COLLECTION ANALYSIS OF COMMUNITY COLLEGE

OF GINGOOG CITY LIBRARY: A BASIS FOR

5-YEAR DEVELOPMENT PLAN

PSYCHOLOGY AND EDUCATION: A MULTIDISCIPLINARY JOURNAL

Volume: 17
Issue 1
Pages: 23-32
Document ID: 2024PEMJ1537
DOI: 10.5281/zenodo.10646842
Manuscript Accepted: 01-20-2024
 Psych Educ, 2024, 17(1): 23-32, Document ID:2024PEMJ1537, doi:10.5281/zenodo.10646842, ISSN 2822-4353
Research Article

Collection Analysis of Community College of Gingoog City Library:

A Basis for 5-Year Development Plan
Jessel B. Alvarado,* Jufel Ma Lourdes Sebial
For affiliations and correspondence, see the last page
Abstract
Collection analysis helps libraries in strengthening their collections, making more efficient use of their material
budgets, and planning for the future. The main purpose of this study is to ascertain if its resources are adequate and
pertinent to satisfy the demands of its users, particularly at Community College of Gingoog City. The researchers
employed a mixed-method approach that included the CHED standard checklist and list-checking to examine the
library's collection. The researchers confirmed the findings through one-on-one interviews with administrators,
teachers, students, and the vice president of finance. In the survey, there were a total of 18 respondents. Findings
revealed that the library's collection needs to be more adequate in quantity for the ratio of its constituents which also
caused its weakness and to meet the standard requirements of CHED. Moreover, the ways to address these weaknesses
of the library collection which revealed are the four (4) emerging themes: increasing library fees, reviewing the library
manually, establishing library committees, and conducting collection assessments. It was concluded that the library
collection is insufficient to meet the demands of the institution's population. Furthermore, the study found that the
library's users prefer electronic resources over print materials, which suggests a need for more investment in digital
resources. The study recommends that the library conducts regular collection analyses to ensure that its resources
remain relevant and meet the changing needs of its users, and the library should invest more in electronic resources to
meet its users' preferences and keep up with current trends in information technology.
Keywords: collection analysis, collection development plan, community college of gingoog city library, mixed
method, library users

Introduction

Collection development is a critical activity in library management (Khademizadeh, 2012). The goal of collection development in
academic libraries is to provide relevant and up-to-date literature to library users (Johnson, 2009). To ensure that the library collections
can support changes in the curriculum, librarians must periodically analyze and assess them either entirely or in specific areas (Steele,
2019). This process, known as collection analysis, is a systematic assessment of the quality of a library's collection to determine the
degree to which it satisfies the information demands of its patrons and the service aims and purposes of the library (Abam, 2021).
Requests for collection analysis from college libraries can also serve as an opportunity to educate library users about the depth of
knowledge that librarians possess to be effective stewards of these valuable resources (Saunders, 2020).

Analyzing and evaluating collections is crucial for the development and management of library collections (Gregory, 2019). On the
one hand, this process gives librarians the opportunity to be aware of the resources that are accessible and could be required for future
collection growth, utilizing both print and electronic resources most efficiently (Ansari, 2019). On the other hand, it also contributes
to a deeper understanding of the user base and the collection itself (Matlin & Opdahl, 2020).

Planning and building a valuable and balanced collection of library materials requires ongoing assessment of the information needs of
the library's clientele, analysis of usage statistics, and demographic projections (Kennedy et al., 2018). This approach ensures that the
library's collection supports the needs and interests of its users while also considering future growth and changes. Therefore, analyzing
and evaluating collections is essential in supporting the collection's building and maintaining a high-quality library collection for the
benefit of all users.

As part of the Collection Development Plan, the head librarian proposed an analysis, evaluation, and assessment of the library's
collection to determine whether it meets the standard of CHED Memorandum Order (CMO) No. 22 Series 2021 "Minimum
Requirements for Libraries of Higher Education Institutions Common to All Programs." Section 4b.1 states that newly established
institutions should have a start-up total library book collection of at least 3,000 titles. Regular collection assessment is necessary for
academic libraries to balance their supply and build and strengthen weak areas while maintaining solid areas (Borin & Yi, 2011). The
products of this assessment help librarians set the library's goals in the context of its mission and budget, provide data used to set
funding priorities, and build a base for long-range planning and administration (Ari, 2017).

Collection evaluation is an essential process in library management that determines how effectively the collection serves the library's
objectives, user requirements, and parent organization's mission (Cooper, Jochelson, & Turner, 2020). Through review and assessment,
librarians acquire knowledge that helps them make informed decisions about managing a collection's growth, preservation and

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Research Article

conservation, storage, withdrawal, and cancellation of serials and other continuing resources (Schmidt, 2016; Umesha & Sarasvathy,
2017).

To ensure that collections are efficient, effective, and usable, collection analysis and assessment are crucial. By analyzing the
collection's efficacy, librarians can determine how much it can aid research activities and how much students can rely on it for projects
and assignments (Oseghale, 2008). However, even when using assessment methodologies, the external measure must be relevant and
applicable to the library's mission and goals (Davidson, 2012).

Conducting a collection analysis can be a costly and time-consuming process, but it is worth the hard work. In today's fast-changing
environment, librarians must stay informed about their library's holdings. Collection analysis can educate library staff about the
collection, provide a better understanding of the collection's development needs, and help the reference librarian assist and support
patron needs (Agee, 2005).

Practical analysis and appraisal of the library collection can determine its value and utility. It helps with deciding budget requests by
evaluating how well the library's resources in particular topic areas support the users' and the institution's needs. Collection analysis
also shows how effectively the organization manages its investment in the collection (Low, 2022).

The discussion above highlights the importance of continuous analysis, assessment, evaluation, and improvement of library collections.
In line with this, this study aims to introduce collection analysis as one of the essential components of managing collections.
Specifically, this study aims to determine whether the library collection of the Community College of Gingoog City Library in the
Province of Misamis Oriental meets the minimum requirements of CHED. By conducting a collection analysis, this study aims to
provide insights into the strengths and weaknesses of the library collection, identify areas for improvement, and make recommendations
for enhancing the collection's quality and relevance. Ultimately, this study seeks to contribute to the effective management of the
library collection and support the institution's mission and goals in providing quality education to its students.

Research Questions

The study aimed to evaluate the library using methods of conducting collection analysis and assessment done by the users of the
Community College of Gingoog City Library during the School Year 2022-2023. The study focused on the central question: “Does
the library collection of Community College of Gingoog City sufficient to the needs of the constituents of the institution?”.
Specifically, the study sought answers to the following questions:

1. What is the status of library collection compared to the standards of CHED?

2. What are the weaknesses of the library collection?
3. What are the ways to address the weaknesses in the library collection?

Literature Review

This study is anchored to the Howard White brief test methodology, an assessment tool to determine the strengths and weaknesses of
a library collection (Beals, 2006). The basis of this study was the collection levels established by the Research Libraries Group
Conspectus: a system introduced in the early 19880s to create an inventory of existing collections. Thus, establishing or verifying the
status or level of a collection using professional judgment but supported by reliable holdings data.

As a result, the library collection's strengths and limitations, particularly the Community College of Gingoog City Library, were
identified through assessment and analysis. It has already expressed interest in creating a library collection to accommodate rising
demand and increased course offerings. The initial stage was applying White's technique to the existing collection (Winter, 2006). The
Community College of Gingoog City library collection was evaluated using White's quick test approach to see if the present collection
is enough or needs to be improved.

Methodology

This study employs a mixed-methods research design that combines a quantitative analysis of the library collection with a qualitative
analysis of the library users' perspectives. The study aims to assess whether the library collection of the Community College of Gingoog
City Library in the Province of Misamis Oriental meets the minimum requirements of CHED, as well as to identify areas for
improvement and make recommendations for enhancing the collection's quality and relevance.

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Research Article

Participants

The research participants were the administrators, faculty, Vice President of Finance, and frequent library users of the Community
College of Gingoog City Library. The researchers chose participants who have experience and have been using the library for some
time to give a good assessment of the library services.

Instruments

The study utilized a mixed-methods research design involving a checklist, a semi-structured questionnaire, and one-on-one interviews.

Part I. Checklist
The researchers used a standard checklist based on CHED Memorandum Order (CMO) No. 22 Series 2021 "Minimum Requirements
for Libraries of Higher Education Institutions Common to All Programs" to determine the status of the library collection. The checklist
covers the following aspects of the library collection: book collection, non-book materials, subscription to electronic resources, and
library facilities and equipment. Section 4b.1 of the CMO specifies that newly established institutions should have a start-up total
library book collection of at least 3,000 titles. The checklist was used to determine whether the library collection of the Community
College of Gingoog City Library in the Province of Misamis Oriental meets the minimum requirements of CHED. The researchers
reviewed the library collection using the checklist to determine the status of the library collection.

Part II. Questionnaire

The researchers used a semi-structured questionnaire consisting of open-ended and closed-ended questions to determine the weaknesses
of the library collection. The questionnaire covered the following areas: users' satisfaction with the library collection, users' information
needs, users' suggestions for improving the library collection, and users' suggestions for enhancing the library services. The
questionnaire was administered to a sample of library users selected using a random sampling technique. The questionnaire was used
to gather the users' perspectives on the library collection's quality and relevance. The researchers analyzed the data obtained from the
questionnaire to identify the weaknesses of the library collection.

Part III. Interviews

The researchers conducted one-on-one interviews with administrators, faculty, Vice President of Finance, and frequent Community
College of Gingoog City Library users to evaluate the weaknesses of the library collection and to identify ways to address them. The
interviews focused on the experiences related to the Community College of Gingoog City library services, including the strengths and
weaknesses of the collection, ways to enhance the library services, and whether a collection analysis has been conducted. The
interviews were used to gather the participants' perspectives on the library collection's quality and relevance, the strengths and
weaknesses of the collection, and ways to enhance the library services. The researchers analyzed the data obtained from the interviews
to identify the weaknesses of the library collection.
Interview Guide Questions
Sub Questions Descriptive Questions Probing Questions
As an administrator, how will you respond to the
challenges and weaknesses of library collection?

As a faculty, how will you help the librarian in the

What are the ways to address the
weaknesses in the library
collection of the Community
College of Gingoog City Library?
How aware are you of the challenges and weaknesses challenges and weaknesses of the library
of the library collection? collection?
Could you please provide me with an idea about the As a student, how do you cope to the challenges
strategies in addressing the weaknesses of the library and weaknesses of the library collection?
collection?
Why do you think that the library collection of the
Community College of Gingoog City Library
needed to be addressed?
Will you please describe its finest features?

C. Exit Question
1. Do you still have anything to share that can enlighten us regarding your thoughts in addressing the Library Collection of
Community College of Gingoog City which was not explored by the abovementioned questions?

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Research Article

Procedure

The researchers sought permission from the college president of the Community College of Gingoog City to conduct the study and
administer the data gathering and interview verification. The researchers hand-carried a letter endorsed by the Dean of the Graduate
School to the college president requesting approval for the study. Upon approval, the researchers began collecting and gathering data
using standard checklists and a semi-structured questionnaire. The researchers reviewed the library collection using a standard
checklist based on CHED Memorandum Order (CMO) No. 22 Series 2021 "Minimum Requirements for Libraries of Higher Education
Institutions Common to All Programs." The checklist covers the following aspects of the library collection: book collection, non-book
materials, subscription to electronic resources, and library facilities and equipment. The researchers also administered a semi-
structured questionnaire to a sample of library users selected using a random sampling technique. The questionnaire covered the
following areas: users' satisfaction with the library collection, users' information needs, users' suggestions for improving the library
collection, and users' suggestions for enhancing the library services.
In addition, the researchers conducted one-on-one interviews with administrators, faculty, Vice President of Finance, and frequent
Community College of Gingoog City Library users to evaluate the library collection’s weaknesses and identify ways to address them.
The interviews focused on the experiences related to the Community College of Gingoog City library services, including the strengths
and weaknesses of the collection, ways to enhance the library services, and whether a collection analysis has been conducted After
the data gathering process, the researchers tallied, computed, analyzed, and interpreted the data to answer the research questions

Ethical Considerations
The researchers followed all the ethical and legal procedures in conducting the interview. Participants were informed by presenting
the permission letter for their voluntary participation and informed consent for the participants’ participation. The participants were
assured the confidentiality of their identity. The following principles were observed in the study:
Respect for people’s rights and dignity. The identity of participants involved in the study were not exposed, and the confidentiality
and privacy of their identities were maintained to avoid conflicts.
Integrity. The researcherss used an honest and verified answer from the participants—the results of the survey reported following the
guidelines.
Informed Consent. The research participants were provided all the information and had the choice of whether to participate or not.
The informed consent presented with the purpose, procedures, and benefits of the study.
Withholding information and deception. Before the interview, informed consent was given to prove that no coercion happened in
conduction the online interview.
Fraud. The researchers recorded the study’s collected data, and no fabrication of data was made in the study.
Plagiarism. The researchers of this study included proper citations and referencing of the gathered sources from other related literature.

Results and Discussion

The study found that the CHED standards for library collections in higher education institutions include a minimum collection size,
coverage of specific subject areas, and availability of electronic resources.

I. The current status of the library collection in the college was found to fall short of these standards, with inadequate coverage
of certain subject areas and limited access to electronic resources.
II. The weaknesses in the library collection were attributed to inadequate funding, lack of staff expertise, and outdated collection
development policies.
III. To address these weaknesses, the study recommended increasing funding for the library, hiring additional staff with expertise
in collection development, and updating collection development policies to align with current trends in information resources.
IV. The proposed collection development plan included a systematic review and evaluation of the current collection,
collaboration with faculty to identify subject-specific collection needs, and a focus on acquiring electronic resources to
supplement the print collection.
Table 1. Library Collection for Bachelor of Science in Agribusiness
Major Subject Books with Copyright 2019 belowBooks with Copyright 2019 up Deficiencies
(Professional Books) No. of Title No. of Copies No. of Title No. of Copies No. of Title No. of Copies
Intro to Agribusiness Management 1 3 4 12 1 13
Fundamentals of Crop Science 1 1 3 9 2 16

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Principles of Soil Science 5 15 10

Agricultural Extension & Communication 1 3 2 3 3 22
Fundamentals of Horticulture 2 4 2 6 3 19
Principles of Accounting 1 3 4 12 1 13
Intermediate Economic Theory 1 3 9 2 6 3 19
Intro. To Animal Science 1 3 3 7 2 18
Intro. To Entrepreneurship 7 24 1
Entomology 1 3 2 6 3 20
Managerial Accounting 5 15 20
Macroeconomics 3 9 2 16
Intro to Livestock and Poultry 4 12 1 13
Plant Pathology 1 5 6 13 12
Concepts and Dynamics of Management 1 3 4 12 1 13
Human Behavior in Organization 2 6 3 11 2 14
Agricultural Engineering 2 6 3 9 2 16
Financial Accounting 6 20 5
Intro. To Management Science 1 3 3 9 2 16
Personnel Management 2 15 4 12 1 13
Production and Operation Management 2 6 3 9 2 16
Intro to Marketing Management 9 25
Quantitative Business Analysis 1 3 2 6 3 19
Intro. To Investment Management 2 4 3 9 2 16
Business Law 3 15 1 4 4 21
Financial Management 1 3 4 14 1 11
Agribusiness Research Methodology 5 15 10
Introduction to Fisheries 7 21 4
Project Management 4 20 1 5 4 20
International Marketing 3 11 2 14
Organizational and Management of Small Business 3 4 2 2 3 23
Strategic Management 3 15 4 17 1 8
Managerial Economics 3 15 2 10 3 15
Total 42 152 121 370 54 466

Table 1 shows that there are 33 major subjects in this program. Among those 33 major subjects, 8 subjects complied with five (5)
titles, and 1 of these subjects has twenty-five (25) copies. This implies that the only subject that met the standard requirements of
CHED is Introduction to Marketing Management. These results suggest purchasing more books for the Bachelor of Science in
Agribusiness to meet the standard requirements of CHED and meet the information needs of library users. The goal of the library
collection in college libraries is to effectively provide relevant and up-to-date references (Johnson, 2009).

Table 2. Library Collection for Bachelor of Science in Entrepreneurship

Books with Copyright 2019 Books with Copyright

Deficiencies
Major Subject below 2019 up
(Professional Books) No. of No. of
No. of Title No. of Copies No. of Title No. of Copies
Title Copies
Entrepreneurial Behaviour 4 20 5 13 12
Opportunity Seeking 1 1 6 25
Microeconomics 3 15 4 16 1 9
Business Law and Taxation 3 15 4 8 1 17
E-Commerce 5 5 20
Financial Management 4 12 3 15 2 10
Human Resource Management 3 11 4 18 1 7
Strategic Management 1 5 7 25
Business Plan Preparation 4 16 3 6 2 19
Business Plan Implementation 2 3 3 3 3 2 22

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Price and Costing 4 8 5 13 12

Supply Chain Management 1 1 5 5 20
Operation Management (TQM) 4 6 4 7 1 18
Social Entrepreneurship 3 3 4 4 1 21
Innovation Management 6 10 1 1 4 24
Market Research and Consumer Behaviour 1 1 7 21 4
Franchising 3 3 2 2 3 22
Business Plan Implementation 1 5 9 1 1 4 24
Project Management 5 21 1 6 4 19
Wholesale and Retail Sales Management 3 3 5 5 20
Introduction to Marketing Management 7 19 6
Personnel Management 3 16 4 12 1 13
Organizational and Management of Small Business 3 3 2 2 3 23
Programs and Policies on Enterprise Development 3 7 4 4 1 21
Statistical Analysis and Software Application 1 5 3 7 2 18
Advanced Accounting 1 5 2 10 3 15
International Business and Trade 5 9 2 4 3 21
TOTAL 77 208 103 257 39 417

Table 2 displays 27 major subjects in this program. Only nine subjects complied with five (5) titles, and 2 of these subjects have
twenty-five (25) copies, which implies that two subjects that met the standard requirements of CHED are Opportunity Seeking and
Strategic Management. These results suggest having a systematic assessment of a library's collection's quality to ascertain the degree
to which it satisfies both the information demands of its patrons and the service aims and purposes of the library (Abam, 2021). On
the one hand, it allows librarians to be aware of the resources that are accessible and could be required for future collection growth,
most efficiently using print or electronic resources (Ansari, 2019). Nevertheless, it contributes to a deeper comprehension of the user
base and the collection (Matlin & Opdahl, 2020).

Table 3 conveys 26 major subjects in this program that did not meet the standard requirements with five (5) titles and twenty-five (25)
copies. As CHED recommended, the standard requirement is five titles and 25 copies per subject. The CHED Memorandum No.22
Series of 2021 Minimum Requirements for Libraries of Higher Education Institutions common to all Programs states in Section IV b.
4 states that “For each undergraduate program offering, the library shall provide five (5) relevant book titles for each major subject
published within the last five (5) years, in a combination of print and purchased electronic formats, the ratio will be determined by the
institution”.
Table 3. Library Collection for Bachelor of Science in Economics
Books with Copyright Books with Copyright
Deficiencies
Major Subject 2019 below 2019 up
(Professional Books) No. of No. of No. of
No. of Title No. of Title No. of Copies
Copies Title Copies
Accounting 1 5 2 10 3 15
Algebra & Trigonometry 2 10 1 5 4 20
Calculus 1 5 2 10 3 15
Introductory Economics 2 15 2 6 3 19
Microeconomics 4 20 2 10 3 15
Mathematical Economics 2 10 1 5 4 20
Intro to Mathematical Statistics 3 15 1 5 4 20
Business Communication 2 15 2 6 3 19
Macroeconomics 3 15 2 10
Econometrics 3 15 2 10
Econometrics Laboratory 2 10 1 5 4 20
History of Economic Thought 1 5 2 10 3 15
Business Finance 2 8 1 5 4 20
Economic Development 3 15 2 10
Agricultural Economics 3 3 2 22
Industrial Economics 2 10 1 5 4 20
Economics Research 1 1 5 2 10 3 15
Environmental Economics 2 10 1 5 4 20
Human Resource Economics 3 15 2 10
Public Economics 2 10 1 5 4 20
Economics Research 2 3 15 2 10

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International Economics 2 10 1 5 4 20
Direct Selling Management 1 5 2 10 3 15
Project Management 4 20 1 5 4 20
Project Evaluation for Economics 2 10 1 1 4 24
Practicum/Project Implementation 2 2 1 1 4 24
TOTAL 40 200 46 202 84 448

Table 3 conveys 26 major subjects in this program that did not meet the standard requirements with five (5) titles and twenty-five (25)
copies. As CHED recommended, the standard requirement is five titles and 25 copies per subject. The CHED Memorandum No.22
Series of 2021 Minimum Requirements for Libraries of Higher Education Institutions common to all Programs states in Section IV b.
4 states that “For each undergraduate program offering, the library shall provide five (5) relevant book titles for each major subject
published within the last five (5) years, in a combination of print and purchased electronic formats, the ratio will be determined by the
institution”.

Table 4. Summary Status of Library Collection

Required Total No. of Books Actual No. of Title Actual No. of Copies
Programs
No. of Title No. of Copies Frequency Percentage % Frequency Percentage %

Bachelor of Science in Agribusiness 165 825 121 73% 370 45%

Bachelor of Science in Entrepreneurship 135 675 103 76% 257 38%

Bachelor of Arts in Economics 130 650 46 35% 202 31%

TOTAL 430 2150 270 63% 829 39%

Table 4 reveals the summary status of the library collection in each program. The required number of books for the Bachelor of
Science in Agribusiness is 165 titles and 825 copies; the Bachelor of Science in Entrepreneurship is 135 tiles and 675 copies; and the
Bachelor of Arts in Economics is 130 tiles and 650 copies. The researchers determined the percentage of each program by dividing
the actual number of titles or copies by the required number of books and then multiplying the result by 100. As shown in the table,
the Community College of Gingoog City Library’s collection did not meet the standard requirements of CHED and needs improvement
to have adequate references for the faculty, staff, and students. As part of the Collection Development Plan, the head librarian proposed
an analysis, evaluation & assessment of its collection. Whether the library collections met the standard of CHED MEMORANDUM
ORDER (CMO) No.22 Series 2021 "Minimum Requirements for Libraries of Higher Education Institutions Common to All
Programs." Section 4 b. one states, "For newly established institutions, the start-up total library book collection shall be at least 3,000
titles.
Table 5. Weaknesses of the Library Collection
Programs Weaknesses
It has 73% 5 years recency as to number of titles. It has less than 50% of the
BS in Agribusiness
required total number of copies
It has 76% 5 years recency as to number of titles. It has less than 50% of the
BS in Entrepreneurship
required total number of copies
BA in Economics It has both less than 50% of the required total number of titles and copies

Table 5 shows the weaknesses of the Community College of Gingoog City Library collection. Bachelor of Science in Agribusiness
has a 73% five years recency, and a Bachelor of Science in Entrepreneurship has a 76% five years recency. Moreover, a Bachelor of
Arts in Economics has less than 50% of the required titles and copies. These areas need attention and address the library collection's
weaknesses. These results suggest that college libraries should conduct a regular collection assessment to balance their supply and
build and strengthen weak areas while maintaining solid areas (Borin & Yi, 2011). In addition, products of assessment help librarians
set the library's goals in the context of its mission and budget, supply data used to set funding priorities, and build a base for long-
range planning and administration (Ari, 2017).

Ways to address the weaknesses of library collection

In addition to the collection analysis of the Community College of Gingoog City Library: the basis for a three-year development plan,
an interview was conducted to address the weaknesses of the library collection. Four (4) themes emerged from the administrators,
faculty, students, and Vice President of Finance based on their experiences. They have been using the library for some time to assess

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the library services well. They were: Increasing library fees, reviewing library manual, Establishing Library Committees, and
Conducting collection assessment.

Overall, the frequent library users shared their thoughts and ideas about how to address the library collection's weaknesses and detailed
verbal responses from the transcript, which are given below. When the library users were asked about what are the ways to address the
weaknesses of library collection? The data from the transcript revealed feedback from the library user's experiences.
Increasing library fee. The majority of the participants responded to the increase in library fees. Increasing the library fee of the
Community College of Gingoog City helps its library collection increase concerning the collection of books. It is essential for building
a solid collection. Providing and supplying the information needed for the library users is beneficial.
‘First and foremost are Increase the library fees...-P1
‘Increase funding is essential for building a strong collection. -P4
‘Increase the library fee in order to increase the collection of books. -P7
‘Okay, before I answer the question ma’am. I will first state the weaknesses here in our library in terms of the collection. First, We
have a low library fee and to address those weaknesses we need to increase our library fee. And I am also knowing that we are still
developing the community or institution. So we have also our limited budget especially to our library books.’’[I will first state the
weaknesses here in our library in terms of the collection. First, We have a low library fee and to address that weakness, we need to
increase our library fee. And I also know that we are still developing the community or institution. So we have also a limited budget,
especially for our library books]—P13
Okay, What I think about this question is it should be the increase of the library fee to have more books in the library..-P16
One participant responded that library fees should increase to have more books because books are vital in everyday life to acquire more
information and gain new knowledge.
‘I think the government should take the necessary step in this direction and increase the library at the same time to have more books.
Books in the library are a very essential and ideal approach to acquiring information. Books refine our way of living and thus provide
better standards of living. Since we are a government .-P15
Okay, What I think about this question is it should be the increase of the library fee to have more books in the library..
Establishing Library Committee. Two participants responded that there is a need to establish a library faculty committee. Selecting and
acquiring library materials requires the cooperation of the faculty, staff, and students of the books to be selected and acquired.
Moreover, establishing a library committee with the collaboration of the administrators, faculty, and students will significantly help
strengthen the library collection, ensuring that the references are aligned o the curriculum and strengthening the acquisition process.
‘Create a library committee with the involvement of the school stakeholders to strengthen the collection like Program Heads, faculty
making sure that reference aligned to the curriculum & strengthen the acquisition process.-P2
‘Also, we need to address, we are going to establish library committee. For that the books, our library collection will be managed
properly by this committee because they will be the one to handle this one in terms of book collection to help the librarian in managing
the library collection.-P13
Review library manual. One participant responded to review the library manually. A library manual is a source of information, a
constitution that lists all departments, sections, and their functions, procedures, and policies within the library. It is a source that library
staff will consult whenever there is any need for clarification about any function or procedure. Moreover, reviewing the library manual
of the Community College of Gingoog City Library will give impact and help the college library purchase more books to meet Ched's
standard requirements. It is vital to have current books to meet the library users' needs.
‘Review the manual to be aligned the procedures and process.-P2
Conducting collection assessment. One participant also responded to conducting a collection assessment to evaluate the library
collections and determine its strengths and weaknesses. Collection assessment is part of collection development and the systematic
evaluation of the quality of a library collection to determine the extent to which it meets its service goals and objectives and the
information needs of its library users.
Conduct collection assessment it will evaluate the current library collection determine its strengths and weaknesses.’-P8
Conclusion
Based on the findings of the study, it was concluded that the Community College of Gingoog City's (CCGC) library collection is
insufficient to meet the demands of the institution's population. As a result, it did not satisfy CHED's minimum criteria and has to be

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improved in order to provide teachers, staff, and students with appropriate references. The head librarian suggested a study, appraisal,
and assessment of the collection as part of the CDP. If the library collections complied with the standards outlined in Section 4 b of
CHED MEMORANDUM ORDER (CMO) No. 22 Series 2021, "Minimum Requirements for Libraries of Higher Education Institutions
Common to All Programs." According to one, newly founded institutions must have a minimum of 3,000 volumes in their initial library
book collection.

Additionally, the Vice President of Finance, administrators, instructors, and students discussed strategies for improving the Community
College of Gingoog City Library's library collection. The majority of participants suggested raising library fees, while one suggested
manually reviewing the collection, two suggested creating a committee to oversee the library, and one suggested conducting a collection
assessment. These responses were based on emerging themes identified in frequent library users' feedback.

Based on the findings and conclusions of the study, the following recommendations are suggested: Conduct an annual collection
analysis: It is recommended to perform regular assessments of the library collection at the Community College of Gingoog City Library
to identify any weaknesses and areas for improvement. This analysis will help in determining the specific needs and preferences of the
library users. Allocate budget for book purchases: The higher authorities should consider prioritizing the budget allocation for
purchasing a diverse range of books. This will ensure that the library is able to provide and supply the necessary information required
by the library users at the Community College of Gingoog City Library. These recommendations aim to enhance the quality and
relevance of the library collection, ultimately improving the overall experience and satisfaction of the library users.

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Affiliations and Corresponding Information

Jessel B. Alvarado
Gingoog City United Colleges – Philippines
Jufel Ma Lourdes Sebial
Graduate School
Saint Columban College – Philippines

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