LTO REG.

CA 7535229
May 31, 2019

STRATA PLAN NW 3059

Brookmere Towers

BYLAWS

For legal purposes, a true copy of the Bylaws is available at the Land Titles Office.

Please retain these Bylaws for your records as there is a charge for additional copies.

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 Strata Property Act
SCHEDULE OF STANDARD BYLAWS AND AMENDMENTS
Strata Corporation N.W. 3059
Division 1 – Duties of Owners, Tenants, Occupants and Visitors

1. Payment of Strata Fees

(1) An owner must pay strata fees on or before the first day of the month
to which the strata fees relate. Monthly strata fees are due and
payable on the first of each month. If an owner fails to pay strata
fees at the required time an administration fee of $50.00 will be
charged, plus interest at the rate of 10% per annum compounded
annually.

(2) If an owner fails to pay a Special levy at the required time he may be
fined a sum not to exceed $200.00 for each month the Special Levy
remains unpaid.

(3) Lien eligibility for unpaid maintenance fees shall be on the 2nd day of
the month the maintenance fees are due; a lien will be placed on the
Strata Lot at the Owner’s expense for the total monies due, if all fees
due are not paid after a 45-day period at the council’s discretion.

(4) Within seven (7) business days following written application by the
Owner, the Strata Corporation shall furnish to the Owner a statement
setting forth as of its due date the amount of any unpaid assessments
then due from such Owner.

2. Repair and Maintenance of property by owner

(1) An owner must repair and maintain the owner’s strata lot, except
for repair and maintenance that is the responsibility of the Strata
Corporation under these Bylaws.

(2) An owner who has the use of limited common property must
repair and maintain it, except for repair and maintenance that is the
responsibility of the Strata Corporation under these Bylaws.

(3) The deductible portion of insurance claims arising from an owner’s

strata lot that falls under the Strata Corporation’s responsibility
shall be paid by the Strata Corporation.

(4) An Owner, Tenant or Occupant shall indemnify and save harmless

the Strata Corporation from the expense of any maintenance, repair
or replacement rendered necessary to the common property or to
any strata lot, if the owner is responsible for the loss or damage
that gave rise to the claim, but only to the extent that such expense

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 is not met by the proceeds received from any applicable insurance
policy; owners are responsible for all their quests, tenants,
occupants, employees, contractors, agents or volunteers;

(5) For the purpose of the bylaw (4) above, any insurance deductibles
paid or payable by the application of the Strata Corporation’s
policy or damage done and requiring repair that is under the
appropriate deductible of the Strata Corporation’s policy shall be
considered the responsibility of the strata lot owner, and
chargeable to the strata lot and become a part of the assessment of
that strata lot for the next month following the date on which the
expense was incurred and shall be come due and payable on the
date of payment of the monthly assessment;

(6) In the event of an emergency emanating from a strata lot whose

occupant cannot be contacted, access for protection of common
property or other strata lots may be gained by force at the
occupant’s expense.

(7) All owners, tenants, or occupants must ensure they have valid
contents insurance that includes loss assessment coverage that
matches the annual deductible amounts for each category of
loss.

3. Use of Property
(1) An owner, tenant, occupant or visitor must not use a strata lot, the
common property or common assets in a way that
(a) causes a nuisance or hazard to another person,
(b) causes unreasonable noise
(c) unreasonably interferes with the right of other
persons to use and enjoy the common property,
common assets or another strata lot.
(d) is illegal, or
(e) is contrary to a purpose for which the strata lot or
common property is intended as shown expressly or by
necessary implication on or by the strata plan.

(2) An owner, tenant, occupant or visitor must not cause damage,

other than reasonable wear and tear, to the common property,
common assets or those parts of a strata lot which the strata
corporation must repair and maintain under these Bylaws or insure
under section 149 of the Act.

(3) Pets
(a) An owner, tenant or occupant must not keep any pets on a
strata lot other than one or more of the following:
(i) a reasonable number of fish or other small aquarium
animals;
(ii) a reasonable number of small caged mammals;

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 (iii) up to 2 caged birds;
(iv) one dog or one cat
(b) Current registered pets will be grandfathered until the pet’s
demise.
(c) No pets that at full maturity will exceed 12 kg. are
permitted.
(d) An owner, tenant, occupant or visitor must ensure that all
animals are leashed or otherwise secured when on the
common property or on land that is a common asset. The
pet must be under the control of the Pet Owner or someone
authorized by the Pet Owner.
(e) Any pet kept by an occupant of a strata lot shall be
registered with the Strata Council (the “Council”) by
providing to the Council a written notice, signed by the
occupant, setting out the name, breed, colour, and sex of
the pet, the strata lot number of the Pet Owner, and the
license number of the pet (when the pet is required to be
licensed.) Occupants who already keep pets shall register
the pets with the Council immediately following adoption
and publication of this Regulation by the Council. Any pet
acquired after the adoption of these Regulations shall be
registered forthwith upon being brought upon the strata lot.
(f) In this bylaw “Pet Owner” includes any person who owns,
has in his custody or under his control, or harbors any “pet”
within Brookmere.
(g) No pet shall be permitted to urinate or defecate on the
common property. If any pet defecates on the common
property, the Pet Owner shall immediately and completely
remove all of his or her pet’s waste from the common
property and dispose of it in a waste container or by some
other sanitary means. The area affected shall be cleaned to
the satisfaction of the Strata Council.
(h) No pet shall be permitted to damage the common property.
The Owner of a pet that damages the common property
shall be liable for the cost of repairing such damage in
addition to any fine that may be levied pursuant to Clause
(k) of this Bylaw.
(i) No visitor’s pet shall be allowed on the common property
except with the prior authorization of and on terms
approved by the Council.
(j) If the Council receives a complaint about a pet, then the
Council shall give written notice of the complaint to the Pet
Owner. The Pet Owner shall have seven days from the date
such notice is received by him within which to make
written representations to the Council in response to the
complaint. If, upon due consideration of the complaint and
any response thereto, the Council resolves that the pet is
unsafe or a nuisance, then the Council shall give written
notice of its resolution, stating the grounds for its decision,

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 to the Pet Owner and such pet shall be removed from the
strata lot within 7 days after the day on which such notice is
delivered to the Pet Owner.
(k) If any occupant of a strata lot or guest of an occupant
contravenes this Regulation, the Council may levy a fine of
not more than $200.00 for each contravention, against the
occupant responsible for such contravention. Any fines
levied and unpaid shall constitute monies owing to the
Strata Corporation.

(4) Storage of personal property is not allowed other than in

designated storage areas.

(5) Parking
(a) Only vehicles with current registration and insurance in
force shall be allowed in the parking areas, except with
special permission of the Strata Council. Parking of
vehicles other than those owned or leased by a resident or
their houseguests is prohibited.
(b) Occupants shall park their vehicle(s) only in spaces
assigned or rented to them by the Corporation.
(c) Monthly rental payments for additional parking stalls must
be made on the first of each month in advance to Strata
Plan NW 3059 and parking rental assessments shall be
made against the suite owner’s account. If in arrears for
parking fees or any other strata-related fee, the parking
stall may be confiscated and the vehicle towed.
(d) No one shall park or leave unattended a vehicle in such a
position that it interferes with or infringes upon other
parking spaces. A vehicle shall not be left in such a way
that it blocks or infringes on access lanes or “no parking”
zones, otherwise it will be towed away at the owner’s
expense.
(e) Only emergency repairs are permitted in the parking areas.
(f) Vehicles may be washed only at the designated location
and persons washing vehicles must hose down all the dirt
and remove excess water resulting from the vehicle
washing.
(g) Vehicles dripping excessive oil or any gasoline will be
prohibited from parking until repaired. Owner of vehicles
causing oil staining shall, at the Corporation’s notification,
clean up all drippings. Upon failure to do so within seven
(7) days, the cost of clean up will be assessed against the
suite owner.
(h) Residents may not park in the visitor parking areas. Guests
of residents must obtain permission of the Resident
Manager if their vehicle remains in the visitor parking areas
in excess of three days, in any one week, otherwise it will

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 be towed away at the owner’s expense. A week is defined
as Monday to Sunday. (May, 2016)
(i) Assigned parking areas may not be used for the storage of
unserviceable vehicles or personal belongings.
(j) All garage areas are common property and may not be
altered or defaced in any manner, NOTE: Backing a vehicle
into a stall may cause carbon deposits on the wall and this
may constitute defacement. Cost of cleaning may be
assessed against the owner.
(k) No vehicle, boat or attachable equipment or propane-
powered vehicle, which constitutes a fire hazard in the
Corporation’s opinion, shall be permitted in the parking
area without written permission from the Strata
Corporation.
(l) Speed in excess of 15 kilometers per hour in the parking
area is prohibited.
(m) The use of vehicle horns in the parking areas is prohibited
except where the horn is required to prevent a collision.
(n) All vehicles are to reduce speed before entering any ramp
from any level and then proceed cautiously until full ramp
is in view.
(o) Vehicles entering or leaving the garage must operate
headlights while in the underground parking areas.
(p) If an unauthorized vehicle is parked in an assigned stall, the
assignee may inform the Resident Manager or a member of
Strata Council and the vehicle will then be towed away.
The Corporation shall do the same to vehicles found in
unassigned stalls.
(q) Unused assigned parking stalls may be rented to residents
only and not to non-residents.
(r) Any vehicle that is determined to be causing excessive
amounts of exhaust fumes will not be allowed in the
underground parking areas.
(s) Please note it is each owners/ residents responsibility to
keep their stall clean at all times. It is a violation of the BC
Fire Code to have cardboard or other flammable items
under a vehicle to catch oil drips. Therefore, the following
shall apply: Only non-flammable drip pans will be allowed
under vehicles and these must be changed regularly (you
may obtain tin foil oven drip pans for a very reasonable
cost).
(t) No ‘truck class’ vehicle shall be permitted in the visitor
parking area without council approval. The definition of
truck class will be determined by the vehicle rating and
plate designation.
(u) All visitors to the complex parked on common property,
must display an authorized current Brookmere Visitor
Parking Pass, regardless of the length of time involved, or
be subject to fines and/or towing.

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(6) Security of Buildings
(a) No one shall leave open or unlock any outside entrance
unless they are in constant supervision of that entrance.
(b) No one shall let another person into the building when
entering themselves or by the use of enter-phone, unless
that person is known to them. This particularly applies to
persons claiming to be trades or delivery people, since there
is no reason for them to enter the buildings unless the
person they are calling is at home.
(c) Owners are liable for any damage done to the Strata
Corporation’s assets and common property by their
children, guests, visitors or renters.
(d) Residents shall report to the resident manager, a member of
Strata Council, or the Police, any suspicious person(s) in or
around the buildings.
(e) All keys to locks on common property are common
property and may be made and issued only with the
authority of the Strata Corporation.
(f) All keys/cards to the common property or automatic garage
gate opener that are lost or stolen must be reported to the
Corporation immediately.
(g) If any owner, occupant or guest is found using an
unauthorized copy of the common property key, the said
owner or occupant may be assessed a fine and may, if the
breach appears serious enough in the judgment of Strata
Council, be assessed the cost of changing any or all the
locks throughout the common property.

(7) Use and Condition of Premises

(a) Resident(s) shall not use or permit the use of the strata lot
for any illegal, immoral or improper purpose or any
purposes that might adversely affect the reputation of the
buildings, and no such person shall be permitted access to
the buildings after notice that effect has been given by the
Strata Corporation.
(b) Any damage to the premises caused by the overflow of
water from the bathtub, toilets, sinks, faucets, refrigerators,
ice box, over-turning of buckets, or otherwise from neglect
or carelessness of the resident of family or guests, or any
other damage or any nature caused by the resident arising
from any redecorating, alterations, or improvements shall
be repaired and made good by and at the expense of the
strata lot owner, under the direction of the Strata
Corporation.
(c) Each resident shall endeavor to conserve the plumbing and
electrical systems of the buildings, and any damage to any
of these systems caused by the act or neglect of any owner,
occupant or houseguest shall be repaired at the expense of

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 such owner. No owner shall permit a condition to exist
within his strata lot, which will result in wasting or
excessive consumption of domestic water supply and/ or
heating water.
(d) Upon termination of occupancy, the strata lot shall be left
clean and the strata lot owner shall notify the Strata
Corporation to inspect the premises for vermin, sanitary
conditions, and any other conditions that may affect the
common property, common area, or otherwise affect the
common property, common area, or other individual strata
lots of the Strata Corporation.
(e) The strata lot shall be used exclusively as a private
dwelling.
(f) The strata lot shall not be used for commercial or
professional purposes or for any purpose, which may be
illegal or contrary to any government or Municipal rules or
ordinances, or is injurious to the reputation of the buildings
or their owners.
(g) Mops or dusters of any kind shall not be shaken, and
nothing shall be thrown from any window, door, passage or
other part of the strata lot or the common property.
(h) No restrictions or hindrances shall be caused to sidewalks,
driveways, entrances, exits or other parts of the common
property. Any such objects will be subject to removal.
(i) Only propane or electric barbecues for outdoor cooking
are permitted provided they do not comprise a fire hazard
or nuisance.
(j) No owner, guest or visitor shall be permitted to trespass on
the part of the property to which another owner is entitled
to exclusive occupation.
(k) Cycling or skateboarding on common property is
prohibited. No bicycle or tricycle will be operated in the
buildings or elevators or on the common property.
(l) An owner shall not allow his strata lot to become
unsanitary. Household refuse and garbage including,
bottles and glassware, shall be suitably double wrapped and
placed into the designated garbage facilities. Any material
other than ordinary household refuse and garbage shall be
removed by the individual owner or resident of the strata
lot. No garbage shall be placed in garbage containers that
protrude outside the container area.
(m) Any owner, tenant or occupant that leaves any item
anywhere on or in the common property or on any limited
common property does so at his own risk, subject to any
claim that may properly be made under any insurance
policy maintained by the Strata Corporation by anyone that
is uninsured under that policy. No storing of personal
property is allowed other than in designated storage areas.

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 (n) An owner of a strata lot who has or installs hard floor
surfaces such as hardwood floors or tile in a strata lot must
take all reasonable steps to satisfy noise complaints from
neighbours, including without limitation, ensuring that no
less than 60% of such hard floor surfaces, excepting only
kitchens, bathrooms and entry areas, are covered with area
rugs or carpet and avoid walking on such flooring with hard
shoes.
(o) All blinds and window coverings must be substantially the
same colour as those of the original building specifications
(white or off white).
(p) The only items permitted on balconies are patio furniture,
gas or electric barbecues and flower planters. Christmas
decorations will be permitted from December 1 until
January 31 but wiring and lights are to be removed after the
Christmas season.
(q) All renovations, repairs, construction, etc. must be
performed only between the hours of 8:00 am to 5:30 pm
Monday to Saturday unless required due to emergency.
(r) An owner, tenant or occupant must not grow, cultivate,
harvest, produce market, sell or distribute marijuana or
other cannabis plants on a strata lot, common property,
limited common property, or land that is a common asset of
the strata corporation regardless of whether such marijuana
or cannabis plants are permitted to be grown, cultivated
harvested, produced marketed, sold or distributed by law.
(May 2019)
(s) A strata lot or a portion of a strata lot must not be used for
short-term accommodation purposes, such as a bed-and-
breakfast, lodging house, hotel, home exchange, time share
or vacation rental. Without limiting the generality of the
foregoing, a resident must not enter into a license for the
use of all or part of a strata lot. (May 2019)

(8) Recreational Facilities

(a) All owners, tenants or visitors shall comply with the rules
and regulations of the Recreational Center as posted from
time to time.
(b) The Strata Corporation reserves the right to prohibit the use
of the recreational facilities to any owner, tenant, or guest
found in breach of these Bylaws.

(9) Hazards
(a) Everything should be done to reduce fire hazard and
nothing should be bought or stored on a strata lot, storage
area or common property which will in any way increase
the fire hazard.
(b) No material substances, especially burning material such as

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 cigarettes or matches shall be thrown out or permitted to
fall out of any window, door, balcony, or other part of the
strata lot or common property.
(c) Waterbeds are not permitted except where the owner
provides acceptable evidence of adequate insurance
coverage. Any damage occurring therefore will be charged
to the owner. All waterbeds must be registered with the
resident manager and evidence of insurance must be filed
annually to ensure that the liability coverage has been
extended to cover damage to the property of others.
(d) Fire doors are not to be opened except in case of
emergency.
(e) Council has taken the advice of District of Coquitlam Fire
Department prohibiting live Christmas trees in the building.
(f) No smoking is permitted in common areas.
(g) Doormats used outside of individual units are permitted
only in the Gardens and must not constitute a hazard to
others.
10. Charging Stations/Electric Vehicles (May 2019)
1. a. An owner, occupant, or tenant (the “EV User”) who
proposes to use a common property parking stall with electric
vehicle charging capability (the “EV Stall”) will apply to the Strata
Council for written consent;

b. The Strata Council will grant consent to an EV User to use

an EV Stall provided that:
i. The EV User signs a User Agreement on terms
agreeable to the Strata Corporation;
ii. The EV User at all times complies with the bylaws
of the Strata Corporation; and
iii. The EV User pays to the Strata Corporation a user
fee in accordance with these bylaws;

c. The Strata Corporation will charge to each EV User a user

fee in the amount of $45/month;

d. No owner, occupant or tenant will use or will permit any

person to use an EV Stall except with written consent from the
Strata Corporation in accordance with these bylaws; and

e. No EV User will park a vehicle in an EV Stall for any

period greater than 4 consecutive hours or 4 hours in any given 12-
hour period.

2. The Strata Council of the Strata Corporation (the “Strata Council”)

will take all such further actions as are required to register the
amendments set out in this Resolution (the “Amendments”) with the Land
Title Office, including but not limited to filing a Form I, Amendment to
Bylaws.

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 3. Any two members of the Strata Council may execute such
documents as are required to register the Amendments in the Land Title
Office on behalf of the Strata Corporation.

4. Monthly rental payments for electric vehicle charging station stalls

must be made on the first of each month in advance to Strata Plan NW
3059 and the monthly fee shall be made against the strata lot owners
account. If in arrears for these fees or any other strata-related fee, the right
to charge will be removed.

4 Inform Strata Corporation

(1) Within 2 weeks of becoming an owner, an owner must

inform the Strata Corporation of the owner’s name, strata lot
number and mailing address outside the strata plan, if any.

(2) On request by the Strata Corporation, a tenant must inform the

Strata Corporation of his or her name.

(3) Moving In or Out

(a) An appointment must be made with the Resident Manager of
the buildings, into or out of which you are moving, having
regard to the convenience of all concerned and to noise
abatement.
(b) A minimum of 72 hours notice is required to be given to the
Resident Manager, PRIOR to any move-in or move-out. Hours
of move-ins and move-outs to be restricted from 8:00 a.m. to
6:00 p.m. and must be completed by 9:00 pm.
(c) The resident manager and the moving party will make an
inspection of the area through which the moving has taken
place. If damage has occurred as a result of that move, the cost
of repairs related shall be allocated to the individual strata lot
owner.
(d) During the move, all perimeter doors must remain closed and
locked when unattended.
(e) No occupant shall have the right to bring in or remove furniture
or articles from the buildings until all the above conditions
have been met.
(f) A $200.00 (non-refundable) fee will be charged against the
account of the strata lot owner for each Move-in. If a tenant
and not an owner, this fee must be paid in advance.
(g) Any owner renting or leasing their suite must be present or
have a representative (not the tenant or a member of his party)
on hand to supervise the moves in or out by their tenants. The
Owner will be required to make the proper requests to the
caretaker regarding times and elevator scheduling, deposits,
etc. Employees of the Strata Corporation, the council members

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 and the property manager will not deal directly with the
tenants. If no owner or owner’s representative is present, access
will be denied.

(4) Communication With Council

(a) Communication must be submitted in writing no later than
one week prior to the next Council Meeting and be sent to
Profile Properties Ltd., Fax: 464-1005 or mail to #108-2331
Marpole Avenue, Port Coquitlam, B.C., V3C 2A1 Answers, if
of a general nature, will appear in the Meeting Minutes,
otherwise by letter to the writer.
(b) The resident managers are retained by the Strata
Corporation for the cleaning, maintaining and protecting of the
common property.
(c) The resident managers have been instructed by management to
prevent and report any abuse of common property.
(d) The resident managers may perform extra duties for occupants,
but occupants have no right to demand such services.
(e) Any criticism of the manner in which the resident managers
perform duties shall be directed in writing to Strata Council or
management, and not to the resident managers.
(f) The duties of the resident managers include the enforcement of
Rules and Regulations and Bylaws of Strata Plan NW 3059.
(g) Strata Council requests any complaints against other residents
be forwarded to Council in writing and also advise the resident
manager at the time of the occurrence. Files will be maintained
on each complaint, and deemed appropriate, proper action will
be taken in the way of fines, correspondence, etc.

5. Obtain Approval Before Altering A Strata Lot

(1) An owner must obtain the written approval of the strata
corporation before making an alteration to the strata lot that
involves any of the following:
(a) the structure of a building;
(b) the exterior of a building;
(c) chimneys, stairs, balconies or other things attached to the
exterior of a building;
(d) doors, windows or skylights on the exterior of a building,
or that front on the common property;
(e) fences, railings or similar structures that enclose a patio,
balcony or yard;
(f) common property located within the boundaries of a strata
lot;
(g) those parts of the strata lot which the Strata Corporation
must insure under section 149 of the Act.

(2) No alterations to either the interior or exterior of the strata lot shall
be made, including, but not limited to, wiring, plumbing, piping, or

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 hardwood, laminate and tile flooring, without prior written consent
of the Strata Council.

(3) The Strata Corporation must not unreasonably withhold its approval
under subsection (1), but may require as a condition of its approval
that the owner agree, in writing, to take responsibility for any
expenses relating to the alteration.

6. Obtain Approval before altering common property

(1) An owner must obtain the written approval of the Strata
Corporation before making an alteration to common property,
including limited common property, or common assets.

(2) The Strata Corporation may require as a condition of its approval

that the owner agree, in writing, to take responsibility for any
expenses relating to the alteration.

7. Permit Entry to strata lot

(1) An owner, tenant, occupant or visitor must allow a person
authorized by the Strata Corporation to enter the strata lot
(a) in an emergency, without notice, to ensure safety or prevent
significant loss or damage, and
(b) at a reasonable time, on 48 hours’ written notice, to inspect,
repair or maintain common property, common assets and
any portions of a strata lot that are the responsibility of the
Strata Corporation to repair and maintain under these
Bylaws or insure under section 149 of the Act.
(2) The notice referred to in subsection (1)(b) must include the date
and approximate time of entry, and the reason for entry.

Division 2 – Powers and Duties of Strata Corporation

8. Repair and maintenance of property by Strata Corporation

The Strata Corporation must repair and maintain all of the following:
(a) common assets of the Strata Corporation;
(b) common property that has not been designated as limited
common property;
(c) limited common property, but the duty to repair and
maintain it is restricted to
(i) repair and maintenance that in the ordinary course
of events occurs less often than once a year, and
(ii) the following, no matter how often the repair or
maintenance ordinarily occurs:
(A) the structure of a building;
(B) the exterior of a building;
(C) chimneys, stairs, balconies and other things
attached to the exterior of a building;

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 (D) doors, windows, and skylights on the
exterior of a building or that front on the
common property;
(E) fences, railings, and similar structures that
enclose patios, balconies and yards.
(d) a strata lot in a strata plan that is not bare land strata plan,
but the duty to repair and maintain it is restricted to
(i) the structure of a building
(ii) the exterior of a building
(iii) chimneys, stairs, balconies and other things attached
to the exterior of a building,
(iv) doors, windows and skylights on the exterior of
a building or that front on the common property,
and
(v) fences, railings and similar structures that enclose
patios, balconies and yards.

Division 3 - Council
9. Council Size
(1) Subject to subsection (2), the council must have at least 3 and not
more than 7 members.

(2) If the strata plan has fewer than 4 strata lots or the strata
corporation has fewer than 4 owners, all the owners are on the
council.

10. Council Members’ terms

(1) The term of office of a council member ends at the end of
the annual general meeting at which the new council is
elected.

(2) A person whose term as council member is ending is eligible

for reelection.

11. Removing Council Member

(1) Unless all the owners are on the council, the Strata Corporation
may, by a resolution passed by a majority vote at an annual or
special general meeting, remove one or more council members.

(2) After removing a council member, the Strata Corporation must

hold an election at the same annual or special general meeting
to replace the council member for the remainder of the term.

(3) No person may stand for council or continue to be on council with

respect to a strata lot if the Strata Corporation is entitled to register
a lien against that strata lot under the Act.

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12. Replacing Council Member
(1) If a council member resigns or is unwilling or unable to act
for a period of 2 or more months, the remaining members of
the council may appoint a replacement council member for the
remainder of the term.

(2) A replacement council member may be appointed from any

person eligible to sit on the council.

(3) The council may appoint a council member under this section
even if the absence of the member being replaced leaves the
council without a quorum.

(4) If all the members of the council resign or are unwilling or unable
to act for a period of 2 or more months, persons holding at least
25% of the Strata Corporation’s votes may hold a special general
meeting to elect a new council by complying with the provisions of
the Act, the regulations and the Bylaws respecting the calling and
holding of meetings.

13. Officers
(1) At the first meeting of the council held after each annual general
meeting of the Strata Corporation, the council must elect from
among its members, a president, a vice president, a secretary and
a treasurer.

(2) A person may hold more than one office at a time, other than
the offices of the president and vice president.

(3) The vice president has the powers and duties of the president
(a) while the president is absent or is unwilling or unable to
act, or,
(b) for the remainder of the president’s term if the president
ceases to hold office.

(4) If an officer other than the president is unwilling or unable

to act for a period of 2 or more months, the council members
may appoint a replacement officer from among themselves for the
remainder of the term.

14. Calling Council Meetings

(1) Any council member may call a council meeting by giving the
other council members at least one week’s notice of the meeting,
specifying the reason for calling the meeting.

(2) The notice does not have to be in writing.

(3) A council meeting may be held on less than one week’s notice if
(a) all council members consent in advance of the meeting, or

15
 (b) the meeting is required to deal with an emergency
situation, and all council members either
(i) consent in advance of the meeting, or
(ii) are unavailable to provide consent after reasonable
attempts to contact them.

(4) The council must inform owners about a council meeting as soon
as feasible after the meeting has been called.

15. Requisition of council hearing

(1) By application in writing, stating the reason for the request, an
owner or tenant may request a hearing at a council meeting.

(2) If a hearing is requested under subsection (1), the council must

hold a meeting to hear the applicant within one month of the
request.

(3) If the purpose of the hearing is to seek a decision of the council,

the council must give the applicant a written decision within one
week of the hearing.

16. Quorum of Council

(1) A quorum of the council is
(a) 1, if the council consists of one member
(b) 2, if the council consists of 2, 3, or 4 members
(c) 3, if the council consists of 5 or 6 members
(d) 4, if the council consists of 7 members

(2) Council members must be present in person at the council

meeting to be counted in establishing quorum.

17. Council Meetings

(1) At the option of the council, council meetings may be held by
electronic means, so long as all council members and other
participants can communicate with each other.

(2) If a council meeting is held by electronic means, council

members are deemed to be present in person.

(3) Owners may attend council meetings as observers, however if they

wish to be heard, they must provide 1 week notice in advance,
stating the nature of their topic.

(4) despite subsection (3), no observers may attend those portions

of council meetings that deal with any of the following:

(a) bylaw contravention hearings under section 135 of the

Act.
(b) rental restrictions bylaw exemption hearings under

16
 section 144 of the Act;
(c) any other matters if the presence of observers would,
in the council’s opinion, unreasonably interfere with
an individual’s privacy.

18. Voting at Council Meetings

(1) At council meetings, decisions must be made by a majority of
council members present in person at the meeting.

(2) Unless there are only 2 strata lots in the strata plan, if there is a
tie vote at a council meeting, the president may break the tie by
casting a second, deciding vote.

(3) The results of all votes at a council meeting must be recorded in

the council meeting minutes.

19. Council to Inform Owners of Minutes

The council must inform owners of the minutes of all council meetings
within two weeks of the meeting, whether or not the minutes have been
approved.

20. Delegation of Council’s Powers and Duties

(1) Subject to subsection (2) to (4), the council may delegate some
or all of its powers and duties to one or more council members or
persons who are not members of the council, and may revoke the
delegation.

(2) The council may delegate its spending powers or duties, but only
by a resolution that
(a) delegates the authority to make an expenditure of a
specific amount for a specific purpose, or
(b) delegates the general authority to make expenditures in
accordance with subsection (3).

(3) A delegation of a general authority to make expenditures must

(a) set a maximum amount that may be spent, and
(b) indicate the purposes for which, or the conditions under
which, the money may be spent.

(4) The council may not delegate its powers to determine, based on
the facts of a particular case,

(a) whether a person has contravened a bylaw or rule,

(b) whether a person should be fined, and the amount of the
fine, or
(c) whether a person should be denied access to a recreational
facility.

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21. Spending restrictions
(1) A person may not spend the Strata Corporation’s money unless the
person has been delegated the power to do so in accordance with
these Bylaws.

(2) Despite subsection (1), a council member may spend the strata
corporation’s money to repair or replace common property or
common assets if the repair or replacement is immediately
required to ensure safety or prevent significant loss or damage.

(3) No council member of Strata Corporation NW 3059 is to be

employed by the Strata Corporation for any reason and no council
member is to receive remuneration from the Strata for council
duties or otherwise.
.
(4) Commencing in 2014 an audit will be conducted bi-annually at the
end of the fiscal year. An accounting firm will be engaged by the
Strata Corporation to conduct an audit of the books, records,
transactions and actions of Council and the management company
and report any irregularities to the Strata Corporation. A copy of
this audit report is to be made immediately available to any owner
upon request.

22. Limitation on Liability of Council Member

(1) A council member who acts honestly and in good faith is not
personally liable because of anything done or omitted in the
exercise or intended exercise of any power or the performance or
intended performance of any duty of the council.

(2) Subsection (1) does not affect a council member’s liability, as an

owner, for a judgment against the Strata Corporation.

Division 4 – Enforcement of Bylaws and Rules

23. Maximum Fine
(1) The Strata Corporation may fine an owner or tenant a maximum of
(a) $200 for each contravention of a bylaw, and
(b) $50 for each contravention of a rule.

(2) The Strata Corporation may impose a fine on an owner or tenant

for a continuing contravention of a bylaw or rule every 7 days.

(3) Additional assessments, fines authorized by these Bylaws, banking

charges, filing costs, legal expenses, interest charges and any other
expenses incurred by either the Strata Corporation to enforce these
Bylaws, as they may be amended from time to time, or any rule
which may be established from time to time by the council
pursuant to the Act or these Bylaws, shall become part of the

18
 assessment of the owner responsible and shall become due and
payable on the first day of the month next following, except that
any amount owing in respect of a fine or the cost of remedying the
contravention of a bylaw will be calculated as a separate
component of such assessment and the Strata Corporation may not
register a lien against such separate component.

24. Continuing Contravention

If an activity or lack of activity that constitutes a contravention of a Bylaw or Rule

continues, without interruption, for longer than 7 days, a fine may be imposed
every 7 days.

Division 5 – Annual and Special General Meetings

25. Person to Chair Meeting
(1) If either the President or the Vice-President of the Strata
Council are not able or willing to chair a general meeting, the
Strata Manager may chair the meeting.

(2) If neither the president nor the vice president of the council chairs
the meeting, a chair must be elected by the eligible voters present
in person or by proxy from among those persons who are present
at the meeting.

(3) If at the time for a General Meeting there is not a quorum of

owners in person or by proxy, the meeting will stand
adjourned for ten minutes at the same place. If at the
adjourned meeting a quorum is still not present, the persons
and proxies present and entitled to vote constitute a quorum.

26. Participation by other than eligible voters

(1) Tenants and occupants may attend annual and special general
meetings whether or not they are eligible to vote.

(2) Persons who are not eligible to vote, including tenants and
occupants, may participate in the discussion at the meeting, but
only if permitted to do so by the chair of the meeting.

(3) Persons who are not eligible to vote, including tenants and
occupants, must leave the meeting if requested to do so by a
resolution passed by a majority vote at the meeting.

27. Voting
(1) At an annual or special general meeting, voting cards must be

19
 issued to eligible voters.

(2) At an annual or special general meeting a vote is decided on a

show of voting cards, unless an eligible voter requests a precise
count.
(3) If a precise count is requested, the chair must decide whether it will
be by show of voting cards or by roll call, secret ballot or some
other method.
(4) The outcome of each vote, including the number of votes for and
against the resolution if a precise count is requested, must be
announced by the chair and recorded in the minutes of the meeting.

(5) If there is a tie vote at an annual or special general meeting, the

president, or, if the president is absent or unable or unwilling to
vote, the vice-president, may break the tie by casting a second,
deciding vote.

(6) If there are only 2 strata lots in the strata plan, subsection (5) does
not apply.

(7) Despite anything in this section, an election of council or any

other vote must be held by secret ballot, if the secret ballot is
requested by an eligible voter.

(8) An owner who is otherwise an eligible voter may not exercise his
or her vote for a strata lot, except on matters requiring a unanimous
vote, if the Strata Corporation is entitled to register a lien against
that strata lot.
28. Order of Business
The order of business at annual and special general meetings is as follows:
(a) certify proxies and corporate representatives and issue
voting cards;
(b) determine that there is a quorum;
(c) elect a person to chair the meeting, if necessary;
(d) present to the meeting proof of notice of meeting or
waiver of notice;
(e) approve the agenda;
(f) approve the minutes from the annual or general meeting;
(g) deal with unfinished business;
(h) receive reports of council activities and decisions since the
previous annual general meeting, including reports of
committees, if the meeting is an annual general meeting;
(i) ratify any new rules made by the Strata Corporation under
section 125 of the Act;
(j) report on insurance coverage in accordance with section
154 of the Act, if the meeting is an annual general meeting;

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 (k) approve the budget for the coming year in accordance with
section 103 of the Act, if the meeting is an annual general
meeting;
(l) deal with new business, including any matters about which
notice has been given under section 45 of the Act;
(m) elect a council, if the meeting is an annual general meeting;
(n) terminate the meeting.

Division 6 – Voluntary Dispute Resolution

29. Voluntary Dispute Resolution

(1) A dispute among owners, tenants, the Strata Corporation or any
combination of them may be referred to a dispute resolution
committee by a party to the dispute if
(a) all the parties to the dispute consent, and
(b) the dispute involves the Act, the regulations, the Bylaws
or the rules.

(2) A dispute resolution committee consists of

(a) one owner or tenant of the Strata Corporation nominated
by each of the disputing parties and one owner or tenant
chosen to chair the committee by the persons nominated by
the disputing parties, or
(b) any number of persons consented to, or chosen by
a method that is consented to, by all the disputing parties.

(3) The dispute resolution committee must attempt to help the

disputing parties to voluntarily end the dispute.

Division 7 – Marketing Activities

30 (1) An owner developer who has an unsold strata lot may carry on
sales functions that relate to its sale, including the posting of
signs.

(2) An owner developer may use a strata lot, that the owner
developer owns or rents as a display lot for the sale of other
strata lots in the strata plan.

(3) BE IT RESOLVED that the owners of Strata Plan NW 3059 –

Brookmere approve the sale of Strata Lot #41, Unit 103 – 545
Austin Avenue, Coquitlam, B.C. Such sale to be listed by a
licensed realtor at current market value.

As the proceeds of the sale are anticipated to be less than the

current 1st and 2nd mortgage indebtedness against the unit, the
monies required to pay out these amounts, as well as any legal and

21
 real estate fees, will be withdrawn from the Contingency Reserve
Fund to a maximum of $20,000.00.”

(4) SALES AND LEASING OF PROPERTY

(a) Owners selling their strata lot are advised that they cannot
obtain a transfer of title until all assessments, including
fines, are paid to the Corporation.
(b) No owner/occupant or agent thereof may display an
advertising sign of any type upon common property, in or
by a window or on the exterior or the buildings where it is
visible to the general public: nor shall any above leave open
or unlocked any building entrance door for the propose of
“Open House” selling, without the consent from Strata
Council. Such consent will not be unreasonably withheld.
(c) Prospective purchasers are to be conducted around the
common property only under the supervision of the owner
or his agent.
(d) The Strata Corporation shall have the right to terminate the
tenancy of any tenant the Strata Corporation considers
objectionable or a nuisance. In the event the Strata
Corporation terminates a tenancy for this reason, fines
applicable under the provisions of the Strata Property Act
and the Strata Bylaws shall immediately become due and
payable by the strata lot owner.
(e) Tenants who do not vacate and give up the premises when
required to do so by the Strata Corporation will be subject
to court action and all legal costs incurred in the forceful
eviction of the tenant will be assessed against the strata lot
owner.
(f) The Strata Corporation shall remove and dispose or any
property or possessions remaining on common property
after notice on that behalf has been given to the tenant, and
the cost of such removal and disposition shall be charged to
the strata lot owner.
(g) The tenant(s) must acknowledge receipt of the Bylaws and
Rules and Regulations of the Strata Corporation. Any
breach of Bylaws and Rules and Regulations will result in a
fine to a maximum of $200.00 per occurrence. Continued
infractions of the Bylaws and Rules and Regulations of the
Strata Corporation will result in the Strata Corporation
seeking the early termination of the tenancy in accordance
with Section 138 of the Strata Property Act, and all costs
incurred will be assessed against the operating assessment
of the strata lot owner.

(h) The Rules and Regulations shall become part of the lease
and are binding upon all tenants and strata lot owners.

31. Small Claims

22
 Notwithstanding any provision of the Act, the Strata Corporation
may proceed under the Small Claims Act of British Columbia
against an owner or other person to collect money owing to the
Strata Corporation, including money owing as a fine, without
requiring authorization by a resolution passed by a ¾ vote.

Division 7– Privacy Policy and Video Surveillance

32. SECURITY MEASURES

(1) For the protection and security of the residents, their assets and the common
property, the Strata Corporation has installed both of the following systems:
(a) Video camera surveillance system, which monitors and records
the areas where the cameras are located. The video camera
system records exterior access points to the building as well as
several common areas inside the building as set out in the strata
corporation’s privacy policy (the “Privacy Policy”). For more
information on video camera surveillance system, please refer to
the Privacy Policy.
(b) Key FOB access system, which gives secure access to the building
as well as individual access to the resident’s floor through
elevators and the floors where the amenities are located and to
the amenities themselves. As a function of this system, the
system monitors and records where the key FOBS are used and
the date and time of such use. Reports can be printed of the
activity of any particular FOB, if this information is required. For
more detailed information on the capture and recording of the
key FOB access system, please refer to the Privacy Policy.

(2) The Strata Corporation is authorized to use both the key FOB access system and
the video camera surveillance system to record and monitor the movement of
the key FOBS and the movement of all individuals entering the premises for
surveillance and monitoring purposes, including the following purposes;
(a) being alerted to the presence of trespassers on the strata plan;
(b) preventing, recording, investigating and obtaining evidence of any
theft, vandalism, nuisance, damage or injury caused by or to any
person on the strata plan; and
(c) enforcing those strata corporation bylaws and rules which relate
to the safety and security of the strata plan and its owners,
tenants, occupants and visitors.

23
 (3) For purposes pursuant to bylaw 33, the information collected may be shared
with appropriate law enforcement agencies and emergency workers upon their
written request.

(4) Where video information reveals evidence of illegal activity, employee

misconducts or accidents, or serious bylaw or rule contraventions, the recordings
may be disclosed to the Strata Corporation, enforcement or investigative bodies
for further investigations, charges or disciplinary actions.

(5) The information captured on both the key FOB access system and the video
camera system may also be used and disclosed in accordance with the Personal
Information Protection Act (PIPA). For further detailed information, please refer
to the Privacy Policy.

(6) In installing and/or maintaining the key FOB access system or the video camera
surveillance system, the Strata Corporation makes no representations or
guarantees that any of the systems will be fully operational at all times. The
Strata Corporation is not responsible or liable to any owner, tenant, occupant or
visitor in any capacity (including a failure to maintain, repair, replace, locate or
monitor any of the systems, whether arising from negligence or otherwise) for
personal security or personal property in any area monitored by any of the
systems.

33. Privacy Policy

(1) The Strata Corporation is committed to protecting the personal information of its
strata lot owners, tenants and occupants.

(2) This Privacy Policy outlines the principles and practices the Strata Corporation
will follow in protecting the personal information of owners, occupants and
tenants.

(3) The Strata Corporation will ensure the accuracy, confidentiality, and security of
the personal information of its owners, occupants and tenants and allow its
owners, occupants and tenants to request access to, and correction of their
personal information.

(4) This Privacy Policy applies to the Strata Corporation and its property manager in
their capacity as agent for the Strata Corporation.

(5) Definitions:

(a) Personal Information means information about an identifiable

individual, but does not include contact information.

For example:

24
 (i) the name, home address, home phone number and/or cell
phone number of owners, occupants and tenants;

(ii) email addresses;

(iii) owners’ banking information for payment of strata fees;

(iv) video images and recordings obtained during the use and
operation of the video camera surveillance system installed
in the building by the strata corporation in the following
locations with signage noting the operation and monitoring
and recording operational 24 hours a day, 7 days a week

(a) intercom area of Tower A;

(b) lobby area of Tower A;

(c) the front entrance area of Tower A;

(d) the main parking stall 20 of Tower A;

(e) inside gate for Tower B and Tower C;

(f) intercom area of Tower B;

(g) lobby area of Tower B;

(h) inside gate area of Tower A;

(i) intercom area of Tower C;

(j) lobby area of Tower C;

(k) front entrance area of the strata complex;

(v) Information and data recorded and collected during the use
and operation of the key FOB access system installed in the
building that monitors access to and from the common
areas of the building 24 hours a day 7 days a week.

(b) Contact Information means information that would enable an

individual to be contacted at a place of business and includes
name, position name or title, business telephone number,
business address, business email or business fax number. Contact
information is not covered by this policy or PIPA.

(c) Privacy Officer means the person or persons (may be more than
one) designated, who are responsible for ensuring that Strata
Corporation complies with this Privacy Policy and PIPA.

25
(6) Collecting Personal Information

(a) Unless the purposes for collecting personal information are

obvious and the owner, occupant and/or tenant voluntarily
provides his or her personal information for those purposes,
subject to the exceptions set out in subsection (b) of this bylaw,
the Strata Corporation will communicate the purposes for which
personal information is being collected, either orally or in writing,
before or at the time of collection.

(b) The Strata Corporation will collect the information of owners,

occupants and tenants that is necessary to fulfill the following
purposes:

 To verify identity and communicate with the owners,

tenants and occupants;

 To process payments;

 To respond to emergencies;

 To ensure the orderly management of the Strata

Corporation;

 To understand the financial, banking, insurance needs of

the owners, occupants, and tenants;

 To verify an occupant’s vehicle license numbers;

 To register owner’s/occupant’s/tenant’s pets;

 To open and manage an account;

 To deliver requested products and services;

 To enroll an owner, tenant or occupant in a program;

 To send out strata corporation information;

 To comply with requirements imposed by the Strata

Property Act and other applicable laws;

 To assess suitability for tenancy;

26
  To collect and process rent payments;

 To protect the security of the facility, including the security

of individuals and assets in the facility;

 To investigate bylaw and rule infractions upon receiving a

complaint of such.

(7) Consent

(a) The Strata Corporation will obtain the consent of owners,

occupants and tenants to collect, use or disclose personal
information (except where, as noted below, the Strata
Corporation is authorized to do so without consent).

(b) Consent can be provided either orally, in writing, electronically or

through an authorized representative or it can be implied where
the purpose for collecting, using or disclosing the personal
information would be considered obvious and the owners,
occupants and tenants voluntarily provide personal information
for that purpose.

(c) Consent may also be implied where an owner, occupant and/or

tenant is given notice and a reasonable opportunity to opt-out of
consenting to the collection, use or disclosure his/her personal
information and the owner, occupant and/or tenant does not opt-
out.

(d) Subject to certain exceptions (e.g., the personal information is

necessary to provide the service or product, or the withdrawal of
consent would frustrate the performance of a legal obligation),
owners, occupants and tenants can withhold or withdraw their
consent for the Strata Corporation to use their personal
information in certain ways. A decision of an owner, occupant, or
tenant to withhold or withdraw their consent to certain uses of
personal information may restrict the Strata Corporation’s ability
to provide a particular service or product. If so, the Strata
Corporation will explain the situation to assist the owner,
occupant and tenant in making the decision.

(e) The Strata Corporation may collect, use or disclose personal

information without the knowledge or consent of the owner,
occupant and/or tenant in the following limited circumstances:

 With respect to a strata lot owner, the owner’s name, the

strata lot address, the mailing address if different from the

27
 strata lot address, the strata lot number, any parking stall
number, and the unit entitlement of the owner’s strata lot;

 Information authorized by a bylaw;

 The names and addresses of individual mortgagees who have

filed a Mortgage Request for Notification;

 The names of tenants of a strata lot, if any;

 With respect to a council member, the telephone number or

some other method by which the council member can be
contacted at short notice;

 Information necessary for emergency medical treatment if it

cannot otherwise be obtained in a timely manner;

 Information for an investigation or a legal proceeding if

collection with consent would compromise its availability or
accuracy;

 Information already available to the public from any of the

following: a telephone directory, a professional or business
directory, a registry, or a printed or electronic publication;

 If the Strata Corporation is collecting money owed by an

owner, tenant or occupant;

 If the information is required for the Strata Corporation to

seek legal advice from a lawyer;

 To update banking or financial records;

 To protect the Strata Corporation from fraud;

 To investigate an anticipated breach of an agreement or a

contravention of law;

 To substantiate a complaint of a bylaw or rule infraction; or

 If the personal information is required to be collected, used or

disclosed by law.

(8) Using and Disclosing Personal Information

(a) Personal information recorded and collected will not be disclosed
to any person, other than:
 the Strata Corporation’s Property Manager;

28
  the strata council while exercising their powers and
performing the duties of the Strata Corporation,
 the Strata Corporation’s Privacy Officer,
 the Strata Corporation’s legal counsel,
 law enforcement personnel and emergency workers.
 The Strata Corporation’s employee(s) while performing the
duties of their job for the Strata Corporation.

(b) The Strata Corporation will only use or disclose the personal
information of owners, occupants and tenants where necessary
to fulfill the purposes identified at the time of collection or for a
purpose reasonably related to those purposes such as:

 To conduct surveys in order to enhance the provision of

services;

 To contact owners, occupants and tenants directly about

products and services that may be of interest;

 When required or authorized by law to do so;

 When disclosure is consented to in writing by an owner,

occupant or tenant;

 To update banking or financial records;

 To assist in conducting a criminal investigation involving

vandalism to or theft of common property or common
assets of the Strata Corporation, vandalism to or theft of
personal belongings of owners, occupants, tenants, and
visitors, or the physical assault of an owner, occupant,
tenant, or visitor;

 To investigate security breaches of the Strata Corporation;

 To investigate possible employee misconduct;

 To investigate possible illegal activity;

 To investigate accidents at the Strata Corporation;

 To verify or substantiate complaints of bylaw and rule

infractions;

 To respond during an emergency situation to a request in

writing by the appropriate authority;

29
 (c) The Strata Corporation will not use or disclose the personal
information of owners, occupants and tenants for any additional
purpose unless the Strata Corporation obtains consent to do so.

(d) The Strata Corporation will not sell lists or personal information of
owners, occupants and tenants to other parties

(9) Retaining Personal Information

(a) If the Strata Corporation uses the personal information of owners,

occupants and tenants to make a decision that directly affects
them, the Strata Corporation will retain that personal information
for at least one year.

(b) Subject to subsection (a), the Strata Corporation will retain the
personal information only as long as necessary to fulfill the
identified purposes or a legal or business purpose.

(c) Personal information collected from the use and operation of the
video surveillance camera system is recorded for a period of
approximately 30 days, depending on the hard-drive capacity of
the system, at which time the system records over previous video
and the previous video is lost. Copies of recordings can be
captured by DVD or CD and used according to this privacy policy.

(d) Personal information collected from the use and operation of the
key FOB access control system will be retained by way of
electronic data storage for approximately 12 months on the Strata
Corporation’s computer data storage system at which time the
personal information recorded and collected will be recorded
over. Reports can be printed of the activity of any particular key
FOB and used according to this privacy policy.

(e) The Strata Corporation’s Property Manager, the strata council

while exercising their powers and performing the duties of the
Strata Corporation, the Strata Corporation’s Privacy Officer, the
Strata Corporation’s legal counsel and law enforcement personnel
upon a written request are authorized to view the personal
information recorded and collected in this manner.

(10) Ensuring Accuracy of Personal Information

(a) The Strata Corporation will make reasonable efforts to ensure

that the personal information of owners, occupants and tenants is
accurate and complete where it may be used to make a decision
about the owner, resident and tenant or disclosed to another
organization.

30
 (b) Owners, occupants and tenants may request correction to their
personal information in order to ensure its accuracy and
completeness. A request to correct personal information must be
made in writing and provide sufficient detail to identify the
personal information and the correction being sought.

(c) A request to correct personal information should be forwarded to

the Privacy Officer or to the Property Manager.

(d) If the personal information is shown to be inaccurate or

incomplete, the Strata Corporation will correct the information as
required and send the corrected information to any organization
to which the Strata Corporation disclosed the personal
information in the previous year. If the correction is not made,
the Strata Corporation will note the correction request in the file.

(11) Securing Personal Information

(a) The Strata Corporation is committed to ensuring the security of

the personal information of owners, occupants and tenants in
order to protect it from unauthorized access, collection, use,
disclosure, copying, modification or disposal or similar risks.

(b) The following security measures will be followed to ensure that

the personal information of owners, occupants and tenants is
appropriately protected:

 The use of locked filing cabinets where deemed

appropriate by the Privacy Officer

 Restricting access to places where personal information of

owners, occupants and tenants is kept

 Using password protection to computers where personal

information of owners, occupants and tenants is kept

 Using sign-in measures and password protection where

the Privacy Officer may sign in remotely to view the
images on the video camera surveillance system

 Using encryption and firewalls on the computers owned

by the Strata Corporation and the Property Manager

 Using encryption and firewalls on the website operated by

the Strata Corporation

 Restricting access to keys to the locked rooms, filing

cabinets and safes where the personal information of

31
 owners, occupants and tenants may be kept as deemed
necessary by the Privacy Officer

 Requiring any service providers to provide comparable

security measures and to provide evidence of such if
requested by the Strata Corporation or its agent.

 Changing keys, access codes, sign-in measures and other

security measures when there is a change of the Strata
Corporation’s property manager

(c) The Strata Corporation will use appropriate security measures

when destroying the personal information of owners, occupants
and tenants such as:

 Using a Document Shredder

 Deleting electronically stored information

 Destroying or deleting information captured on a CD or

DVD recording made of the video camera system

(d) The Strata Corporation will continually review and update its
security policies and controls as technology changes to ensure
ongoing personal information security.

(12) Providing Owners, Occupants and Tenants Access to Personal

Information

(a) Owners, occupants and tenants have a right to access their

personal information, subject to limited exceptions:

 Solicitor-client privilege

 Health and safety concerns

 Where disclosure would reveal personal information about

another individual

 Where the disclosure would reveal the identity of an

individual who has provided personal information about
another individual and the individual providing the personal
information does not consent to disclosure of his or her
identity

 the disclosure of the information would reveal confidential

commercial information that if disclosed, could, in the
opinion of a reasonable person, harm the competitive

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 position of the organization

 the information was collected or created by a mediator or

arbitrator in the conduct of a mediation or arbitration for
which he or she was appointed to act (i) under an
enactment, or (ii) by a court;

 the information is in a document that is subject to a

solicitor's lien.

(b) A request to access personal information must be made in writing

and the Strata Corporation will require verification of the
applicant’s identity. The applicant must provide sufficient detail to
identify the personal information being sought. Requests for
access to view a specific individual’s personal information,
including access to view those portions of the video camera
surveillance system or key FOB access control system that contain
personal information for the individual requesting access, must be
made in writing and delivered to the Strata Corporation’s
property manager and the Privacy Officer.

(c) Upon request, the Strata Corporation will also tell owners,
occupants and tenants how the Strata Corporation uses their
personal information and to whom it has been disclosed if
applicable.

(d) The Strata Corporation will make the requested information

available within 30 business days, or provide written notice of an
extension where additional time is required to fulfill the request.
Information requested under section 35 of the Strata Property Act
will be made available within 2 weeks with the exception of
bylaws and rules, which will be made available within 1 week.

(e) A reasonable fee may be charged for providing access to personal

information. Where a fee may apply, the Strata Corporation will
inform the owner, occupant or tenant of the cost and request
further direction from the owner, occupant or tenant on whether
or not the Strata Corporation should proceed with the request.

(f) If a request is refused in full or in part, the Strata Corporation will

notify the owner, occupant or tenant in writing, providing the
reasons for refusal and the recourse available to the owner,
occupant or tenant.

(13) Questions and Complaints: The Role of the Privacy Officer

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(a) The Privacy Officer and the Strata Corporation’s property manager
are responsible for ensuring the Strata Corporation’s compliance
with this Privacy Policy and PIPA.

(b) Owners, occupants and tenants should direct any complaints,

concerns or questions regarding the Strata Corporation’s
compliance in writing to the Privacy Officer and to the Property
Manager. If the Privacy Officer is unable to resolve the concern,
the owner, occupant or tenant may also write to the Information
and Privacy Commissioner of British Columbia.

(c) Contact information for the Strata Corporation’s Privacy Officer

and the strata corporation’s property manager is set out in the
Minutes of the first Council Meeting following the Annual General
Meeting.

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 BROOKMERE TOWERS

POOL, JACUZZI AND EXERCISE ROOM RULES

The swimming pool and exercise room areas are for the use of the residents and
their invited guests.

In the interest of safety and swimming enjoyment, the following rules have been
prepared, and we insist that they be adhered to.

1. All guests must be accompanied by a resident at all times.

2. The number of guests of any resident family in the pool area at any one
time will not exceed four.

3. Residents are reminded that they are responsible for the conduct of their
guests at all times.

4. The pool, Jacuzzi and exercise room will be open from 7:00 a.m. to 10:00
p.m. each day, except for cleaning from 9:00 a.m. to 10:00 a.m. each day.
On Friday the pool is closed from 9:00 a.m. to 11:00 a.m. for cleaning and
testing.

5. All swimmers with long hair must wear bathing caps while swimming in
the pool.

6. All individuals will take a shower before entering the swimming pool.

7. Any person having any apparent skin disease, sore of inflamed eyes,
cough, cold, nasal or ear discharge, or any communicable disease shall be
excluded from the use of the pool and Jacuzzi. Children in diapers are not
permitted in the pool or Jacuzzi.

8. No boisterous or rough play is permitted in the pool or in the pool area.

9. The use of glassware, glass bottles or other breakable items in the pool
area, sauna or exercise room is prohibited.

10. Drinking of beverages (alcoholic and others) as well as consumption of

food in the pool area is prohibited.

11. No inflatable items, rafts or toys are permitted in the pool or pool area
except children’s water wings.

12. No masks, flippers or any underwater diving equipment may be worn or

used in the pool.

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13. Swimsuits must be worn by swimmers at all times – cut-offs are not
allowed.

14. No persons under the age of 16 years are permitted in the pool area unless
accompanied by an adult 19 years or older.

15. All individuals are required to cooperate in maintaining the maximum

cleanliness and tidiness in the swimming pool area.

16. Anyone using the Jacuzzi is advised that the recommended maximum stay
should not exceed 15 minutes.

17. No smoking in the pool area.

18. No pets are allowed in the pool area.

19. Swimming alone is not advisable.

20. Radios, tape machines and other devices for playing music must be used
with headsets or earphones to avoid inconveniencing others.

21. These rules may be amended or varied from time to time without notice, if
necessary or expedient for better use, enjoyment or control of the
swimming pool.

22. Rules of etiquette and proper speech and conduct shall be observed at all
times. Unnecessary noise, defacement or misuse of common property, and
incivility to residents or staff is not permitted.

23. Proper bathing attire must be worn in the pool and sauna area. Proper
cover-ups must be worn between residences and sauna/ pool/ exercise
areas.

24. The consumption of food or beverages is strictly prohibited in the

pool/ sauna/ exercise areas.

25. No eyeglasses shall be worn by anyone while they are in the pool.

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 FIRE SAFETY PLAN
FIRE EMERGENCY PROCEDURES
STRATA PLAN NW 3059 – BROOKMERE TOWERS

INSTRUCTIONS TO OCCUPANTS

IF YOU DISCOVER A FIRE:

1. Immediately activate the nearest pull station.

2. Dial 911:
a) State your name:
b) Give the address where the fire is and, if possible, the nearest intersection:
c) Information about the fire, i.e. what floor, how fast is the fire spreading,
people trapped, etc.

3. At your discretion attempt to control the fire with the available fire equipment.
 If you do not control the fire, then leave the building by the nearest exit and, if
possible, isolate the fire by CLOSING DOORS.
 Meet the Fire Department at the entrance to the building to give updated
information and assistance.

IF THE FIRE ALARM SOUNDS:

1. Leave the building immediately by the nearest exit.

2. Call the Fire Department - 911

a) State your name;
b) Give the address and where the fire is and the nearest intersection if
possible:
c) Supply information about the fire, i.e. floor number, how fast the fire is
spreading, people trapped, etc;

3. DO NOT USE THE ELEVATOR. High-Heeled shoes are hazardous and should
be removed before entering a stairwell.

4. WALK - DO NOT RUN. Close all doors behind you and proceed along the
corridors and down the stairways in a quiet, orderly manner. When you leave the
building move away from the door to allow others behind you to emerge from the
exit.

5. DO NOT RE-ENTER THE BUILDING FOR ANY REASON UNTIL YOU

HAVE BEEN GIVEN THE “ALL CLEAR” BY THE OFFICER IN
COMMAND OR THE FIRE DEPARTMENT.

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 STRATA PLAN NW 3059
BROOKMERE

HOW TO AVOID BEING TOWED

1. Owners /Tenants must provide visitors with parking pass regardless of the length
of time they will be parked.

Vehicles without valid passes are towed without warning by Coquitlam Towing.

2. Do not use old passes or notes.

Coquitlam Towing will treat these vehicles as having no pass and will tow.

3. Do not park in any of the 4 loading zones or you will be towed.

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