Inventory Management System

CHAPTER-1

INTRODUCTION
1.1 OBJECTIVES:

• Optimize resource utilization by maintaining optimal stock levels and minimizing excess
inventory.

• Enhance accuracy through technologies like RFID and barcoding, reducing errors in inventory
tracking.

• Streamline processes by automating inventory-related tasks, from order placement to

fulfillment.

• Facilitate seamless supply chain management with real-time visibility into inventory
levels.
• Enable data-driven decision-making using advanced analytics and AI to predict demand
patterns.

• Foster communication across departments through integration with enterprise systems.

• Utilize cloud-based IMS solutions for enhanced accessibility, scalability, and flexibility.

• Achieve cost savings by minimizing carrying costs and optimizing procurement processes.

• Improve customer satisfaction by ensuring product availability and timely order fulfillment.

• Contribute to sustainability goals by reducing waste and minimizing environmental impact in

inventory management processes.

• To provide immediate storage and retrieval of data and information.

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CHAPTER-1

1.2 LIMITATIONS:

• Costly Implementation: Initial setup and integration costs can be substantial.

• Technical Challenges: Software glitches or hardware failures may disrupt operations.
• Data Accuracy: Reliance on accurate data input is susceptible to human errors.
• Training Requirements: Staff may require training to effectively use the system.
• Scalability Issues: Adapting to business growth may pose challenges.
• Dependence on Technology: System malfunctions or cybersecurity threats can compromise
operations.

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 Inventory Management System

CHAPTER-2

STUDY OF EXISTING SYSTEM

2.1 CASE STUDY

Case Study: Optimizing Operations with an Advanced Inventory Management System

Company XYZ, a leading e-commerce retailer, faced challenges in managing their rapidly expanding
product catalog and increasing order volumes. Manual inventory tracking resulted in inaccuracies,
leading to stockouts and overstock situations. Inconsistent data across departments hampered decision-
making, affecting customer satisfaction.

To address these issues, Company XYZ implemented an advanced Inventory Management System
(IMS). The IMS integrated seamlessly with their existing systems, providing real-time visibility into
inventory levels, order statuses, and supplier information. Barcoding and RFID technologies enhanced
accuracy in tracking, reducing errors in product identification.

The predictive analytics feature of the IMS helped forecast demand patterns, optimizing replenishment
strategies and minimizing excess inventory. Cloud-based accessibility enabled remote monitoring and
collaboration among dispersed teams, improving overall operational efficiency.

As a result, Company XYZ experienced a significant reduction in stockouts, leading to improved

customer satisfaction. The streamlined processes and data-driven insights allowed for better decision-
making, ultimately contributing to a 20% reduction in carrying costs. The IMS not only addressed
immediate challenges but also positioned Company XYZ for scalable and sustainable growth in their
competitive market.

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 Inventory Management System

CHAPTER-2

2.2 PROPOSED SYSTEM

Implement a centralized database with barcode and RFID technology for accurate tracking. Include role-
based access control, real-time updates, and mobile accessibility. Integrate predictive analytics, supplier
management, and seamless business system connections. Opt for a cloud-based solution for scalability
and provide robust user training. Ensure audit trails for accountability and customizable reports for data-
driven decision-making.

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 Inventory Management System
contents1.docx
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CHAPTER -3
DATABASE DESIGN

3. SOFTWARE REQUIREMENTS SPECIFICATION

3.1 SOFTWARE REQUIREMENTS:

Frontend- HTML, CSS, Java Script, PHP
Backend-SQL
• Operating System: Windows 10/MacOS/Linux
• Any Browser
• XAMPP (Version-3.7)
• Python main editor (user interface): PyCharm Community
• Workspace Editor: VS Code

3.2 HARDWARE REQUIREMENTS:

• Computer with a 1.1 GHz or faster processor
• Minimum 2GB of RAM or more
• 2.5 GB of available hard-disk space
• 5400 RPM hard drive
• 1366 × 768 or higher-resolution display
• DVD-ROM drive

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Inventory Management System

3.3 IMPLEMENTATION:

An "implementation" of Python should be taken to mean a program or environment which

provides support for the execution of programs written in the Python language, as represented
by the CPython reference implementation.

There have been and are several distinct software packages providing of what we all recognize
as Python, although some of those are more like distributions or variants of some existing
implementation than a completely new implementation of the language.

BackEnd (MySQL) Database:

A Database Management System (DBMS) is computer software designed for the purpose of
managing databases, a large set of structured data, and run operations on the data requested by
numerous users. Typical examples of DBMSs include Oracle, DB2, Microsoft Access,
Microsoft SQL Server, Firebird, PostgreSQL, MySQL, SQLite, FileMaker and Sybase
Adaptive Server Enterprise. DBMSs are typically used by Database administrators in the
creation of Database systems. Typical examples of DBMS use include accounting, human
resources and customer support systems. Originally found only in large companies with the
computer hardware needed to support large data sets, DBMSs have more recently emerged as
a fairly standard part of any company back office.
A DBMS is a complex set of software programs that controls the organization, storage,
management, and retrieval of data in a database. A DBMS includes:
➢ A modeling language to define the schema of each database hosted in the DBMS,
according to the DBMS data model.
➢ The dominant model in use today is the ad hoc one embedded in SQL, despite the
objections of purists who believe this model is a corruption of the relational model,
since it violates several of its fundamental principles for the sake of practicality and
performance. Many DBMSs also support the Open Database Connectivity API that
supports a standard way for programmers to access the DBMS.
Data structures (fields, records, files and objects) optimized to deal with very large amounts of data
stored on a permanent data storage device (which implies relatively slow access compared to volatile
main memory).A database query language and report writer to allow users to interactively interrogate
the database, analyze its data and update it according to the users privileges on data.

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Inventory Management System

➢ Data security prevents unauthorized users from viewing or updating the database.
Using passwords, users are allowed access to the entire database or subsets of it called
sub schemas. For example, an employee database can contain all the data about an
individual employee, but one group of users may be authorized to view only payroll
data, while others are allowed access to only work history and student data.
➢ If the DBMS provides a way to interactively enter and update the database, as well as
interrogate it, this capability allows for managing personal databases. However, it
may not leave an audit trail of actions or provide the kinds of controls necessary in a
multi-user organization. These controls are only available when a set of application
programs are customized for each data entry and updating function.

✓ A transaction mechanism, that ideally would guarantee the ACID properties, in order to
ensure data integrity, despite concurrent user accesses (concurrency control), and faults
(fault tolerance).
➢ It also maintains the integrity of the data in the database.

➢ The DBMS can maintain the integrity of the database by not allowing more than
one user to update the same record at the same time. The DBMS can help prevent
duplicate records via unique index constraints; for example, no two customers with
the same customer numbers (key fields) can be entered into the database. See ACID
properties for more information (Redundancy avoidance).

When a DBMS is used, information systems can be changed much more easily as the
organization's information requirements change. to the Organizations may use one kind of
DBMS for daily transaction processing and then move the detail onto another computer that
uses another DBMS better suited for random inquiries and analysis. Overall systems design
decisions are performed by data administrators and systems analysts. Detailed database design
is performed by database administrators.

SQL:
Structured Query Language (SQL) is the language used to manipulate relational databases.
SQL is tied very closely with the relational model.
• In the relational model, data is stored in structures called relations or tables.

SQL statements are issued for the purpose of:

• Data definition: Defining tables and structures in the database (DDL used to create.

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Inventory Management System

3.2 CONCEPTUAL DESIGN

3.2.1 Entity-Relationship Diagram

3.2.2 Schema Diagram

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Inventory Management System

4. USER INTERFACE

4.1 SNAP SHOTS FROM THE WEBSITE

Fig:1 - Sign-In Page – From

here the users can sign in
access their inventory.

Fig:2 - Adding Products to Inventory – From here the users can add products
to their inventory with a description and listing price.

Dept. Of ISE, SKIT 2023-2024

 Inventory Management System

Fig:3 - Purchase Report – Total purchase receipt can viewed here.

Fig:4 - Sales Report – Total sales report can viewed here.

Fig:5 - Stock Status – Current stock status of a product checked or updated

here

Dept. Of ISE, SKIT 2023-2024

Inventory Management System

CONCLUSION

In conclusion, the integration of SQL for database management, coupled with HTML and
JavaScript for user interfaces, heralds a transformative era for Inventory Management
Systems (IMS). This amalgamation of technologies enhances the overall functionality,
accessibility, and responsiveness of the system, offering a comprehensive solution for
businesses seeking efficient control over their inventory.

The SQL database serves as the backbone, providing a structured and organized repository
for inventory data. Its relational capabilities ensure data integrity, enabling seamless
retrieval and manipulation of information critical for decision-making. The use of HTML
and JavaScript for the user interface introduces a dynamic and interactive layer to the IMS.

The client-side scripting capabilities of JavaScript empower the IMS with dynamic
features, such as live updates and interactive dashboards. This contributes to a more
engaging and productive user experience, fostering better decision-making through visual
representations of critical inventory metrics.

Moreover, the use of HTML for designing interfaces ensures compatibility across various
devices, promoting accessibility. Whether accessed from desktops, laptops, or mobile
devices, the system remains user-friendly and responsive, allowing for on-the-go
inventory management.

However, successful implementation goes beyond technology. User training and support
remain pivotal for maximizing the potential of this integrated system. Adequate training
ensures that users can leverage the full capabilities of the IMS, while ongoing support
ensures a smooth and responsive user experience.

In essence, the incorporation of SQL, HTML, and JavaScript in an Inventory Management

System represents a symbiotic relationship between robust data management and user-
friendly interfaces. This amalgamation promises a comprehensive solution that not only
meets immediate inventory challenges but also positions businesses for sustained growth
and adaptability in an ever-changing technological landscape.

Dept. Of ISE, SKIT 2023-2024