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ANDHRA PRAGATHI GRAMEENA BANK
HEAD OFFICE :: KADAPA
Circular No.259-2009-BC-STF Date:11.11.2009
Guidelines on Traveling Allowance for Employees and Officers
In the recent times we have been receiving representations for issue of

common guidelines on Travelling Allowance as the same were not issued
after amalgamation of three erstwhile Banks.
A need is felt to issue common guidelines for speedy disposal of bills and
for having uniformity in the procedure for sanctioning of the bills by the
Regional Offices/Branches.
The detailed guidelines on Traveling allowance are furnished

hereunder for Employees.
1. Traveling allowance:
Travel while on duty/training/deputation.
Mode of travel and reimbursement:
Clerical staff: Clerical staff member is eligible to travel by first Class

train including mail/Express by shortest route on tours to outstation
places while on Bank's duty and claim the reimbursement of the expenses
incurred for self for onward and return journeys. However, in case the
employee travels by AC II tier class by mail/express train (including
Rajdhani/Shatabdi Express) the employee is entitled for reimbursement of
actual AC II tier fare for admissible distance. In case of travel is by road,
they are entitled for reimbursement of actuals.
Sub- Staff: A Sub Staff member is eligible to travel by sleeper class by

Mail/Express train by shortest route.
Reimbursement of expenses on Road Travel:

Where an employee (both sub staff and Clerical staff) has to travel on
duty between two places not connected or partially connected by rail or
steamer he shall be reimbursed actual road mileage cost i.e. Bus Charges
against production of tickets.
Cir no.259-2009-BC-STF dated 11.11.2009
REIMBUSEMENT OF CONVEYANCE CHARGES FOR TRAVEL ON

OFFICE WORK WITHIN HEAD QUARTERS/ AT PLACE OF WORK:
Where an employee incurs expenditure in the performance of Bank’s work

he should be reimbursed to the extent the expenditure is fairly and
legitimately incurred. Accordingly, local travel on office work should be by
public conveyance like bus, train etc. If an employee has to travel by
auto rickshaw or taxi i.e., on account of compelling circumstances like
constraints of time, distance, lack of regular conveyance, urgency of the
work assigned etc, fare reasonably incurred may be reimbursed.
An employee cannot claim conveyance expenses in the performance of the

Bank’s work without actually having incurred the expenses claimed by
him. But even where he has incurred any expenditure on conveyance etc,
expenditure must be fairly and legitimately incurred. In other words, an
employee cannot claim any conveyance charges for covering a distance
that he can reasonably be expected to cover on foot and he cannot claim
auto rickshaw/ taxi fare where he can reasonably be expected to travel by
train or bus.
Reimbursement of auto/ taxi fares incurred by the employee locally for

official duties will be restricted:
(i) Where regular bus/train services are not available warranting travel by
other modes of transports.
(ii) Where the official duties so entrusted are considered to be of urgent

nature by the competent authority and engaging auto rickshaw / taxi is
necessary.
(iii) In all other cases, reimbursement will be to the extent of the fare by
the cheapest mode of transport i.e. bus or train.
2. HALTING ALLOWANCE:
The employees shall be payable Halting allowance at the following rates
for the days spent on duty outside the Head Quarters.
Higher CCA Centers Lower CCA Centers Other
places
Clerk cum Cashiers 400.00 300.00 175.00
Sub Staff 300.00 200.00 125.00
Higher CCA Centers Mumbai, Kolkata, Delhi, Chennai, Ahmedabad, Bangalore and
Hyderabad Pune, Nagpur, Kanpur, Surat, jaipur, Lucknow ,Vi-
sakhapatnam, Patna, Vadodara, Kochi, indore, Bhopal, Ludhi-
ana, Coimbatore, Madurai, Agra and Varanasi
Lower CCA Centers Guntur, Vijayawada
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Other places Places not covered under Higher CCA Centers and lower CCA
Centers
A “Day ''shall mean each period of 24 hours or any part thereof reckoned
from the time the employee leaves head quarters provided the duration of
the absence from Head Quarters covers at least one night.
Halting allowance is not a reimbursement of expenditure incurred by an

employee. Therefore, Halting allowance is to be paid to an employee for
the outstation duties irrespective of whether he incurs any such additional
expenditure or not.
The employees are eligible for full Halting allowance where overnight
stay is not involved and returns to the Head Quarters on the same day
provided the time taken from the commencement of the journey till
reaching of Head Quarters is not less than 8 hours .
No Halting allowance shall be payable if the travel is within the

radius of 5 K.M. from the Branch/Office where the employee is
working.
They shall be payable half of the Halting allowance if the time taken is
less than 8 hours but not less than 4 hours.
A) CASH REMITTANCES:
For remittance work outside the Head Quarters, travelling allowance is

payable at the rate admissible to an employee on tour or special duty. The
Sanctioning Authority must satisfy himself before allowing full halting
allowance for a day, that the work entrusted to the Clerk/Sub Staff by the
branch is such that while it does not involve night stay, the period
between the time when employee commences work on that day and the
time at which he returns to his place of work from outstation duty exceeds
his normal working hours plus recess interval.
As such the duration of cash remittance exceeds 8 hours the employee is

eligible for full halting allowance. However Sanctioning Authority i.e.
Branch Manager shall satisfy himself before allowing full halting
allowance that the period between the time when employee commences
work on that day and the time at which he returns to his place of work
from outstation duty exceeds his normal working hours plus recess
interval.
B) Payment of HA/TA to employees summoned by the special police

Establishment in Civil or Criminal proceedings or for departmental
enquiries:
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The employees shall be paid eligible HA/TA whenever they are summoned
to give evidence in their official capacity at the instance of CBI, in a civil
or criminal case or in a departmental enquiry, subject to deduction of
TA/HA if any paid by the court.
TA/HA are not admissible to the employees who are charged with
corruption, bribery, fraud, misappropriation and or indulging in
Trade/business outside the scope of employment of the Bank and
attending for enquiry/interrogation/proceedings before the Court under
the provisions of anti-corruption laws or Indian Penal Code.
In the domestic enquiries, if the defence representative is the employee of

the Bank and attending enquiry at the outstation, he is entitled for one to
and fro fare by the class to which he is entitled and also Halting allowance
for the days he spent at the place of enquiry, as also for the days of
journey. If the enquiry officer gives an attendance certificate indicating
the adjournment is at the instance of Defence representative /charged
employee, he is not eligible for TA/HA.
Payment of TA/HA to Ex-employees when called for to attend

Bank’s work:
Very often even after retirement, resignation etc, employees are called/
requisitioned by the Bank / Courts to depose in enquiries/ court
proceedings as witnesses. In such cases claims of ex-employees for
payment of travelling expenditure, travelling allowance and halting
allowance are to be disposed off by following the rules as mentioned here-
below in this behalf.
a) In the case of workmen employees required to depose as

management witnesses in a domestic enquiry, TA/ HA as admissible
to them immediately prior to their ceasing to be in Bank’s service
may be reimbursed.
b) In the case of workmen employee cited as witnesses on behalf of the
Bank summoned as such by the Court in prosecution proceedings
against another employee / clients of the Bank, TA/HA as admissible
to them immediately prior to their date of leaving Bank’s service may
be reimbursed.
c) Ex-workmen employees summoned by the court in prosecution
proceedings to depose the facts known to him/ them on account of
his/ her, service in the Bank and at the behest of prosecution, the
following norms are evolved.
Eligibility:
Second class train fare if such a member belongs to the Sub-staff cadre
and eligible Halting Allowance thereof.
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First class train fare and Halting Allowance for non sub-staff
In the above cases, TA/Batta received by the ex-workmen employees
from court should be credited to the Bank or only the difference should be
claimed by the ex-workmen employees.
Halting Allowance for Deputations:

Halting allowance shall not be paid when an employee who is sent on
deputation, proceeds on Privilege leave. Halting allowance may be paid for
the period of Casual leave if the employee does not leave the station of
his place of deputation.
If an employee while on outstation duty falls sick, it may be specified that

he should return to the Head Quarters within a stipulated period. In the
event of his not reporting to Head Quarters within the stipulated period,
he will not be entitled to Halting allowance. However, when sick leave is
granted without any such stipulation where the employee is required to
stay at the place of outstation duty on the advice of the Doctor he will be
entitled to Halting Allowance.
If an employee is deputed from one branch/office another branch/office in

the same town/Municipality area /Corporation area, then no Halting
allowance is admissible. However, actual T A by eligible mode of transport
for each day from residence to deputed branch may be reimbursed if such
deputation has caused inconvenience to concerned employee. In other
words, the distance between the residences to the deputed branch is more
than the distance between the residences to the original place of working
branch/office, and causes inconvenience to the employee.
TA/HA, etc. to employees attending Election Duty:

When the services of employees are requisitioned by the Government of
India by Election commission under the representation of People’s Act and
the employees are called upon to do election duty as citizens of India, in
such cases, during the period of election duty, employees will be
functioning under the control and superintendence of the Government of
India / Election Commission and not the Bank. During that period the
Employees will be paid compensation by the Government and no liability
for TA/HA falls on the Bank. However, their absence on election duty may
be marked in the attendance register as “On Election Duty” and such
absence shall not be debited to their leave account.
GUIDELINES ON TRAVELLING ALLOWANCES FOR OFFICERS:
1) The following provisions apply whenever an Officer is required to travel

on duty from one place/station to another.
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i) An Officer in Junior Management Grade Scale 1 may travel by

first class or Second A.C. Sleeper by train by shortest route.
However He may, travel by Air (economy class) if so permitted by
the competent authority, having regard to the exigencies of business
or public interest.
ii) An Officer in Middle Management Grade scale II & III may travel
by first class or Second A.C. Sleeper by train. He may, however
travel by air if the distance to be traveled is more than 1000 Kms.
However He may, travel by air (economy class) even for a shorter
distance if so permitted by the competent authority, having regard
to the exigencies of business or public interest.
iii) When an officer eligible for air travel undertakes journey by road,
the reimbursement has to be restricted to actual or the eligibility (air
fare by the shortest route to the destination place of visit or the
eligible train fare as the case may be depending upon whether the
places are connected by air or rail) whichever is less.
iv) For travel by public motor or water transport, the actual fare will be
reimbursed.
v) All Officers entitled to undertake travel by air on duty shall generally

travel by Indian Airlines only. Officers eligible to travel by air on
duty may also travel by private air carrier on routes not served by
Indian Airlines, if permitted by the Competent Authority.
vi) However, officers eligible to travel by air on duty may travel by

private air carriers on routes regularly served by Indian airlines
provided the fare charged by private air carriers is equal to or less
than that charged by Indian Airlines. If however, the fare charged
by private air carrier is higher than that of Indian Airlines, travel on
duty by private air carriers can be undertaken only if permitted by
the Competent Authority.
vii)It is clarified that the regulations have laid down the highest eligible
mode and class of travel applicable to officers according to scale /
pay. An officer entitled to travel by air shall travel by earliest
available train / bus if air passage is not available or immediate air
service is not available or if there is no direct air route between the
places. Similarly, an officer eligible to travel by train shall undertake
travel by road in case there is no train connection or non-availability
of tickets in any class within his entitlement.
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viii)All journeys on office work, whether by air or surface shall be by

shortest/ direct route to the destination. Travel by circuitous route
is not permissible, unless prior permission is obtained from the
Competent Authority in exceptional cases of exigencies of office.
2) REIMBURSEMENT OF LOCAL CONVEYANCE CHARGES WHILE ON

OUTSTATION TOUR / DUTY / TRAINING:
(i) The Officer will be reimbursed with actual local conveyance

reasonably incurred for travel from residence / office to Airport /
Railway Station / Bus-station at the Head Quarters and between
place of halt / stay and Airport / Railway station / Bus-station at the
place of visit, against submission or statement containing
particulars such as, date of travel, mode of conveyance,
approximate distance covered and actual hire charges incurred.
(ii) Conveyance charges incurred at the outstation place for local travel
between place of stay / lodge and places of work / training will be
reimbursed subject to a ceiling of 50% of the rate of halting
allowance applicable to the place. The Officer shall furnish full
details of place(s) visited, purpose, distance (approximate) mode of
conveyance and actual fare incurred. Reimbursement will be made
only if the distance between the places of stay /lodge and places of
work / training, as the case may be, is more than one kilometer.
As far as possible, depending on local conditions, cheaper mode of
conveyance should be used.
3) REIMBURSEMENT OF LOCAL CONVEYANCE CHARGES FOR

OFFICIAL WORK AT / WITHIN HEAD-QUARTERS:
(i) Place / Head-quarter means the Village/Mandal Panchayat

/Municipality/ Municipal Corporation / Urban Agglomeration in which
the branch / office is situated.
(ii) In determining the reasonableness of a claim for reimbursement of

local conveyance charges, the sanctioning authority shall be guided
by the local transport conditions, distance involved and urgency or
otherwise of the assignment and the rates lay down by the local
RTO or such other body.
(iii) Officers are not entitled to seek reimbursement of local

conveyance charges for travel on duty at Head-quarters under
taken within 8 Kms radius.
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(iv) Where travel is to a place beyond 8 Kms, but within Head-

quarters, the Officer may claim reimbursement of expenses
reasonably and actually incurred subject to the following conditions
a) Ordinarily travel should be by bus, train; in urgent situations

auto rickshaws wherever auto rickshaws ply and in case auto
rickshaws do not ply, taxi may be used.
b) In cases of temporary deputation to another branch / office or

when sent for training to RBTC, reimbursement will be restricted
to the actual local conveyance expenses incurred or 50% of the
halting allowance applicable to the Officers at that place;
whichever is less.
c) Travel by own scooter / motor-cycle/moped for official work may

be under taken only after obtaining prior permission from the
concerned Regional Manager, Regional Office.
d) The rate of reimbursement of fuel expenses shall be as under.
a. Motor cycle/scooter Rs.2.80 per km.

b. Mopeds Rs.2.00 per km.
e) Officers who have been provided with Bank’s Vehicle, viz. Car /
Jeep or Scooter / Motor Cycle, as the case may be, are
ineligible for local conveyance charges for on duty travel within
Head-quarters, i.e. within the Village Panchayat / Municipality /
Municipal Corporation / Urban Agglomeration in which the officer
is posted.
HALTING ALLOWANCE FOR OFFICERS:
An Officer becomes eligible for halting allowance to a place beyond Head

Quarters limit if the period of outstation duty, including reasonable to and
fro journey period, exceeds 4 hours. Halting allowance is not payable if
the duration of outstation duty is 4 hours or less.
Where the total period of absence on account of outstation duty is more

than 4 hours, halting allowance at half the stipulated rates shall be
payable.
If an Officer is required to visit more than one place during the official tour
and has to make a halt for 8 hours or more or stay overnight at an
intermediate place of visit, he will be eligible for payment of halting
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allowance for the period involved at the rate applicable to the place of
halt.
If the time spent is 8 hours or more, H.A. will be paid at the rate
stipulated for the destination, for each period of 24 hours . Any
subsequent part thereafter will be deemed as full day.
‘Head-quarters’ for the purpose of payment of halting allowance / actuals,

means and includes the Mandal Panchayat / Municipal / Corporation Urban
Agglomeration limits of the place where the officer is stationed and
includes the contiguous / adjoining places which even though fall outside
the Panchayat / Municipal / Corporation / Urban Agglomeration Limits.
Outstation place means a place which is beyond the Head-quarters limit
mentioned above. Further, where the Travel is outside such limit but
within 8 Kms from the Branch/ Office where he is working, no halting
allowance will be payable.
Officers under suspension are not entitled for TA and other allowances for
attending domestic enquiry at the same station/ place of posting. The
staff members attending for domestic enquiry shall invariably enclose the
relieving letter from the enquiry officer for claiming T.A.Bill.
FOOD EXPENSES:
• Actual expenses on board (i.e. food) are reimbursed to the extent

of eligible Halting allowance limit subject to submission of vouchers.
• Where free lodging is provided at the place of halt, 3/4th of the

halting allowance will be admissible.
• Where free boarding is provided at the place of halt, ½ of the

halting allowance will be admissible.
• Where free lodging and boarding are provided at the place of halt,
1/4th of the halting allowance will be admissible.
Diem allowance of Rs. 10/- per day is payable to Inspecting Officers, only
when overnight stay is involved during the period of halt outside head-
quarters, on inspection duty. The allowance will be admissible for the
number of days an Inspecting officer has to be outside the Head-quarters
on Inspection duty including Sunday/Holidays.
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Present Rate of Halting Allowance:

The existing rates of Halting Allowance for Officers are as under:
Particulars Major”A“Class Area-1 Other Areas
Selected Population of Population of Population
Cities more than 12 more than 5 lakh up to 5
lakh and up to 12 lakh lakh
Officers- 550 500 350 300
Scale
I/II/III
. Major “A” Class Mumbai, Kolkata, Delhi, Chennai, Ahmedabad, Ban-
Cities galore and Hyderabad
Area-1 Cities Pune, Nagpur, Kanpur, Surat, Jaipur, Lucknow ,Vi-
sakhapatnam, Patna, Vadodara, Kochi, Indore, Bho-
pal, Ludhiana, Coimbatore, Madurai, Agra and
Varanasi
Population of more Guntur, Vijayawada
than 5 lakh and up
to 12 lakh
1. Lodging charges :
Officers in the grade / Scale mentioned here below will be reimbursed
actual hotel expenses against production of vouchers and bills restricted
to single room accommodation charges in India Tourism Development
Corporation (ITDC) subject to limits given below:
Category of Eligible Class of Major A Area I Other

staff accommodation Class cities (Rs.) places
(Rs.) (Rs.)
Scale I 1 Star Hotel (Non-AC 1000 800 600
Single )
Scale II & III 2 Star Hotel (Non-AC 1500 1100 900
Single)
Note: i) The Tariffs specified are inclusive of all Service charges

exclusive of Tax.
ii) The ITDC Hotels are allowing 20% discount on room tariff and
the Officers should insist for discount whenever they stay in
ITDC Hotels.
A. Where an Officer is sent on official assignment outside Head

quarters, the reimbursement will be restricted to actual to and fro
journey fare incurred or the amount equivalent to the fare in the
mode and class by which he is eligible to travel by the shortest
route, whichever is less.
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B. If the place of destination/ visit is not accessible by train, the officer

will be free to travel by other means of approved road transport.
Such distance will be notionally taken as if covered by train and the
reimbursement will be restricted to actuals or the fare by the mode
and class to which the officer is entitled to travel as per his eligibility
whichever is less.
C. Train fare will include charges for reservation and berth charges and
travel agent’s commission not exceeding Rs. 20/- per ticket, if any.
D. The Officer who is relieved for the purpose of reporting at another

place for training/ deputation/ official work is required to utilize
Sunday/ Holiday for the purpose of travel and there is no provision
for allowing journey / joining time separately in such cases. In case,
the employee has taken more time than the minimum journey time
either for proceeding to or while returning from place of deputation
by refraining from travel on Sunday/ Holiday, the extra time taken
for this journey shall be debited to his appropriate leave account.
E. For the purpose of computing halting allowance, ‘per diem’ shall

mean each period of 24 hours or any subsequent part thereof,
reckoned from the reporting time for departure in the case of air
travel, and the scheduled time of departure in other cases, to the
actual time of arrival. Where total period of absence is less
than 24 hours, ‘per diem’ shall mean a period of not less than
8 hours.
Clarifications:
The quantum of halting allowance per diem is to be determined with
reference to the classification of the places to which the officer is sent on
office work i.e., major ‘A’ class city, Area I or other place.
Halting allowance should not be paid when an officer who is sent on

temporary posting/ outstation duty proceeds on privilege leave. However,
HA may be paid for the period of casual leave if he/ she do not leave the
station of his temporary posting/ outstation duty.
If an Officer while on outstation duty falls sick, it may be specified that he

should return to the headquarters within a stipulated period. In the event
of not reporting to headquarters within the stipulated period, he will not
be entitled to halting allowance.
However, where sick leave is granted without any such stipulation, and
where the officer is required to stay at the place of outstation duty on the
advice of the doctor, he may be paid halting allowance.
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If Officers are summoned to give evidence in their official capacity in Civil

or criminal case or at the instance of Special Police establishment (CBI) or
in a departmental enquiry, the period spent in complying with the
summons shall be treated as on duty. In such cases, eligible TA/HA may
also be reimbursed to the concerned officer, as applicable to travel on
tour. The concerned officer, however, shall make good to the Bank the
Batta etc, paid to him by the Court for responding to their summons.
If the assignment is for more than a day but the Officer prefers to
commute/ travel to the place from his headquarters/ place of residence
daily will not be entitled for daily to and fro traveling expenses.
Where an Officer is transferred to an outstation centre, halting allowance

is permissible to the Officer per day of travel including period of halt out of
necessity on the same terms and conditions as applicable for travel on
duty.
Temporary posting/ deputation of an Officer to an outstation branch/

office shall not exceed 30 days. If however, the concerned Branch/ Office
need the services of an Officer beyond 30 days, the same shall be
communicated to Head Office which will take steps to post a regular
Officer. This is necessary to keep the cost / expenditure on deputation
within a justifiable limit.
When the services of Officer Employees are requisitioned by the

Government of India / Election commission under the Representation of
Peoples’ Act, they will be functioning under the control and
Superintendence of Government of India/ Election commission and not the
Bank. They will be paid compensation by the government and as such no
TA/HA is admissible to Officer Employees under the circumstances.
However, their absence on election duty may be marked as “On Election
Duty”, in the attendance register and such absence shall not be debited to
their leave account.
Where an outside agency like Special Police Establishment (CBI) and or

the local Law and Order Authority Institutes cases/ proceedings against an
employee of the Bank under the provisions of anticorruption laws or
Indian Penal code, traveling Allowance Halting Allowance etc, are not
admissible from the Bank to such an employee for complying with
summons for enquiry/ interrogation/ proceedings before a Court. Also,
absence from office for attending such proceedings/ shall be on leave
admissible as per rules and officer concerned will not be eligible for special
leave / on duty leave.
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It is clarified that when an Officer deputed to another place on official

work returns to Headquarters/ to the place where he ordinarily resides on
the same day and there is no night halt at the place of deputation, he/ she
can be reimbursed eligible halting allowance only. Actual expenses on
board and or lodging are not admissible in such cases.
TA/HA to retired Officers:

An officer on retirement will be eligible to claim traveling allowance,
baggage and other expenses for himself and his family on transfer from
the last station at which he is posted to the place where the process to
settle down on retirement. All such expenses as are admissible to officers
on transfer may be reimbursed to the officers on retirement who would
like to settle at a particular place.
Very often than not even after retirement, resignation etc, officers are
called/ requisitioned by the Bank / the Courts to depose in enquiries/
court proceedings as witnesses. Following rules are framed by the Bank
in the matter of reimbursement of traveling expenses, halting allowance/
actuals to such officers.
If an ex-officer required deposing as management witnesses in a domestic

enquiry, TA/HA/ actuals as admissible to him/ her immediately prior to
his/ her ceasing to be in Bank’s service may be reimbursed.
If an ex-officer is cited as witnesses on behalf of the Bank summoned as

such by the Court in prosecution proceedings against another employee/
clients of the Bank, TA/HA/actuals as admissible to him/ her immediately
prior to his/her date of leaving Bank’s service may be reimbursed.
If an ex-officer is summoned by the court/ in prosecution proceedings to

depose the facts known to him / her on account of his/ her, service in the
Bank and at the behest of prosecution, the following norms are to be
followed.
1. First class train fare and halting allowance applicable to grade/ pay
last drawn.
2. In the above cases, TA/ Batta received by the ex-officer from court
should be credited to the Bank or only the ex-officer should claim
the difference.
3. If an ex-officer is summoned by the court in a case against himself
continuing beyond superannuation, the Bank is not under any
obligation to pay TA/HA/actuals as the case may be. However, if the
charge pertains to an act performed in the discharge of official
duties and the ex-officer is exonerated of the charge. TA/HA will be
allowed as applicable to him at the time of superannuation.
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In the case of Departmental Enquiry, if the representative defending the

employee is an officer of our Bank at an outstation branch is eligible for
one to and fro fare by the class to which he will be entitled while traveling
on resume duty, he will be paid fare for the consequential journey. He
shall also be paid Halting Allowance for the period he stays at the place of
enquiry for defending the employee as also for the days of the journeys
which are undertaken at the Bank’s cost.
Other Provisions applicable to both Officers & Employees.
Definition of "Family":
“Family” of a staff member shall mean staff member’s spouse, wholly
dependent unmarried children (including dependent step children and
legally adopted children), and wholly dependent parents ordinarily
residing with and wholly dependent on the officer.
The term "Wholly dependent” child/parent shall mean such member of the
family having a monthly income not exceeding Rs.2550/- p.m. If the
income of one of the parents exceeds Rs 2550/p.m. or the aggregate
income of both the parents exceeds Rs 2550/p.m. both the parents shall
not be considered as wholly dependent on the staff member.
In respect of female staff members, the criteria for the inclusion of

“Wholly Dependent" parents under the definition of family will be:
a. The parents of the female staff members shall ordinarily be

residing with her.
b. The female staff member is the only earning member in that

family.
c. In case where there are other earning members but they are
married daughters, the bank may consider on merit the
claim of the officer for inclusion of parents provided either
parents of the married female officers should not be in receipt
of a monthly income exceeding Rs.2550/- p.m.
d. If there are earning sons whose income singly exceeds

Rs.2550/p.m. Then parents cannot be called as "Wholly
dependent" on their daughter.
Parents : "wholly dependent" parents mean and include mother, and

father of the employee residing with and wholly dependent on the
employee, provided the monthly income of either or both, parents
does not exceed Rs.2550/- p.m. Step Parents are not included in the
family.
1) No expenses will be payable in respect of the servant.

2) The claim for journeys can ordinarily be only for the shortest route.
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3) All claims should be supported by a certificate from the officer/

employee concerned as to the correctness.
4) All the TA Bills should be submitted within 3 days from the date of
completion of the journey and if they fail to do so, Sundry Advance
granted if any shall be recovered by the Branch Manager from their
salary of that particular month and if necessary from salary of
subsequent months.
5) In case of Officers, while submitting the TA Bills in connection with
court duty, information like loan account number, OS/SC numbers
shall be furnished. While submitting TA Bills for purchases,
information like name and Account No. of the loan for which
purchases were effected and for visits to adopted villages,
information like name and A/c No. in respect of the amount
recovered / deposits canvassed and particulars of AODs obtained
shall be furnished.
6) TA Bill claims for the expenses incurred on official tour / transfer /
training / deputation etc., shall contain all the relevant particulars on
the lines indicated here below
a) Date and time of departure from and return to Headquarters.
b) If the journey necessarily involves stay at more than one place,
full particulars such as date, duration and reasons.
7) TA Bills should be supported by the relevant tickets / money

receipts / stamped receipts / way bills / lorry receipts / declaration
for the train journey in the absence of train tickets / hotel bills for
Boarding and Lodging etc., as the case may be.
8) While claiming local conveyance on official tour / training, the

distance between residence / lodge and bus stop / railway station /
office as the case may be should be furnished.
9) No TA/HA will be paid if the transfer is considered by the Bank at

his/her request.
10) Any other information / evidence required by the sanctioning

authority shall be furnished by the Officer whenever sought for.
GUIDELINES ON TRANSFER TRAVELLING ALLOWANCE (T.T.A) FOR

CLERKS / MESSNEGERS:
No T.A. /H.A. will be paid to a workmen employee if the transfer is

considered by the Bank at his/her request.
15
Travelling expenses are reimbursable to workmen employees proceeding

on transfer from one place to other at the instance of the Management as
under:
For Clerical staff:

For Employee: One and half of First class fare by Mail/Express train
/equivalent class steamer.
For Family: Ist Class fare by mail /Express train if the travel by the
steamer lowest cabin class fare or appropriate class equivalent to fares
payable by Ist Class Mail/Express train whichever is higher.
Sub Ordinate staff:

For employee: one and half Sleeper class fare by Mail/Express train
/equivalent class in steamer.
For family: Sleeper class by Mail/Express train if the travel is by steamer

fare applicable for lowest class in steamer.
The provision of one and half times the fare to an employee is applicable
in case of travel by appropriate class by train/steamer only. This is not
applicable to employee who travels on transfer by the mode other than
train/steamer. Where the journey performed on Road, Bus charges
against production of tickets or actual fare incurred, whichever is less.
No halting allowance will be paid to workmen employees during

the journey period.
Compensation on transfer:
An employee on transfer shall be paid the cost actually incurred for
transporting his personal effects by road if there is no railway station or
railway out agency at the old or new place of posting up to the nearest
railway station or out agency. If however, both the places do not have
railway station /out agency, actuals shall be paid for transporting personal
effects by road up to the stipulated weights by a transport operator
approved by IBA.
Clerical staff Sub staff

For married persons 1500 Kg 1000 Kg
Un married persons 1000 Kg 750 Kg
The above ceiling on the weights of the household goods is applicable for
transportation by rail or road. The Sanctioning Authorities as per the
entitlement shall consider the claims of employees for the reimbursement
of cost incurred and transporting personal effects on transfer.
16
If the transportation of the luggage is made by lorry, then the award staff
has to furnish the receipts obtained for the transportation charges from
the owners of the vehicles. The vehicle number and the name of the
owner with address should be furnished along with the claim.
If an employee transports his personal effects by a lorry other than an

approved transport, sanctioning authority should ascertain the freight
charges being charged by approved lorry transport operators for the
distance and for the goods up to the eligible limits mentioned above and
reimburse freight actually incurred or at the rate charged by the approved
transport operator, whichever is less. Where the places i.e. place of work
and place to which transferred are connected by rail or served by railway
out agency , but the employee sends his personal effects by road , then
the employee is eligible for reimbursement for freight actually incurred at
goods train rate(rates furnished in the annexure) whichever is less.
COMPENSIATION ON TRANSFER (Lumpsum payment) on transfer:

On transfer, an employee will be paid an amount subject to the following
limits on production of money receipts a statement of loss to cover the
breakage and losses
For clerical staff : Rs.500.00

For sub staff : Rs.300.00
Compensation on transfer (lumpsum payment) on transfer is intended to

cover the breakage and damages to goods/house hold articles while
transporting the same. Therefore shifting of household articles is
necessary to claim such compensation on transfer. In case both husband
and wife working as clerks are transferred to same place, both of them
will be eligible for lumpsum payment.
If the transfer is at the request of the employee Travelling allowance and

lumpsum payment are not payable.
When for any reason the family of an employee does not travel with him,
but joins him within a period of six months from the date of his transfer ,
he shall be entitled to draw the further fares payable for the family and
the cost of transporting luggage subject to the limits fixed as above.
However, this is subject to prior permission of the competent authority
(RM/GM).
Where the family in consequence of transfer travel from a place other

than that from which an employee is transferred an employee may claim
reimbursement actual travelling expenses incurred by his family to join
17
the employee at the new station but the amount so claimed shall not
exceed the travelling allowance admissible to the employees family, if
they were stationed at the place where the employee was transferred.
GUIDELINES FOR OFFICER STAFF FOR TRAVEL ON TRANSFER:

An Officer on transfer and the members of his family are eligible to travel
to the place of posting by the same mode of travel and class of
accommodation as in the case of travel on duty.
However, TA/HA shall not be admissible if the transfer is on request.
When the members of family travel by Road, the entitlement will be actual
or first class train fare by the shortest route whichever is less.
Family for the purpose of this clause is limited to spouse as also children
and parents residing with and wholly dependent on the officer employee.
No permission shall be granted to officers on transfer to undertake second

journey, for bringing their family later.
An officer on transfer will be reimbursed expenses for

transporting his baggage by goods train up to the following limits:
Basic Pay range Where he has family Where he has no family
10000-13820 3000 KG 1500 KG
13821 and above FULL WAGON (60 QTLS.) 2500 KG
(rates furnished in the annexure)

An Officer eligible for full wagon avails of the facility of container services
by railways, he will be reimbursed actual charges for one container if he is
in Junior or Middle Management Grade.
If the baggage is transported by road between places connected by rail,

the reimbursement will be limited to the actual freight charges, against
submission of bills subject to the cost not exceeding the cost of transport
of the maximum permissible quantity by goods train.
Where both places do not have Railway station/ out agency, actual shall
be paid for transporting the personal effects by road up to the stipulated
weights mentioned above by a transport operator approved by the Indian
Banks Association.
Where an Officer on transfer transports his baggage by lorry, the

maximum limits in cases where full wagon is applicable shall normally be
60 Qtls. by Goods Train. However, where the expenses incurred are
beyond such maximum, the sanctioning authority may keeping in mind
the hardship involved to the Officer concerned, reimburse the actual
expenses incurred on the basis that the minimum charges for transport of
18
goods in a 8 wheeler wagon would be 120 Qtls, provided that the baggage
is transported through approved Transport Operators only. At the places
where no approved transport operators are available, the Officer may
transport his personal effects by any other public Lorry transport, with
prior approval of Head Office on the grounds of non-availability of
Approved Road Transport Operators. Reimbursement in such cases will
be restricted to the freight charges actually incurred or freight charges at
goods train rate for 120 Qtls. whichever is less.
An Officer who owns a scooter, motor-cycle or any other vehicle (other

than car) will be eligible to claim the cost of transporting it to the place of
transfer at goods train rate, and if the vehicle is transported by lorry the
actual lorry charges.
Where the own vehicle (motor-cycle/ scooter/moped/car) is driven by

road to the place of transfer, the officer will be eligible to claim the cost of
so taking it at the rates stipulated/ applicable for reimbursement of
traveling expenses to officers for using their own vehicle. The rates of
reimbursement are as follows:
Category of vehicle Reimbursement

rate per Km
a) Four wheeler engine capacity of 1000 CC or more Rs. 5.80
b) Four wheeler engine capacity of 1000 CC Rs. 4.60
c) Motor-cycle and scooter Rs. 2.80
d) Mopeds Rs. 2.00
Reimbursement of transportation charges of car or scooter or both is

restricted to such vehicles owned by the officer in his name.
Officer can transport his own car to the place of transfer by road i.e.
through Approved Transport Operators only. However, reimbursement in
such case would be restricted to actual expenses incurred or the amount
that he would have incurred had the vehicle been transported by goods
train whichever is lower.
If the officer on transfer is shifting his personal effects between the two
places by approved lorry transport even if train connects the two places,
then reimbursement of expenses may be made at the following rates,
subject to weight stipulation furnished hereunder.
Distance in KMs Rate per ton per KM

Up to 2000 K M Rs.1.40
Beyond 2000 KM Rs.1.10
(Above rates do not apply on slab basis)
An officer in Scale I/II/III cadre on transfer is eligible to claim a lumpsum
amount of Rs.2000/- for expenses connected with packing, local
transportation, insuring the baggage etc.
19
If both husband and wife working as officers are transferred to the same
place, both of them will be paid the lumpsum for meeting the incidental
expenses.
If the spouse is an employee in our Bank he/she will be eligible to claim

the lumpsum but not the other travelling expense, which shall normally
claimed by officer spouse.
Sanctioning authorities of TA Bills and TTA Bills are furnished hereunder
1 Cash remittance bills of staff members working in the branch including the Branch Manager
bills of Branch Manager
2 T A Bills of staff members up to Rs.2000/- per bill pertaining to Senior Manager
officers/employees working in Branches / Regional Offices Excluding Scale at Regional Office
III Officers
3 T A Bills above Rs.2000/- and up to Rs.7500/- per bill pertaining to all Regional
officers including Scale III Officers /Managers/Employees working at Manager
Branches/Regional Office & TTA Bills up to the limit of Rs.15,000/- in
respect of staff working in Branches/Regional Office.
4 T A Bills of staff members up to Rs.3000/- per bill pertaining to all Senior Manager
Officers/employees working in Head Office at Head Office
4 TA bills beyond Rs.3000/- and up to Rs.10000/- per bill pertaining to
Head Office staff and TA Bills beyond Rs.7500/- and up to Rs.10000/- of Chief Manager
all staff members working in Branches /ROs and TTA bills up to
Rs.15000/- of all staff members working at Head Office
5 TA Bills beyond Rs.10000/- and up to the limit of Rs.15000/- per bill
pertaining to all employees /Officers and TA Bills of Regional General Manager
Managers/Chief Managers and
T A Bills of Chairman.
TTA bills beyond Rs.15000/- and up to Rs.25000/- per bill pertaining to all
staff members and TTA claims of RM/Chief Manager
6 TA Bills above Rs.15000/- of Employees /Officers/SMs /RMS/CM and all TA
Bills of General Manager Chairman
TTA bills above Rs.25000/- per bill pertaining to all employees/Officers

/RMs/Chief Manager/General Manager
Clarifications if any on this circular may be brought to the notice of

Personnel Department, Head Office through respective Regional offices as
per extant guidelines.
(M.JAI PRAKASH)
CHAIRMAN
ANNEXURE
20
Table-1: Goods rate per quintal applicable to officers who are entitled to
transport personal effects less than wagonload. This is also
applicable to award staff.
Table II: Goods rate per quintal applicable to officers drawing basic pay of
Rs.13821/- and above per month and who are entitled for
reimbursement of wagonload (60 quintals).
Distance in Table Distance in

Table-2 Table -1 Table-2
Kms. -1 Kms.
1-100 25.02 19.18 231-235 47.31 36.27
101-105 25.86 19.83 236-240 48.12 36.89
106-110 26.67 20.45 241-245 48.96 37.54
111-115 27.51 21.09 246-250 49.77 38.16
116-120 28.32 21.71 251-260 51.42 39.42
121-125 29.16 22.36 261-270 53.07 40.69
126-130 29.97 22.98 271-280 54.72 41.95
131-135 30.81 23.62 281-290 56.37 43.22
136-140 31.62 24.24 291-300 58.02 44.48
141-145 32.46 24.89 301-310 59.67 45.75
146-150 33.27 25.51 311-320 61.32 47.01
151-155 34.11 26.15 321-330 62.97 48.28
156-160 34.92 26.77 331-340 64.62 49.54
161-165 35.76 27.42 341-350 66.27 50.81
166-170 36.57 28.04 351-360 67.92 52.07
171-175 37.41 28.68 361-370 69.57 53.34
176-180 38.22 29.30 371-380 71.22 54.60
181-185 39.06 29.95 381-390 72.87 55.87
186-190 39.87 30.57 391-400 74.52 57.13
191-195 40.71 31.21 401-410 76.17 58.40
196-200 41.52 31.83 411-420 77.82 59.66
201-205 42.36 32.48 421-430 79.47 60.93
206-210 43.17 33.10 431-440 81.12 62.19
211-215 44.01 33.74 441-450 82.77 63.46
216-220 44.82 34.36 451-460 84.42 64.72
221-225 45.66 35.01 461-470 86.07 65.99
226-230 46.47 35.63 471-480 87.72 67.25
481-490 89.37 68.52 801-825 144.66 110.91
491-500 91.02 69.78 826-850 148.77 114.06
501-510 92.67 71.05 851-875 152.91 117.73
511-520 94.32 72.31 876-900 157.02 120.38
521-530 95.97 73.58 901-925 161.16 123.56
531-540 97.62 74.84 926-950 165.27 126.71
541-550 99.27 76.11 951-975 169.41 129.88
551-560 100.92 77.37 976-1000 173.52 133.03
561-570 102.57 78.64
21
Distance in Table Distance in

Table-2 Table -1 Table-2
Kms. -1 Kms.
571-580 104.22 79.90
581-590 105.87 81.17
591-600 107.52 82.43
601-610 109.17 83.70
611-620 110.82 84.96
621-630 112.47 86.23
631-640 114.12 87.49
641-650 115.77 88.76
651-660 117.42 90.02
661-670 119.07 91.29
671-680 120.72 92.55
681-690 122.37 93.82
691-700 124.02 95.08
701-710 125.67 96.35
711-720 127.32 97.61
721-730 128.97 98.88
731-740 130.62 100.14
741-750 132.27 101.41
751-760 133.92 102.67
761-770 135.57 103.94
771-780 137.22 105.20
781-790 138.87 106.47
791-800 140.52 107.73
22
ANDHRA PRAGATHI GRAMEENA BANK

HEAD OFFICE: KADAPA
BILL FOR CLAIMING TRANSFER TRAVELLING ALLOWANCE (T.T.A)
01. Name of the Employee/Officer :

02. Designation :
03. Employee No :
04. Details of Transfer :
Transfer Order H.O.Ref.No.

Transferred from Transferred to
Date of relief Date of joining
05. Joining time availed from _________________ to

_____________________
(H.O.Sanction letter No.______________________________ DT
_____________)
06. Details of Transportation of Personnel effects :
Transported Transported to
from
Departure time Arrival time
Date Date
07. Bus/Train fare for self and family members :
08. Amount incurred for Transportation of goods :
09. Amount incurred for packaging/damage of goods:

(Enclose necessary bills/declarations)
10. Number of Annexure attached :
11. Total amount of claim :
Place :
SIGNAURE
Date :
Remarks of Branch Manager on
shifting of family/personal goods by
the employee
ANNEXURE – I & II
23
(To be submitted for the journey performed by Train/Road for self and family members)
DECLARATION
I hereby declare that the claim made in this bill is pursuant to my transfer
from _______________ to _____________ vide transfer order No._____
_________________________________)
I. a) I have actually traveled along with members of my family.

(OR)
b) I have traveled independently and my family members have
joined me a later date.
(OR)
a) I have joined my family members at the new station.
II. During the journey, the following members of my family who were
actually under my care and control and are wholly dependent on me, at
the time of authentative receipt of transfer order have also traveled with
me (or) have been permitted by Ho Vide letter No.______________
dt ______________ to join me after my reporting at new station.
S.No Name of the Age Relationship Whether If yes Remarks,

family member the to if any
dependent col.5
is details
employed with
annual
income
1 2 3 4 5 6 7
III. a) the journey from ______________ to _________________ was

undertaken by Train and the particulars of journey are as under:
Name & Number of Train :

Date of Journey :
Class in which traveled :
Travelled from Travelled to
Time of departure Time of arrival
Date Date
Ticket Numbers Amount
b) The journey from _____________________ to __________________

was undertaken by Road and the particulars of journey are as under:
24
Date and Departure of Time :

Date and Arrival of Time :
Total distance between two stations :
Traveled by shortest route (Via) :
I hereby declare that I have claimed actual charges and the amount
claimed is not in excess of amount incurred by me. I also enclose the
tickets mentioned by me.
Name & Emp.No :
Designation :
Place :
Date :
SIGNATURE
Enclosures :
ANNEXURE-III
(To b produced by carrying personal effects by Train/Goods Train)
CERTIFICATE
25
from ________________ to __________________ vide letter
No._________________________________ DT ________________ of
our Head Office.
My house hold luggage, i.e., personal effects which are in my p9ssession a

the time of receipt of authentative transfer were transported by Goods
train from _________________ to ____________ station vide Railway
receipt No.____________________ dt ______________ of Railway
station at freight charge of Rs._______________.
I declare that I have claimed actual charges and the amount claimed is
not in excess of amount incurred by me.
Name & Emp.No :
Designation :
Place :
Date :
SIGNATURE
26
ANNEXURE – IV
(To be produced for carrying personal effects by Road)
CERTIFICATE
from ___________ to _____________ vide letter
No._______________________dt _____________ of our Head Office.
1. The luggage was transported by Vehicle NO._______________

from _______________ to __________________ on
__________(date) since the places are not connected by train and
there is no regular transport company operating between the two
stations for carrying goods at a rate cheaper than what has been
claimed (Receipts/bills enclosed)
2. Certified that for valid reasons, the personal effects were carried by
Road and that a sum of Rs.________ claimed in the bill represents
the expenses actually incurred there for and is limited to ;the
amount that would be admissible, had the maximum number of Kgs
been taken by Goods train at the rate of _________ (Here specify
the goods rate)
3. Since the booking Train of personal effects/luggage by Goods Train

is suspended at _________Railway station from _________ to
____________(Which is supported by a certificate from Station
Master/Assistant Station Master), the luggage has been transported
wholly by Road by ________________ Transport company/by lorry
receipt No.______________ dt ______________.
I declare that I have claimed actual charges and the amount claimed is
not in excess of amount incurred by me.
Name & Emp.No :
Designation :
Place :
Date :
SIGNATURE
27
ANNEXURE – V
(To be submitted by the staff members whenever they transport their personal
goods by other than approved transport operators ie. Private Lorries)
The lorry receipt to be obtained from the owner of a Private Lorry should
contain the following particulars
01. Name of the lorry service :
02. Vehicle Registration Number:
03. Name and address of the owner :
04. Details of Transport of goods :
Transported Transported to
from
Time of Time of arrival
departure
Date Date
05. Total distance covered :
06. Nature of goods transported :
07. Total weight of goods transported :
08. Amount charged for transporting goods :
09. Amount received for transporting goods :
10. Signature of the Vehicle owner :
CASH RECEIPT
Received Rs.__________ (Rupees ___________________________ only)

From ________________________________ in connection with
transportation of goods from _____________________ to
_____________________ on ______________ (date) in full satisfaction.
Revenue
Stamp
(Signature of the owner)
28

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ANDHRA PRAGATHI GRAMEENA BANK

HEAD OFFICE :: KADAPA

Circular No.259-2009-BC-STF Date:11.11.2009

Guidelines on Traveling Allowance for Employees and Officers

In the recent times we have been receiving representations for issue of

The detailed guidelines on Traveling allowance are furnished

Travel while on duty/training/deputation.

Mode of travel and reimbursement:

Clerical staff: Clerical staff member is eligible to travel by first Class

Sub- Staff: A Sub Staff member is eligible to travel by sleeper class by

Reimbursement of expenses on Road Travel:

REIMBUSEMENT OF CONVEYANCE CHARGES FOR TRAVEL ON

Where an employee incurs expenditure in the performance of Bank’s work

An employee cannot claim conveyance expenses in the performance of the

Reimbursement of auto/ taxi fares incurred by the employee locally for

(ii) Where the official duties so entrusted are considered to be of urgent

Halting allowance is not a reimbursement of expenditure incurred by an

No Halting allowance shall be payable if the travel is within the

For remittance work outside the Head Quarters, travelling allowance is

As such the duration of cash remittance exceeds 8 hours the employee is

B) Payment of HA/TA to employees summoned by the special police

In the domestic enquiries, if the defence representative is the employee of

Payment of TA/HA to Ex-employees when called for to attend

a) In the case of workmen employees required to depose as

Halting Allowance for Deputations:

If an employee while on outstation duty falls sick, it may be specified that

If an employee is deputed from one branch/office another branch/office in

TA/HA, etc. to employees attending Election Duty:

GUIDELINES ON TRAVELLING ALLOWANCES FOR OFFICERS:

1) The following provisions apply whenever an Officer is required to travel

i) An Officer in Junior Management Grade Scale 1 may travel by

v) All Officers entitled to undertake travel by air on duty shall generally

vi) However, officers eligible to travel by air on duty may travel by

viii)All journeys on office work, whether by air or surface shall be by

2) REIMBURSEMENT OF LOCAL CONVEYANCE CHARGES WHILE ON

(i) The Officer will be reimbursed with actual local conveyance

3) REIMBURSEMENT OF LOCAL CONVEYANCE CHARGES FOR

(i) Place / Head-quarter means the Village/Mandal Panchayat

(ii) In determining the reasonableness of a claim for reimbursement of

(iii) Officers are not entitled to seek reimbursement of local

(iv) Where travel is to a place beyond 8 Kms, but within Head-

a) Ordinarily travel should be by bus, train; in urgent situations

b) In cases of temporary deputation to another branch / office or

c) Travel by own scooter / motor-cycle/moped for official work may

d) The rate of reimbursement of fuel expenses shall be as under.

a. Motor cycle/scooter Rs.2.80 per km.

HALTING ALLOWANCE FOR OFFICERS:

An Officer becomes eligible for halting allowance to a place beyond Head

Where the total period of absence on account of outstation duty is more

‘Head-quarters’ for the purpose of payment of halting allowance / actuals,

• Actual expenses on board (i.e. food) are reimbursed to the extent

• Where free lodging is provided at the place of halt, 3/4th of the

• Where free boarding is provided at the place of halt, ½ of the

Present Rate of Halting Allowance:

Category of Eligible Class of Major A Area I Other

Note: i) The Tariffs specified are inclusive of all Service charges

A. Where an Officer is sent on official assignment outside Head

B. If the place of destination/ visit is not accessible by train, the officer

D. The Officer who is relieved for the purpose of reporting at another

E. For the purpose of computing halting allowance, ‘per diem’ shall

Halting allowance should not be paid when an officer who is sent on

If an Officer while on outstation duty falls sick, it may be specified that he

If Officers are summoned to give evidence in their official capacity in Civil

III. a) the journey from to ___ was

b) The journey from ___ to