WBIIDC Building Plan Sanction

User Manual
on
Building Plan
Sanction by WBIIDC
Service
for
State-wise Roll out
of
e-District MMP
in
West Bengal
TCS LTD
User Manual
On
Building Plan Sanction by WBIIDC
Service
For
State-wise Roll Out

of
e-District MMP
in
West Bengal
Prepared By:
TCS Ltd., Kolkata
CAUTION
This document is released by the Software Development Group for West Bengal
e-District project of TCS Limited.
The information contained in this document is confidential and no part of this

document may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording or
otherwise, without the prior written consent of TCS Limited.
ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:
Delivery Head – State Project, West Bengal

TCS Limited
28, Camac Street,
Kolkata – 700 016
Document Control:
Document No. TCS WB-e-District--User-Manual
Version No. 0.1
Prepared By TCS Limited
Release Date 4th May 2017
Template Effective Date 28th December, 2001
Template Version 05
Revision Control Information
File Name : WB _e-District_User_Manual_Applicant_Building_Plan_Sanction_by_WBIIDC_0.1

File : 4th MAY 2017
Creation
Date
Author(s) : Srinjoy Das
Approver(s) : Sikta Halder
Document
Sr. Section Document
Nature of Amendment Release Remarks
No. Number Version No.
Date
Sent for
1 - Draft 0.1 4th MAY 2017
revision
Table of Contents
1 INTRODUCTION....................................................................................................................... 10
1.1 Application Overview ............................................................................................................. 10
1.2 Functional Scope of the System............................................................................................. 10
1.3 User Role and Access Right................................................................................................... 10
1.4 Document Usage Description................................................................................................. 11
1.5 Related Documents................................................................................................................ 11
1.6 Customer Support................................................................................................................... 11
1.7 Acronyms and Abbreviations.................................................................................................. 11
2 APPLYING FOR APPLICATION FOR BUILDING PLAN SANCTION BY WBIIDC SERVICE. 12
3 GETTING STARTED FOR WEST BENGAL E-DISTRICT APPLICATION...............................13

3.1 Login to the Application........................................................................................................... 13
3.2 Home Page............................................................................................................................. 14
3.3 Apply to Services.................................................................................................................... 14
3.4 Apply for Building Plan Sanction by WBIIDC..........................................................................15
4 SELECTING A SERVICE FOR PAYMENT...............................................................................26

3.5 List of Applications Pending for Payment................................................................................27
5 APPLICATION DETAILS.......................................................................................................... 35
5.1 Module Name.......................................................................................................................... 35
5.2 Function Name........................................................................................................................ 35
5.3 Purpose................................................................................................................................... 35
5.4 Menu Navigation..................................................................................................................... 35
5.5 User Group............................................................................................................................. 35
5.6 Form Layout............................................................................................................................ 35
5.7 Activation Options................................................................................................................... 35
5.8 Form Description..................................................................................................................... 35
6 REPORTS / QUERY.................................................................................................................. 36
6.1 Report / Query Title................................................................................................................. 36
6.2 Selection Rules....................................................................................................................... 36
6.2.1 Description ........................................................................................................................ 36
6.2.2 Report / Query Layout........................................................................................................ 36
7 INTERFACES............................................................................................................................ 37
7.1 Interfaces to other systems..................................................................................................... 37
7.2 Data Files Upload / Down Load.............................................................................................. 37
7.2.1 Description ........................................................................................................................ 37
7.2.2 File Format ........................................................................................................................ 37
8 MESSAGES AND CORRESPONDING ACTION......................................................................38

List of Figures
FIGURE 1: WEST BENGAL E-DISTRICT LOGIN PAGE ........................................................14
FIGURE 2: HOME PAGE.......................................................................................................... 15
FIGURE 3: APPLY TO SERVICES........................................................................................... 15
FIGURE 4: HOME SCREEN ..................................................................................................... 16
FIGURE 5: APPLICANTS BASIC INFORMATION...................................................................17
FIGURE 6: ADDRESS OF SITE................................................................................................ 18
FIGURE 7: ENTERING SERVICE SPECIFIC APPLICATION DATA......................................19
FIGURE 8: POSTAL ADDRESS OF THE APPLICANT...........................................................19
FIGURE 9: OWNER(S) DETAILS............................................................................................. 20
FIGURE 10: ENGAGED PERSONNEL DETAILS.....................................................................20
FIGURE 11: LAND DETAILS................................................................................................... 20
FIGURE 12: BUILDING DETAILS............................................................................................ 21
FIGURE 13: FLOOR DETAILS................................................................................................ 21
FIGURE 14: PROJECT DETAILS............................................................................................ 22
FIGURE 15: VIEWING APPLICANT'S DATA...........................................................................22
FIGURE 16: ATTACHING SUPPORTING DOCUMENTS.........................................................23
FIGURE 17: AFTER ATTACHMENT OF SUPPORTING DOCUMENTS..................................23
FIGURE 18: SUBMITTING SUPPORTING DOCUMENT.........................................................24
FIGURE 19: APPLICATION ACKNOWLEDGEMENT..............................................................25
FIGURE 20: WEST BENGAL E-DISTRICT LOGIN PAGE ......................................................26
FIGURE 21: PAYMENT OPTION FOR APPLICATION UNDER APPLICANT LOGIN.............27

FIGURE 22: SEARCHING PAYMENT READY APPLICATIONS FOR A SERVICE UNDER
APPLICANT LOGIN.................................................................................................................27
FIGURE 23: LIST OF APPLICATIONS READY FOR PAYMENT.............................................28
FIGURE 24: UPLOADING PAYMENT DETAILS USING OFFLINE MODE...............................28
FIGURE 25: LOGIN PAGE........................................................................................................ 29
FIGURE 26: APPROVED APPLICATION OPTION..................................................................29
FIGURE 27: APPROVED APPLICATION................................................................................29
FIGURE 28: APPROVED CERTIFICATE.................................................................................30
FIGURE 29: SPECIMEN FORMAT OF FINAL CERTIFICATE.................................................33

WB e-District Building Plan Sanction by WBIIDC
1 Introduction
1.1 Application Overview

e-District is the project that aims at electronic delivery of identified high volume citizen centric
services, at district and sub district level by utilizing the four pillars of infrastructure namely,
SDCs, SWANs, SSDGs, Kiosks and CSCs, optimally to deliver public services electronically to
citizens at their door steps.
e-District has been envisaged by Government of West Bengal as automation of workflow and
internal processes for providing services to the citizens. This project is of paramount importance
to the State as it would help in moving towards electronic workflow system for the district
administration and help in providing efficient individual department services through Common
Service Centres (CSCs) and Kiosk Centres, which would be the primary front end channels as
envisaged in the project.
1.2 Functional Scope of the System

The system is intended for electronification of the Application for Building Plan Sanction by
WBIIDC of the system mainly includes Approval of application, and Report Generation Process.
The System also allows the status inquiry for the application Submitted and maintaining
Electronic Register.
System will be implemented at following places for the Application for Building Plan Sanction by
WBIIDC
o CSC
o Kiosk Centres
 Executive Engineer
 Assistant Engineer
 Chief Accounts Officer
Approval of the application will be done at the concerned District. Application will be done either
from CSCs, Kiosk Centre.
1.3 User Role and Access Right

This section describes the roles and access rights of various users that WB e-District Application
supports
TCS Limited. Confidential page 11/41

Version No: 1.0 1st March 2017
1.4 Document Usage Description

This User Manual describes the step-wise process for Application for Building Plan Sanction by
WBIIDC in West Bengal e-District Application. It explains how the citizen can apply for the
service by himself or with the help of CSC / Kiosk Operator and how the back end actors
approve or reject or send back the application after verification.
1.5 Related Documents

Software Requirement Specifications
1.6 Customer Support

Delivery Head – State Project, West Bengal
TCS Limited
28, Camac Street,
Kolkata – 700 016
1.7 Acronyms and Abbreviations
BCW
WB e-District Backward
applicationClass Welfare
notifies the applicant about the status of the application via
LWFC Labour Welfare Facilitation Centre
SMS and email. Similarly the approver gets notification from the system for the pending
applications.

2 Applying for Application for Building Plan Sanction by WBIIDC

Service
The Citizen/ Kiosk/ CSC operator can apply for the Building Plan Sanction by WBIIDC Service
by logging into the application.
After the applicant enters all the necessary information and attaches supporting
documents, he/ she will submit the application and receive the AIN (Application Identification
Number) for that particular application. The approver will then receive the application and will
follow stipulated procedure to approve/ reject / send back the application for correction.

3 Getting Started for West Bengal e-District Application
3.1 Login to the Application

In order to log in to the West Bengal e-District Application, the user should open an internet
browser, type the URL in the address bar and press Enter. West Bengal e-District Application
login page appears as below:
Figure 1: West Bengal e-District Login Page
The login page contains ‘Welcome’ message for the users of West Bengal e-District application.
Login option is for Admin/ Kiosk User and Other User. . Enter User Name and Password and
type the Captcha as it appears in the screen. Press Login to enter the home page of the
application.
If the applicant is registering into the system for the first time, he/ she will have to click on
Citizen Registration. If the applicant has forgotten the password, click Forgot Password.

3.2 Home Page

After login to West Bengal e-District, the Home page appears. It shows the comprehensive
list of services under Department and District column.
Figure 2: Home Page
3.3 Apply to Services

Click on ‘Apply to Services’ to view the list of services under different modules. The user needs
to select the proper services.
Figure 3: Apply to services

3.4 Apply for Building Plan Sanction by WBIIDC
To apply for Building Plan Sanction by WBIIDC Service the user needs to select the correct
option under services provided under power and select the service name. The user is directed to
the Home screen which contains basic instructions for the user as shown below:
Figure 4: Home screen
An applicant is provided with two action buttons as shown in the figure above. These are the
Print button and Apply button.
Print Button: The user can take a print out of the information which are a part of the Home page
by clicking the button.
Apply Button: To proceed with the process of making an online application the user needs to
click on Apply button. The following screen appears.

Applicant's basic information
Figure 5: Applicants Basic Information
The first page which is called the meta page looks like the figure given above. Few fields are
mandatory which means that the application would not proceed without filling up the fields. The
mandatory fields are marked by the * symbol.

Address of site:
Figure 6: Address of site
Important Address fields are:
Name of the industrial growth centre/Park of WBIIDC: The user has to select from the drop-
down.
 Country:
This is a mandatory drop-down field. The Country field is set as India by default.
 State:
This is a mandatory drop-down field. The State field is set as West Bengal by default.
 District:
This is a mandatory drop-down field. The applicant has to select the district from the drop-down
list.
 Sub-division:
This is a conditional mandatory drop-down field. The list appears as per the district selected. The
applicant has to select the sub-division from the list.
 Rural or Urban:
This is a mandatory drop-down field. The applicant has to select either rural or urban from the
list for the present address.
 Block/ Municipality/ Corporation:

This is a conditional mandatory drop-down field. The applicant has to select either block or
municipality or corporation from the list for the present address. If the applicant has selected
‘Rural’ for the previous field, it will only display ‘Block’, but if the applicant has selected ‘Urban’
for the previous field, it will display ‘Municipality / Corporation’.

 Block/ Municipality/ Corporation Name:
This is a conditional mandatory field. The list displays the names of block/ municipality/
corporation as per the sub-division selected. The applicant has to select the appropriate name
from the list.
 Village or Ward:
This is an optional text box field. The applicant has to manually enter the name of the village /
ward in this text box.
 Police Station:
This is an optional text box field. The applicant has to manually enter the name of the Police
Station in this text box.
 Post Office:
This is an optional text box field. The applicant has to manually enter the name of the Post Office
in this text box.
 Enter Address Line1:

This is a mandatory text box field. The applicant has to manually enter the address line 1 in this
text box.
 Enter Address Line2:

This is an optional text box field. The applicant has to manually enter the Address Line 2, if
required.
 Pin Code: The user has to enter the valid pin code . This is a mandatory field.
Other details of Address of Site:
Figure 7: Entering Service Specific Application Data
The user has to enter the Plot No, DAG No, J.L. No, Gram Panchayat Name, Mouza:The Mouza
No is a mandatory Field.
Postal Address of the Applicant.

In this section the applicant has to enter the postal address. The applicant can also click on the
“same as previous address” button to generate the previously entered address in this field.
Figure 8: Postal Address of the applicant

Owner(s) details
In this section the applicant has to enter the details of the owner(s). If there are more than one
owner , the applicant can add the details of these owners with the help of the 'ADD' button
Figure 9: Owner(s) details
Engaged Personnel Details
In this section the applicant has to enter the details of the engaged persons. If there are more
than one person , the applicant can add the details of these people with the help of the 'ADD'
button.
Figure 10: Engaged Personnel Details.
Land details
Figure 11: Land Details.

Usage Details
In this section the applicant has to select the Use Group from the drop down and the applicant
has to enter the Built Up Area (Sq ft) . The applicant has to enter the built up area
Figure 11: Usage Details.
Building Details
Figure 12: Building Details.
In this section the applicant has to enter the details of the buildings. If there are more than one
buildings , the applicant can add the details of these buildings with the help of the 'ADD' button.
Floor Details
Figure 13: Floor Details.
In this section the applicant has to enter the Floor name from the drop down . The applicant has
to enter the Principal use of that floor in square meter, mixed use of the respective floor in
square meter and the floor height including plinth height in meters.

Project Details
Figure 14: Project Details.
In this section the applicant has to enter the details of the project including the direction , ground
coverage area , FAR and the other details necessary for the project details. All the fields
mentioned here are mandatory. After filing up all the mandatory fields the applicant has to click
on the I Accept button .
An applicant is provided with three buttons as shown in the figure above. The utility of
these buttons is mentioned below.
Reset Button: Allows the user to clear the form successfully.

Cancel: Closes the last application form after displaying a warning message to the applicant.
Save & Next: It allows the applicant to Proceed further with the application.
Viewing applicant's basic data.
As soon as the applicant clicks on the Save and Next button, the applicant is able to see the
basic information and the application information. The applicant can also edit the information
with the help of the edit information option.
Figure 15: Viewing Applicant's data.

ATTACHING SUPPORTING DOCUMENTS
Figure 16: Attaching supporting documents
To upload the documents, the user needs to click on the Upload button adjacent to the
document type and select the document from local drive for upload. Once the uploading of all
the mandatory documents is complete, the following screen appears:
Figure 17: After attachment of supporting documents

The user needs to click on Save & Next to proceed further as shown and the following screen
appears:
Figure 18: Submitting Supporting Document
The applicant is provided with the following action buttons:
• Submit – Allows the user to Submit the completed application

• Edit Supporting documents – Allows the user to edit the already uploaded documents
which are required in support of the application.
• Edit Basic Information – Allows the applicant to edit the Basic information which has
been earlier provided as a part of the application process
• Edit Application – Allows the user to make changes to the application
• Print – Allows the user to Print the application
• Cancel – Allows to Cancel the Operation

Submitting the Application
To complete the application the user needs to click on Submit button. The system registers the
application and displays the acknowledgement as shown below:
Figure 19: Application Acknowledgement
The Application acknowledgement informs the user regarding the AIN number. AIN number is 16
digit unique number generated by the system against each application and is used for further
interactions with the e-District application.
A brief usage of the various action buttons made available to the applicant and their resultant
action is mentioned here for the benefit of the audiences.
Print: Allows the user to take a hard copy of the application form successfully
Finish: Allows the user to complete the online current application process. On clicking ‘Finish’
button the user is directed to the Home screen so that the user may avail other services if
required.

Payment Process
Once the applicant gets the confirmation over SMS regarding the payment submission, the
applicant needs to pay the appropriate payment. For this, the applicant needs to Re-login to the
e-District application
The applicant should open an internet browser, type the URL in the address bar and press
Enter. West Bengal e-District Application login page appears as below:
Figure 20: West Bengal e-District Login Page

The login page contains ‘Welcome’ message for the users of West Bengal e-District application.
Login option is for Admin/ Kiosk User and Other User. The user should select the General Login.
It is the default option.
The user can select the language (English/ Bengali) from the drop down. Enter User Name and
Password and type the Captcha as it appears in the screen. Press Login to enter the home
page of the application.
If the applicant is registering into the system for the first time, he/ she will have to click on
Citizen Registration. If the applicant has forgotten the password, click Forgot Password.
Once the user logs into the application the following screen appears. The user needs to navigate
to the Payment Pending Application option as highlighted below:
Figure 21: Payment Option for Application under Applicant Login
Selecting a Service for Payment
On selecting the option the following screen appears. The user is allowed to select the service
and search for the applications which are approved for payment as depicted below:
Figure 22: Searching Payment Ready Applications for a Service under Applicant Login

3.5 List of Applications Pending for Payment
The system retrieves the list of applications which are complete and for which the applicant can
make the payment. The same is depicted below:
Figure 23: List of Applications Ready for Payment
The applicant needs to click on the Action icon against the particular application to proceed.
e-District application offers two payment modes:
 Integrated GRIPS payment(online mode)

 Offline payment
The following screen shows the offline mode . The same is depicted below:
Figure 24: Uploading Payment details using offline mode.
The User needs to submit the soft copy of the receipt by selecting the Choose File button and
then selecting Upload button.

Once the file is successfully uploaded, the appropriate confirmation message is displayed and
the applicant needs to click on the Submit button to complete the process as shown below.
Generation of certificate
The applicant should open an internet browser, type the URL in the address bar and press
Enter. West Bengal e-District Application login page appears as below:
Figure 25: login page
The following page would appear after logging in.
Figure 26: Approved application option
The applicant has to click on approved application and the following figure would occur.
Figure 27: Approved application

After clicking on search the following screen would appear
Figure 28: approved certificate
After clicking on certificate the digitally signed certificate would be generated which the
applicant can take a print out of.



Figure 29: Specimen format of final certificate



4 Application Details
4.1 Module Name
4.2 Function Name

NA
4.3 Purpose
NA
4.4 Menu Navigation

NA
4.5 User Group

NA
4.6 Form Layout

NA
4.7 Activation Options

NA
4.8 Form Description

NA
5 Reports / Query
5.1 Report / Query Title

NA
5.2 Selection Rules

NA
5.2.1 Description
NA
5.2.2 Report / Query Layout

NA
6 Interfaces
6.1 Interfaces to other systems

NA
6.2 Data Files Upload / Down Load
6.2.1 Description
NA
6.2.2 File Format

NA
7 Messages and Corresponding Action
NA
Bibliography
Glossary
Index

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User Manual

State-wise Roll Out

The information contained in this document is confidential and no part of this

ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:

Delivery Head – State Project, West Bengal

File Name : WB _e-District_User_Manual_Applicant_Building_Plan_Sanction_by_WBIIDC_0.1

2 APPLYING FOR APPLICATION FOR BUILDING PLAN SANCTION BY WBIIDC SERVICE. 12

3 GETTING STARTED FOR WEST BENGAL E-DISTRICT APPLICATION...............................13

4 SELECTING A SERVICE FOR PAYMENT...............................................................................26

8 MESSAGES AND CORRESPONDING ACTION......................................................................38

FIGURE 1: WEST BENGAL E-DISTRICT LOGIN PAGE ........................................................14

FIGURE 2: HOME PAGE.......................................................................................................... 15

FIGURE 3: APPLY TO SERVICES........................................................................................... 15

FIGURE 4: HOME SCREEN ..................................................................................................... 16

FIGURE 5: APPLICANTS BASIC INFORMATION...................................................................17

FIGURE 6: ADDRESS OF SITE................................................................................................ 18

FIGURE 7: ENTERING SERVICE SPECIFIC APPLICATION DATA......................................19

FIGURE 8: POSTAL ADDRESS OF THE APPLICANT...........................................................19

FIGURE 9: OWNER(S) DETAILS............................................................................................. 20

FIGURE 10: ENGAGED PERSONNEL DETAILS.....................................................................20

FIGURE 11: LAND DETAILS................................................................................................... 20

FIGURE 12: BUILDING DETAILS............................................................................................ 21

FIGURE 13: FLOOR DETAILS................................................................................................ 21

FIGURE 14: PROJECT DETAILS............................................................................................ 22

FIGURE 15: VIEWING APPLICANT'S DATA...........................................................................22

FIGURE 16: ATTACHING SUPPORTING DOCUMENTS.........................................................23

FIGURE 17: AFTER ATTACHMENT OF SUPPORTING DOCUMENTS..................................23

FIGURE 18: SUBMITTING SUPPORTING DOCUMENT.........................................................24

FIGURE 19: APPLICATION ACKNOWLEDGEMENT..............................................................25

FIGURE 20: WEST BENGAL E-DISTRICT LOGIN PAGE ......................................................26

FIGURE 21: PAYMENT OPTION FOR APPLICATION UNDER APPLICANT LOGIN.............27

FIGURE 23: LIST OF APPLICATIONS READY FOR PAYMENT.............................................28

FIGURE 24: UPLOADING PAYMENT DETAILS USING OFFLINE MODE...............................28

FIGURE 25: LOGIN PAGE........................................................................................................ 29

FIGURE 26: APPROVED APPLICATION OPTION..................................................................29

FIGURE 27: APPROVED APPLICATION................................................................................29

FIGURE 28: APPROVED CERTIFICATE.................................................................................30

FIGURE 29: SPECIMEN FORMAT OF FINAL CERTIFICATE.................................................33

1.1 Application Overview

1.2 Functional Scope of the System

1.3 User Role and Access Right

TCS Limited. Confidential page 11/41

1.4 Document Usage Description

1.5 Related Documents

1.6 Customer Support

1.7 Acronyms and Abbreviations

TCS Limited. Confidential page 12/41

2 Applying for Application for Building Plan Sanction by WBIIDC

TCS Limited. Confidential page 13/41

3 Getting Started for West Bengal e-District Application

3.1 Login to the Application

Figure 1: West Bengal e-District Login Page

TCS Limited. Confidential page 14/41

3.2 Home Page

Figure 2: Home Page

3.3 Apply to Services

Figure 3: Apply to services

TCS Limited. Confidential page 15/41

3.4 Apply for Building Plan Sanction by WBIIDC

Figure 4: Home screen

TCS Limited. Confidential page 16/41

Applicant's basic information

Figure 5: Applicants Basic Information

TCS Limited. Confidential page 17/41