Yardi Voyager Quick Reference Guide

Entering “First Contact” for a Prospect (Call/Walk-in/e-mail) Approving an Application

1. Select “Add Guest” from dashboard. 1. Select “Person Search” tab on the dashboard.
2. Enter information in the fields (blue fields are “required”). 2. Enter last name of Prospect and select “Search.”
3. Select “Next.” This will “Save” your information. 3. When search is completed, click on Prospect’s name.
4. Enter information on the Preferences screen (blue field are 4. Under “Leasing Steps” on right-hand side, select
“required”). Be sure to type in the # of Bedrooms (do not “Application Status.”
leave as “0.”) 5. On bottom of screen, select “Approve.”
5. Select “Next.” This will “Save” your information. NOTE: Once an application has been approved, the applicant’s
6. If you do not have any additional occupants to enter at this status will change from “Applicant” to “Approved.”
time, you can go back “Home” on the Top Menu.
Cancelling/Denying an Applicant
Converting “First Contact” to a “Show” (Apt. Tour) 1. Select “Person Search” tab on the dashboard.
1. Select “Person Search” tab on the dashboard. 2. Enter last name of Prospect and select “Search.”
2. Enter last name of Prospect and select “Search.” 3. When search is completed, click on Prospect’s name.
NOTE: Entering the first 3 letters of the last name is 4. Under “Leasing Steps” on right-hand side, select
preferred. “Application Status.”
3. When search is completed, click on Prospect’s name. 5. On bottom of screen, select “Deny” or “Cancel.”
4. Under “Leasing Steps” on right-hand side, select “Guest 6. Select a reason.
Card.” NOTE: Once an application has been approved, the “Deny” option
5. On bottom of screen, select “Add New Contact.” is no longer available. Do not “approve” applications until they
6. Select type of contact and fill in information (blue fields are have truly been approved by On-Site.
“required”).
7. Fill in any additional information from your written Guest Re-applying a “Cancelled” Applicant:
Card. Select “Next” to scroll through the screens and You do not have the ability to re-apply an applicant in Yardi.
continue adding information. If you need to have an applicant re-applied, please contact
8. On the “Select Unit” menu screen on bottom, select “Show” your A/R Analyst.
next to unit that Prospect toured.
9. You can go back to “Home” on the Top Menu at any time to Changing an Expected Move-in Date
exit the Guest Card mode. 1. On the Dashboard under Resident Activity, click on the
NOTE: It is not necessary to continue past “Select Unit” unless the number next to “Pending Applications.”
prospect has submitted an application. 2. Select the name of Applicant.
3. Under “Leasing Steps” on right-hand side, select “Rental
Entering an Application Options.”
1. Select “Person Search” tab on the dashboard. 4. Revise move-in date, being sure to also change the “Lease
2. Enter last name of Prospect and select “Search.” From” date to the same as the expected move-in date.
3. When search is completed, click on Prospect’s name. 5. Select “Next” to save.
4. Under “Leasing Steps” on right-hand side, select “Select
Unit.” Transferring an Applicant to Another Unit Prior to Move-in
5. Under Select Unit menu at the bottom of the screen, locate 1. Select “Person Search” tab on the dashboard.
the apartment the applicant is renting or a waitlist unit. 2. Enter last name of Prospect and select “Search.”
6. Click on the “Select” link, then select “Next.” 3. When search is completed, click on Prospect’s name.
7. Enter the required lease information. The “expected move- 4. Under “Leasing Steps” on right-hand side, select “Select
in” date and “lease from date” should match. Unit.”
8. On the right-hand side, enter the “Quoted Rent.” This 5. Under Select Unit menu at the bottom of the screen, click on
should be the amount of monthly rent that you will be the word “Select” next to the unit you want to transfer the
charging. applicant into. (Should be completed before anticipated move
NOTE: Do not subtract any move-in specials from this in date)
amount. 6. Select “Next” to save your changes.
9. Select “Next.”
10. Select “Next” again. (We do not enter concession on the Executing the Lease Agreement
guest card. They can be entered at move in.) 1. You will not be able to move someone in until you have
11. The “Applicant Information” link at the bottom of the “Executed” the lease.
screen can be used to enter additional applicant information, 2. This should be done just before moving them in, after they
but is not required by FPI since we do not submit our have signed the Lease Agreement.
application thru Yardi. 3. Click on the number next to the “Pending applications” on
12. Select “Next” on the Guest screen. the Dashboard.
13. Enter the correct charge date to charge application fees due, 4. Select the name of Applicant.
then select “Next.” 5. Verify that the Move-in Date, Quoted Rent, and Lease Terms
NOTE: Once you have saved a screen by selecting “Next” you can on the “Rental Options” tab are correct. Once you choose
use the “Previous” button to go back and make changes to previous “Execute Lease,” you will not be able to change these items.
screens at any time. 6. Under “Leasing Steps” on right-hand side, select
“Application Status.”
Entering Additional Occupants/Roommates 7. Select the “Execute Lease” button.
1. Select “Person Search” tab on the dashboard. 8. Proceed with Move-in Steps below.
2. Enter last name of Prospect and select “Search.”
3. When search is completed, click on Prospect’s name. Printing the Resident Ledger for the Resident File
4. Under “leasing Steps” on right-hand side, select 1. On the Dashboard, select “Person Search.”
“Occupants.” 2. Type the unit number where required and select “Search.”
5. Click the link titled “Add New Occupant.” 3. Click on “Resident Ledger” next to the resident’s name from
6. Complete the First and Last name as well as the the list at the right.
Relationship. 4. Right click with the mouse anywhere on the document and
7. If you are entering Minors for tracking purposes, uncheck select “Print.”
the lessee box and leave relationship blank. If you are
entering adults, make sure the lessee box stays checked.
8. Select “Save.”

The information provided in this Quick Reference Guide is not intended to replace classroom or self-paced training but used as a helpful tool after training is complete.
FPI MGMT - RSD
 Yardi Voyager Quick Reference Guide
Changing Make Ready Dates Performing a Month to Month
1. On the Dashboard under Maintenance, select the number 1. On the Dashboard under Resident Activity, click on the
next to “Pending Make Ready.” number next to “Expiring Leases.”
2. Locate the apartment you wish to adjust. 2. Locate the Resident that you want to convert to MTM and
3. Select the “Adjust Dates” box. click on the Resident’s name.
4. Enter the new anticipated Make Ready date. 3. From the Resident screen, on the right side under functions
5. Select “Save.” click on “Month to Month.”
NOTE: You must refresh the screen by repeating #1 for the 4. Enter the date the MTM is effective in the “Month-to-Month
change to be effective. Date” box.
5. Enter a MTM premium if you charge one.
Marking a Unit as “Ready” NOTE: If you do not charge a MTM fee, leave the MTM
1. On the Dashboard under Maintenance, select “Pending premium box at 0. If you include the MTM charge in the rent
Make Ready.” amount, leave the MTM premium box at 0 and increase your
2. Locate the apartment you wish to make ready. rent amount accordingly.
3. Select the “Make Ready” box. 6. Enter the NEW rent amount in the “New Rent” box, if it has
4. When prompted, select “Okay. changed.
7. Ensure the “Type” is set to $ Increase and click “Save.”
Performing a Move-in
1. On the Dashboard under Resident Activity, click on the Entering a Notice to Vacate/Forwarding Address
number next to “Move-in.” 1. On the Dashboard, select “Person Search.”
2. Locate the future resident you wish to move-in and click on 2. Type the unit number where required and select “Search.”
the residents’ name. Click on the resident’s name from the list at the right.
3. Verify that the Unit number, Lease Dates, Rent amount and 3. On the right-hand side under “Functions,” select “Notice.”
ledger on the Resident screen match your Lease Agreement. 4. Enter information (all fields are required).
4. On the right side under “Functions”, click on “Move In.” 5. Select “Save.”
NOTE: Do not change any dates on the Move In screen. If you 6. If you have the Forwarding Address at this time, you can
have an incorrect date, go back to the resident screen and type it over the current address.
make changes there. 7. Be sure to select “Save” in the middle of the screen.
5. Enter the amount of Security Deposit to be charged, as well
as any Other Deposits (pet, gate remote, etc.) that may be Cancelling a Notice to Vacate
due on the “move-in amount” column. 1. On the Dashboard under Resident Activity, click on the
6. Enter any pet rent, parking charges and/or other charges that number next to “On-Notice.”
will be recurring monthly under the “lease charges” column. 2. Next to the appropriate resident, select “Cancel.”
7. Be sure to check the box next to any charges that will be
billed. Changing an Expected Move-out Date
8. Select “Post”. 1. On the Dashboard under Resident Activity, click on the
NOTE: Selecting “Save” will only save the data; it will number next to “On-Notice”.
notperform the move-in. 2. Locate the future move-out and select “Adjust Dates.”
3. Revise move-out date and select “Save.”
Performing a Month End Move-in
1. Follow the above “Performing a Move-in” section up to Changing a Notice to Vacate Reason
adding charges. Follow Steps1 and 2 above for Changing an Expected Move-
2. You need to back out the prorated rent that is being charged out Date, but do not change the Move-out Date, just change
on the first line. Find the “Rent” charge code and enter a - the Reason and Save.
(negative) of the Rent amount.
3. Charge the rent to the “PRVACADJ” charge code and Entering an Eviction
adjust your description to reflect that month of rent being 1. Follow steps 1 and 2 from “Entering a Notice to Vacate.”
charged. (Ex: April Rent for 5 Days) 2. On the right side under “Functions,” select “Evict.”
4. Complete move in using the steps above in “Performing a 3. Enter your “Eviction Date.” This should be the date you sent
Move In” section. your file to the attorney’s office.
NOTE: If you do not back your rent out and charge it to the 4. Enter the “Move Out Date.” This should be anticipated move
prior month vacancy adjustment code, your rent roll will not out date. Approx. 60 days from evict date.
balance at month end. 5. Enter “Reason for Move Out.” Select “Save.”
NOTE: Once you place a resident on Evict status, you can no longer
Performing a Lease Renewal accept payment from them. If the move out date changes, email the
1. On the Dashboard under Resident Activity, click on the A/R Analyst the unit number and new move out date for adjustment.
number next to “Expiring Leases.” Do not cancel the Evict and redo or your reports will be incorrect.
2. Locate the Resident that you want to renew and click on the
Performing a Move-out
Resident’s name.
1. On the Dashboard under Resident Activity, select the number
3. From the Resident screen, on the right side under functions
next to “Move-out.”
click on “Renew Lease.”
2. Locate the resident you wish to move out and click on their
4. Enter the date the NEW lease begins in the “Lease from
name.
Date” box.
3. Verify the move out date is correct.
5. Verify and/or adjust the “Term” to match your signed lease
4. On the right-hand menu, click on “Move Out.”
agreement.
5. Enter forwarding address (if you have not already) or leave as
6. Verify and/or adjust the “Lease to Date” to match your
is if no forwarding address was given. Select “Save.”
signed lease agreement.
NOTE: Resident must already be on the “Notice” or “Evict” status
7. Enter the NEW rent amount in the “New Rent” box.
to be moved out.
8. Ensure the “Type” is set to $ Increase and click “Save.”

The information provided in this Quick Reference Guide is not intended to replace classroom or self-paced training but used as a helpful tool after training is complete.
FPI MGMT - RSD
 Yardi Voyager Quick Reference Guide
Adding Roommates Using the Proration Calculator
1. On the Dashboard, select “Person Search.” 1. On the Top Menu, select “Proration Calculator.”
2. Type the unit number where required and select “Search 2. Select the “Type” of proration you wish to calculate.
3. Click on the resident’s name from the list at the right. 3. Enter the move-in or move-out date.
4. Under “Data” on right-hand side, select “Roommates.” 4. Enter the amount to be prorated. Click “Calculate.”
5. Select “New” and enter required information. NOTE: You can use this function for Rent or other lease charges to
6. Select “Save.” ensure that RDR is correct and you are quoting the resident
NOTE: If you are adding minors, do not enter a relationship and correctly.
uncheck the lessee box.
Creating a Charge Detail Batch
Adding/Updating Occupant Demographics 1. From the left menu, click on “Charges,” then “Create
1. Follow Steps 1-3 above for Adding Roommates. Charge Detail Batch.”
2. On the right side under “Data”, click on “Demographics.” 2. Enter Total amount Declared, Number of Charges Declared,
3. On the left-hand side, choose the Occupant you wish to edit. And a brief description in the Notes field for the charge batch.
Or click “New” to add an Occupant to Demographics. 3. Select “Save.”
4. Change/Add information as needed and select “Save.” 4. Select the blank sheet icon located under Charge Invoices tab
5. Complete the Prop Code, Charge To and Due Date fields
Moving out Roommates 6. Under the Details Tab enter the Charge Code, Charge Amount,
1. Have a Roommate Release form completed and signed by and Charge Notes
resident(s). 7. Select Save once the Details of the charge have been verified
2. From the Resident screen, click on “Roommates.” 8. Select Report and verify the data is accurate.
3. Enter a Move out date. 9. Select “Post.”
4. Un-check the lessee box. NOTE:Verify all data prior to posting to ensure correct allocation
5. Select “Save.”
Charging One-time Fees
Adding Tenant Memo’s 1. On the Dashboard, select “Person Search.”
1. On the Dashboard, select “Person Search.” 2. Type the unit number where required and select “Search.” You
2. Enter either the unit number or the resident’s name and can also click on “Resident” to pull up a list of units containing
select “Search.” Current Occupants.
3. Locate the resident that you would like to add the memo to 3. Click on the resident’s name from the list at the right.
and click on their name. 4. Under “Functions” on right-hand side, select “Charge.”
4. From the Residents screen, on the right side under “Data” 5. Enter amount to be charged, and select a charge code using the
select “Memo.” “Charge Code” link.
5. The date and time default for you, enter the “Type, Result NOTE: Never change the date or post month of the charge.
and Agent.” 6. Enter a good description in the “Notes” box and press
6. Type your memo in the “Notes” box and select “Save.” “Submit.”.
NOTE: Please remember Fair Housing Rules when entering 7. Be sure to only press “Submit” once or duplicate charges may
memos. Once they are saved they cannot be edited or deleted. be billed.

Posting Payments through a Receipt Detail Batch Giving a One-time Concession

1. From the left menu, select “Payments” then “Create 1. On the Dashboard, select “Person Search.”
Receipt Detail Batch.” 2. Type in resident’s name to locate.
2. Enter “Total amount of Declared Receipts” and “Number of 3. Click on the resident’s name from the list at the right.
Receipt Items Declared” 4. Under “Functions” on right-hand side, select “Charge.”
3. Enter the month and deposit # of the bank deposit in the 5. In the “Amount” box, enter the $ amount of the concession as
Notes field. Ex: June Deposit #1 a negative number.
4. Enter the Deposit Date with the Date the deposit was posted 6. In the “Charge Code” box, enter “conc.”
to the bank. 7. Be sure to put good notes for why the concession is being
5. Enter the month and deposit # of the bank deposit in the given.
Notes field. Ex: June Deposit #1 8. Press “Submit.”
6. Select “Save”
7. Select the blank sheet icon located under Receipt tab Entering Recurring Lease Charges (Site Lease Charge Function)
8. Enter the Prop Code, Payer (tenant), and Amount of payment 1. On the Dashboard, select “Person Search.”
and check number of payment. 2. Type the unit number where required and select “Search.”
NOTE: Money Orders are entered as MO and the entire 3. Click on the resident’s name from the list at the right.
number; Cashier’s Checks are CC and the entire number. 4. Under “Data” on right-hand side, select “Site Lease Charge.”
9. Enter the Date the funds were received in the office (The 5. Click the drop down box and select the desired charge code.
receipt date may differ from the actual bank deposit date) 6. Enter the start date of the recurring charge (Use first day of
10. Verify the selected Payer data is correct and select “Save” the next month)
11. Verify the Total Declared & Entered match the bank NOTE: If this is a concession, you must enter a lease charge
receipt end date.
12. Select Report and verify the data is accurate 7. Type in the monthly amount that you want to charge on a
13. Select Post to distribute payments to resident ledgers recurring basis.
14. Select Report and print copies to file with the check copies 8. Select “Save.”
NOTE: Deposits must be posted to the bank prior to posting NOTE: Once you save, the screen will re-set and become blank. Do
payments to ledgers in Yardi. not add again. Close Site Lease charge screen and open the lease
charge screen to verify your charge is set up correctly.
Billing Late Fees
If you need to manually charge late fees, please see “Creating a Charge
Batch.”
All Sites are in the process of converting over to Automatic Late Fee
Billing. Please see Automatic Late Fee’s for more information.
The information provided in this Quick Reference Guide is not intended to replace classroom or self-paced training but used as a helpful tool after training is complete.
FPI MGMT - RSD
 Yardi Voyager Quick Reference Guide
Performing Resident Transfers Entering a Resident Service Request
We do not transfer residents from one unit to another in Yardi. If 1. Select “Work Orders” from the side menu.
you have an onsite transfer, you need to move the resident out of 2. Select “Add WO.”
the one unit and move them into the new unit. 3. Select the Ok to Enter check box if applicable. - Enter property
NOTE: We do not transfer security deposits from one unit to code, unit number and any access/entry notes. Be sure to add
another. who granted entry to the unit.
4. Middle portion of screen - Select the Priority, Category and
Performing an NSF Sub Category
1. Select “Person Search” tab on the dashboard. 5. On the top right side, enter a brief description of the request.
2. Enter the last name or unit number of the resident and select NOTE: The brief description will show on the dashboard.
“Search.” 6. Enter the Caller Name, Caller Phone and Email if applicable
3. Click on the Residents name. 7. Enter the detailed description of the request in the
4. From the Resident screen, click on the “Ledger” on the Problem Description field
bottom right side. 8. Select “Save” and then “Print.”
5. Once in the ledger, find the check that has been returned and 9. Print two copies. 1 for the Resident and 1 for
select the Blue CHG/REC link. Maintenance to return to the office once work is complete.
6. Verify that you have opened the correct check. Scroll to the NOTE: The time you actually enter the Service Request in the
bottom and click on the “NSF” button. system will be the date and time on the Service Request. We
7. Complete the FIRST 3 LINES ONLY. Enter today’s date, recommend you enter them upon receipt when possible.
current post month and Notes. Your notes should be clear
and concise. Entering a Common Area Service Request
8. Press “Save.” 1. Follow above Service Request instructions.
9. The system will ask you if you are sure that you would like 2. You will leave the unit number blank.
to NSF that receipt. Click “OK.” 3. You will leave the Resident information blank.
10. Your receipt is now NSF’d. Close the ledger and manually 4. Select the “Priority.”
charge your resident an NSF fee and a Late fee. (Please see 5. Enter brief and detailed information in the appropriate
“Charging One-Time Fees) spaces.
6. Select “Save/Print.”
Adjusting Market Rents 7. Choose to print one copy.
1. From the left menu, select “Unit Pricing.” NOTE: Common Area Service Requests will show without a unit
2. Select “Unit Rent Increase.” number in the Maintenance Section of your dashboard.
3. Your property code should already reflect.
4. Click on the underlined “Unit Type” and select which unit Service Request Completion/Follow-up
type you want to increase or decrease. 1. Once complete, select the number next to “Pending Work
NOTE: This function must be ran by Unit Type. Requests” on the Dashboard.
5. Enter the Amount. (The amount is the amount of the 2. Locate the Service Request to be completed and click on the
Increase or Decrease. Not the new rent amount.) “Complete” box.
6. The “Type” should reflect “Flat $ Amount only”. Do not use 3. The completion date will auto fill and you can enter the time
the %. completed on the Service Request for your records.
7. Increase for should be both “Unit/Unit Type” to ensure that 4. In the completion notes box, enter a brief summary of
the system updates the Market Rent correctly. specific work performed and the technician that completed
8. Increase unit history should be set to “Yes.” the work.
9. Report only should be set to “Yes.” 5. Select the “Save” button.
10. Click “Submit”. NOTE: Common Area Service Requests will not require a
11. You will see a report of all the units within the specific unit Follow-up call.
type. Verify that the new market rent looks correct. If it is 1. Select “Completed Work Order Follow-up.”
correct and you would like to move forward with posting 2. Locate appropriate work order and select “Follow-up Call
the change, click the back arrow at the top of your browser Complete.”
window and change the report only to “No” and click
“Submit”. Rentable Items:
12. If your changes are not correct or you would like to make Rentable Items allows you to track items such as Garages,
adjustments to the unit type or increase/decrease amount. Carports, Parking Spaces or Washers/Dryers by assigning
Click your back arrow at the top of your browser window, them an item number. It allows you to manage who has what
make any changes and re-run your report. and when. Please contact www.HelpDesk.FPimgt.com / (RSD)
13. Follow step 11 to finalize changes. Category for more information.
NOTE: The above process does not pertain to your property if you
have Amenity Based tracking in Yardi, Amenities:
Should you have any questions regarding amenities, Amenities can be added to your property to account for
Please submit your inquiry to www.HelpDesk.Fpimgt.com/(RSD) upgrades or differences in market rent due to floor, view or
Category upgrades. If you are interested in having amenities set up on
your property, Please contact www.HelpDesk.FPimgt.com / (RSD)
Category for more information.
Adding Unit Notes:
1. From the left side menu, select “Setup,” then “Unit,” then Automatic Late Fees:
“Find Unit.” All Sites are in the process of converting over to Automatic
2. You can just click “Submit” to view all your units or you Late Fees. Please make sure you are preventing false late fee
can filter to streamline the units. charges by posting your deposits correctly and in a timely
3. Once you are on the Unit screen, click the “Edit” button and manner. Make sure that you enter the Receipt date as the day
select the “Description” tab. you actually received the money onsite and the Deposit date
4. You can then enter any notes that will reflect on your as the day the money was taken to the bank. Should you have
Availability reports. any questions, Please contact www.HelpDesk.FPimgt.com / (RSD)
5. Once you enter all your notes, click the “Save” button to Category for more information.
complete.
NOTE: These notes are associated with the Unit not the Resident
and will remain on the unit screen until you remove them.

The information provided in this Quick Reference Guide is not intended to replace classroom or self-paced training but used as a helpful tool after training is complete.
FPI MGMT - RSD
FPI Management / Residential Software Department (RSD) Report Quick Reference Guide https://www.yardipca.com/93358fpi/

Report
# Report Name Type: Std Report Path Filter Details Description
/ Analytic

Property Management Information

GENERAL REPORTS
1 Daily Activity Report S Dashboard --> Right side under Property Code --> Daily Activity N/A Details all Move-ins, Move Outs, MTM, Available
Report Units, Lease Expirations, Deposit Accounting &
Outstanding Work Orders.
2 Lease Expirations S Dashboard --> Left side under Resident Activity --> Expiring N/A To allow verification that all expired leases are
Leases placed on a MTM status.
3 12 Month Occupancy Report A Analytics --> Operations --> Residential Analytics Property Code; Report Type; Date; Display Details the % occupancy by month for a calendar
year.
4 FPI Weekly Status Report S Reports --> SQL --> FPI Weekly Status Report Property Code; Weekly Completion Date Details out all weekly activity on the property.
From actual rent charge to total delinquency to
traffic and lease expirations.
TRAFFIC/PROSPECT PIPELINE
5 Traffic Detail S Reports --> Traffic --> Traffic Detail for PopCard Property Code; Date Range, Group by None, Shows all traffic detail within a specified date
Agent, Source, or Unit Type range by traffic contact type. Last page shows
totals in a grid box.
6 Conversion Ratios Summary S Reports --> SQL --> Conversion Ratios Property Code; Date Range; Group by Conversion Ratios by Unit, Agent, Source.
A Analytics --> Operations --> Residential Analytics Property Code; Report Type; Date; Display Calculated by Shows or First Contact.
(Analytics - Calculated by Shows only).
7 Pending Applications S Reports --> Traffic --> Pending Applications Property Code; Submit Contains a complete list of all Pending applicants
sorted by Application Date.
8 Waitlist Report S Reports --> Traffic --> Waitlist Report Property Code; Submit Provides you a list of everyone onyour waitlist
sorted by anticipated move in date.
TENANT INFORMATION
9 Resident Activity Detail S Reports --> Resident --> Resident Activity Property Code; Event Type; Date Range Event Type - Move-out. Calculate turnover %.
Compare year-to-year performance.
10 Lease Expirations S Reports --> Resident --> Resident Activity Property Code; Event Type; Date Range View detail and total number of MTM leases &
future expiring leases for a defined period.
A Analytics --> Operations --> Residential Analytics Property Code; Report Type; Date View total number of MTM leases & see future
expiring leases by month for a 12 month period
with drill down capability.
11 Phone/Email Report S Reports --> Resident --> Resident Phone/Email Property Code; Status Used by the site to add residents to Facebook
page and review/contact any remaining residents
who haven't provided their information.

12 Tenant Memo Report S Reports --> Resident --> Resident Memos Property Code Details all resident memos created during the
defined period. Can be streamlined by entering
more information on the filter screen.

1
FPI Management / Residential Software Department (RSD)
# Report Name
UNIT INFORMATION
13 Box Score Summary
14 Unit Availability Detail
15 Unit Statistics
16 Lease Expiration by Unit Type
17 Unit Memo Report
18 FPI Net Effective Rent Roll
RECEIVABLES
19 Deposit Summary
20 Aged Receivables w/ Notes
21 NSF Register
MISCELLANEOUS FEES REVIEW
22 Receivable Detail by Charge Code
Report Quick Reference Guide
Report
Type: Std Report Path
/ Analytic
S Reports --> SQL --> Box Score Summary
A Analytics --> Operations --> Residential Analytics
S Reports --> SQL --> Unit Availability Detail
A Analytics --> Operations --> Residential Analytics
S Analytics --> Operations --> Residential Analytics
S Reports --> SQL --> Expiring Leases by Unit Type
A Analytics --> Operations --> Residential Analytics
S Reports --> Unit --> Unit Memo's
S Reports --> SQL Reports --> FPI Net Effective Rent Roll
S Reports --> Receivables --> Deposit Summary
S Reports --> Receivables --> Aged Receivables W/ Notes
(required report for month end)
A Analytics --> Operations --> Residential Analytics
S Reports --> Registers --> NSF Register
S Reports -->SQL--> Receivable Detail by Charge Code
2
Filter Details
Property Code; Date Range
Property Code; Report Type; Date; Summarize Unit Type. Also view conversion ratios and traffic
by
Property Code; Date
Property Code; Report Type; Date
Property Code; Date
Property Code; Current Month
Property Code; Report Type; Current Date
Property Code
(Can use filter options to streamline)
Property Code; Rent Account (5120-000);
Concession Account (5630-000); Current Date;
Current Month
Property Code; Bank; Deposit Type (Deposit,
ACH, Credit Card); Post Month
Property Code; Current Month; Excluded Units -Resident current balances broken down by period
Yes
Property Code; Report Type; Date
Property Code; Month Range
Property Code; Month Range
Select: Current, Evict, Notice, Applicant &
Waitlist
https://www.yardipca.com/93358fpi/
Description
Used to review exposure (Avail%) by Property or
snapshot for defined period.
Availability by Property or Unit Type, including #
of days vacant. (Analytic report allows for drill
down capability)
Unit Mix + Average Market and Actual Rent/Unit
Type. Can be used to view trending and
establishing new rental rates.
View total number of MTM leases & see future
expiring leases by month for a 12 month period.
Similar to Expiring Leases by Unit Type however
allows drill down and displays a report total at the
end.
Details all unit memos created in the Unit Review
screen
Displays Effective Rent and Effective Rent/Sq. Ft
for a defined period by subtracting concessions
from actual rent by unit, last 30 renewals, or last
30 move-ins.
Used to compare rents and other receivables in
Yardi to the Cash Log.
for the last 90 days. This report includes both
prepaids and delinquencies.
Lists all NSF's entered in Yardi for a defined
period. Compare to NSF's listed on Cash Log.
both prepaids and delinquencies.
Defines all charges applied to residents including
MTM, Late Fees and NSF. Does not reflect
applicants or excluded units.
FPI Management / Residential Software Department (RSD) Report Quick Reference Guide https://www.yardipca.com/93358fpi/

Report
# Report Name Type: Std Report Path Filter Details Description
/ Analytic

MAXIMIZING RENTS
23 Net Effective Rent Roll
24 Resident Lease Expiration
(Date of Last Increase)
S Reports --> SQL Reports --> Net Effective Rent Roll
S Reports --> SQL --> Resident Lease Expiration
Property Code; Rent Account (5120-000); Displays Effective Rent and Effective Rent/Sq. Ft
Concession Account (5630-000); Current Date; for a defined period by subtracting concessions
Current Month from actual rent by unit, last 30 renewals, or last
30 move-ins.
Property Code; Date; Status (leave blank); Sort Identifies the date of last increase for residents.
By Helpful for Rent Control buildings. Ability to drop
into excel and sort by last increase date.

PAYABLES
25 Expense Distribution S Analytics --> Financial --> AP Analytics Property Code; Date Range Utilize this report to check payment status for
(Paid Only) invoices submitted by vendors. (Paid Only).

26 Vendor Ledger S Reports --> Vendor --> Vendor Ledger Property Code; Enter Vendor or date range if Utilize this report to check on payment status for
needed a vendor (ensure you have the correct vendor -
verify vendor code). Use Ctrl+F to search for a
vendor. Shows Paid and Unpaid.
27 Aging Detail S Analytics --> Financial --> AP Analytics Property Code; Date Range Defines amounts of outstanding invoices for
vendors within the last 90 days.
WORK ORDERS
28 Work Order Detail S Reports --> Work Orders--> Work Order Detail Property Code; Date range Displays Work Orders completed by month. If a
category is defined the report will display all
associated completed work orders.
29 Work Order List S Reports --> SQL --> Work Order List Property Code; Status Displays Work Orders by Status for the defined
Can select date range if a more specific period. A brief description of each work order can
reporting result is desired be viewed.
BONUSES
30 Residential Activity Detail S Analytics --> Operations --> Residential Analytics Property Code; Type; Date Range Review Move-in's and Renewals to verify
commissions/bonuses.
31 Tenant Charges S Reports --> Resident --> Tenant Charges Property Code; Month Range; Charge Code Reflects charges by charge code; To verify
concessions given to residents pull this report
using the "conc" charge code.
32 Property Status Report S Analytics --> Operations --> Residential Analytics Property Code; Date Range Outlines traffic and rental performance by
advertising source or agent and by first contact or
shows. (run at every site visit)

3
FPI Management Inc.
# Report Name
BUDGETS
33 12 Month Occupancy Report
34 Budget Comparison
35 12 Month Income Statement
36 Expiring Leases by Unit Type
37 FPI Rent Roll
38 Resident Activity Detail
39 General Ledger
Report Quick Reference Guide
Report
Type: Std Report Path
/ Analytic
MONTHLY FINANCIAL INFORMATION
S Analytics --> Operations --> Residential Analytics
A Reports --> SQL --> 12 Month Occupancy
S Analytics --> Financial --> Financial Analytics
A Reports --> SQL --> Budget Comparison
S Analytics --> Financial --> Financial Analytics
A Reports --> SQL --> 12 Month Income Statement
S Reports --> SQL --> Expiring Leases by Unit Type
A Analytics --> Operations --> Residential Analytics
S Reports --> Unit --> FPI Rent Roll
S Analytics --> Operations --> Residential Analytics
S Analytics --> Financial --> General Ledger Analytics
4
Filter Details
Property Code; Year; Sub Group
Property Code; Report Type; Date; Display
Property Code; Accrual; Comparison period
Property Code; Report Type; Accrual,
Comparison period
Property Code; Book; Date Range
Property Code; Book; Report Type; Date Range period. Analytic version will allow for drilling
Property Code; Current Month
Property Code; Report Type; Current Date
Property Code; Rent Account (5120-000);
Concession Account (5630-000); Write-off
Account (6370-000) or (5940-005); Prepay
Account (2210-000); Current Date; Current
Month
Property Code; Type; Date Range
Property Code; Books (Accrual); Month Range
https://voyager.fpimgt.com
Description
Details the % occupancy by month for a calendar
year.
Compares MTD and PTD or PTD and YTD actuals
vs. budgeted depending on which report version
is pulled (Standard or PTD). Drill down on the
Analytic version for detailed transactions.
Compare income and expenses for a 12 month
down to see transaction details.
View total number of MTM leases & see future
expiring leases by month for a 12 month period.
Similar to Expiring Leases by Unit Type however
allows drill down and displays a report total at the
end.
A unit by unit review of Market Rent, LTOL/GTOL,
Potential Rent, and Vacancy. Totals are found on
the last page. KW uses the GPR Rent Roll.
Review Move-ins, Move-outs, # of Renewals, etc.
per month (up to 40 resident event types are
available to choose from).
Detailed history of account transactions for a
defined period.
FPI Management Inc.
# Report Name
FINANCIAL REPORTS
40 FPI Rent Roll
41 Income Statement
42 12 Month Income Statement
43 Balance Sheet
44 12 Month Balance Sheet
45 Statement of Cash Flows
46 Budget Comparison
47 General Ledger
48 Check Summary
49 Accounts Payable Aging Summary
50 Aged Receivables
51 Security Deposit Summary
Report Quick Reference Guide
Report
Type: Std Report Path
/ Analytic
S Reports --> Unit --> FPI Rent Roll
S Analytics --> Financial --> Financial Analytics
A Analytics --> Financial --> Financial Analytics
S Reports --> SQL --> 12 Month Income Statment
A Analytics --> Financial --> Financial Analytics
S Reports --> SQL --> Balance Sheet
A Analytics --> Financial --> Financial Analytics
S Analytics --> Financial --> Financial Analytics
S Analytics --> Financial --> Financial Analytics
A Analytics --> Financial --> Financial Analytics
S Reports --> SQL --> Budget Comparison
A Analytics --> Financial --> Financial Analytics
S Analytics --> Financial --> General Ledger Analytics
S Analytics --> Financial --> AP Analytics
S Analytics --> Financial --> AP Analytics
S Reports --> Receivable --> Aged Receivables with Notes
A Analytics --> Operations --> Residential Analytics
S Analytics --> Operations --> Residential Analytics
5
https://voyager.fpimgt.com
Filter Details Description
Property Code; Rent Account (5120-000); A unit by unit review of Market Rent, LTOL/GTOL,
Concession Account (5630-000); Write-off Potential Rent, and Vacancy. Totals are found on
Account (6370-000); Prepay Account (2210- the last page. KW uses the GPR Rent Roll.
000); Current Date; Current Month
Property Code; Book; Date Range A PTD and YTD review of income and expenses.
Property Code; Book; Report Type; Date Range Analytic version allows for drilling down to see
account details.
Property Code; Book; Date Range Compare income and expenses for a 12 month
Property Code; Book; Report Type; Date Range period. Analytic version will allow for drilling
down to see transaction details.
Property Code; Book; Date Range Monthly financial report that displays a snapshot
Property Code; Book (Accrual); Report Type; of assets, liabilities & owners equity.
Month
Property Code; Book; Date Range Monthly Financial Report, Snapshot of assets and
liabilities by month for a 12 month period.
Property Code; Book (Accrual); Date Range Similar to an Income statement with an
Adjustments section at the bottom. This report
Property Code; Book (Accrual); Report Type; displays activity for a defined period.
Date Range
Property Code; Book (Accrual); Comparison Compares MTD and PTD or PTD and YTD actuals
period vs. budgeted depending on which report version
Property Code; Report Type; Book (Accrual), is pulled (Standard or PTD). Drill down on the
Comparison period Analytic version for detailed transactions.
Property Code; Books (Accrual); Month Range Detailed history of account transactions for a
defined period.
Property Code; Month Range Details all disbursements (checks) for the period.
Property Code; Post Month; Current Date Defines the amounts outstanding to vendors
within the last 90 days. Does not include invoice
the invoice detail seen on the Aging Detail.
Property Code; Current Month; Excluded Units -Current balances residents broken down by
Yes period for the last 90 days. This report includes
Property Code; Report Type; Date both prepaids and delinquencies.
Property Code; Status; Time Frame; Excluded Review security deposits. Can be viewed in detail
Units - Yes or as a summary. Streamline by selecting status.
Selecting no status will display all residents ever
to have lived at the property.
FPI Management Inc.
# Report Name
SUPPORTING REPORTS (FINANCIAL)
52 Trial Balance
53 General Ledger
54 Amortized Concession Report
55 Rent Roll with Lease Charges
56 Lease Expiration with New Leases
57 Wait List
58 Max Rent Audit
59 Demographic Wait List
60 Property Demographics
61 Certification Listing
62 Household Income
63 UA Reimbursements (HUD/RD Only)
64 Project Status Report (Tax Credit Only)
65 Scheduled Annual Recerts
66 Set Aside Mapping
Note: Some reports may not be run to screen. You will receive an error that says "incorrect Syntax Near XXXX." If you receive this error, just run the report to PDF or Excel.
Some reports are dependant of your access level. You may not be able to view all reports listed on this quick guide.
Report Quick Reference Guide https://voyager.fpimgt.com
Report
Type: Std Report Path Filter Details Description
/ Analytic
S Analytics --> Financial --> Financial Analytics Property Code; Book (Accrual); Date Range Balance of all accounts (Summary or Detailed)
generally from GL acct # 5220-999 and down.
S Analytics --> Financial --> General Ledger Analytics Property Code; Books (Accrual); Month Range Detailed history of account transactions for a
defined period.
S Reports --> Resident --> Tenant Charges Property Code; Status (can multi select); Shows trailing concessions by unit by month.
Charge Code; From Month
S Reports --> SQL --> Rent Roll with Lease Charges Property Code; Date; Month Details all monthly charges that are recurring
A Analytics --> Operations --> Residential Analytics Property Code; Report Type; Date; Month charges set up as a resident lease charge, not just
rent as seen on other Rent Roll's.
S Analytics --> Operations --> Residential Analytics Property Code; Date Range Details ALL (current and past residents) lease
expirations in a defined period including new
resident leases.
AFFORDABLE REPORTS (Note: Need to be Affordable User role)
A Analytics --> Compliance Reports --> Report Type --> Wait List Property Code; Effective Date; Shows everyone on the waiting list for your property
and their demographic information. Can be adjusted
with the drop downs to show Removed and Moved-
in applicants
A Analytics --> Compliance Reports --> Report Type --> Max Property Code; Effective Date; As of Date Displays rent, UA, set aside, and max rent for
Rent Audit auditing purposes.
Shows everyone on the waiting list for your property.
A Analytics --> Compliance Reports --> Report Type --> Wait List Property Code; Effective Date; Can be adjusted with the drop downs to show
with Demographics
Removed and Moved-in applicants
A Analytics --> Compliance Reports --> Report Type --> Property Code Details all demographic information for every
Certification Listing (Summarize by "Member") HOH and family member.
A Analytics --> Compliance Reports --> Report Type --> Property Code Details income information from the most current
Certification Listing (Summarize by "Head of Household") cert for every household.
A Analytics --> Compliance Reports --> Report Type --> Property Code Details cert effective date, income, HH size, and
Certification Listing (Summarize by "Head of Household") income category for each tenant.
A Analytics --> Compliance Reports --> Report Type --> Property Code; Month/Year Provides a list of all UA reimbursement tenants (if
Certification Listing (Summarize by "Member") any) and amount of UA reimbursement.
A Reports --> Tax Credit Reports --> State PSR Report Property Code; Date Range; State Produces a state specific Project Status Report
(PSR).
A Analytics > Compliance Reports > Report Type > Scheduled Property Code; Program Type; Pending Certs Produces a report showing all certs coming due and
Annual Recertification (Summarize by either property or Within if run by 120 Days will show all past due and certs
resident) coming due.
A Analytics --> Compliance Reports --> Report Type --> Unit Property Code Provides a detailed list of what set aside is
Mapping assigned to which units.