Professional Documents
Culture Documents
on
Application for New
Contractor's License
Service
for
State-wise Rollout
of
e-District MMP
in
West Bengal
TCS LTD
User Manual
On
Application for New Contractor's License
Service
For
Prepared By:
TCS Ltd., Kolkata
CAUTION
This document is released by the Software Development Group for West Bengal
e-District project of TCS Limited.
Document Control:
Document No. TCS-WB-e-District--User-Manual
Version No. 0.1
Prepared By TCS Limited
Release Date 1st March 2017
Template Effective Date 28th December, 2001
Template Version 05
Revision Control Information
Document
Sr. Section Document
Nature of Amendment Release Remarks
No. Number Version No.
Date
1 March
st
Sent for
1 - Draft 0.1
2017 revision
Table of Contents
1 INTRODUCTION............................................................................................................ 10
1.1 Application Overview...................................................................................................... 10
1.2 Functional Scope of the System.....................................................................................10
1.3 User Role and Access Right........................................................................................... 10
1.4 Document Usage Description......................................................................................... 11
1.5 Related Documents........................................................................................................ 11
1.6 Customer Support.......................................................................................................... 11
1.7 Acronyms and Abbreviations.......................................................................................... 11
4 SYSTEM SET-UP........................................................................................................... 24
4.1 System Start up Parameters.......................................................................................... 24
4.2 Master File Set-up.......................................................................................................... 24
4.3 Business Rules............................................................................................................... 24
4.4 Print Set-up.................................................................................................................... 24
5 APPLICATION DETAILS............................................................................................... 25
5.1 Module Name................................................................................................................. 25
5.1.1 Function Name............................................................................................................... 25
5.1.1.1 Purpose...................................................................................................................... 25
5.1.1.2 Menu Navigation......................................................................................................... 25
5.1.1.3 User Group................................................................................................................. 25
5.1.1.4 Form Layout................................................................................................................ 25
5.1.1.5 Activation Options....................................................................................................... 25
5.1.1.6 Form Description......................................................................................................... 25
6 REPORTS / QUERY...................................................................................................... 26
6.1 Report / Query Title........................................................................................................ 26
6.1.1 Selection Rules............................................................................................................... 26
6.1.2 Description........................................................................................................... 26
6.1.3 Report / Query Layout......................................................................................... 26
7 INTERFACES................................................................................................................ 27
7.1 Interfaces to other systems............................................................................................ 27
7.2 Data Files Upload / Down Load......................................................................................27
7.2.1 Description........................................................................................................... 27
7.2.2 File Format.......................................................................................................... 27
1 Introduction
e-District has been envisaged by Government of West Bengal as automation of workflow and
internal processes for providing services to the citizens. This project is of paramount importance
to the State as it would help in moving towards electronic workflow system for the district
administration and help in providing efficient individual department services through Common
Service Centres (CSCs) and Kiosk Centres, which would be the primary front end channels as
envisaged in the project.
Access Rights
Role
Create Read Update Delete
Dealing In-Charge Forward,send
N/A Submitted Request back,reject N/A
Forward,send
Secretary N/A N/A
Submitted Request back,reject
WB e-District application notifies the applicant about the status of the application via
SMS and email. Similarly the approver gets notification from the system for the pending
applications.
TCS Limited. Confidential page 11/39
Version No: 1.0 1st March 2017
WB e-District New Contractor's License
The Citizen/ Kiosk/ CSC operator can apply for the Application for New Contractor's
License Service by logging into the application.
After the applicant enters all the necessary information and attaches supporting
documents, he/ she will submit the application and receive the AIN (Application Identification
Number) for that particular application. The approver will then receive the application and will
follow stipulated procedure to approve/ reject / send back the application for correction.
The login page contains ‘Welcome’ message for the users of West Bengal e-District application.
Login option is for Admin/ Kiosk User and Other User. . Enter User Name and Password and
type the Captcha as it appears in the screen. Press Login to enter the home page of the
application.
If the applicant is registering into the system for the first time, he/ she will have to click on
Citizen Registration. If the applicant has forgotten the password, click Forgot Password.
To apply for New Contractor's License Service the user needs to select the correct option under
services provided under power and select the service name. The user is directed to the Home
screen which contains basic instructions for the user as shown below:
An applicant is provided with two action buttons as shown in the figure above. These are the
Print button and Apply button.
Print Button: The user can take a print out of the information which are a part of the Home page
by clicking the button.
Apply Button: To proceed with the process of making an online application the user needs to
click on Apply button. The following screen appears.
The first page which is called the meta page looks like the figure given above. Few fields are
mandatory which means that the application would not proceed without filling up the fields. The
mandatory fields are marked by the * symbol.
An applicant is provided with three buttons as shown in the figure above. The utility of these
buttons is mentioned below.
Cancel: Closes the last application form after displaying a warning message to the applicant.
Save & Next: It allows the applicant to Proceed further with the application. The applicant needs
to select the Nationality and press the button to proceed as depicted below.
The applicant is directed to the next screen of relevant information as shown below:
The applicant needs to provide the business address of the firm for which the license is needed.
Country:
This is a mandatory drop-down field. The Country field is set as India by default.
State:
This is a mandatory drop-down field. The State field is set as West Bengal by default.
District:
This is a mandatory drop-down field. The applicant has to select the district from the drop-down
list.
Sub-division:
This is a conditional mandatory drop-down field. The list appears as per the district selected. The
applicant has to select the sub-division from the list.
Rural or Urban:
This is a mandatory drop-down field. The applicant has to select either rural or urban from the
list for the present address.
TCS Limited. Confidential page 18/39
Version No: 1.0 1st March 2017
WB e-District New Contractor's License
Village or Ward:
This is an optional text box field. The applicant has to manually enter the name of the village /
ward in this text box.
Police Station:
This is an optional text box field. The applicant has to manually enter the name of the Police
Station in this text box.
Post Office:
This is an optional text box field. The applicant has to manually enter the name of the Post Office
in this text box.
Pin Code: The user has to enter the valid pin code . This is a mandatory field.
Next the applicant needs to enter the business owner's details. Since a business entity can be
owned by multiple owners, the application provides the feature to add multiple owners. The user
needs to enter the data and click on ADD button to add a data row. Any data can be edited by
using Edit option. The applicant can delete a row by clicking on Delete button.
Type of Firm: User has to select the type of the firm for which he is applying, from the drop
down.
Designation: User has to select the designation of the owner from the list of available options.
Next the applicant should provide the address of owner which comprises of the following fields.
Country,State, District,Sub Division, Rural or Urban,Block or Municipality or Corporation,
Block or Municipality or Corporation Name, Village or Ward Name, Police station, Post
Office, Address Line 1, Address Line 2, PIN Code and Owners Contact Number
The above data set needs to be provided for all the owners.
Previous License Details: This field is mandatory only when the previous field is Yes. The
user has to enter the details of the license.
Next the applicant needs to submit the details of the supervisors (SCCs) tagged with the
firm on whose behalf the application is being made. Since a business entity can engage
multiple supervisors, the application provides the feature to add multiple SCC employees.
The user needs to enter the data and click on ADD button to add a data row. Any data can
be edited by using Edit option. The applicant can delete a row by clicking on Delete button.
Information against the following fields need to be submitted while making the application.
Name of the Employee : Name of the SCC employee working in the firm.
Next the applicant needs to declare the parts for which the an employee possesses the
Supervisors Certificate of competency. This can be done by selecting YES/NO for the
corresponding part. The parts are :
Part 1 and 2: , Part 3: ,Part 4: , Part 5: , Part 1 and 6A: ,Part 6B: ,Part 6C: ,Part 1 and 7A: ,
Part 7B: ,Part 7C: ,Part 8: ,Part 9: , Part 10: ,Part 1 and 11: ,Part 12
The applicant needs to provide the Date of Employment for the SCC. The Date of Discharge
field is optional.
Next the applicant needs to submit the details of the testing instruments which are being
used tagged with the firm on whose behalf the application is being made. Since a business
entity can engage multiple supervisors, the application provides the feature to add multiple
SCC employees. The user needs to enter the data and click on ADD button to add a data
row. Any data can be edited by using Edit option. The applicant can delete a row by clicking
on Delete button. Information against the following fields need to be submitted while making
the application.
Instrument Name: This field contains the Instrument Name Insulation Tester (megger) by
default.
Makers Name: The applicant needs to enter the Name of the company which has produced the
instrument (Can be obtained from purchase voucher).
Device Serial No: The applicant needs to enter the Serial Number of the device .
Voltage Parameter: Voltage of the device can be selected from the drop-down provided.
Permissible values are from 500v/1000V/2500V/5000V.
A brief usage of the various action buttons made available to the applicant and their resultant
action is mentioned here for the benefit of the audiences.
The applicant should confirm the authenticity of the information provided by selecting the check
box ‘I hereby declare that the above information is true to the best of my knowledge and
belief’ and then to click on Save & Next to proceed.
The application gets saved by the system and the user is allowed the following options:
Attach Supporting documents – Allows the user to upload the documents which are
required in support of the application.
Edit Basic Information – Allows the applicant to edit the Basic information which has
been earlier provided as a part of the application process
Edit Application – Allows the user to make changes to the application
Print – Allows the user to Print the application
Cancel – Allows to Cancel the Operation
The applicant can needs to upload the mandatory documents and this can be achieved as
shown below by click on the ‘Attach Supporting Documents’ button:
The following diagram will show the mandatory documents which are required for uploading.
The mandatory documents are marked with (*) asterisk symbol. The user needs to upload
all the mandatory documents. The application keeps a track regarding the upload of mandatory
documents and warns the user in-case the user misses out to upload a mandatory document.
The action buttons Upload and Modify are used for uploading any document and for modifying
wrongly uploaded documents.
Save and Next: Once the uploading of the document is complete, the applicant needs to click
on Save and Next button to proceed further.
To upload the documents, the user needs to click on the Upload button adjacent to the
document type and select the document from local drive for upload. Once the uploading of all
the mandatory documents is complete, the following screen appears:
To complete the application the user needs to click on Submit button. The system registers the
application and displays the acknowledgement as shown below:
The Application acknowledgement informs the user regarding the AIN number. AIN number is 16
digit unique number generated by the system against each application and is used for further
interactions with the e-District application.
A brief usage of the various action buttons made available to the applicant and their resultant
action is mentioned here for the benefit of the audiences.
Print: Allows the user to take a hard copy of the application form successfully
Finish: Allows the user to complete the online current application process. On clicking ‘Finish’
button the user is directed to the Home screen so that the user may avail other services if
required.
Payment Process
Once the applicant gets the confirmation over SMS regarding the payment submission, the
applicant needs to pay the appropriate payment. For this, the applicant needs to Re-login to the
e-District application
The applicant should open an internet browser, type the URL in the address bar and press
Enter. West Bengal e-District Application login page appears as below:
The login page contains ‘Welcome’ message for the users of West Bengal e-District application.
Login option is for Admin/ Kiosk User and Other User. The user should select the General Login.
It is the default option.
The user can select the language (English/ Bengali) from the drop down. Enter User Name and
Password and type the Captcha as it appears in the screen. Press Login to enter the home
page of the application.
If the applicant is registering into the system for the first time, he/ she will have to click on
Citizen Registration. If the applicant has forgotten the password, click Forgot Password.
Once the user logs into the application the following screen appears. The user needs to navigate
to the Payment Pending Application option as highlighted below:
On selecting the option the following screen appears. The user is allowed to select the service
and search for the applications which are approved for payment as depicted below:
Figure 16: Searching Payment Ready Applications for a Service under Applicant Login
TCS Limited. Confidential page 26/39
Version No: 1.0 1st March 2017
WB e-District New Contractor's License
The system retrieves the list of applications which are complete and for which the applicant can
make the payment. The same is depicted below:
The applicant needs to click on the action icon against the particular application to proceed.
e-District application offers two payment modes:
The following screen shows the offline mode (Through the upload of Treasury Challan). The
same is depicted below:
The User needs to submit the soft copy of the receipt by selecting the Choose File button and
then selecting Upload button.
Generation of certificate
The applicant should open an internet browser, type the URL in the address bar and press
Enter. West Bengal e-District Application login page appears as below:
The applicant has to click on approved application and the following figure would occur.
After clicking on certificate the digitally signed certificate would be generated which the the
applicant can take a print out of.
The applicant is required to select the service from the drop-down list and then click on the
search button as shown in the figure given below.
After the applicant clicks on the search button, the following screen is displayed:
The user has to click on the action icon in order to proceed to the next page where the user can
edit the changes required.
Figure29 Resubmission
Change document : By clicking on this button the applicant can change the documents
required to change and upload the correct ones.
Resubmit: After making the required changes the applicant clicks on this button to resubmit the
application for further processing by the back end actors.
5.3 Purpose
NA
6.2.1 Description
NA
7.2.1 Description
NA