SCHOOL INSPECTION FORM

QUANTITATIVE DATA

OBSERVATION DATE: ___________________ OBSERVER’S ID _____________

INSTITUTION DATA
Name of School SEMIS Taluka District
Code

ENROLLMENT
BOYS GIRLS TOTAL
Present Leave Absent Total Present Leave Absent Total

Name of Head of Institution Name of DDO Status Medium

Principal with (Notified/ (Sindhi/
Contact No. In-charge) Urdu/
English)

STAFFING AT INSTITUTION
Total Sanction Staff Total Staff Present in
Teaching Non- Biometric Physically On Absent Absconder Vacant
Teaching Leave

INFRASTRUCTURE
Availability Condition Area of Total No. Total No. Total No. of
of Building of the of Rooms of Class Dangerous
(YES / NO) Building School Room Blocks/Rooms

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Condition Any Availability Availability Availability Availability
of Encroachment of of Science of Library / of Tree /
Boundary Playground Lab Digital – Plantation
Wall (YES / NO) Library Area

BASIC AND ADVANCE FACILITIES

Drinking Electricity Solar System Sui Gas Availability of

Water Facility Facility Facility Fans and Lights
Facility (YES/NO) YES/NO) (YES/NO) inside the Class
(YES/NO) (YES/NO)

Availability of Availability of Availability of Availability of Condition of

Canteen CCTV Multimedia in Speakers White / Black
Cameras Classroom inside Board
Classroom

Cleanliness of Class Rooms Toilet Cleanliness Status of Toilets

V.Good /Good/ Average / Poor/ Facility (V.Good /Good/ Average / Poor/
V.Poor) (YES/NO) V.Poor)
Inside Latrine
Class
Walls Walls

Floor Floor

Labs Hand-wash
Facility
Verandahs

Courtyards

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SCHOOL RECORDS:
S.No Name of Record Available Not- Maintained Not-
Available Maintained
01 Teacher Muster Roll
02 Staff Leave Record
03 Service Book/ Record
04 Students Attendance Register
05 School General Register
06 Text Book Distribution
07 Stock Register
08 Dead Stock Register
09 Monthly Staff Return Report
10 Inward & Outward Register
11 Audit Record
12 Reconciliation Record
13 Scouts / Girl Guides Record
14 Game /Sports Activities
15 Co-Curricular Activities

SCHOOL MANAGEMENT COMMITTEE RECORD

S.No Name of Record Available Not- Maintained Not-
Available Maintained
01 Cash Book
02 Voucher File
03 Bank statement file
04 Cheque Books
05 SMC meeting /Event Record

SCHOOL ACADEMIC RECORD

S.No Name of Record Available Not- Maintained Not-
Available Maintained
01 Time Table
(class wise/ General)
02 Schedule of Studies

03 Annual Academic Calendar

04 School Improvement Plan
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 05 Action Plan
06 Lesson Plan
Test schedule
07 (weekly/Monthly/quarterly/ye
08 Test Result Record
09 Fair copies
10 Annual Inspection Record
Progress Cards of Students
11 for Parents
Appreciation certificates for
12
Students

CLASS ROOM MANAGEMENT (PERIODIC)

First: ____________________ Second: _________________________
Third: ______________________ Fourth __________________________
S. Available Not- Maintained Not-
No Name of Activity
Available Maintained
01 Class Room Decoration
02 Teaching Learning Material
03 Confidence Building
04 Cleanliness
Students Appearance
05 (Nail, Hair, Dress)

SCHOOL EXAMINATION RECORD

S.No Name of Record Available Not- Maintained Not-

Available Maintained
01 Examination Paper File
02 Local Examinations Result File
03 BISE Result File
04 Result in the form of Graphs

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 QUALITATIVE INSPECTION RUBRIC

Rating Scale: 5=Excellent, 4 = Good, 3 = Satisfactory 2 = Need improvement, 1. = Unsatisfactory

Aspect Criteria for Inspection Rating Next Action Time

(1 – 5) Line
1. Adherence to timelines for
academic calendars

2. Adherence to program
schedules

Academic and 3. Adherence to the

Administrative directives received from:
Update a. SELD
b. Directorate
c. Examination Board
d. Any other
4. Display of General /
Specific information in the
office
5. Timeliness of response to
issues and requests.
1. Quality of teaching practices

Teaching and 2. Lesson objectives clearly written on

Learning BB.
3. Use of resources

1. Development of critical thinking

and problem-solving skills.
Student 2. Achievement of learning
Cognition outcomes.
3. Support to student’s social and
emotional needs.
1. Availability and quality of learning
Material materials, textbooks and digital
Resources resources.
2. Adequacy of library resources and
materials.
1. Condition and maintenance of
facilities
Infrastructure 2. Availability of necessary
technology and IT support
3. Safety and Security measures
Human 1. Qualifications and experience of
Resource teaching and administrative staff.

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 Staffing 2. Professional development and
Positions training programs
3. Staffing levels and workload

Any other critical observation and details of happening(s):

Additional Comments:

Date and Signature of Inspector:

FOLLOW-UP VISIT:

Action Points 1. Implementation of action points

of from previous inspections.
Previous 2. Progress made on action points
Inspection within the specified timelines

Date and Signature of Follow-up Inspector:

INSTRUCTIONS:

1. The inspector should discuss the findings with the head of the institution and leave a copy in the
office for the follow-up inspector.
2. The inspector for the follow-up visit should first review the action points agreed between the head
and the inspector for improvement.

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