Standard 4:

Policy
Formulation
and
Implementation
Standard 4. Policy Formulation and Implementation.

The school has a system for formulating and implementing a set of policies that reflects the
school’s values and unique culture, facilitate efficient operations, and ensure conformity to
government regulations and standards.

Criteria Rating
1. A system for formulating and implementing policies is in place. 5
2. Policies and procedures reflect the school’s values and unique culture. 5
3. Policies and procedures are implemented transparently, consistently, and 5
fairly.
4. Policies and procedures facilitate efficient operations. 5
5. There are specific policies for teaching and learning processes, student 5
discipline, research activities, community engagement initiatives, and
support services.
6. There are specific policies related to the employment of teaching and non- 5
teaching personnel.
7. Policies and procedures are consistent with the government regulations 5
and standards.
Average Rating 5

Explanation

Policies serve as the backbone of any institution’s operations. For policies and procedures to help
in achieving the school’s goals and objectives, these must be well-formulated and communicated
to all concerned. These must also be implemented transparently, consistently, and fairly. There
should be an effective system for formulating and implementing policies where concerned
sectors of the school community are enjoined to participate. Likewise, there should be a system
for monitoring and evaluating the effectiveness and efficiency of policies and procedures.

Compliance with government regulations and standards should be observed in the process of

formulating and implementing policies.

Guide Questions

What process is followed in the formulation of policies? Which sectors of the school

community and who among the stakeholders are involved in the process?
What guidelines are in place to ensure that policies are implemented transparently,

consistently, and fairly?

Are the policies and procedures aligned with the school’s core values and that of the larger

institution (where applicable)? Do the policies and procedures reflect the unique culture of

the school?

Are the policies and procedures disseminated to all concerned, clearly understood, and

accepted by all those affected by these?

What feedback mechanisms are in place to obtain inputs from the school community towards the
improvement of policies and procedures?

Are there formulated policies and procedures intended for the effective and efficient delivery of
academic programs, support services, research activities, and community service

initiatives? Are these policies and procedures disseminated to all concerned?

Are the policies related to the employment of teaching and non-teaching personnel

formulated and disseminated to all concerned?

Are the policies and procedures aligned with government regulations and standards?

Supporting Evidence

 Core Values of the school and the larger institution (where applicable)
 Description of the school culture
 Policies related to academic programs
 Policies related to student discipline
 Policies related to research activities
 Policies related to community service initiatives
 Policies related to support services
 Policies related to the employment of teaching and non-teaching personnel
 Manual of operations of the different offices or service areas
 Documentation of activities related to monitoring the implementation of policies and
procedures.
 Documentation of feedback on policies and procedures obtained from the school
community
 Minutes of meetings on the formulation and review of policies and procedures
 Description of the school culture
SACRED HEART SCHOOL
SCHOOL LOGO
 The SHS seal is defined by a pink flower-shaped pentagon representing the plum
blossom and its five petals which symbolize the five blessing (Wufu)-endurance, prosperity,
health, virtue, and longevity. These are also the blessings that the school hopes their students
and teachers will embrace and exemplify. The plum blossom is seen as a symbol of winter and
a harbinger of spring, as it blooms during late winter and early spring. It symbolizes resilience
and perseverance in the face of adversity during the harsh winter, while the flowers are
reminders that spring will come soon, representing the vitality of life, endurance through
hardship, and rebirth. The image and its symbolism tell us that amidst the difficulties and storm
in life, tomorrow is not far behind and it always carries with it the hope of starting anew. It is a
reminder that after the rain comes the rainbow.
At the centre of the plum blossom is a while circular band. The crown contains the
name “Sacred Heart School”, and the base contains the name of its home, “Tacloban City”. This
band surrounds a global yellow church bell on its foreground. This image means that the sound
of the pealing bell reaches all the corners of the globe, thus symbolizing the evangelical mission
of SHS as a Catholic educational institution.
The Chinese characters “Ming Yuan” are suspended on the foreground of the bell.
Ming Yuan is the official name of SHS in Chinese. In translation, the characters mean
“far- reaching sound”, thereby emphasizing the school’s others-oriented and future-oriented
nature.
Dominant colors in the seal are golden yellow, red, green and pink. Golden yellow
represents generosity, divine wisdom, and enlightenment. It also represents competence and
success achieved through optimism, intelligence, creativity and communication. Red represents
love, action, prosperity and joy. Green represents learning, balanced growth, and the desire to
nurture. The color pink of the plum blossom represent the SHS color. Pink represents care,
compassion and love. It stands for unconditional love and understanding, and is associated with
giving and receiving care. Pink is a sign of hope. It is a positive color that inspires warmth and
comforting feelings; it gives the feeling that everything will go well or be okay.

SCHOOL MOTTO

禮義廉耻

A sense of Propriety, Justice, Honesty and Honor

Four Ethical Principles (四維)----Propriety (禮), Justice (義), Honesty (廉), Honor (耻)
 Propriety 禮/礼

It is the quality or state of being proper; abiding by the law, both of humans and the natural law
set for the world by God. Having propriety also means being mindful of the movement of nature,
and being respectful to the entire creation.

Justice 義/义

It is having a sense of equality and fairness, that is being fair to oneself and having a royal
behavior toward others. Being just is creating social justice, economic equity, and conforming to
the truth, fact and reason.

Honesty 廉

It is having a sense of integrity,sincerity,uprightness of action, simplicity, being artless and

free from vanity. Being honest is refusing to participate in any lie and deceit.

Honor 耻

Being honorable is having a sense of honor and integrity; it is having the virtue of humility.
Humility is being selfless, which means thinking and caring for others as much as for oneself.
Humbling oneself is being able to receive or accept and enjoy praise, admiration and success
with gratefulness, attributing the limelight, pride, achievement to a being and power higher than
oneself. Being humble also means being able to accept one’s misgivings and mistakes, and
having the courage to ask for forgiveness and forgive others as well. One of the greatest
products of humility is repentance; it is emptying oneself, accepting one’s weaknesses, learning
from past mistakes and experiences, growing from those, moving on and starting anew.

BRIEF HISTORY OF SACRED HEART SCHOOL

The history of Sacred Heart School (SHS) and the Sacred Heart Parish is an ongoing
story which tells the successful result of the pioneering spirit and untiring services of dedicated
men of God in their missionary work, the beautiful cooperation between Filipinos and Chinese in
a small community, and the sustained efforts of concerned citizens’ desire to improve the quality
of life of their own fellowmen.

In 1954, two young, newly-ordained Chinese priests, Rev. Fr. Joseph Feng and Rev.
Fr. Joseph Wang, came to the city of Tacloban to carry out their first mission work in the
Chinese community. As the other newly-ordained young Chinese priests joined, the school
developed.

In 1957, as a positive response to the request of the Chinese-Filipino parents longing

for a Chinese Catholic education for their children, the priests constructed a nipa house for a
kindergarten school under the name St. Mary’s Kindergarten, with 32 pupils in the class.
In 1958, the name of the school was changed to Ming Yuan School. However,
during the next year 1959, once more the school name was changed to Ming Yuan Elementary
School. During this time, the Board of Trustees was established.
May 25 1960, the school name was again changed to Sacred Heart School and was
registered by the SEC.
April 2 1972, Sacred Heart School and Parish attained a great honour when Rev.Fr.
Joseph Feng, the school’s founder and Parish Priest became the first Chinese priest in the
Philippines to be elevated to the rank of Monsignor with the title of Domestic Prelate in an
investiture held at the Palo Cathedral.
In 1989-1993, Sacred Heart School ranked among the 250 Top Performing Schools in
the country. During this time the Parents-Teachers Association (PTA) and the SHS Alumni
Association were established.

In 1994, Sacred Heart School ranked 45th (National Level) in the NSAT. The school
has consistently ranked first in the Division of Tacloban City.
In March 23, 1996, Sacred Heart School Founder Msgr. Joseph Feng passed away in
China.

In 1996, the SMIC started being present at the school.

September 28, 2003, the school was amended to Sacred Heart College which offered
the AB English and the BS-Business Administration college program. The first batch of AB-
English students graduated in 2008.

On August 19, 2009, Rev. Fr. John Chang passed away. His wake became a
reunion of generations of alumni who paid their final respects. His remains were cremated in
Manila and were brought back to China by his nephews.

School year 2009-2010, the Pre-Elementary School started to adapt the Montessori
learning approach, and was renamed the Montessori Preschool.
 In 2010, Sacred Heart School ranked 1st (Division Level) in the NCAE. Since the
beginning of National Career Assessment Examination (NCAE), Sacred Heart School students
have maintained a 100% passing rate.

December 5, 2011, the name “Sacred Heart School” was reinstated when the school
decided to stop offering college courses and focus on revitalizing its curriculum in the
Montessori Preschool, Elementary School and High School.

On November 8, 2013, Typhoon Haiyan/ Yolanda devastated Tacloban City. Sacred

Heart School suffered heavy damages in infrastructure and facilities. The gymnasium was
exposed to the elements, the Library, Speech Laboratory and the Science Laboratories were
destroyed and the old building that used to house the High School classrooms were rendered
structurally unsound; it has since been demolished. All offices located at the ground floor were
submerged in the flood during the typhoon. Two school employees were lost to Typhoon
Yolanda. Amid personal trauma and confusion in a foreign country, the SMIC Sisters remained
in Sacred Heart School and immediately saw to the repairs of the school and procurement of
necessary facilities.

January 6, 2014, classes resumed two months after Typhoon Yolanda. SHS was the
first private school in Region 8 to resume classes after the typhoon.

In June 2016, Sacred Heart School welcomed 20 Grade 11 students, the first batch of
Senior High School students, as the Philippines implements the K-12 curriculum in compliance
with RA10533 (The Enhanced Basic Education Act of 2013).

On January 21-27, 2017, the school commemorate the week-long celebration of the
school’s Diamond Jubilee ( The 60th Founding Anniversary ).
I n June SY 2017 - 2018, SHS offers courses for Grade 12, completing the Senior
High School program.

September 29, 2017, Rev. Fr. Paul Li passed away. He served the school for 50
years and stayed in Philippines for 60 years. He was buried in the cemetery of Archdiocese of
Palo on October 2, 2017.

April 7, 2018, 23, the first batch of Senior High graduated. This is the first Batch of
Senior High graduates after K-12 Law implemented.

March 30, 2019, the 2nd batch of 46 students from Senior High graduated.
July 5, 2019 to July 9, 2019 - 15 people representing the school went to China for a
pilgrimage with the objective of tracing the roots of Sacred Heart School. The team was
consisted by the members of the alumni from different batches, some friends led by President
Eugene Tan, and was headed by the school directress Sr. Lucy Zhang, SMIC.

October 15, 2019, the iheart SHS signage was completed through the effort of the
Supreme Student Government (SSG).

December 24 -25, 2019, Typhoon Ursula hit Tacloban City, wherein the school was
also greatly affected.

March 16, 2020, National wide lockdown proclaimed by President Rodrigo Roa
Duterte as a national response to pandemic COVID-19.

In April 2020, there was no graduation ceremony due to the COVID-19 pandemic.
Tacloban City was under enhanced community quarantine (ECQ) until May 31, 2020. In
compliance the school abided with mandate of the city and was not in operation during the time
of ECQ.

July 23, 2020, Sacred Heart School was the first school to open the Online Distance
Learning for the S.Y. 2020-2021 with the certificate to offer alternative learning modality: No.
TAC-404809-001 s.2020 that was issued by the DepEd Regional Office VIII. The EDMODO
platform was used for the asynchronous classes while ZOOM for the synchronous.

December 17, 2020, the school received the two awards during the Schools Division
PASINDUNGOG 2020 of Tacloban City: Best Private School Implementer and Outstanding
Private School Implementer. Mrs. Idah Duavis Cabalona likewise received Outstanding Private
School Head and Outstanding Private School Principal.

December 31, 2020, the school joined in the Global Chinese Schools Alliance and
became a Funding member.

April 26, 2021, the school was granted the mayor’s permit to conduct face to face
Graduation and Recognition Ceremonies.

October 24, 2021, the students, faculty, and staff participated and contributed to the
World Mission Sunday program.

December 16, 2021, the SSG organized a Fund Raising for the victims of Typhoon
Odette.
January 24, 2022, the school virtually celebrates the 65th Founding Anniversary with
the theme: Sustaining Excellence Amidst Challenges with God’s Grace.

February 1, 2022, the school assisted Sacred Heart of Jesus Parish to celebrate the
Lunar Chinese New Year. Archbishop John F. Du held the Thanksgiving Mass and the
Ancestral Veneration a ceremony to honor our ancestors. This was the first time a veneration of
ancestors in a Holy Mass in the parish was done.

From February 21 to March 3, 2022, the students took CEM test both in-person and
online. This was the first time for the students to take the online CEM test during pandemic.
March 19, 2022, for the 65th Years Founding Anniversary, the SHS Alumni
Association and Sacred Heart School gave service rewards to the faculty and staff who served
school at least five years.

April 15, 2022, Sacred Heart School helped the victims of Typhoon Agaton financially
and materially.

From May 17-20, 2022, the school held the end year in-person graduation programs.
On June 12, 2022, the student Vaughn Justice T. Zabala earned the title of Mister
Teen International 2022 in Bangkok, Thailand.

July 2, 2022, the school was awarded again, the second time around Outstanding
Private School Implementer; at the same time, Mrs. Idah D. Cabalona received again the
Outstanding Private School Principal award by the DepEd Schools Division of Tacloban City
during District Learning Center V Pasidungog 2022.

 GENERAL POLICIES AND GUIDELINES

 STUDENT HANDBOOK
The student handbook must be brought to school every day.

SCHOOL NAME
The school name must not be used either in part or whole, directly or indirectly, without the
permission of the School Directress.
No excursions, picnic, parties, solicitations, contributions, and so on, may be organized in the
name of the school or under the auspices of the school without the knowledge and written
consent of the School Directress through the Principal.
Every Student is expected to protect and promote the good name of the school. Anyone who
damages the reputation of the school by using the school’s name in an irresponsible and
malicious way will be subjected the offender to appropriate sanctions.
Students, whether as individuals or as groups, may not use the name and or seal of the school
for any activity, and or in any printed materials (T-shirts, jackets, paper stationaries, etc.) without
the explicit authorization of the school.

ATTENDANCE

a) Class Attendance
Students are expected to attend classes every day. They must be present at least 80% of
the total number of school days in a school year to fulfil the requirements of the
Department of Education. (D.O. No. 35 s, 1993)

b) Punctuality

 Students are expected to develop the habit of punctuality early in their lives.
Being
 on time for classes, assemblies, and the like is expected of each student.
 A student must be in his or her classroom by 7:30 a.m.
 A student is considered LATE FOR CLASS if he or she is not inside the
classroom
 or in his designated class area when the class bell rings.
 A student is LATE FOR ANY ASSEMBLY if he or she is not in his line 5
MINUTES
 before the designated time of gathering, i.e. flag ceremony and holy mass.

d) Absences
 Upon return from an absence, a student must present the excuse slip in the handbook
signed by his parent/guardian for approval by the Principal. Students who have been sick
or hospitalized must present a copy of the medical certificate.

The approved letter of excuse shall be presented to the Class Adviser for recording. The
student, on his own initiative, shall present the letter of excuse to all his subject teachers
so that he may be excused from missed activities, or an extension of deadline may be
permitted.

A student is responsible for complying subject requirements and requesting the help of
teachers to catch up with lessons that were missed due to his absence.

A student who incurs absences more than twenty percent (20%) of the total number of
school days for the school year (and/or 10 consecutive absences without prior notice to
the administration or class adviser) will be dropped from his classes in accordance with
the regulations of DepEd Order No. 11 s. 2011.

DAILY TIME SCHEDULE AND SCHOOL BELL

During regular school days, classes begin at 7:30 a.m. and end at 4:20 p.m.

Before the first period in the morning and the first period in the afternoon, the first bell is
rung five minutes before the start of classes. After the second bell is rung, all students
must be inside their respective classrooms; a student who is not inside his or her
classroom after the second bell shall be considered late and/ or absent.

After each period in the morning and in the afternoon, the bell shall be rung once to
signal the change of classes.

After the last period in the morning and the last period in the afternoon, the bell shall be
rung once for lunch break or dismissal.

Daily Time Schedule for S.Y. 2022 – 2023

7:20 – 7:30 10 mins HANDWASHING

7:30 – 8:30 60 mins 1st Period
8:30 – 8:35 5 mins Subject Switching
8:35 – 9:35 60 mins 2nd Period
 9:35 – 9:55 20 mins RECESS
9:55 – 10:55 60 mins 3rd Period
10:55 – 11:00 5 mins Subject Switching
11:00 – 12:00 60 mins 4th Period
12:00 – 1:00 60 mins LUNCH BREAK
1:00 – 2:00 60 mins 5th Period 2:00 – 2:05 5
mins Subject Switching
2:00 – 2:05 5 mins Subject Switching
2:05 – 3:05 60 mins 6th Period
3:05 – 3:20 15 mins RECESS
3:20 – 4:20 60 mins Last Period
4:20 – 4:35 15 mins CLEANING OF
CLASSROOM
4:35 – 5:00 25 mins DISMISSAL &
DISINFECTION
Note: Senior High School will still have two periods after recess in the afternoon.

ASSEMBLIES
Assemblies are convened for ceremonies, announcements, programs, presentation of
honors, school masses, contests, common activity periods and the like. Attendance and
proper behaviour shall be observed during assemblies.
 Every Monday a general assembly is held at the quadrangle or gymnasium which
starts promptly at 7:20 AM.
 A warning bell is rung as a signal for the students to proceed to their lines.
 Flag retreats will be on every Friday afternoon during dismissal time.

HOLY MASS AND OTHER RELIGIOUS ACTIVITIES

All students are required to attend Sunday Masses. Sponsoring classes are encouraged to
offer. Mass attendance will be reflected and included in the computation of their Conduct
grade and RVE.
At 8:15 a.m. before the Sunday mass, the bell will be rung and all students will line up by
class and section in the school quadrangle for checking of attendance. Order and
discipline during the entire mass shall be observed and shall be the responsibility of everyone.
All students must attend First Friday Masses and other religious activities initiated and/or
organized by the School.
For Mass attendance 1 point will be given for attending in our Parish and .75 point for other
Churches.
 PRAYERS
 The Holy Rosary is recited every morning at 7:00 A.M. Everyone in the campus is
 expected to observe silence and join the prayer.
 The Angelus is prayed by all while standing at attention every 12nn until 12:05 P.M.
 Prayer to the Divine Mercy is prayed by all while standing at attention every 3:00 P.M.
 Each class period must start and end with a spontaneous prayer by the students.
 As a symbol of being a true Catholic Christian, all must have a Rosary in the pocket,
 ready for use anytime.

ADVISORY AND HOMEROOM PERIODS

 Advisory and homeroom period are handled by the class advisers.
 Advisory period which include flag ceremony are held on Mondays and a flag retreat
every Fridays.

LUNCH BREAK
 Students must bring their own lunch or buy food and eat at the cafeteria or gym.
During snack time, students are encouraged to go out of the classroom for fresh air.

LEAVING THE CLASSROOM AND CAMPUS & CALLING OUT STUDENTS FROM
CLASS

As much as possible, students shall not be asked to leave a class for any reason. For
extreme misconduct, a teacher may send a student to the Office of Guidance &
Counselling or Prefect of Discipline.

Only the Principal or the Office of Student Affairs may call a student out to be excused
from classes. The student shall present to the teacher a letter of excuse signed and
approved by the Principal or OSA.

During class hours, a student may not leave the classroom to photocopy or buy school
materials, (i.e., paper, ball pen, pencil, and so on).

When necessary, the teacher may allow a student to leave the class but only for a limited
time as set by the teacher.
 A student may not exit the campus during class hours or recess without written
permission from the OSA/ Department Coordinator / Principal. The Gate Pass found in
the student handbook shall be used for obtaining such permission

SCHOLARSHIP GRANTS AND FINANCIAL AIDS

1. The school provides scholarship grants and financial aid for various purposes to
deserving students. They must not have any tardiness record to keep the scholarship.

2. The school also grants Athletic Scholarship.

The student must apply and present evidence of a winning athlete.
The student must have an average grade of 87% and must not have any line of seven in
any subject and must maintain the same for the whole school year of the scholarship.
They must not have any tardiness record.
The scholarship is only good for one school year.

CHAMPION 2ND PLACER 3RD PLACER

Division level 10% 7% 5%
Regional level 15% 12% 10%
National level 100% 75% 50%

DECORUM DURING ON-AND OFF-CAMPUS ACTIVITIES

 Students should attend to their personal needs before attending the activity. If the
activity is in the social hall, students are expected to be in their line formation at least
15 minutes before the start of the activity. If the activity is outside the school, students
should be at the venue at least 10 minutes before the start of the activity.
 Silence and proper behavior must be strictly observed in going to the venue of the
activity and while preparing for the Mass.
 When there is a need to applaud, students must do it in proper manner and at the
appropriate time. Students should refrain from howling, loud laughter and making
unnecessary noise.
 Students should pay attention while the ceremony is going on.
 Students should not leave the venue of the activity while it is going on. This is a form

of disrespect.

 The venue should be kept clean and orderly all throughout the activity.

GOOD GROOMING
 1. Whether in school uniform or not, a pupil/student is expected to maintain good
grooming and in proper attire and manners always.
2. The school uniform is sacred. It brings with it the identity of students. It must be worn
always, especially when still inside the school campus, even after class hours
3. Wearing of slippers is not allowed in the school campus even when wearing casual
clothes and much more when wearing school uniform.
4. Modest clothing must be observed when coming to school on weekends and holidays.
5. T-shirts with sleeves and jeans are allowed. Spaghetti strap tops and wearing of
house slippers is prohibited.
6. Students must wear school uniform whenever they come to school. If ever there’s
7. another activity like defense, P.E. and etc., they just need to bring spare clothes.

BOYS:
a. Clean-cut hairstyle
 Cut must be 2” at both sides and 3” from the hairline, no other hairstyles.
 Bangs should be neatly flattened.
 No colored hair dye.
 Haircut inspection is every 1st Monday of the Month.
b. No moustache, earrings and unnecessary pieces of jewelry.
c. Short nails without polish or color.
d. Well pressed uniform.
e. Well-polished school shoes.
f. No Caps/hats.
g. No wearing of sunglasses inside the campus.
h. Revealing clothing, shirts/clothes with vulgar design/prints are prohibited.
i. No tattoo.
j. No colored socks

GIRLS:
a. Well-groomed hair
 Hair must be away from the face. Loose hair is strictly not allowed.
 Hair must be neatly done always and no highlights
 Too short hair and eyebrow thinning are not allowed.

b. No unnecessary pieces of jewelry (a pair of simple earing and wristwatch are allowed).
c. Short nails without polish or color.
d. No makeup.
e. No caps/hats.
f. No wearing of sunglasses inside the campus.
g. Revealing clothing, shirts/clothes with vulgar design/prints are prohibited.
h. No tattoo.
i. No coloured socks.

SCHOOL IDENTIFICATION CARD

 The identification Card (ID) is part of the school uniform. It should be worn around the
neck when inside the school campus.
 No other things should be attached to the ID card and sling.
 This card is inspected by the security guard and the COCC officers of the day upon
entrance to the campus or the classroom. If the student does not have ID upon
entering the campus, he/she will stay in the office of the student affairs or at the gate
area while waiting for his/her parents to call or come to school.
 The ID serves dual purpose for easy recognition and reference in case of emergency.
 It must be kept clear of any unnecessary things.
 The ID is non-transferable. Lending one’s ID card is prohibited.
 Students caught without ID or not wearing their ID anytime in the campus will receive
sanction for violation.

SCHOOL UNIFORM
1. Students are required to wear the prescribed school uniform:
a. For Montessori Preschool
 Scrub suit
 Blue for boys and pink for girls
 Black leather shoes with white socks
b. For Elementary – Girls
 Pink pleated skirt
 Short-sleeved white sports collar blouse with school seal patch at the left
Chest.
 Black school shoes (without heels, not pointed, leather or synthetic but not
rubber)
 Ankle high pure white socks

For Junior High School- Girls

 Pink pleated skirt
 Short-sleeved white sports collar blouse with pink SHS necktie
 Black school shoes (without heels, not pointed, leather or synthetic but not
 rubber)
  Pure white socks

d. For Elementary & High School (Gr. 7-10) –Boys

 Long gray pants
 Short –sleeved white polo with school seal patch at the left chest pocket
 Plain white undershirt
 Black school shoes (leather or synthetic but not rubber)
 Pure white socks

e. For Senior High School

 Gray pants for boys and gray skirt for girls
 Short-sleeved white sports collar blouse with pink SHS necktie for girls
 Short –sleeved white polo with pink SHS necktie for boys
 Gray vest with school seal patch at the left chest for boys and girls
 Black school shoes (leather or synthetic but not rubber)
 Pure white socks for boys only
 Girls shoes should have be1 inch or less high heels

2. The P.E. uniform should be strictly worn only on PE period or on certain days approved by the
school authorities.

BEHAVIOR IN THE CLASSROOM

 At any times, students are expected to behave inside the classroom per standards set by
the
 school and by the class.
 During class hours, eating, drinking, playing, making loud noises, and other improper
behavior
 are prohibited inside the classroom.
 Students may not transfer from one seat to another without the permission of the teacher.
In the
 classroom, the seat plan must be strictly observed.
 Students may not touch anything on top or inside the drawer of the teacher’s table and
other
 equipment or facilities unless assigned to do so.

CLASS MOVEMENT TO OTHER AREAS IN SCHOOL

 Whenever the whole class leaves the classroom for another area, students are to form two
lines
  and proceed quietly. The subject teacher accompanies them and supervises their
movement to
 and from the area.

RESPECT FOR SCHOOL AUTHORITY

 Respect for all teachers, school staff, and administrators are strictly required.
Disrespectfulness
 will not be tolerated and shall be subject to disciplinary measures.
 Pupils / Students are always and in all circumstances expected to observe courtesy to
school
 authorities and to one another.
 Official greetings of respect are accompanied with the “Good morning or Good
afternoon”
 ma’am / sir.
 As a gesture of courtesy when greeting, one must stand at attention and bend the head a
little
 forward.
 During prayers and flag ceremony, all must show utmost reverence by behaving
appropriately.

TUTORIALS
 Extra tutorial session is highly discouraged by the administrator of Sacred Heart School.
 Students recommended by teacher/s for remediation will be assigned a tutor by the
school.
 Other than this, tutorial session is upon the discretion of parents or guardians if the
assigned tutor is not a teacher of the student in the school year and must be done outside
school premises.

CELLULAR PHONES AND OTHER GADGETS

Use of Cellular Phones and Other Gadgets
1. The use of cellular phones and other gadgets such as tablets and mp3 players is
prohibited inside the classroom unless with permission from and under supervision of
the teacher for learning and research.
2. Cell phones should be deposited to the class adviser.
3. Electronic devices such as laptop, digital camera, iPod, iPad, MP3/ MP4, PSP and the
like are also not allowed in school. However, if the electronic device is needed for
instruction, the student should seek permission from the teachers concerned and the
teacher concerned should issue permit indicating the specific reason for bringing the
electronic device. This permit should be presented to OSA.
4. Permitted electronic device should be used responsibly.
5. Students who will be caught having in his possession a mobile phone and/or any
unauthorized electronic device inside the campus will be sanctioned accordingly.
6. Cellular phones and gadgets shall be confiscated once displayed and used during
class hours without permission and supervision. Only parents may claim any
confiscated material.

GIFT GIVING
 Students and/ or their parents are strongly discouraged from giving gifts in any form to
teachers
 and/or staff members because it is contrary to existing school policy, Dept. of
Education’s rules
 and regulations, and the provisions of the Education Act. 1982 (BP 232).

INDECENT DISPLAY OF AFFECTION

 Affection is a gentle feeling of fondness and liking. Showing concern and care for one
another is
 good and wonderful however, all persons inside the campus must avoid improper and/or
 indecent display of affection. Students who violate this rule shall be subject to
corresponding
 sanctions.

CLEANLINESS
 All persons in the school shall be responsible for maintaining the cleanliness of the
campus.
 Cleanliness and orderliness in the classroom must always be observed.
 Inspection shall be supervised by the Principal through the OGS each week.

SILENCE
To observe silence is a must for everyone inside the school campus. It is a means to show our
consideration to our schoolmates and friends who are doing or finishing their work.

CLASSROOMS
 The classroom is a place to learn. It must be kept wholesome and conducive to learning.
 The class takes charge of maintaining the cleanliness and orderliness of the classroom.
 Any damage in the classroom caused by the students themselves must be restored or
 replaced by the student or by the class.
 Classrooms and corridors must be cleaned after class in the afternoon.
 The class must not start and end without tidying the room and arranging the chairs
properly with the supervision of the adviser or subject teacher.
 Students should see to it that all the windows are closed and electrical switches are turned
off every time they leave the classroom.

RESTRICTED AREAS

 The following areas are off limits to students and any unauthorized persons except on
official business:

(1) Administration building and offices

(2) Faculty rooms

(3) Laboratories, audio visual rooms, and computer rooms

(4) Classrooms other than the students assigned classroom

(5) Floor levels/corridors other than the student’s assigned floor level

 Birthdays, parties and other special celebrations are strictly prohibited inside the
classroom.
 They may be held at the cafeteria after written request has been approved.
 Students, parents, guardians and visitors are not allowed to loiter during class hours.
 Written permission to approach and/or enter any classroom during class hours shall be
obtained from the Office of the Principal.
 Disruption of classes or any school activity by any means is strictly prohibited and shall
be subject to disciplinary action.

CAMPUS FACILITIES AND PUBLIC AREAS

 Hallways, Corridors, and Stairways.

 Playing and running in the hallways, corridors, and stairways are prohibited to avoid
 accidents. Any student caught throwing trash or garbage improperly will be sanctioned.
 Rough games, acts of bullying or fighting, and throwing objects are prohibited on the
 playgrounds.
 The preschool playground is for the exclusive use of the preschool students.
CANTEEN / CAFETERIA
 Students buying at the canteen shall form orderly queues. Older students must
give way to the younger students.
  To avoid consuming unsanitary food, buying and selling among students and
buying from street vendors outside the campus is highly discouraged.
 Students are not allowed to buy anything outside the school after morning and
afternoon
 recess. Students caught buying outside after recess will be sanctioned.

COMFORT ROOMS
 Comfort rooms shall be used properly and kept clean always. Vandalism shall be
subject to severe disciplinary sanctions.

FACILITIES AND EQUIPMENT

 The school buildings, classrooms, arm chairs and furniture, playground and
laboratory equipment, library books, canteen utensils, computers, band
instruments, and others must be taken care of when used or borrowed. Students
shall be responsible for any intentional or unintentional damage.
 Athletic equipment and other facilities may be used with written permission from
the OGS. The borrower is responsible for returning borrowed equipment and shall
be held liable in cases of damage or loss.

CARE OF PERSONAL AND SCHOOL PROPERTIES

 Students must take care of their own things always. The school is not responsible
for any
 loss or damage to students’ personal properties.
 The classroom, guard house or lobbies are not stockrooms for students’ things.
Leaving
 things in the school is not allowed. The school authorities have the right to
confiscate
 things and dispose them at once.
 School properties must be used with utmost care. Care of school properties is a
duty of all.
 Any damage to school property must be reported to the administration at once.
 Damage to school properties caused by students intentionally or unintentionally
will be
 dealt with accordingly. Students who caused the damage may replace or pay the
damage made.

BRINGING OF VALUABLE ITEMS TO SCHOOL

  Students must refrain from bringing to school valuable or expensive items such as
large amounts of money, gadgets, and pieces of jewelry. The school shall not be
liable for the loss or damage of such valuables. Students must refrain from
lending valuable items or leaving them unattended.

LOST AND FOUND ITEMS

All lost articles and found items must be immediately reported to the Office of Student
Affairs. If unclaimed after two months, these items will be donated to the poor.
Found items should be turned over to the OSA and may be claimed by owners upon
presentation of proof of ownership. The school shall not be responsible for lost or
damaged items due to negligence of owners and other unforeseen events.

CURFEW
 On school days, curfew is at 5:00 p.m. All meetings, ball games, practices and drills
must stop.
 All persons shall be asked to leave the campus. Students who are still waiting to be
picked up may stay at the waiting area. Loitering or hanging around shops and stores
near the school after curfew is discouraged.
 Students or organizations who wish to stay after curfew shall request Extension of
Curfew from the School Principal through the OSA.

ACCIDENTS
 Accidents within or near the school premises must be immediately reported to the
OSA who shall notify the parents immediately.

ANNOUNCEMENTS, NOTICES, AND BULLETIN BOARDS

 Important announcements and notices are posted on bulletin boards and in the
classrooms.
 Students shall be held responsible for being informed regarding official school
announcements and notices. Such announcements and notices shall be given after the
flag ceremony and posted on bulletin boards.
 Only posters, announcement or advertisements of activities approved by the OSA or
Principal can be posted.
 Each posting shall bear the signature of the OSA and the expiration date of the
posting.
  All postings should be placed on prescribed areas and bulletin boards. Painted walls,
doors, windows, dashboards, white boards, and trees should not be used for posting of
any kind.
 It is the responsibility of the one who posted to remove the postings after its
expiration.

COMMUNICATIONS

1. Official Communication

a. Official communication between the school and the students in the form of a

letter of memorandum duly signed by the Principal or Directress.

b. Return slips must be promptly sent back to the students’ Class Adviser. Signed

return slips are recorded.

c. Should there be complaints and questions, parents must handle them

professionally by personally communicating or writing directly to the Principal.

d. Only a signed letter of complaint addressed to the Principal will be acted upon.

2. Use of Telephone

a. In case of emergency, school personnel have the option to use telephone

communication to reach the persons concerned. In this case, a written official

communication is not appropriate.

b. Use of office telephone by students is strictly prohibited without proper

permission.

SUSPENSION OF CLASSES (DepEd Order No. 43 s. 2012)

“In compliance, thereof, the following guidelines shall be observed by all concerned regional,

division, and school officials of both public and private schools:

a. Automatic Cancellation/Suspension of Classes

All concerned DepEd officials and personnel are directed to observe the weather bulletins of the
Philippine Atmospheric Geophysical and Astronomical Services Administration (PAGASA)

announced through various media outlets (radio, television, and internet).

When Signal No. 1 is raised by PAGASA, public and private preschool and kindergarten

classes in the affected areas shall be automatically cancelled or suspended.

When Signal No. 2 is raised by PAGASA, public and private preschool, kindergarten,

elementary and secondary classes in the affected areas shall be automatically cancelled or

suspended.

When Signal No. 3 is raised by PAGASA, work in all DepEd offices in the affected areas shall

be automatically cancelled or suspended.

Depending on signal numbers declared at 10:00 p.m. and 4:30 a.m. of the following day,

classes in appropriate levels for the whole day are deemed automatically cancelled/suspended .

Afternoon classes in the appropriate levels in areas with signal numbers declared at 11:00 a.m.
that day are likewise automatically, cancelled/suspended.
Teaching personnel handling cancelled or suspended classes are likewise allowed to leave their
stations.
Heads of private schools shall exercise discretion on their teaching personnel handling
cancelled or suspended classes.

b. Localized Cancellation/Suspension of Classes and Work

In the absence of typhoon signal warnings from PAGASA, localized cancellation/suspension of
classes in both public and private schools and work in government offices may be implemented
by local chief executives in their capacity as chairpersons of the Local Disaster Risk Reduction
and Management (LDRRMC).
Concerned local DepEd and private school officials are directed to establish effective lines of
communications with their respective local government units (LGUs).
Any decision to cancel or suspend classes must come from the local government. A school
head (SH) may only cancel or suspend classes in cases where urgent action is needed to
prevent loss of life or bodily harm.
As stated in Section 2 of EO No. 66, LGU officials are expected to announce cancellation or
suspension not later than 4:30 a.m. for whole day cancellation or suspension or not later than
11:00 a.m. for afternoon cancellation or suspension.
For this purpose, regional, division and school officials are hereby directed to communicate local
situation with their respective counterpart local chief executive.

c. Cancellation/Suspension of Classes and Work during Other Calamities

Decisions on and subsequent announcement of cancellation/suspension of classes in public
and private schools and work in government offices in areas affected by disasters or calamities
other than typhoons, such as but not limited to floods, earthquakes, tsunamis and conflagration,
shall be made by the local government executive as chairperson of the LDRRMC, in
coordination with the National Disaster Risk Reduction Management Council (NDRRMC),
through all forms of mass media available under the circumstances.” (Excerpt from DepEd
Order No. 43 s.2012)

GENERAL PROVISION ON POLICY REVISION

The provisions in this student handbook supersede any conflicting statements previously made
by the school administrators and the School has the right to change the policies at any time
without prior notice.

THE RIGHT TO CHANGE POLICY

Sacred Heart School reserves the sole right to interpret, add, delete, or modify all provisions
contained in this student handbook. Revisions and updated information concerning changes in
policy will be added as memoranda annexes

 Documentation of activities related to monitoring the

implementation of policies and procedures.

1. School Assemblies
- Students need to be on time during the gatherings (flag ceremonies, monthly
activities and symposium). They must show the proper etiquette while on the
assemblies. Then, their teachers will check their attendance.
Pre- Pandemic
Pandemic
 Notes of meetings on formulation and review of policies and
procedures.
3.17 TARDINESS
 3.17.1 Any tardy student shall not be allowed to enter his or her classroom without signed
handbook by the OSA.

3.17.2 Excessive Tardiness

Tardiness for more than five (5) times in a month shall be considered excessive
tardiness and shall be subject to disciplinary measures.

a) First offense - first written warning from OSA; at least 3 required sessions at
the OGC or community service
b) Second offense - second written warning from OSA; parents and students’
conference with OGC and OSA
c) Third offense - a grade of 70% in Conduct for one (1) grading period

3.18 ABSENCES

3.18.1 Upon return from absence, a student must present a letter of excuse (in the Student
Handbook) signed by his parent/guardian for approval by the Principal. Students who
have been sick or hospitalized must show a copy of the medical certificate.

3.18.2 The approved letter of excuse shall be presented to the Class Adviser for
recording. The student, on his own initiative, shall present the letter of excuse to all his
subject teachers so that he may be excused from missed activities, or that an extension
of deadline may be permitted.

3.18.3 A student is responsible for satisfying subject requirements and requesting the help
of teachers to catch up with lessons that were missed due to his absence.

3.18.4 A student who incurs absences in excess of twenty percent (20%) of the total
number of school days of the school year will be dropped from his classes in
accordance with the regulations of DepEd.

Lacking Documents:
Policies related to the employment of teaching and non-teaching personnel - Faculty Manual