CONSTRUCTION DIVISION

MANUAL

Doc. Code CONM

Rev. No. 1.0
Issue Date September 2018

Checked by Projects Manager

Name Bahjat Sahmarani
Signature
Date

Approval
Department Construction Division Chief Operating Officer
Name Mehdi Deghdak Mehdi Deghdak
Signature
Date
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Sep. 2018

TABLE OF CONTENTS

CONSTRUCTION DIVISION ........................................................................................................

Vision ...................................................................................................................................1
Mission .................................................................................................................................1
Goals ....................................................................................................................................1
Organization Chart ..............................................................................................................2
Job Descriptions ..................................................................................................................3
Project Initiation, Mobilization & Demobilization Procedure..............................................18
Project Initiation Process ..................................................................................................19
Project Mobilization Process.............................................................................................20
Project Demobilization Process ........................................................................................21
Project Execution Planning Procedure..................................................................................22
Project Execution Planning Process .................................................................................23
Project Execution and Progress Monitoring Procedure ........................................................24
Project Execution Process Interaction Matrix ..................................................................25
Subcontractor Control Process..........................................................................................26
Activity Execution Process .................................................................................................27
Project Progress Monitoring Process ...............................................................................28
Project Hand-over Procedure ................................................................................................29
Project Hand-over Process ................................................................................................30
Construction General Activity Process Map.........................................................................31
Forms and Templates ................................................................................................................
Site Setup Checklist Form ..................................................................................CON_FM01
Demobilization Checklist Form .........................................................................CON_FM02
Project Execution Plan (PEP) Template ...........................................................CON_FM03
PEP Change Proposal Form .............................................................................CON_FM04
Project Quality Plan (PQP) Template ...............................................................CON_FM05
Handover Site Readiness Letter Form ...............................................................CON_FM06
Construction Client Satisfaction Survey Form ..................................................CON_FM07
Construction Client Complaint Log Form .........................................................CON_FM08
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Vision, Mission and Goals of Construction Division

Our Vision:

Built Contracting Company will be a recognized and reliable builder. A highly commendable company
that our employees are proud to work for.

Our Mission:

Our mission is to deliver a cost-efficient project and service with great level of professionalism. We
strive hard to continuously improve our workmanship to meet the quality standards and the customer
requirement.

Our Goals:

 Completing the project within the scheduled timetable.

 Completing the project within the stipulated Budget.
 Completing the project with optimum utilization of Material, Manpower and other Resources.
 Completing the project with the maximum level of Quality.
 Completing the project according to the Specified Guidelines.
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Construction Division Organization Chart

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Job Descriptions:

Position Construction Division Manager Reports to Chief Operating Officer

Division Construction Subordinate Projects Manager

Job Summary:
The Division Manager is responsible for planning, directing and managing all the activities,
processes and operations within the division and ensures division’s strategy and objectives are
aligned with Built Contracting Company’s overall directions and strategies.

Duties & Responsibilities

 Establishes, implements and recommends new or enhanced division’s strategies, polices and business
plans to the COO in line with Built Contracting’s overall directions.
 Manages operation within division and provides general operational directions to subordinates regarding
the various activities within the division to ensure provision of timely and professional services to clients
with agreed budgets.
 Reviews and approves budgets for the division and related projects.
 Liaises with division heads to ensure smooth flow of information, support and timely delivery of
project requirements for both existing project projects as well as new bids.
 Reviews, analyses and approves change order in projects.
 Reviews and oversees the mobilization and demobilization of manpower and other resources within
awarded projects in coordination with concerned functions.
 Identifies new clients and meets with subcontractors on various occasions to discuss new project
progress reviews and any change order.
 Develops and directs the setting of performance targets for the division’s staff to ensure that their
objectives reflect the organization business strategies and targets.
 Monitors and controls the overall performance of the division and reports any deviations to the COO.
 Ensure open communication channels among Regions/Areas/Projects management are maintained by
enforcing management review meeting at different levels in the division.
 Recommends trainings, appointments, firing, promotions, missions and assignments within the division to
the COO.
 Ensures that the organization directives and objectives are constantly adhered to in the planning and
execution of all division activities.

Qualifications:

Bachelor’s degree in Engineering or equivalent.

Experience:

20 years experience out of which 10 in a managerial role and 2-3 of site familiarization

Skills and Knowledge:

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 Ability to work with many levels of the organization

 Strong work-ethic and interpersonal skills

 Fluent in written and spoken English

 High level of proficiency in Arabic is a plus

 Computer literate

Competencies:

 Customer focus.

 Commitment.

 Adaptability.

 Public Relation

 Organizational Awareness

 Risk Analysis and Management

 Managing People

 Business Reasoning

 Leadership Skills

 Strategic Planning

 Decision Making Skills

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Position Projects Manager Reports to Construction Division Manager

Division Construction Subordinate Project Manager

Job Summary:
The Projects Manager reports to Construction Division Manager CDM. He is accountable for profit
and loss of his relevant area composed by a Mega-project or a group of projects assigned by the
Division Manager.

Duties & Responsibilities

 Manage, coordinate, plan, direct, and administer all projects within his Area from the conceptual stages
through planning, engineering, procurement, construction, start-up, performance testing, initial operations,
and prime contract close-out, in line with the set Company Policies Procedures and Processes in
accordance with the Construction Division directives

 Provides leadership for the development and maintenance of a high performance of Team (Project
Managers and Site Engineers). Has overall responsibility for Programs /Projects execution within his Area,
ensuring that Programs/ Projects are delivered within set budgetary targets, contract requirements,
standards of quality and safety and to Customer performance expectations.

 Has the overall responsibility to make sure that Project Managers within his Area are duly and timely
performing their Essential Job Duties as described in the their Job Description..

 Has the overall responsibility to make sure that all information and Project Financial Reporting within his
Area have been verified and accuracy confirmed before consolidating and passing through to the Construction
Division Manager.

 Strategy& Policy
- Applying the Division strategy and business plans
- Managing operations and providing general guidance to direct subordinates regarding various activities in
order to ensure provision of timely and professional services to clients as per contract requirements and
specifications.

 Profit & Loss Management

- Ensure adherence to the set budget in coordination with Cost Control.
- Monitoring the control of projects’ cash flow and cost at completion.
- Conducting cost and trend analysis based on Key Performance Indicators KPIs determined in coordination
with PM.

 Contract Management
- Monitoring change orders and claims prepared by Service Marché Manager based on PM proposals.
- Dealing with Client / Consultant on issues not solved at project level, under directives of Construction Division.
- Meeting with sub-contractors on various occasions to solve major projects ’issues and change orders, if
needed.
- Supervising all contractual aspects in coordination with Service Marché and Procurement Division.
- Controlling the billing issued at Project level.

- Resources / Manpower
- Overseeing the mobilization and demobilization of manpower and other resources within awarded projects.
- Managing the manpower development to achieve their full potential and deliver consistently high performance
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standards.
- Recommending trainings, appointments, promotions, terminations, missions and assignments of employees
within the Area.

- Reporting & Communication

- Approving the Project Execution Plan PEP that is established for each project upon awarding prepared by PM.
- Monitoring& controlling the overall performance of the Projects under his responsibility, reporting any
deviations to the Division Manager and proposing corrective actions.
- Developing and directing the setting of performance monitoring to ensure that projects’ progress is on
schedule.

- Ensure periodical management review meetings are held at the area level and minutes are communicated
vertically across the hierarchy.

Qualifications:

 Bachelor’s degree in Engineering

Experience:
 15years experience out of which 7 in a managerial role and 2-3 of site familiarization. ( or managing
projects with similar value)

 PMP Certificate – Management courses

Skills and Knowledge:

 Fluent in written and spoken English

 Ability to work with many levels of the organization

 Strong work-ethic and interpersonal skills

 High level of proficiency in Arabic is a plus

 Computer literate.
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Competencies:

 Customer focus.

 Commitment.

 Adaptability.

 Strategic Planning

 Change Management

 Leadership Skills

 Decision Making Skills

 Business Reasoning

 Managing People
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Position Project Manager PM Reports to Projects Manager

Division Construction Subordinate Site Management Team

Job Summary:
The Project Manager has the overall responsibility for executing/performing construction projects in
terms of scope (contract), profits and loss, schedule and quality from their inception to their hand-
over (Engineering, Procurement and Construction).

Duties & Responsibilities

 Manage, coordinate, and administer the project from the conceptual stages through planning,
engineering, procurement, construction, start-up, performance testing, initial operations, and prime contract
close-out; in line with the set Company Policies Procedures and Processes in accordance with the
Construction Division directives.

 Provides leadership for the development and maintenance of a high performance project team. Has
overall responsibility for Program/Project execution, ensuring that Program/Project is delivered within set
budgetary targets, contract requirements, standards of quality and safety and to Customer performance
expectations.

 Develops project execution plans, with contracting strategy and procurement schedule.

 Ensures proper implementation of Division of Responsibility (DOR) by the Team, in line with the integrated
work processes.

 Establishes an appropriate, integrated organizational structure, including off-project functional and

specialist support.

 Defines and communicates roles, responsibilities and authorities to project team members to ensure
project completion in a safe manner, within set budget, on schedule, and in conformance with the appropriate
standards, specifications and applicable regulatory requirements.

 Ensures scope, design basis and objectives are defined, Trend Management, detailed work plans,
schedules, budgets and procedures are established, including: Execution Plan; Contract Management Plan;
Plan for addressing critical cross-functional work processes and systems, etc.

 Monitors and controls all contractual commitments to ensure that all work is being performed in accordance
with the specifications, drawings and terms of the contract, that a trend program is in place, that change
orders and claims are processed in a timely manner.

 Implements and maintains a change management control system. Ensures that all Customer communications
on the prime contract are documented. Manages contractors on construction management projects.

 Facilitates with project team the development, communication, implementation, update and continual use of
the Project Execution Plan. Reviews and approves project control systems which measure
progress/performance, provide early warning of deviations from Plan, and identify corrective actions to be
taken.

 Identifies quality requirements and ensures the proper processes are identified and implemented to
achieve contractual quality commitments. Assesses customer perception of quality on a regular periodic basis.

 Oversees the Environmental, Safety & Health program for both the office and field work environments
including contractor and subcontractor activities. Ensures design is in accordance with ES&H laws and
regulations applicable to the project.
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 Oversees the Document Control and Records Management function. Coordinates the documentation and
software turnover package to the client at the end of the project. Ensures that customer standards for
documentation and electronic files are maintained, as appropriate.

 Reviews and approves bid tabulations for commitments on all major purchase orders, contracts, and
sub- contracts, and approves critical changes to these documents in accordance with the delegated
commitment authority. Considers currency protection and hedging, as appropriate.

 Directs the preparation and presents the Project Financial Status Report to management.

 Monitors cash flow to minimize the use of company capital resources on the project. Informs the Customer of
the current and anticipated cash requirements. Establishes and controls the budget for non-reimbursable
project costs.

 Promotes monitors and mentors the concept of total installed cost (TIC). Initiates, promotes and
continually practices team building.

 Conducts periodic project and Customer meetings consistent with the project communications plan to
promote and facilitate communication and enhance Client relationship.

Qualifications:

Bachelor’s degree in Engineering

Experience:
8-10 years in a similar position on site out of which 2-3 in a managerial role.

Skills and Knowledge:

Very good knowledge of English. Arabic is a plus

Competencies:

 Customer focus.

 Commitment.

 Adaptability.

 Planning and organizing skills

 Leadership skills

 Decision making skills

 Listening, understanding, and responding

 Coaching and Mentoring

 Concern for others

 Impact and influence

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Position Site Engineer Reports to Project Manager

Division Construction Subordinate Site Team

Job Summary:
Site engineers have a management team to help liaise with other workers such as architects,
supervisors, surveyors, subcontractors and planners.

Duties & Responsibilities

 A site engineer can act a main advisor on a site working with subcontractor, operatives and craft people.

 Ensuring each task is finished according to quality standards, identifying structural problems, providing
solutions for any technical issues, addressing issues with any subcontractor in a timely way, following
strict budget guidelines regarding materials and work hours.

 The senior site engineer will share with site engineers to determine the appropriate construction method
and plans.

 Site engineers will understand the detailed engineering drawings and documents to ensure site work are
carried out accordingly.

 Oversee field activities and provide daily updates to project management team on work progress.

 Ensure equipment, tanks and piping, etc. are of safe design and ensure contractor’s field supervisors
and workers, work safely on site and know their role and responsibility in safety when executing field activities.

 Implement programs and recommendation approved by the project management team and safety department.

 Cooperate with the consultant and quality control regarding request for inspections (RFI).

Qualifications:
Bachelor Degree in Civil Engineering

Experience:
1-3 years training or work experience in related field.
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Skills and Knowledge:

 Able to handle pressure without letting it detract from the quality of work

 Dependable and able to act with discretion

 Strong interpersonal, verbal and written communication skills

 Strong researching skills

 Fluent in written and spoken English

 Computer literate

Competencies:

 Customer Focus

 Commitment

 Adaptability

 Systematic Thinking

 Planning and organizing skills

 Problem Analysis & Solving Ability

 Teamwork

 Decision Making Skills

 Punctuality
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Position Site Supervisor Reports to Site Engineer

Division Construction Subordinate Foreman

Job Summary:
Supervises and executes a specific trade for an assigned project.

Duties & Responsibilities

 Supervises overall production of site project

 Basic English to be well understand.

 Monitors and checks the actual production to actual drawing

 Directs and motivate the foreman to accomplish projected production

 Evaluate the resources for each job

 Hand the site meeting

 Participate to the site synthesis with other traders

 Adjust planning and manpower following planning necessity

 Manage indirect cost

 Follow consumption of materials, working time / cleanliness / respect.

Qualifications:
Technical Diploma or collage graduate in related field

Experience:
1-3 years training or work experience in related field

Skills and Knowledge:

 Able to handle pressure without letting it detract from the quality of work

 Dependable and able to act with discretion

 Strong interpersonal, verbal and written communication skills

 Strong researching skills

 Fluent in written and spoken English

 Computer literate
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Competencies:

 Customer Focus

 Commitment

 Adaptability

 Managing People

 Leadership skills

 Managing interpersonal conflict and resolving problems

 Concern for others

 Planning and organizing skills

 Impact and influence

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Position Foreman Reports to Site Supervisor

Division Construction Subordinate Group Leader

Job Summary:
Schedules, supervises, and monitors the execution of construction activities for a specific trade,
and ensures compliance with project schedule, quality, and safety standards.

Duties & Responsibilities

 Organizes and assigns responsibilities of group leaders to ensure high quality of work delivered in
coordination with direct supervisor.

 Trains and assigns employees according to qualifications in coordination with the direct superior.

 Monitors the attendance and checks productivity and efficiency of subordinates.

 Reads drawings and sketches as instructed by the direct superior.

 Monitors execution progress in order to ensure compliance with site schedule.

 Ensures compliance of project activities with safety standards and quality requirements.

 Estimates and requests the necessary materials and tools for carrying out the works, and follows up on
their delivery with direct supervisor.

 Reports work progress and execution-related issues to direct supervisor on a daily basis.

Qualifications:

Intermediate

Experience:

A minimum of 7 years in related trade

Skills and Knowledge:

 English literate

 Technical know-how in specific trade

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Competencies:

 Customer Focus

 Commitment

 Adaptability

 Managing People

 Leadership skills

 Managing interpersonal conflict and resolving problems

 Concern for others

 Planning and organizing skills

 Impact and influence

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Position Group Leader Reports to Foreman

Division Construction Subordinate Labourer

Job Summary:
Supervises the work of a group of workers/laborers for a specific trade or activity

Duties & Responsibilities

 Carries out project tasks as per the instructions of the supervisor, foremen and engineers on sites

 Organizes and assigns the tasks and daily activities for a group of workers.
 Coordinates with the foreman concerning the execution of site activities, work preparation, work progress,
and execution-related issues.
 Ensures that tools and materials are available to perform the required work.

 Follows safety procedures when using equipment and when working on site.

 Monitors and controls the progress of subordinates in accordance with the assigned tasks.

 Monitors and controls the quality of work executed by subordinates.

Qualifications:
Read and Write

Experience:

A minimum of 3 years in related trade

Skills and Knowledge:

 English literate
 Technical know-how in specific trade

Competencies:

 Customer Focus
 Adaptability
 Commitment
 Managing People
 Leadership skills
 Managing interpersonal conflict and resolving problems
 Concern for others
 Planning and organizing skills
 Impact and influence
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Position Labourer Reports To Group Leader

Division Construction Subordinate n/a

Job Summary:
Performs a wide range of manual tasks.

Duties & Responsibilities

 Performs a wide range of tasks as directed by Group Leader, Foreman & Supervisors.
 They load, unload, identify, and distribute building materials to the appropriate location according to project plans
and specifications.

Qualifications:

Basic

Experience:

A minimum of 2 years.

Skills and Knowledge:

English literate

Competencies:
 Customer Focus.
 Commitment.
 Adaptability.
 Ability to work shifts
 Applying Expertise and technology
 Teamwork
 Punctuality
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Project Initiation, Mobilization & Demobilization Procedures

1. Purpose:

To list all the activities associated with the project initiation phase and the necessary activities to acquire and
return all resources and logistics needed at the beginning of the project and during the final stages of the
project as per the mobilization/ demobilization Plan.

2. Definition:

BCC: Built Contracting Co.

CDM: Construction Division Manager
PM: Project Manager
PCM: Projects Control Manager
PQP: Project Quality Plan
QC: Quality Control
Mobilization/Demobilization Plan:
It is the plan established as part of Project Execution Planning that identifies all
the resources needed and when they are required during the project life cycle.

Project Management Team:

Consists of project members that are responsible to perform Project Management
activities. This team includes:
 Design & Execution Studies Team
 Service Marché Manager
 Project Manager
 Project Control Manager
 Procurement Director & Deputy Director
 Warehouse & Equipment Manager
 HSEQ Manager

3. Procedure:
This procedure defines the following processes:

3.1 The Initiation Phase of the project.

3.2 The Mobilization Phase of the project.
3.3 The Demobilization Phase of the project.
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3.1 At the Initiation Phase of the project.

This following map defines the Project Initiation Process flow:

Construction Division Manager Project Manager Project Team

Start

Project Awarded

Appoint a PM

Review the Project Target

Budget in coordination with
the PCM as per “Development
of Detailed Project - Variation
Target Budgets”

Appoint senior subordinates as Review the Project Target

per “Typical Project Prototype Budget and advise the
Assign a date for the kick-off Organization Chart” Construction Division Manager
meeting in line with the PEP

Study the contract & identify the Initiate the PEP development
project requirement according to the “Project
Execution Planning”

Validate the Transferred Project

budget

End

Note: The PM shall call for a kick-off meeting with the assigned Project Team and representatives from
supportive functions for the purpose of studying the contract and identify the different requirements of the
project:
 Contract Documents (Conditions, Drawings, Specifications, BOQ)
 Initial Detailed Target Budget.
 Schedule Requirements (Completions Data, Bid Schedule, Milestones)
 Quality Requirements (Standards, QA/QC inspection program, Hold Points)
 Procurement Requirements (Nominated Vendors, Subcontractors, Special Items,
Milestones)
 Engineering Requirements (Design Responsibility, Shop Drawings, Calculations)
 Organizational Requirements (Functions, Qualifications, Staff, Systems and Tools)
 Safety Requirements (Issues, Standards, Work instructions, Rules & Regulations)
 Risk identification and assessment.
 Documentations Requirements (Submittals, Forms Reports).
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3.2 At the Mobilization Phase of the project.

This following map defines the Project Mobilization Phase Process:

Project Manager Site Project Manager Project Controls (at site)

Start

Manage the movement into the

construction site and setup the
facilities & operations for the project as
per the “Site Setup Checklist”

Initiate Requests to the concerned

managers of the supporting functions
as per the resources identified in the
mobilization plan

Establish the requisition of the needed

manpower from Human Resources
according to the mobilization plan

Follow up with HR to acquire the

requested manpower Follow up with Project Control Manager
to acquire the requested manpower

End
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3.3 At the Demobilization Phase of the project.

This following map defines the Project Demobilization Phase Process:

Project Manager Site Project Manager Project Controls (at site)

Start
.

Manage the movement of all the

resources out of the construction site
as per “Demobilization Checklist”

Ensure the implementation of the

demobilization plan as set in the PEP

Communicate with related Follow up with HR to return all

resources services the manpower of the relative
demobilization schedule & plan reporting functions.

Supervise subcontractors’
demobilization.

Ensure the return of all company Follow up with Project Control

or rented equipment and Division to return all manpower of
material to the original source the relative reporting functions.

End

------------------------- End -------------------------

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Project Execution Planning Procedure

1. Purpose:
To define how the Project Execution Planning is managed, initiated, developed, approved,
communicated, and updated during project planning.

2. Definitions:
HSE: Health, Safety and Environment
CDM: Construction Division Manager
PCM: Project Control Manager
PEP: Projection Execution Planning
PQP: Project Quality Plan
QC: Quality Control
PM: Project Manager

Project Management Team: Consists of project members that are responsible to perform Project
Management activities. This team includes:
 Design & Execution Studies Team
 Service Marché Manager
 Project Manager
 Project Control Manager
 Procurement Director & Deputy Director
 Warehouse & Equipment Manager
 HSEQ Manager

Senior Project Management Team: Consists of senior project members as identified by CDM. May
consist of:

 Projects Manager
 PCM
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3. Procedure:

The Project Execution Planning shall be developed after the Transfer Meeting. The PEP shall be
prepared for all projects including present and ongoing projects.
This following map defines the Execution Planning Process flow:

Senior Project Project Control Manager Project Management Construction Division

Management Team Team Manager

Start

Define the project

scope of work & the Conduct PEP workshops to
implementation discuss in details all the
strategy project aspects

Complete all sections of the

PEP template.

Follow up the progress Communicate with all

of the Project Planning
following the “Project
Execution & Progress
Monitoring”
supporting divisions to
acquire the desired
information.

Secure the signature of all

Compile & check the
related Function Head to
completeness of the
comply with the PEP
PEP documents.

Verify and approve the Project Manager will finalize

PEP and sign the PEP.
Sign the PEP for
formal approval &
acceptance.
Circulate the PEP to
the Construction
Division Manager,
Senior Project Mgt.
Team & Project Mgt.
Team

Any Yes
Update?

No

End

Update the PEP when

required & secure
necessary approval.

Issue the Document

Change Proposal as per
“Document & Record
Control”
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Project Execution and Progress Monitoring Procedure

1. Purpose:
The purpose of this procedure is to describe the process of activity execution whether internally or by a
subcontractor and how the progress is monitored and reported.

2. Definition:

MEP : Mechanical, Electrical and Plumbing

PCM : Projects Control Manager
PEP : Project Execution Planning
PM : Project Manager
PQP : Project Quality Plan
QC : Quality Control

Construction Management: The management at the project/ site level responsible for the
coordination of activity execution depending on the ORG CHART of the
project; it consists of Projects Manager and/ or Project Manager.

Construction Team: The team at the project/ site level responsible for activity execution
depending on the ORG CHART of the project; it consists of Site
Engineer and/ or Site Supervisor & Foreman.

PEP: A comprehensive document for a construction project that contains all

required documentation from schedules, templates, forms, PQP, Safety
plan, etc. For the sake of this procedure the PEP is referred to for
the Procurement schedule, Drawing Submittals schedule, QC
Inspection & Test Plan (ITP) & Process, Resources required for
execution, and methodology & method statements.

3. Procedure:
This Procedure defines the following Processes:
3.1 Project Execution Process Interaction Matrix
3.2 Subcontractor Control
3.3 Activity Execution Process
3.4 Project Progress Monitoring
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3.1 The following map defines the Project Execution Process Interaction Matrix Flow:

Design & Execution Studies Procurement Division Construction Management

“Design & Civil Works

“Procurement & MEP Works
Engineering Purchasing Architectural & Decoration Works
Mission” Process” External Architectural
External Works
Projects
Control

Schedule Process Cost Risk Document

Update Monitoring Monitoring Assessment Control
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3.2 The following map defines the Subcontractor Control Process Flow:

Project Manager Sub-Contractor QC Team

Sub-contractor Awarded as
per “Procurement Process”

Receive the copy of Work Order

Kick off Meeting highlight all aspects related to the proper

execution and on time completion with the Procurement
Team

Prepare the Organization Chart. Site

Organization, Work Schedule, Planning,
Procurement & Design.

Monitor compliance with schedule through Monitor the Quality of Work as per the PQP
Execute activities as per the required scope
periodic meetings.

Need Consultant
Approval?
No Yes

Monitor the quality of work

End of Work
as per PQP
Order?

Apply the “Project Handover”

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3.3 The following process map defines the Activity Execution Process flow:
Construction Team QC Team Consultant

Start

Receive the “Look Ahead Schedule”

from Construction Management

Check for availability of all required

resources as per the preparatory meeting.

Refer to the PEP (PQP) for the:

- Procurement process - Manpower Planning
- Design process - Safety Plan
- Method Statement - Quality Control
- Construction Methodology

Execute required activity as per schedule

and Methodology

Request Inspection from QC on site Perform Inspection

upon completion as per QC process. as per QC
Inspection process.

Perform necessary modification as per Yes Any deficiency?

QC comments.

No

Need Consultant Perform Inspection as per the

Yes
approval? agreed process in the PQP

No Approved?

Activities
Yes
Completed?

Proceed with Testing and Commissioning. Yes

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3.4 The following map defines the Project Progress Monitoring Process:

Project Manager Project Control Manager

Start

Set with the Senior Construction Team for the

project objectives, KPIs, monitoring tools and
Provide data to PCM in order to generate reports.
periodic report

Monitor periodically the performance of the project &

propose necessary preventive/corrective action.

Gather all necessary data from different Project

Management functions.

Generate to the Project Management various types

of reports on different periods.

Periodically report to higher management the project

performance, obstacles, unresolved issues, and
preventive/corrective actions

End

Note:
The below mentioned reports are to be followed:

Report Description Frequency Originator/Owner

Project Financial Report - PFR Monthly (end of month) PCM

Monthly Cost Report (MCR) Monthly (end of month) Cost Control / PCM

Project Cash Flow (Cash) Monthly (end of month) PCM

Bi-weekly Progress Report Bi-weekly (Alternate Thursday) Project Procurement / PCM

DASH Board Report Monthly Project Procurement / PCM

Quantity and Productivity Report (QPR) Bi-weekly (Every alternate Sunday) Cost Control / PCM

Potential Change Log (PCL) Weekly (Every Thursday) Project Estimator/ PCM

Work in Progress (WIP) Monthly (15th of the Month) PM/ PCM

Interim Payment Status Monthly (15th of the Month) Service Marché Manager / PCM
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Project Hand-Over Procedure

1. Purpose:
To describe all the activities under the responsibility of Project Manager and Construction Team in relation
with the hand-over process for a project.

2. Definitions:

BCC: Built Contracting Co.

Construction Team: The team at the project/site level responsible for activity execution
depending on the ORG CHART of the project; it consists from Site
Engineer and/or Site Supervisor & Foreman
Client: The party who contracted the company as the contractor of the project
based on a contract
Consultant: The third party that is contracted by the client to ensure that the
contractor is fulfilling the contract in terms of schedule, specs &
requirement and quality of the product, and ensure smooth hand over at
the end of the project.
PEP: Project Execution Planning - A comprehensive document for a construction
project that contains all required documentation from schedules,
templates, forms, PQP, Safety plan, etc… For the sake of this procedure
the PEP is referred to for the Quality Control processes in terms of
commissioning and handing over of the project
PQP: Project Quality Plan - Sets out how Project Management team is
structured and committed to accomplish the project deliverables at
highest level that will meet contractual requirements within scope,
schedule, cost and quality. It defines the key processes involved in the
coordination and management of the Project, outlines the systems and
responsibilities, and describes the Quality Procedures necessary to
manage the Construction of a project
QC: Quality Control
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3. Procedure:
The following map defines the Project Handover Process flow:

Project Manager Client Consultant

Project Commissioning

Call upon Contractor & Consultant to

Issue a Handover Readiness letter nominate members to form a Handover
to the Client. Committee.

Receive the Handover Committee members

list from Contractor & Consultant.

Arrange a date/prepare a schedule for Preliminary Handover.

Perform Site Inspection Visit & review “Snag

List” generated by Consultant.

Unresolved
Items?

Issue a Reserve List to be lifted

according to an agreed time frame.
Receive the Preliminary Handover
Certificate

Agree time frame to lift all the pending items in the Reserve List in order to
commence the Final Handover.

Work to lift all pending items in the

“Reserve List” as per agreed time frame in
coordination with the QC Engineer.

Commence with the Final Handover after resolving the Reserve List

Receive the Final Handover

Certificate

End
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BUILT CONTRACTING - CONSTRUCTION DIVISION GENERAL ACTIVITY PROCESS MAP

Construction Div. Management Project Team Human Resources Procurement Team Project Control Team HSEQ Service Marché Consultant / Client
Project Initiation Phase

Project Awarded

- Kick-off meeting
Develo p Pro ject C harter - Identify Project req uirements
- Validate Pro ject Target Budget
Project Planning Phase

- Define Project Scope

Project Execution Plan development

- Procurement Plan - Con structio n Metho dology
- Qu ality Co ntro l (PQP) & Safety Plan - Reso urce Planning
- Risk Man agement Plan - Cos t Estimatio n Plan

Project Mobilization
Project Execution Phase

Project Exe cution as per Project Execution Plan

- Procurement Process - Manpower Planning
- Shop drawings & MSS - Quality Control (PQP) & Safety Plan
- Method statement - Construction Methodology

Qu ality Assurance
Project Monitoring &

- Process Mo nito ring

- Schedu le up date
- Progress billings
Control

- Cos t Monitoring Payment App ro val

- Variatio n Orders
- Risk Man agem ent
- Document con trol

Qu ality Co ntro l

Testing & Commission in g

Project Hand-over &

Final Approval
Closing

Con tracts Closu re

(Client & Subco ntractors)

Project Demob ilization and issuance o f Handover Certificate Project Handover