CURRICULUM of COMPETENCY UNIT (CoCU)

Sub Sector BUSINESS MANAGEMENT

Job Area BUSINESS & FINANCE
Competency Unit Title OFFICE SPECIAL PROJECT ADMINISTRATION
The person who is competent in this CU shall be able to manage effective special project activities in accordance
with company’s policy. Upon completion of this competency unit, trainees will be able to :-
• Identify office special project administration requirements
Learning Outcome
• Perform special project activities
• Monitor special project performance
• Report office special project administration activities.
Training Credit
Competency Unit ID FB-025-4:2012-C06 Level 4 Duration
120 Hours
12
Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
1. Identify office i. Types of office special 7 hours Lecture i. Events and
special project projects such as special project
administration • Festive celebration requirements
requirements • Business (launching, determined
ceremonies and ii. Office
Corporate Social special project
Responsibility administration
(CSR)) workflow
ii. Office special project determined
administration iii. Types of
workflow special project
iii. Budgeting determined
iv. Events and special iv. Budget for
project requirements: special project
• Concept determined
• Purpose

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
i. Determine events and 17 hours Demonstration,
special project Observation &
Problem Based
requirements Learning (PBL)
ii. Determine office
special project
administration workflow
iii. Determine types of
special project
iv. Determine budget Attitude:
for special project i. Resourceful in
gathering data &
information
ii. Precise in
determining
budget for special
project

2. Perform special i. Project Management 13 hours Lecture i. Committee

project • Tools & Equipment members
administration • Checklist selected
• Schedule ii. Special
- Implementation project tools &
- Monitoring equipment
- Evaluation arranged
• Set Up iii. Special
• Personnel project checklist
i. Select/appoint 29 hours Demonstration, format
committee members Observation & prepared
Problem Based iv. Authorised
ii. Arrange special project Learning (PBL)
tools & equipment personnel
iii. Prepare special project determined
checklist format v. Implementa
iv. Identify authorised tion schedule,
personnel office supplies
& amenities and

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
v. Plan implementation special project
schedule, office set up planned
supplies & amenities
and special project set
up

Attitude:
i. Responsible in
organising working
committee
ii. Timely in planning
special project set
up
iii. Adherence to
company policy

3. Monitor special i. Performance evaluation 11 hours Lecture i. Actual special

project • causes of project
performance performance gap performance
• action plan determined
ii. Effectiveness of ii.Causes of
coordination performance
• Quality gap and action
• Accuracy plan
• Timely determined
• Cost efficiency iii. Improveme
iii. Improvement measures nt measures
• Post mortem implemented
• Recommendation
• Action plan
i. Identify actual special 25 hours Demonstration,
project performance Observation &
Problem Based

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
ii. Prepare causes of Learning (PBL)
performance gap and
action plan
iii. Check effectiveness of
coordination
iv. Carry out improvement
measures

Attitude:
i. Timely in carrying
out improvement
measures
ii. Professional in
coordinating
special project
activities
iii. Adherence to
company policy

4. Report office i. Office special project 5 hours Lecture i. Office special

special project administration reporting project
administration format administration
• Keyboarding reporting format
technique followed
• Report writing ii. Office
technique special project
• Purpose administration
ii. Reporting procedures reported
i. Report office special 13 hours Demonstration, iii. Office
project administration Observation & special project
Problem Based administration
ii. Record office special Learning (PBL)
project administration documented
for future reference

Attitude:

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
i. Meticulous in
reporting office
special project
administration
ii. Timely in
submitting
report
iii. Integrity in
presenting
information

Employability Skills

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Core Abilities Social Skills
1. Communication skills
04.08 Develop and negotiate staffing plans. 2. Conceptual skills
04.09 Prepare project/work plans. 3. Interpersonal skills
04.10 Utilize science and technology to achieve goals.
4. Multitasking and prioritizing
05.03 Allocate and record usage of financial and physical resources.
05.04 Delegate responsibilities and/or authority. 5. Self-discipline
05.05 Coordinate contract and tender activities. 6. Teamwork (in group)
06.08 Identify and analyze effect of technology on the environment. 7. Learning skills
8. Leadership skills

Tools, Equipment and Materials (TEM)

ITEMS RATIO (TEM : Trainees)

1. Computer 1:25
2. Whiteboard 1:25
3. Projector 1:25
4. Stationery 1:1
5. Sample of project management schedule 1:1
6. Sample of project management checklist 1:1

References

66
REFERENCES

1. Allen, J. (2009). Event Planning: The Ultimate Guide to Successful Meetings, Corporate Events, Fund-Raising Galas, Conferences, Conventions, Incentives and Other
Special Events. J. Wiley & Sons Canada. ISBN: 9780470155745
2. Banfield, P., & Kay, R. (2012). Introduction to Human Resource Management. Oxford University Press. ISBN: 9780199581085
3. Blundel, R., & Ippolito, K. (2008). Effective Organisational Communication: Perspectives, Principles and Practices. FT Prentice Hall. ISBN: 9780273713753
4. Brown, G.D., & Rice, S. (2007). Professional English in use: Law. Cambridge Univ. Press. ISBN: 9780521685429
5. Devito, J.A. (2009). The Interpersonal Communication Book (11th ed.). Pearson Education. ISBN: 0205472885
6. Ebert, R.J., & Griffin, R.W. (2008). Business Essential (6th ed.). Pearson Education. ISBN: 0131572105
7. Fox, G. (1998). Office Etiquette & Protocol. Learning Express. ISBN: 9781576851456
8. Jefferson, L., & Sealy S. (1999). Administration Procedures for Higher Secretarial Diplomas. Heinemann. ISBN: 9780435455132
9. Lucas, S.E. (2009). The Art of Public Speaking (10th ed.). McGraw Hill. ISBN: 9780071313957
10. Manning, M., & Haddock, P. (2004). Office Management: A Productivity & Effectiveness Guide. Crisp Learning. ISBN: 9781560526049
11. McShan, S.L. (2009). Organizational Behaviour (5th ed.). Non Basic Stock Line. ISBN: 9780071078665

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