the Drawing Tools and Picture Tools tabs display. We
can also make charts, graphs and different shapes through this tool.
11
Figure 15
Header and Footer
The top margin of each page is called a header, while the bottom margin is called a footer.
Headers and footers can be used to include information that should display on every page of a
document, such as your name, the document's title, or page numbers.
How to enter a header or footer: -
• Go to Insert > Header or Footer.

• Choose the header style you want to use.
● Add or change text for the header or footer. For more info on things you can do with
headers, see Edit your existing headers and footers. To edit a header or footer that's been
already created, double-click on it.
● To eliminate a header--like deleting it on the title page--select it and then check the
Different First Page box.
● Select Close Header and Footer or press Esc to exit.

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To delete
Select Insert > Header (or Footer) > Remove Header (or Remove Footer).
This option is also used to mark page numbers on the documents.
Figure 16
Texts and Symbols

These tools are used to add different kinds of texts and the texts which are added in the document
can be added in different style for example a book etc. These tools are also used to add different
reusable piece of contents like fields, documents properties and etc.
Symbols of different types of equations and different symbols which can’t be found on the
regular keyboard can be added through this tool. It helps in writing different types of
mathematical equations or evaluations.
Figure 17

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Different Kinds of Symbols in MS Word
Figure 18
These are just some of the symbols which can be found in Ms Word.
Draw
This tool helps us to draw different kinds of shapes, flowcharts, diagrams and many other different kinds of
things in our document. This tool enables the user to enhance the document in many different ways. This
tools also helps to give different styles to the shapes we draw in the documents and also helps with 3-D
images or drawing we need to draw and insert into the document.
How to add a drawing in your document
• Click in your document where you want to create the drawing.

• On the Insert tab, in the Illustrations group, click Shapes.
You can do any of the following on the Format tab, which appears after you insert a drawing
shape:
⮚ Insert a shape. On the Format tab, in the Insert Shapes group, click a shape, and then click
somewhere in the document.
⮚ Change a shape. Click the shape you want to change. On the Format tab, in the Insert
Shapes group, click Edit Shape, point to Change Shape, and then choose a different
shape.
⮚ Add text to a shape. Click the shape you where you want text, and then type.
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⮚ Group selected shapes. Select several shapes at a time by pressing CTRL on your keyboard and
clicking each shape you want to include in the group. On the Format tab in the Arrange group,
click Group so that all of the shapes will be treated like a single object.
⮚ Draw in the document. On the Format tab, in the Insert Shapes group, expand the shapes options
by clicking the arrow. Under Lines click Freeform or Scribble.
Tip: To stop drawing with the Freeform or Scribble lines, double-click.
⮚ Adjust the size of the shapes. Select the shape or shapes you want to resize. On the Format tab, in
the Size group, click the arrows or type new dimensions in the Height and Width boxes.
⮚ Apply a style to a shape. In the Shape Styles group, rest your pointer over a style to see what your
shape will look like when you apply that style. Click the style to apply it. Or, click Shape Fill or
Shape Outline and select the options that you want.
⮚ Add flow charts with connectors. Before you create a flow chart, add a drawing canvas by
clicking the Insert tab, clicking Shapes in the Illustrations group, and then clicking New
Drawing Canvas. On the Format tab, in the Insert Shapes group, click a Flow chart shape.
Under Lines, choose a connector line such as the Curved Arrow Connector.
⮚ Use shadow and three-dimensional (3-D) effects to add interest to the shapes in your drawing.
On the Format tab, in the Shape Styles group, click Shape Effects, and choose an effect.
⮚ Align the objects on the canvas. To align the objects, press and hold CTRL while you select the
objects that you want to align. On the Format tab, in the Arrange group, click Align to choose
from an assortment of alignment commands.
Delete all or part of the Drawing
● Select the drawing object that you want to delete.

● Press DELETE.
Figure 19

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Design
The design tab is dedicated to document formats, layouts, themes, page backgrounds, and color schemes, all
of which work together to make a document file seem appealing, appealing, and agreeable to the eye. We
only have two areas under the Design tab: document formatting and page backdrop, which will assist users
in adding a color theme and setting a format to their document files, as well as adding a creative
background to the file.
If you do not see it, go to File>Options>Customize Ribbon and check the box to the left of
Design.
Figure 20

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Figure 21

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Lab no. 4
Page Layout
It is the MS Word's third tab. This option allows you to adjust the page size, margins, line spacing,
indentation, documentation orientation, and other aspects of your document's appearance. Themes, Page
Setup, Page Background, Paragraph, and Arrange are the five categories of linked operations on the Page
Layout tab.
Figure 22
Components of Page Layout
Following are the components of page layout;
Page Setup
Page setup tool is used to different works. It helps in the orientation of the document; it also
helps in setting the margins of the documents. It helps us get the right size of columns and
rows in the table.
Margins - Drop-Down. Let’s you choose from one of the built-in margin settings or lets you
customize your own. Similar to Excel but has 2 more options "Moderate" and "Mirrored".
Custom Margins displays the "Page Setup" dialog box (Margins tab).
Orientation - Drop-Down. Let’s you change the orientation of the current section. The
dropdown contains the commands: Portrait and Landscape. This provides a shortcut to the
(Page Setup) (Page tab, Orientation).
Size - Drop-Down. Let’s you select from all the different available paper sizes. This provides
a shortcut to the (Page Setup) (Page tab, Paper size drop-down).
Columns - Drop-Down. The drop-down contains the commands: One, Two, Three, Left
and Right and the command More Columns. Provides access to 1,2,3 column layouts.
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Breaks - Drop-Down. The drop-down contains the commands: Insert Page Break, Remove
Page Break and Reset All Page Breaks.
Line Numbers - Drop-Down. The drop-down contains the commands: None, Continues,
Restart Each Page, Restart Each Section, Suppress for Current Paragraph and Line
Numbering Options. The Line Numbering Options displays the "Page Setup" dialog box
(Layout tab).
Hyphenation - Drop Down. The drop-down contains the commands: None, Automatic,
Manual and Hyphenation Options. The Hyphenation Options displays the "Hyphenation"
dialog box.
Paragraph
You can quickly display the "Paragraph" dialog box, Indents and Spacing tab, by clicking on
the launcher in the bottom right corner of this group.
These are options taken from the (Format Paragraph) (Indents and Spacing tab) for quick
access.
Indent Left - Textbox. This automatically updates to indicate how much indentation has
been applied to the paragraph of the current selection. This can be used to change the
left indentation for the current selection.
Indent Right - Textbox. This automatically updates to indicate how much indentation has
been applied to the paragraph of the current selection. This can be used to change the
right indentation for the current selection.
Spacing Before - Textbox. This automatically updates to indicate how much spacing is
defined before the paragraph of the current selection. This can be used to change the spacing
for the current selection.
Spacing After - Textbox. The automatically updates to indicate how much spacing is defined
after the paragraph of the current selection. This can be used to change the spacing for the
current selection.
Arrangement
This whole group also appears on the Drawing Tools - Format contextual tab. Position -
Drop-Down. Displays a list of picture positioning options. The drop-down contains the
commands: In Line with Text and Text Wrapping. You can select More Layout Options to
display the "Advanced Layout" dialog box.
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Wrap Text - Drop-Down. The drop-down contains the commands: In Line with Text,
Square, Tight, Through, Top and Bottom, Behind Text, In Front of Text, Edit Wrap Points
and More Layout Options.
Bring Forward - Button with Drop-Down. The button brings the selected object forward
one level. The drop-down provides a command to bring the selected object in front of all the
other objects.
Send Backward - Button with Drop-Down. The button brings the selected object back one
level. The drop-down provides a command to send the selected object to the back of all the
other objects.
Selection Pane - Displays the Selection Pane task pane.
Align - Drop-Down. The drop-down contains the commands: Align Left, Align Center,
Align Right, Align Top, Align Middle, Align Bottom, Distribute Horizontally, Distribute
Vertically, Align to Page, Align to Margin, Align Selected Objects, View Gridlines and Grid
Settings. The Grid Settings displays the "Drawing Grid" dialog box.
Group - Drop-Down. The drop-down contains the commands: Group, Regroup and
Ungroup.
Rotate - Drop-Down. The drop-down contains the commands: Rotate Right 90, Rotate Left
90, Flip Vertical, Flip Horizontal and More Rotation Options.
References
In MS Word, it's the fourth tab. It lets you insert document sources, citations, and bibliographical
instructions, among other things. It also has instructions for making a table of contents, an index, a table of
contents, and a table of authorities, among other things. Table of Contents, Footnotes, Citations &
Bibliography, Captions, Index, and Table of Authorities are the six groupings of linked commands on the
References tab.
Figure 23
Components of References
The components of References are explained below: -

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Table of Contents
Table of Contents - Drop-Down. Provide an overview of your document by adding a table of
contents. The drop-down contains the commands: Built-in, Insert Table of Contents and Save
Selection to Table of Contents Gallery.
Add Text - Drop-Down. The drop-down contains the commands: Do Not Show in Table of
Contents, Level 1, Level 2 and Level 3.
Update Table - Updates the table of contents so that all the entries refer to the correct page
numbers.
Figure 24
21
Footnotes
You can quickly display the "Footnote and Endnote" dialog box by clicking on the dialog box
launcher in the bottom right corner of this group.
Insert Footnote - (Alt + Ctrl + F). Inserts a footnote at the current position. Footnotes are
automatically renumbered as you move text around the document.
Insert Endnote - (Alt + Ctrl + D). Inserts an endnote at the end of the document. End notes are
always placed at the end of a document.
Next Footnote - Button with Drop-Down. The button moves to the next footnote. The
dropdown provides the commands Next Footnote, Previous Footnote, Next Endnote and
Previous Endnote.
Show Notes - Shows where footnotes and endnotes are located.

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Figure 25
Citations and Bibliography

Insert Citation - Drop-Down. The drop-down contains the commands: Add New Source, Add
New Placeholder and Search Libraries.
Manage Sources - Displays a list of all the sources cited in the active document.
Style - Choose the style of citation to use in the document.
Bibliography - Drop-Down. The drop-down contains the commands: Insert Bibliography and
Save Selection to Bibliography Gallery.
Figure 26
Captions
Insert Caption - Insert a caption below a picture or graphic to provide a short description.
Insert Table of Figures - Add a list of captioned objects and their page numbers.
Update Table - Updates the table of figures to include all of the entries in the document. Cross-
reference - Displays the "Cross-reference" dialog box allowing you to insert crossreferencing
into your document.
Figure 27
Index
Mark Entry - (Alt + Shift + X). Marks the currently selected text so it will appear in the index
of the document.
Insert Index - Add an index listing key words and page numbers they appear on.
Update Index - Updates the index table.

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Figure 28
Table of Authorities
Mark Citation - (Alt + Shift + I). Adds the currently selected text so it will appear in the table of
authority.
Insert Table of Authorities - Inserts a table of authorities for cases, statutes and other authorities
in the document.
Update Table - Updates the table of authorities to include all the citations in the document.
Figure 29
Mailings
In MS Word, it's the sixth tab. Of all the tabs accessible in MS Word, it is the one that is utilised the least.
You may use it to combine emails, write and insert different fields, examine results, and convert a file to
PDF format. Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish are the five
groupings of linked commands on the Mailings tab.
Figure 30
Components of Mailings
The components of Mailings are explained below;
Create
Envelopes - Lets you create and print envelopes.
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Labels - Lets you create and print labels.
Figure 31
Start Mail Merge

Start Mail Merge - Drop-Down. The drop-down contains the commands: Letters, E-mail
Messages, Envelopes, Labels, Directory, Normal Word Document and Step-by-Step Mail Merge
Wizard. Creates a form letter which you intend to email or print multiple times sending each
copy to a different recipient. Displays the "New Address List" dialog box.
Select Recipients - Drop-Down. The 3 options are from step 3 of the wizard. The drop-down
contains the commands: Type New List, Use Existing List and Select from Outlook Contacts.
Type New List displays the "New Address List" dialog box. You will have to save this list as a
Microsoft Office Address List (.mob).
Edit Recipient List - Displays the "Mail Merge Recipients" dialog box allowing you to change
or filter the list of recipients.
Figure 32
Write and Insert Fields

Highlight Merge Fields - Highlights all the fields in the active document that have been
inserted. This makes is easy to see what will be replaced.
Address Block - Displays the "Insert Address Block" dialog box. This allows you to customize
how the address will be inserted.
Greeting Line - Displays the "Insert Greeting Line" dialog box. Let’s you add a greeting line to
your document.
Insert Merge Field - Button with Drop-Down. The button displays the "Insert Merge Field"
dialog box. The drop-down allows you to quickly insert a merge field just by clicking on it in the
list and contains the commands: Title, First Name, Last Name, Company Name, Address Line a,

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Address Line 2, City, State, Zip Code, Country or Region, Home Phone, Work Phone, Email
Address.
Rules - Drop-Down. Let’s you add decision making rules to the mail merge. The drop-down
contains the commands: Ask, Fill-in, If-Then-Else, Merge Record, Merge Sequence, Next
Record, Next Record If, Set Bookmark, Skip Record If.
Match Fields - Displays the "Match Fields" dialog box allowing you to match the required fields
with the recipients list.
Update Labels - Only enabled when creating labels. Updates all the labels in the document to be
consistent with the first label.
Figure 33
Preview Result
Preview Results - This is disabled when there are no fields in your document. Toggles the
merged fields in your document with actual data from your recipient list.
First Record - View the first record in the recipient list.
Previous Record - View the previous record in the recipient list.
Go to Record - View a specific record in the recipient list.
Next Record - View the next record in the recipient list.
Last Record - View the last record in the recipient list.
Find Recipient - Displays the "Find Entry" dialog box to search for a particular text entry.
Check for Errors - (Alt + Shift + K). Displays the "Checking and Reporting Errors" dialog box.
This allows you to simulate the mail merge and to specify how to handle any errors that occur
during mail merge. You can even simulate the merge and report errors in a new document.
Figure 34

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Finish
Finish & Merge - Drop-Down. The drop-down contains the commands: Edit Individual
Documents, Print Documents and Send E-mail Messages.
Figure 35
Review
In MS Word, it's the sixth tab. This page provides you with a number of useful commands for modifying
your document. It assists you in proofreading your text, adding or removing comments, tracking changes,
and so on. Proofing, Comments, Tracking, Changes, Compare, and Protect are the six groupings of linked
commands on the Review tab.
Figure 36
Components of Review
The components of review are as follow: -
Proofing
Editor - Displays the "Spelling and Grammar" dialog box. This allows you to check the spelling
and grammar in the active document.
Thesaurus - Toggles the display of the Research task pane defaulting the research service to the
thesaurus. Same as Excel.
Word Count - This displays the "Word Count" dialog box displaying the document statistics.
This dialog box can also be displayed by clicking on the word count indicator on the status bar.

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Figure 37
Speech
Enabling and using the "Text to Speech" option in each software will allow you to read the
document, sheet, or presentation in the same way that a voice reader would.
Using "Text to Speech" in Word:
● Highlight the text you wish to be read out loud (select Ctrl-A for the whole
document)
● Select the “Speak” icon and it will begin reading the highlighted text ● To stop
the reading, select the “Speak” icon again.
Figure 38
Accessibility
Accessibility Checker is a built-in feature in Microsoft Office that discovers accessibility issues
and alerts, explains why they exist, and provides remedies.
How to use the Checker in Word
● Click the “Review” tab on the ribbon.

● Click the “Check Accessibility” icon. (Or in the “Tools” menu, click “Check
Accessibility.”)

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● In the pane that appears beside your document, you see a list of accessibility issues. Click an
issue to highlight it in your document. The accessibility checker will suggest for how to fix
the problem you’ve selected.
Figure 39
Language
Translate - Drop-Down. Displays the Research task pane. This drop-down contains the
commands: Translate Document, Translate Selected Text, Mini Translator and Choose
Translation Language.
Language - Drop-Down. This drop-down contains the commands: Set Proofing Language and
Language Preferences. Set Proofing Language display the "Language" dialog box. Language
Preferences displays the "Options" dialog box, Language Tab.
Figure 40
Comments
New Comment - (Shift + F2). Inserts a comment at the active cell. This command does not
change to Edit Comment when a comment is selected like it does in Excel.
Delete - Button with Drop-Down. Deletes the selected comment. The button deletes the
comment in the active selection. The drop-down contains the commands: Delete All Comments
Shown and Delete all comments in Document. This is disabled when the document does not
contain any comments.

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Previous - Goes to the previous comment in the active document. This is disabled when the
document does not contain any comments.
Next - Goes to the next comment in the active document. This is disabled when the document
does not contain any comments.
Figure 41
Tracking
Track Changes - (Ctrl + Shift + E). Button with Drop-Down. The drop-down is the old (Show >
Options) from the Reviewing toolbar and contains the commands Track Changes, Change
Tracking Options and Change User Name. Change Tracking Options displays the Track Changes
Options dialog box. Change User Name displays the Word Options dialog box (Popular tab).
Balloons - Drop-Down. Let’s you choose how to display the revisions either in the margin or in
the actual document. The drop-down contains the commands: Show Revisions in Balloons, show
all Revisions Inline and Show Only Comments and Formatting in Balloons.
Display for Review - Drop-Down. The drop-down contains the commands: Simple Markup, All
Markup, No Markup and Original.
Show Markup - Drop-Down. The drop-down contains the commands: Comments, Ink,
Insertions and Deletions, Formatting, Specific People, Balloons, Highlight Updates, Other
Authors.
Reviewing Pane - Button with Drop-Down. The button toggles the display of the Reviewing
pane. The drop-down contains the commands: Reviewing Pane Vertical and Reviewing Pane
Horizontally. There is now also summary information at the top of the pane.
Figure 42

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Changes
Accept - Button with Drop-Down. The button is the Accept and Move to Next command which
accepts the current change and moves to the next proposed change. The drop-down contains the
commands: Accept and Move to Next, Accept Change, accept all Changes Shown and Accept all
Changes in Document. This drop-down is disabled when the document is protected.
Reject - Button with Drop-Down. The button is the Reject and Move to Next command which
rejects the current change and moves to the next proposed change. The drop-down contains the
commands: Reject and Move to Next, Reject Change, reject all Changes Shown and Reject all
Changes in Document. This drop-down is disabled when the document is protected.
Previous - Moves to the previous revision in the active document.
Next - Moves to the next revision in the active document.
Figure 43
31
Compare
Compare - Drop-Down. The drop-down contains the commands: Compare and Combine. The
Compare command lets you compare two versions of the same document and displays the
"Compare Documents" dialog box. The Combine command lets you combine revisions from
multiple authors and displays the "Combine Documents" dialog box. This drop-down is disabled
when the document is protected.
Figure 44
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Protect
Block Authors - Drop-Down. Prevent others from making changes to the selected text.
Restrict Editing - Toggles the display of the Restrict Editing task pane.
All these options will be disabled if your document is the basis of a mail merge. Similar to
Protect workbook drop-down in Excel.
This button changes into a drop-down when you are using Information Rights Management
(IRM). The only Office suite to include IRM though is Professional Plus, Ultimate and
Enterprise. In order to use IRM you need to have Microsoft Windows Rights Management
Service (RMS) for windows server.
Figure 45
Ink
When using a touch device, you may operate without using a keyboard by using your finger or a
digital pen. Ink Editor allows you to employ natural motions like circling to pick and crossing
out to erase in addition to drawing, writing, and highlighting.
Figure 46
View
This group contains all of the commands for viewing your documents in various ways.

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Read Mode - Maximizes the Word window on the screen and removals all toolbars etc. to allow
easy reading.
Print Layout - Displays the document as it would appear if printed and is the default view.
Web Layout - Displays the document as it would appear as a web page.
Outline - Displays the document as an outline is displays the Outlining contextual tab. Draft
- Displays the document in draft mode allowing for quick editing. When using this view
certain aspects of the document are not visible, for example any headers or footers.
Figure 47
Components of View
The components of view are explained below: -
Immersive
Microsoft Immersive Reader is a program that reads literature aloud to children while also
highlighting the words that are being read. This makes the material more accessible to pupils of
various ages and abilities, as well as assisting developing readers in learning new terms.
Select Immersive Reader from the Document Views group on the View tab. Immersive Reader
opens with your document. Depending on how you want to focus on the material in your
document, you can perform one or more of the following with Immersive Reader.
Figure 48

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Page Movement
To navigate between our pages, we use this command to scroll up and down. We choose the
command Side to Side from the View tab's Page Movement box. We may see entire pages by
executing this command and sliding each page from right to left or left to right.
Figure 49
Show
Ruler - Toggles the display of the ruler(s).

Gridlines - Toggles the display of gridlines.
Navigation Pane - Toggles the display of the Navigation task pane. This is a combination of the
Find, Document Map and Thumbnails.
Figure 50
Zoom
Everything to do with changing the active document's display percentage. In the bottom right
corner, close to the status bar, there's also a new zoom slider.
Zoom - Displays the "Zoom" dialog box. This can also be accessed from the status bar by
clicking on the view percentage.
100% - Adjusts the zoom to 100% of its normal size. Let’s you quickly return to 100%.
One Page - Adjust the zoom so an entire page fits in the application window.

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Two Pages - Adjust the zoom so two entire pages fit in the application window. Page
Width - Adjust the zoom so the width of the page is the same as the width of the
application window.
Figure 51
Window
Every document you open in Word can be thought of as a window. It is possible to open multiple
windows of the same document.
New Window - Lets you create a new window of the active document.
Arrange All - Tile all the open windows side by side on the screen. This will also maximize
the application / document to a full screen. Split - Splits the current window into two parts.
View Side by Side - Displays two documents side by side so they can be easily compared. If you
have more than two documents open the "Compare Side by Side" dialog box is displayed so you
can choose which document to display next to the active document. Allowing you to scroll
multiple windows at the same time.
Synchronous Scrolling - Toggles the synchronize scrolling of the two documents that are
displayed side by side. This is only enabled when you are viewing two documents side by side.
Reset Window Position - Resets the windows positions so they take up the same amount of
space on the screen when two documents are displayed side by side. This is only enabled when
you are viewing two documents side by side.
Switch Windows - Drop-Down. Let’s you switch between all the currently active documents.
This displays all the window / documents that are currently open in the particular session.
Previously these were displayed on the Window menu.
Figure 52
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Macros
Macros - Button with Drop-Down. The button is the View Macros command and displays the
"Macros" dialog box. The drop-down contains the commands: View Macros, Record Macro and
Pause Recording.
If you want to edit macros or do anything more complicated then you should have the Developer
tab displayed as well.
Figure 53
Share Point
You may save files to one of those locations, such as your Word documents, and then use the
Share point command to allow others view or edit your copy of the file. It may be used to store,
organize, share, and access information from any device in a secure manner.
Figure 54
Help
Help - Displays the Help task pane displaying the home page. This can also be displayed by
pressing F1.
Contact Support - Displays the Help task pane allowing you to request help.
Feedback - Displays the Feedback tab from the File tab.
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Show Training - Displays the Help task pane displaying training videos.
What’s New - See the most recently installed updates. This can also be accessed from the File
tab, Account.
Figure 55

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Shah Tabraiz - Lab Manual of Ms word

Computer Science (University of Engineering and Technology Lahore)

Scan to open on Studocu

Computer Assignment MS Word

Submitted To: Sir Sayed Tariq Shah

Submitted By: Shah Tabraiz

Date: April 26th, 2022

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Insert trademark (TM) symbol.

The most efficient way possible.

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Important Tools and Bars in MS Word: -

Title Tool Bar

You’re now using are shown in the title bar.

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My name is Fatima Anwar.

My name is Fatima Anwar.

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Word provides four ways to create a table:

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Header and Footer

How to enter a header or footer: -

• Go to Insert > Header or Footer.

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This option is also used to mark page numbers on the documents.

Texts and Symbols

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Different Kinds of Symbols in MS Word

How to add a drawing in your document

• Click in your document where you want to create the drawing.

Tip: To stop drawing with the Freeform or Scribble lines, double-click.

Delete all or part of the Drawing

● Select the drawing object that you want to delete.

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Components of Page Layout

Following are the components of page layout;

The components of References are explained below: -

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Citations and Bibliography

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Labels - Lets you create and print labels.

Start Mail Merge

Write and Insert Fields

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The components of review are as follow: -

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Using "Text to Speech" in Word: