MEMOSTERY MAIL

MEMOSTERY MAIL
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M A
 learning objectives:
differentiate between letters, memos,
and e-mail;
appreciate the importance of a
memorandum and e-mail through
correct format and document design;
and
write a memorandum and e-mail.
 Memorandum
·A Memorandum or Memo is meant
to inform as well as persuade people
within an organization.
·Memorandum comes from the Latin
term memorare which means
“to remember”.
s Most important
t information
r
u Supporting data
c and examples
t Least
important
u information

r
e
parts of a mem0
Letterhead
identifies the company, address, and
contact numbers.
Date Line
serves as a chronological record for
reference purposes.
parts of a mem0
To Line
indicates the name and the title of
the receiver.
Attention Line
is used when the writer wishes to address
the whole company but wants to bring it to
the attention of a particular person in the
company.
parts of a mem0
From Line
indicates the name of the sender.
Subject Line
announces the main content or topic of
the memo.
Enclosure Notation
are the attachments to the letter.
parts of a mem0
Body
contains the message of the memo.
if the memo exceeds one page, begin
the following page with recipient’s name,
date, and page number, which are
placed three lines from the top of the
page. (Ms. Bompat, February 28, 2024,
page 2).
 parts of a mem0
Identification Initials
indicates the typist’s initials if the sender is
not the one who personally typed the
document.
Copy Notation
indicates the name of the secondary
recipients to the letter.
Guidelines in Writing a grammatical and
Memorandum 5 typographical errors.

correct format and Sign beside your typed

1 use of language 6 name (sender).

2 bullet or numbered list 7 Align left the To, From, Date, and
Subject lines.

Conclude the memo by

positive tone and saying Thank you or a
3 concise wording 8 directive action

Never use plain

4 headings 9 numerals for dates.
 5 TYPES OF MEMOS
Instruction Request Announce Transmittal Authorization
Memo Memo Memo Memo Memo

provides the
asks readers provides serves as a
information gives
needed by the to provide information cover note
certain permission.
readers to about an for a more
accurately information or event, formal or
perform take certain person, or lengthy
directions. actions. thing. document.
February 29, 2024
TO: Senior High School Students
ATTENTION: Grade 12 Students
FROM: DR. PRISCIANO S. LEGITIMAS
SUBJECT: Work Immersion General Assembly

Dear Grade 12 Students:

The Integrated Basic Education Department is excited to announce the Grade 12 Work Immersion General Assembly,
which will be held on March 07, 2024 at 8:00-9:00 AM in Highschool Gymnasium. This assembly is a crucial event aimed
at providing you with essential information and guidance regarding your upcoming work immersion program.
Attendance at this assembly is mandatory for all Grade 12 students participating in the work immersion program. It is
essential to be well-informed and prepared for this valuable learning experience. Your presence is a must.

Sincerely,

DR. PRISCIANO S. LEGITIMAS

IBED Principal
 ctr on ic
Ele
M ail s
What is an E-mail?
An Electronic Mail or E-mail
is used to send messages to
everyone from friends and
family, to colleagues and
superiors.
 Parts of an E-mail
Subject Line Sender Recipient
Summarizes If you are
The E-mail receiving the
the E-mail message, your
and makes it address of
email address
sound the person probably won’t
important who sent the appear here.
enough for Instead, you
message might see
the reader to appears here. wording like
open. “to me.”
 Carbon Copy
people who receive the E-mail
for their own information, but
who are not expected to reply.
Rec When you press “reply all,” all
ipie of these addresses receive your
nt
response.

Blind Carbon Copy

people who receive the E-mail but are
not listed as recipients.
Senders use the BCC section if they don’t
want recipients to know who else has
received the email. They do not receive
“reply all” responses.
 Parts of an E-mail

Salutation E-mail Body Closing

contains the Formal closings
After the subject
include
line, your E-mail message of the “Sincerely” and
salutation, or E-mail. Short and “Thank you,” while
greeting, is the add more more friendly
extensive messages can use
next part that the
“Talk to you soon!”
recipient will see. information to the
or
attachments. “See you later!”
Parts of an E-mail

Signature Attachments
signature The attachment
sections include could be a
the sender’s document for
position, review, a
company and picture to share
even or any other
company logo. file type.
 W TH IN GS ,
LEA RN N E
GI NN IN GS!
IN NEW BE
TO G A
 HANK YOU!
T