HR - SOP

EXIT PROCEEDURE
DATE: STAFF NAME: MANAGER NAME:

EXIT PROCEEDURE FOR STAFF IN OPTICAMART

The exit procedure for staff in an optical retail store involves several key steps to ensure a smooth transition for both the departing
employee and the organization. Here's a general guide:

Resignation Letter: The employee should submit a formal resignation letter to their immediate supervisor
or the human resources department. The letter should include the intended last working day and a brief
reason for leaving.
Exit Interview: Conduct an exit interview to gather feedback from the departing employee. This can provide
valuable insights into the employee's experience and reasons for leaving, helping the organization identify
areas for improvement.
Return of Company Property: Collect all company-owned items from the departing employee, such as
uniforms, access cards, electronic devices, keys, and other equipment or tools. Ensure that they return all
borrowed materials and settle any outstanding dues or payments.
Financial Settlement: Address any financial matters, including the settlement of pending salary, benefits,
unused leave, and any other financial entitlements. Provide clarity on the timeline for the settlement
process.
Notification to Relevant Departments: Inform relevant departments, such as IT, finance, and
administration, about the employee's departure. This ensures a seamless transition in terms of accounts,
access rights, and other administrative matters.
Canceling Access and Accounts: Disable access to company systems, emails, and other relevant accounts.
This is crucial for security reasons and to protect sensitive information. Ensure that the employee can no
longer access company resources.
Health and Benefits Information: Provide information on the continuation of health benefits or the process
for transitioning to COBRA (Consolidated Omnibus Budget Reconciliation Act) if applicable. Clarify any
post-employment benefits or resources available to the departing employee.
Farewell and Handover: Allow the departing employee to bid farewell to colleagues and clients. Facilitate a
smooth handover of responsibilities by detailing the status of ongoing projects, tasks, and any outstanding
issues.
Documentation and Recordkeeping: Update the employee's records to reflect their departure. Maintain
records for future reference, such as employment history, performance reviews, and other relevant
documents.
Exit Documentation: Provide the employee with any necessary exit documentation, such as a formal
acknowledgment of their resignation, details of their final settlement, and information on how to obtain
references if required.
Maintain Professionalism: Throughout the exit process, maintain a professional and respectful attitude.
Leaving a positive impression during the exit process can be beneficial for both the employee and the
organization.

By following these steps, the optical retail store can ensure a well-organized and professional exit process for departing staff members.