PRINCIPLES IN REPORT WRITING

 Be precise
-no estimations
-exact measurement
-use of passive voice to communicate
-maintain objectivity (describe instead of writing your own
conclusion)
 Be concise
 Use gender-neutral language
 Use proper language
-language must be suitable
-report must be reliable
-report must be attractive
 Use formal writing style
 Avoid colloquial languages/ terminologies

Words in a Sentence
18-23 words (science)
12-15 words (other field)

COMPREHENSIBILITY GUIDE
Clear River Test
 25 words or less per sentence
 12 words or less per punctuated pause
 75 words or less per paragraph
 150 syllables or less per 100 words
STRUCTURING THE REPORT
A.
Title
Table of Contents
Executive Summary
 Intro
Discussion
Conclusion
Recommendation
References

B. Scientific Lab Report

Introduction
Methodology
Results
Discussion

HEAD LEVELS (SUGGESTED)

Level 1: All uppercase, Boldface (Big Idea)
Level 2: Initial uppercase, boldface (Specific Idea)
Level 3: Italicized, Initial uppercase (more specific Idea)
Level 4: Italicized, Initial uppercase (more specific than level 3)

MECHANISM DESCRIPTION
-a document that describe a device or an object
-provide the overall design
-describe the parts
>what it look likes
>how the parts works (function)
-include the purpose and function of the parts
-provide a diagram of the mechanism (add label)

PRINCIPLES IN WRITING MECHANISM DESCRIPTION

4 DIMENSIONS OF DESCRIPTION
1. Definition (object being defined, class, differentiating)
 2. Description (spatial method of description; order or arrangement of
ideas)
3. Function
4. Operation

Writing Instruction
 Caution- to avert possible damages
 Definition- new terms
 More explanation- complicated process
 Graphics- easier instruction
 Introduction- beneficial to reader
 Materials/ tool
-complicated process
e.g. recipe books

INCIDENT REPORT WRITING

-describes an unusual occurrence, accident, and illness or diseases
-avert or prevent similar situation
-input to ensure the safety of all

How to write an Incident Report?

 Begin with brief summary of what happened
 Add background
-nature of the activity
-specific tasks
-objective of the activity
 Put description
-focus on the incident
-answer 5W & 1 H
-testimonies of the witness
 Outcome section may be added
 -what happened now?
 Conclusion may be added in certain incident reports
-may add but not all reports (depend on the authority)
-police/ investigators (don’t add conclusion)

NEWS REPORT WRITING

Tri-Media
-Tv
-Radio
-News

NEWS REPORT WRITING

-report or an account of what is happening or what already happened

“We need information to live”

 Gain trust
 Be aware of what’s happening
 People can adjust

STRAIGHT NEWS FORMAT

STRUCTURE
1. Headline
-title
-preview of what the news all about

2. Byline
-name of news writer
 -can be initials

3. Introduction
-lead

4. Body of Article
-backround information
-quotation

5. Conclusion
-provide current condition
-give solution (what is being done?)

KINDS OF LEAD
1. What Lead (the news all about)
2. Who Lead (identifying people involved)
3. When Lead (Begin with the date)
4. Why Lead (What caused such phenomena?)
5. Where Lead (Begin with the place)

What lead should I use?

-Depend on what you like to emphasize

INVERTED PYRAMID RULE

-chunk is at the beginning
-most important to least