BRIHANMUMBAI MUICIPAL CORPORATION

STANDARD OPERATING PROCEDURE

MDC/4977/0D dtd 21.12.2023

Sub: Migration from SRM Module to Mahatender portal for

invitation of tenders below 25 Lakhs in BMC.

On Mahatender portal, tenders to be invited in single packet system wherein

the BOQ of all bidders will be submitted along with the documents.
Due to time constraint and urgent nature of works following SOP to be followed
till the SBD for tender below 25 lakhs comes into force.

1. The bidder shall get vendor registration in BMC and submit the details of
the same in Annexure I while bidding. For Vendor Registration following link
to be followed https://www.mcgm.gov.in/iri/portal/anonymous/ql Firstpage

2. The bidder will be treated as non-responsive on non-submission of

following documents without any intimation and the said bid willbe offered
to the next lowest (L2) bidder.
a. Certified copy of PAN documents
b. Equivalent Class of Valid Registration Certificate of BMC or other
Government Authorities
C. Valid Bank Solvency
d. GST Certificate
e. Partnership Deed if any
f. Annexure I

g. Undertakings of Class registration within 45 days (New BMC Vendor)

h. One similar completed work in last 05 years costing not less than the
amount equal to 40% of the estimated cost
Average Annual financial turnover during the last3 years, should be at
least 30% of the estimated cost. Certificate certified by Chartered
Accountant

j Bid Capacity calculation certified by Chartered Accountant (Annexure -

II)
 k. Undertaking of Amount of Works in hand with P.O number
Undertaking of arrangement of requisite equipment and manpower
during commencement of work
m. No physical submission of documents will be allowed (in case of
corrupt files)
n. In adequate EMD / Tender fees / Scrutiny fees
Rate Analysis as applicable (bidde quoting below -15%)
p. Undertaking cum indemnity bond in the prescribed format
stating that the firm is not under penal action by any govt., Semi
govt. And govt. Undertaking etc.

3. Grievance will be considered, if received within 24 hours after opening of

ten der.

4. If bidder submits misleading / false documents, 100% EMD will be

forfeited. (no provision of partial forfeiture of EMD in Mahatender)

5. Circular u/no. Ch.E/Vig/1252/B dated Bid capacity criteria for bidders for
quoting works in e-quotation or unstar tenders is applicable.

6. The successful bidder will have to pay contract deposit @ 5% of total

contract price for faithful performance of the contract. Such deposit shall
be either in the form of Demand Draft or the successful bidder shall pay
such Contract Deposit online. Such Contract deposit shall be refunded
after completion of DLP period.

7. The successful bidder should submit affidavit on Rs. 200/- stamp paper
stating that they will submit valid insurance policy i.e. work contact
policy, CAR policy and Janata policy in due course of time.

8. The ASD will be applicable as per the circular u/no. CA (F)/42 dtd
09.01.2021
9. Performance Bank Guarantee

% Quoted Amount of Performance Guarantee

PG=0.92% X Contract sum
For premium, at par and
rebate less 0 to 12% Applicable for Rebate of 12o

For Rebate of 12.01%

P.G. = (0.92% X contract sum applicable
for rebate of 12%) + (X) x Contract sum
and more where
X = Percentage rebate quoted more
than 12%

10.In case the recommended bidder refuses /fails to

(a) Accept the purchase order issued to them within 3 days.
(b) Start the work on given date after accepting the PO within 2days.
Such errant vendors will be debarred from participating in future
ten ders and the security deposit will be forfeited, and blacklisting of such
vendors will also be initiated.

11.As per the provision of section 70 ()(b) of the MMC act 1888, it is
necessary that, successful tenderer has to execute the written
contract as well as he has to pay legal and stationary charges.

12.AlIl communication addressed to MCGM by the contractor should

invariably mention the bid no., Name of work and ward no. for speedy
addressing to the correspondence.

13. C&D permission to be obtained as per 'Construction & Demolition Waste

Rules 2016'.

14. Barricading shall be provided free of cost as per circular U/no

MGC/F/6342 dtd 05.05.2018. As per Annexure I, II and III of
Standard drawings and specifications with slogans and department wise
colour codes. (Circular is available on MCGM Portal)

15. The scrutiny report as per Annexure III shall be uploaded for Technical
Evaluation, accordingly, responsive bidder shall be processed for further
Financial Evaluation.
 16.Award of contract shall be processed after 48 hours of Financial Evaluation
report (if no grievance is received).

17.The process of tender on Mahatender portal is thus completed.

- Sd - - Sd -

Assistant Commissioner P/N Assistant Commissioner K/E

- Sd -
D.M.C (Zz-IV)
 BIDDER DETAILS

Subiect: Unstar/E-Tender of CWC Work in K/W Ward.

Name of work

Bid Number

Premium/
Rebate quoted
Date of opening

I, the undersigned, has read the above directions and noted the same
for the bid under reference.

Tenderer's Signature
Tenderer's Name :

Bidders to provide personal details in this form and submit the same
before taking work order.

Name of work

Bid No.

Bidder Name

Name of the firm

Vendor No.

Contact Nos.

E-Mail ID

Postal Address

Contractor's Signature
Date : .........../...
 Annexure-I

DETAILS KEY PERSONNEL WITH TENDERER WHO ARE PROPOSED FOR

THIS CONTRACT

Table - A
Name of work

Bid No
Name of the firm
Vendor No.

Table -B

SrNo Description Name Qualification Professional Since how long Remarks

of category experience and in service with
details of works tenderer
carried out

SEAL OF COMPANY SIGNATURE OF TENDERER :

DESIGNATION :
DATE :

(Note: If the bidder fails to submit the BMC vendor number, then the bidder will be
treated as non-responsive and 100% EMD will be forfeited.)

6
 Annexure-II

Name of work

Bid No
Name of the firm
Vendor No.

The bid capacity of the prospective bidders will be calculated as under:

Assessed Available Bid Capacity = (A* N* 2 - B)
Where,
A = Maximum value of Engineering works executed in any one year (year means
Financial year) during the last five years (updated to the price level of the Financial
year in which bids are received at a rate of 10% per year) taking into account the
completed as well as works in progress.
N= Number of years prescribed for completion of the Project/Works, excluding
monsoon period, for which bids are being invited.
B=Value of existing commitments (only allotted works) on the last date of submission
of bids as per bidding document and on-going works to be completed during the
period of completion of the Project/ Works for which these bids are being invited.

The same shall be certified by Chartered Accountant.

7
 Rate Analvsis

Rate Analysis format

Sr. Item Unit Quantity Rate Amount
Description of Item
No.Code
Details of Cost for : 1 Un it
for example 1.00 Cum
1.00 Sq. Mtr
1.00 Rmt
1 Material
2 Labour:
Total Material & Labour
A Cost
Total of A:
B |Overhead & Profit % %
on A
C Total (A+ B)
D Per Unit Cost
Say

SEAL OF COMPANY SIGNATURE OF TENDERER

DESIGNATION :
DATE :

8
 Annexure-III

Name of Work:

Tender No :

Scrutiny fee:
E.M.D 1% :
Class
Tender Amount
40% of amount of tender work
30% of amount of tender work

Sr No List of Documents Scrutiny Report

Vendor No
1 Certified copy of PAN documents
2 Equivalent Class of Valid Registration
Certificate
3 Valid Bank Solvency
4 GST Certificate
5 Partnership Deed if any
6 Annexure I
7 Undertakings of Class registration
8 One similar work 40%o amount
Average Annual financial turnover 30% amount
10 Bid Capacity calculation certified by Chartered
Accountant
11 Undertaking of Amount of Works with P.O
number
12 Undertaking of arrangement of requisite
equipment and manpower during
commencement of work
13 Rate Analysis
14 Undertaking cum indemnity bond

J.E (M) S.E(M) A.E(M)

(Note: If the bidder fails to submit the documents as per SOP, then the bidder will
be treated as non-responsive and 100% EMD will be forfeited.)
 BRIHANMUMBAIMUNICIPAL CORPORATION
Subject: Repairs to 10 Seated PSC Block at mangelawadi road, near shrirang tailor.
mangeawadi , santacruz( west) in Beat No. 71 in K/W Ward.
ABSTRACT SHEET

Sr. Item No. Rate Per Amount

Deseription Quantity
No.
- R3-CS-DD-65 Removing cement plaster of any 246.94 193.00 Sqm. 47659.42
|finishfrom the wall, complete with
racking out the joints to a depth of
20 mm.
2 R3-CS-DD-71 703.00 Nos 7030.00
|Removing existing door or 10.00
windows with frame and shutters
and making good etc. to the
existing surface.
3 R3-CS-PV-11 Providing and fixing 30mm thick 15.20 2802.00 Sqm. 42590.40
|factory made solid both side
Pre laminatedpaneled PVC door
shutter consisting naturally strong
stiffener frame and sandwich
panelled tooffer sound and heat
:nalatianith neaaoura lanainata L
4 R3-CS-PV-01 P/F FRP door frame etc. 49.00 611.00 Rmt. 29939.00
5 R3-CS-PS-13-b P/F Providing and fixing white 10.00 3174.00 Nos 31740.00
vitreous china water closet
6 R3-CS-WP-22 Providing and filling AAC bats (of 7.54 16963.00 Cum. 127901.02
size 40-60 mm) with cement
mortar mixed in the ratio 1:3:6 (1
cement:3 coarse sand: 6 block
bats) including mixing of approved
water proofing compound in
recommended proportion for W.C..
bath and kitchen. The laid brick bat
mix shallbe well rammed and
compacted as required. Further
R3-CS-FL-32-d Providing and fixing 8mm thk. 287.44 1604.00 Sqm. 461053.76|
ceramic tiles as specified below
conforming to 1.S. 15622-2006 of
approved quality, pattern and
colour for dado in the wet area
including preparing the surface and
levelling in the desired line,
backing of 20 thk. cement mortar
 R3-CS-FL-06-d |Providing and laying 6mm thk. 13.95 1502.00 Sqm. 20952.90
ceramic tiles as specified below
conforming to I.S. 15622-2006 for
flooring of an approved, quality,
make, size and pattern /design, for
flooring including cement mortar
bedding of 25 mm thick in 1:4
proportion, neat cement float,
cutting, leveling, jointing, filling
the joints by ncat ccment slurry or
approved colour grout, curing,
finishing etc complete as directed
|by Engincer In Charge.
R3-CS-RW-04 Providing and fixing 6 mm thick 108.36 452.00 Sqm. 48978.72

Non-asbestos high inmpact

Polypropylene reinforced cement
corrugated sheet of approved make
conforming to IS: 14871-2000
|laying the same in position as per
|the stipulation in IS: 3007- 1991
using 8m dia polymer coated iron
Lor Jhook bolts, galvanized iron
R3-CS-DD-64 |Removing mosaic, cement marble, 74.85 315.00 Sqm. 23577.75
10
granites non-slippery, tandur,
|kotah, shahabad stone or Indian
|Pattern stone, glazed tiles in
R3-CS-CW-1-c Providing and laying in position 3.45 6682.00 Cum. 23052.90
11
plain cement concrete of
specified grade cement with
trap/granite/quartzite/gneiss metal
mixing in concrete mixer including
bailing out water,
compacting, finishing surface,
curing and including the cost of
centering and shuttering at all level
Nominal Mix of1:3:6 (1 Cement
OPC: 3coarse sand : 6 graded
stone aggregate 20 mm nominal
size).
R3-CS-RW-16-b |Providing and fixing UV resistant 18.00 339.00 Rmt 6102.00
12
selffit UPVCpipes of approved
make
|for Rainwater downtakes
confirming to IS 13592:1992 Type
|A suitable
for 4kg/sqcm pressure for
following pipe diameters including
rain water
|receiving recess with pvc plug
 C-79
R3-CS-FL-38-b Providing and fixing polished 9.50) 867.00 Rmt. 8236.50
natural stone slab as specified
|below of approved quality, pattern
and colour for treads including
preparing the surface and levelling
in the desired line, in cement
mortar l:4, cemcnt float, machine
14 R3-CS-RW-10 Removing Existing Mangalore 108.36 127.00 Sqm 13761.72
tiles / AC/ GI/ Galvalume
|Shects/polycarbonate plain and
corrugated sheets from roof/
|cladding / partitions ctc.,excluding
supporting structure but including
scaffolding, handling, transporting.
sorting and stacking at site lead up
|to 150m and or disposing etc
|complete as directed.

15 R3-CS-SS-25 |Providing and fixing M. S. black 72.70 964.00 Rmt. 70082.80

pipes for columns, including base
plate & cap plate 6 mm. thick
foundation bolts, nuts, etc.,
complete with 3 coats of approved
synthetic paint etc., complete as
directed. Pipes shall be of Tata or
Jequivalent make. Dia of pole 50
mm. 'C' class
16 R3-CS-PS-196 Providing & fixing M. S. angled 6.00 1797.00 Nos. 10782.00
ISA 5050 of 6 mm. welded frame
|for rectangular inspection chamber
of 90 cm x 45 cm. with, 1:2:4 R.
C.C. cover of approved design,
50mm. thick fixed complete
including cement sand filleting 1:
|1in C. S. complete as directed
l(Including fixing in cement mortar
17 R3-CS-FL-01-c |Providing and laying polished 17.22 1508.00| Sqm. 25967.76
natural stone as specified below
(Machine cut) of an approved
quality and size for paving
|/flooring in plain and/or diamond
/approved pattern including cement
mortar bedding of 25 mm thick in
 R3-CS-PN-2 Providing and applying first single 108.36 114.00 Sqm. 12353.04
coat of approved primer and two
coats of dry distemper paint (water
bound distemper) of an approved
make and colour as per
manufacturers specifications to any
surface, at all height and locations
as directed including scaffolding.
cleaning and preparing surfaces for
painting with broom, coir and sand
paper if necessary or by any other
approvedmeans, etc. complete as
directed by Engineer-in-charge.

19 R3-CS-FL-50 P/F Jet Black Granite 0.27 4567.00 Sqm 1233.09

20 R3-CS-FL-51-a |Letter Up To 30mm 100.00 41.00 Nos 4100.00
21 R3-CS-FL-51-b |Letter 30Omm To 5Omm 35.00 48.00 Nos 1680.00
22 R3-CS-FL-51-c |Border line upto 12mm thk. 1.90 286.00 Rmt 543.40
Excavation for foundations. Cum.
substructures, basements, tanks,
sumps, walls, chambers, manholes,
trenches, poles, pits & general
|building works in all types of soils,
egetable earth, soft murum,
running sand, shingle, turf clay,
|loam, peat, ash, shale, slag, chalk,
23 R3-CS-EW-1
garbage, muddy/ marshy/ slushy 12.87
soil, marine clay, reclaimed land 387.00 4980.69
etc. for pths/lifts upto 1.5M
|measured from the ground level,
including dressing/ trimming the
|sides, leveling and ramming of
bottoms, manual dewatering,
removing rank egetation,
|backfilling in layers not more than
200mm thickness, watering,
Providing, laying and jointing Rmt
glazed stoneware pipes class SP-1
with stiffmixture of cement mortar
|in the proportion of l:1(1
24 R3-CS-PS-163-d cement:1 fine sand) including 17.28 1175.00 20304.00

testing of jointsetc. complete :

250mm dia S.W. pipe

Providing and laying cement Rmt

concrete 1:4:8 (l cement:5coarse
sand: 10 graded stone aggregate
25 R3-CS-PS-164-d |40mm nominal size) all-round S 17.28 1370.00 23673.60
.W. pipes including bed concrete
as per standard design : 250 mm
|S.W.pipe
 83
Constructing brick masonry Nos.
|inspection chamber 90cm x 45cm
x30cm in cement mortar 1:4(1
cement:4 coarse sand )with
R.C.C. top slab with 1:2:4 mix (1
26 R3-CS-PS-194 cement:2 coarse sand :4 graded 2.00 4342.00 8684.00
stone aggregate 20 mm nominal
|size), foundation concrete 1:4:8
mix (| cement :4coarse sand : 8
graded stone aggregate 40 mm
nominal size), inside plastering 12
mm thick with cement mortar 1:3

Total 1076960.47
Add :- 9% CGST 96926.44
Add :- 99% SGST) 96926.44
1270813.35
Add 4 % W.CA 50832.53
Add 2 % S.C. 25416.27
Add 10 %S.C. 127081.34|
Total 1474143.49

Restricted Amt. : 1474150.00

J.E (M) KWest Ward S.E (M) KWest Ward AE(Maint)KW

(Prepared by) (Checkèd by)

A.E.M. KWest
Estimzte amounting to Rs..IH4)5.:09.
VERIFIED Is duty scruti:nised by aic ard the same ma; plçe
be put up to the cuiyatent aushority for
(K/West) administration and executivo approval,
Sr. A. & A.A.
W.E. Edest